HomeMy WebLinkAboutExhibitCities for
FINANCIAL
EMPOWERMENT
Fund
April 9, 2014
Lillian Blondet
Director, Office of Grants
City of Miami
444 SW end Avenue
Miami, FL 33130
Re: Summer Youth Employment Grant
Dear Ms. Blondet:
On behalf of Cities for Financial Empowerment (CFE) Fund ("Grantor") and Citi Foundation,
I am pleased to inform you that the City of Miami (the "Grantee") has been awarded a grant
of $395,20o to implement the Summer Jobs Connect program.
In accordance with the application we received from your agency on February 28, 2014 (the
"Application"), this Grant is to be used for costs associated with supporting 100 summer
employment opportunities for youth; researching appropriate financial products and
services and financial education for youth participating in summer employment
opportunities; participating in a learning community convened by CFE Fund; and
developing a plan to implement enhanced financial education and access to banking into
the 2015 summer youth employment program.
The terms and conditions of this grant agreement are attached. Your signature at the end
of this agreement indicates that you, as an agent of your agency, have read, understood,
and agreed to these terms. Grant funds will be disbursed when the executed Grant
Agreement is returned and the funding conditions described therein are met.
With this grant, we are pleased to recognize your hard work and ambitious plans on behalf
of Miami's youth. If you have any questions, please do not hesitate to contact Carlene
Scheel, Program Manager, Youth at 646.362.1640.
Sincerely,
Jonathan Mintz
President & CEO
cc: William Porro, Program Manager
130 William Street, Suite 902 I New York, NY 10038 I www.cfefund.org
Cites for
FINANCIAL
EMPOWERMENT
Fund
AFT
Clec-cd-125-kij
GRANT AGREEMENT
This Grant Agreement (the "Agreement"), dated as of March 1, 2014, is by and between the
Cities for Financial Empowerment Fund, Inc. (the "CFE Fund"), a Delaware non -stock, non-
profit corporation, and[the City of Miami acting through its Office of Contracts (the "Grantee").
WHEREAS, the CFE Fund works to support municipal engagement to improve the financial
stability of low and moderate income households by embedding financial empowerment
strategies into local government infrastructure (the "Purposes").
WHEREAS, the CFE Fund has determined that the support of the Grantee in the work
contemplated by this Agreement furthers the exempt purposes of the CFE Fund.
WHEREAS, the Grantee has agreed to use the funds provided by this Agreement (the "Grant")
to support the Purposes by managing the implementation and operation of the activities set forth
in Exhibit A (the "Request for Proposal") and Exhibit B (the "Scope of Work") (collectively, the
"Program").
WHEREAS, the CFE Fund and the Grantee desire to enter into this Agreement to provide for the
terns and conditions of the Grant and the Program.
NOW, THEREFORE, the CFE Fund and the Grantee agree as follows:
1. Grant.
The CFE Fund pledges and agrees to provide the Grantee a Grant in the fonn of cash or
cash equivalents in an amount not to exceed THREE HUNDRED AND NINETY FIVE
THOUSAND AND TWO HUNDRED DOLLARS ($395,200). Grant funds will be paid
in U.S. Dollars.
2. Use of Grant.
The Grant is to be used only for the purposes outlined in the Request for Proposal and in
accordance with the specific allocations identified in the Grant budget included in Exhibit
C (the "Grantee Budget"). The work detailed in the Request for Proposal should be
executed in accordance with Scope of Work. The Grantee must obtain the prior written
consent of the CFE Fund before engaging in any work that is beyond the Scope of Work
and the failure to obtain such consent shall invalidate any obligation of the CFE Fund to
pay any invoices for such work.
130 William Street, Suite 9201 NewYork, NY 10038 I www.cfefu:nd.o1g
FT
3. Administration of Grant.
(a) Pursuant to a Fiscal Sponsorship Agreement, dated as of July 1, 2013 (the "Fiscal
Sponsorship Agreement"), Living Cities, Inc.: The National Community
Development Initiative ("Living Cities"), a Delaware corporation qualified as
exempt from federal income tax under section 501(c)(3) of the Internal Revenue
Code of 1986, as amended (the "Code"), acts as the fiscal sponsor to the CFE
Fund. Living Cities hereby confirms that the CFE Fund is its agent for the
administration of this Agreement such that the Grantee may rely upon the
direction and instruction from the CFE Fund.
(b)
4. Term.
In the event that, prior to the expiration of the Grant term, either (i) the CFE Fund
becomes a separately organized non-profit that is exempt from federal income tax
under section 501(c)(3) of the Code, and that is a publicly supported organization
described in section 509(a) of the Code or (ii) the CFE Fund engages a different
fiscal sponsor that is exempt from federal income tax under section 501(c)(3) of
the Code and that is a publicly supported organization described in section 509(a)
of the Code (either, a "Successor CFE Fund"), then, at such time, the Fiscal
Sponsorship Agreement with Living Cities shall terminate and the Successor CFE
Fund will become the principal of this Agreement.
(a) This is a one-year Grant. The Grant tern will begin on March 1, 2014 and end on
February 28, 2015.
(b) This Agreement may be terminated at any time prior to its scheduled termination
as set forth above:
(i) By either the CFE Fund or the Grantee without cause by giving the other
party sixty (60) days' prior written notice;
(ii) Immediately by a non -breaching party following a material breach of this
Agreement by the other party and the expiration of a ten (10) day "cure"
period after the non -breaching party shall have given notice to the
breaching party of such breach; or.
(iii) Immediately by the CFE Fund when its objectives can no longer be
advanced through the relationship set forth in this Agreement including,
without limitation, by the Grantee's administration of any Vendor
Contract (as defined below).
5. Vendor(s).
(a) The CFE Fund hereby appoints the Grantee as its sole and exclusive agent with
respect to any community -based 501(c)(3) organizations (each a "Vendor")
engaged by the Grantee to support the implementation of the Program. Each
Vendor may rely upon the direction and instruction of the Grantee.
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(b) The Grantee shall consult with the CFE Fund in advance of the selection of any
Vendor and agrees that any selection without the CFE Fund's prior written
consent (not to be unreasonably withheld, conditioned or delayed) shall be an act
of default under this Agreement and may result in a requirement for the Grantee
to return of part or all of the Grant funds to the CFE Fund as determined by the
CFE Fund in its sole and absolute discretion.
(c)
The Grantee shall administer all aspects of each contract entered into with any
Vendor for purposes of this Agreement (the "Vendor Contracts"), including,
without limitation, payment of Vendor(s)' invoices, managing and overseeing the
performance of each Vendor under the Vendor Contracts and monitoring such
Vendor's adherence to its duties, obligations and responsibilities thereunder. The
Grantee shall promptly notify the CFE Fund of any material breach by a Vendor
of its duties, obligations and responsibilities under the Vendor Agreements.
(d) The Grantee shall review each invoice submitted by a Vendor for the performance
of services in light of the Purposes as expressed in the Request for Proposal and
Scope of Work and pursuant to the Vendor Contracts, inclusive of supporting
documentation, and shall promptly furnish the CFE Fund with copies of vendor
invoices or other such proof of services provided pursuant to this contract. No
invoice from the Grantee will be paid without proof of services directly relevant
to the purposes of this grant.
(e) The Grantee shall designate appropriate staff to fulfill its responsibilities as the
CFE Fund's agent for the Vendor Contracts and to act as liaison with the CFE
Fund.
(f)
For a period of three (3) years and a day following the expiration of the Grant
term, the Grantee shall keep and maintain accurate books, records and accounting
documentation of each Vendor's performance under the Vendor Contracts and
shall make such records available for inspection by the CFE Fund and/or its
auditors upon prior reasonable notice to such effect.
(g) Notwithstanding anything to the contrary herein set forth, the Grantee shall have
no authority to amend, modify, rescind or terminate any of the Vendor Contracts.
(h) To the extent available, the Grantee shall provide the list of Vendor(s) and Vendor
Contracts on Exhibit D ("Vendor(s) and Vendor Contracts") and update as
necessary.
6. Conditions of Disbursement of Grant.
The Grant will be disbursed upon the fulfillment of the following conditions:
(a) Receipt by the CFE Fund a countersigned copy of this Agreement.
(b) Receipt and approval of Scope of Work and Grantee Budget.
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(b)
(c)
Subsequent disbursements of the Grant shall be subject to the fulfillment of the following
conditions:
(c)
(d) Satisfactory performance of this Agreement in accordance with the Scope of
Work.
Timely receipt of all Grantee reports.
7. Payment of Grant.
Subject to the fulfillment of the conditions set forth in Section 6:
(a) The CFE Fund agrees to pay each invoice submitted by the Grantee in an amount
not to exceed the Grantee Budget. The amounts set forth in this Section include
all labor, overhead, profit and expenses (such as out-of-pocket, general,
administrative, travel and per diem expenses).
Payments shall be made to each Grantee within thirty (30) days after receipt by
the CFE Fund of instructions to pay from the Grantee.
The CFE Fund may increase the Scope of Work and corresponding outcome
requirements and make concomitant payment adjustments as funds become
available to expand services. Any increase in the Scope of Work and subsequent
outcome goals would be made in consultation with the Grantee and the Vendor(s).
(d) Services provided by the Vendor to clients beyond the Grant tern shall not be
within the Scope of Work under this Agreement and shall not be included in the
Grant.
(e) The CFE Fund's ability to pay out this Grant is dependent on the timely receipt of
Grant funding from institutional Grantors. In the event that the CFE Fund has not
received sufficient or timely funding from these Grantors, the CFE Fund may
elect to postpone, reduce, or eliminate this Grant prior to disbursement.
8. Covenants.
During the term of this Grant, the Grantee is expected to adhere to the terms and
conditions below and to account for the adherence of any Vendor(s) under this agreement.
Failure to adhere to these conditions will constitute an act of default and result in the
return of part or all of the Grant funds to the CFE Fund and the termination of any
obligation of the CFE Fund to pay subsequent invoices submitted after such default. In
such a case, the CFE Fund will determine in its sole and absolute discretion the
percentage of the Grant to be returned. Cessation or reclamation of Grant funding by the
CFE Fund may also result in the Grantee's elimination from consideration for investment
from the CFE Fund in any other form. In the event that the CFE Fund terminates the
Grant as provided herein, the Grantee shall return Grant funds to the CFE Fund within the
time period specified by the CFE Fund upon termination.
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During the Grant term and beyond as applicable, the Grantee and its Vendor(s) under this
Agreement agree to:
(a) Coordinate the overall implementation of the program.
The Grantee will oversee and direct the work of all partner organizations with
respect to the Scope of Work, including its nonprofit, referral, integration and
training partners. In particular, the Grantee will monitor and manage the Vendor(s)
to ensure proper implementation in conformance with the Scope of Work and
ongoing model fidelity and will serve as the main point of contact with the CFE
Fund. The Grantee and its Vendor(s) will draft and sign an agreement that will
memorialize this understanding.
(b) Adhere to the uses of the Grant detailed in the Request for Proposal.
(c)
(i)
This Grant is made only for the purposes of implementing the Scope of
Work pursuant to the Request for Proposal and this Agreement. Any Grant
funds not expended or committed for these purposes within the Grant term
will be returned to the CFE Fund. Any prospective changes in the use of
this Grant totaling over five (5%) percent of the total Grant amount or
over twenty-five (25%) percent of any individual budget line must be
submitted in writing to and approved by the CFE Fund. (ii) In addition,
the Grantee is expected to meet the milestones and outcomes stated in the
proposal and in the Scope of Work within the specified timeframe and in
accordance with the Grantee Budget. The Grantee is also responsible for
ensuring that its Vendor(s) achieves the milestones and outcomes stated in
its proposal. Any material changes in the Grantee's or its Vendor's
milestones, outcomes or timeframe should be reported to the CFE Fund at
the earliest reasonable opportunity. The CFE Fund will decide in its sole
and absolute discretion whether any delays in meeting milestones,
outcomes constitute a violation of this covenant, and thus an event of
default.
(iii) The Grantee will provide immediate written notification to the CFE Fund
if significant changes or events occur during the tern of the Grant which
could potentially impact the progress or outcome of the Grant, including,
without limitation, changes in the Grantee's or Vendor(s)' management
personnel, loss of funding or other extenuating circumstances which could
affect the Grantee Budget or Vendor(s)' budgets. The CFE Fund, in its
sole and absolute discretion, will determine if requests for budget
modifications are warranted.
To monitor the tax-exempt status of each Vendor and ensure that that each
Vendor is maintaining all authorizations, filings, exemptions, etc. required of a
Vendor to perform its duties within and outside this Agreement.
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The Grantee also agrees to immediately provide any correspondence from the
Internal Revenue Service or other related agencies regarding the above.
(d) Cooperate in the monitoring, evaluation and reporting of work.
(i)
Given the CFE Fund learning goals for the initiative, the Grantee, along
with its Vendor(s) and partners, will cooperate in a timely and accurate
reporting of program process, outputs and outcomes. The Grantee is
responsible for ensuring proper data collection, data sharing, monitoring,
evaluation and reporting across all partners. The Grantee will lead the
reporting efforts, and will work with partners to gather all necessary
information to adhere to the CFE Fund reporting requirements detailed in
the Scope of Work.
(ii) The Grantee agrees that CFE Fund may reproduce, publish or otherwise
use the work product generated during the Grant tern without any
restriction whatsoever, including any requirement for approval from the
Grantee.
(iii) The reporting schedule is as follows:
(1) August 15, 2014
(2) November 1, 2014
Interim Report
Final Report
(iv) Information in the reports will include but is not necessarily limited to:
(1) Narrative responses to questions provided in Exhibit E (the
"Narrative Reports") and other questions on the overall state of the
program as determined by the CFE Fund.
(2)
(3)
(4)
(5)
Progress in achieving outcomes as outlined in Scope of Work.
Expenditures against Grantee Budget.
Resources leveraged against the Grant.
Any material operational or strategic shifts.
(v) In addition to the reports outlined above, the CFE Fund expects to use the
following means to track outcomes:
(1) Site visits.
Site visits may be conducted during the course of the Grant term.
These visits will be used to facilitate monitoring of project
progress and also to support other the CFE Fund purposes. The
CFE Fund may also use these site visits to facilitate the education
and cross-fertilization of ideas across cities and partners.
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(2) Interactive and Ongoing Learning Community.
(3)
Upon request from the CFE Fund, the Grantee (and each of its
Vendors to the extent applicable) will be required to participate
and exercise best efforts to collaborate as required in a Learning
Network facilitated by the CFE Fund. Learning Network activities
will include but are not limited to: an annual conference,
contributions to written reports and communications pieces, and
ongoing sharing of best practices and implementation lessons
through a variety of methods.
Outside evaluation.
The CFE Fund may elect to engage an outside evaluator to work
with the Grantees to evaluate and capture knowledge and learnings
during and after the Grant term. The goal of this process is to
ensure that system -wide impact is maximized and institutionalized,
as well as better understand approaches that can be applied by
other municipalities.
(vi) The CFE Fund and its institutional investors reserve the right to use and
publish any information furnished by the Grantee or its Vendor(s),
provided that the CFE Fund gives appropriate credit to the Grantee as the
provider of this information.
(e) Adhere to the CFE Fund financial compliance stipulations.
(i)
The Grantee will maintain financial records to clearly account for the
Grant funds from the CFE Fund and proper expenditures in furtherance of
the Grant. The Grantee shall retain and maintain adequate records to
substantiate such expenditures according to generally accepted accounting
practices. The Grantee shall retain original substantiating documents
related to the specific Grant expenditures and make these records available
to the CFE Fund upon request.
(ii) The CFE Fund reserves the right to audit the Grantee's financial and other
records to ensure the proper utilization of its Grant funds. During and at
least three years following the end of the Grant term, the Grantee will be
expected to maintain records showing, separately from other accounts kept
in its books and records, the receipt and expenditure of the CFE Fund
Grant funds.
(f) Adhere to the CFE Fund's marketing and communications guidelines.
(i)
The Grantee agrees to adhere to the marketing and cormnunication
guidelines of both the Citi Foundation and the CFE Fund (as each may be
amended, modified, supplemented or otherwise revised). The current form
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AizaFT-
of the marketing and communication guidelines of the Citi Foundation are
attached hereto as Exhibit G.
(ii) The Grantee agrees to acknowledge the CFE Fund in all Grant -related
materials and events including but not limited to websites, newsletters,
media releases, public announcements, event invitations and programs.
The CFE Fund will provide specific communication protocols including
language for recognizing the CFE Fund in text and logo format. Grantee
also shall provide to the CFE Fund final copies of all printed materials as
part of the progress reports.
(iii) Any Grant -related media interviews or public announcements intended for
media or public purposes must be coordinated with and approved by the
CFE Fund in advance.
(iv) The Grantee and its Vendor(s) may not publicly announce the receipt of
this Grant or its details until the CFE Fund and its institutional investors
have made their official announcement. Prior to the official announcement,
the Grantee should consult with the CFE Fund to develop language that
may be used for the purposes of recruitment and other administrative
purposes.
(v) Execution of this Grant agreement provides the CFE Fund the right to
disseminate any products, outcomes, or other information related to the
Grantee's efforts in any media of its choosing. Whenever feasible, the
CFE Fund will share these materials with the Grantee prior to publication.
The Grantee and its Vendor(s) will be expected to cooperate in any public
education or outreach effort undertaken in connection with this Grant,
which may include other CFE Fund programs.
(g) Adhere to the following prohibitions on the use of the Grant.
Under no circumstances the Grantee or any other organization receiving the CFE
Fund' Grant funds use these funds directly or indirectly for the following
purposes or activities:
(i)
Make a Grant to an individual for travel, study or other similar purpose, as
described in section 4945(d)(3) of the Code.
(ii) Promote or engage in violence, terrorism, bigotry, or the destruction of
any state, nor will it make sub -Grants to any entity that engages in these
activities.
(iii) Influence legislation, especially for the benefit of the CFE Fund or any of
its affiliates or fenders, including by publishing or distributing any
statements, or any campaign in support of or opposition to any pending
legislation.
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(iv) Any other purposes outside the Request for Proposal without express
written permission from the CFE Fund.
9. Insurance
(a)
Agreement to Insure.
Unless determined inapplicable and/or unnecessary as evidenced in prior written
approval obtained from the CFE Fund and the Grantee, the Grantee shall ensure
that any Vendor shall not commence performing services under this Agreement
unless and until all insurance required by this Section is in effect, and shall ensure
continuous insurance coverage in the manner, form, and limits required by this
Section throughout the term of the Agreement.
(b) Commercial General Liability Insurance.
(i)
The Grantee shall ensure that the Vendor shall maintain Commercial
General Liability Insurance covering the Vendor as the named insured and
the CFE Fund and the Grantee as additional insureds in the amount of at
least One Million Dollars ($1,000,000) per occurrence. Such insurance
shall protect the CFE Fund, the Grantee and the Vendor from claims for
property damage and/or bodily injury, including death, that may arise from
any of the operations under this Agreement. Coverage under this
insurance shall be at least as broad as that provided by the most recently
issued Insurance Services Office ("ISO") Form CG 0001 and must be
"occurrence" based rather than "claims -made."
(ii) Such Commercial General Liability Insurance shall name the CFE Fund
and the Grantee, together with their officials and employees, as additional
insureds with coverage at least as broad as the most recently issued ISO
Forrn CG 20 10.
(iii) The Grantee shall ensure that the Vendor and each sub -Vendor, to the
extent applicable, adds the CFE Fund and the Grantee, together with their
officials and employees, as additional insureds under all Commercial
General Liability Insurance policies obtained by a sub -Vendor covering
work performed by such sub -Vendor under this Agreement with coverage
at least as broad as the most recently issued ISO Form CG 20 26.
(c) Professional Liability Insurance.
(i)
The Grantee shall ensure that if the Vendor provides professional services
pursuant to this Agreement for which professional liability insurance is
reasonably commercially available, the Vendor shall maintain and submit
evidence of Professional Liability Insurance appropriate to the type(s) of
such services to be provided under this Agreement in the amount of at
least Five Million Dollars ($5,000,000) per claim. The policy or policies
shall include an endorsement to cover the liability assumed by the Vendor
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under this Agreement arising out of the negligent performance of
professional services or caused by an error, omission or negligent act of
the Vendor or anyone employed by the Vendor.
(ii) The Grantee shall ensure that all sub -Vendors of the Vendor providing
professional services under this Agreement for which Professional
Liability Insurance is reasonably commercially available shall also
maintain such insurance in the amount of at least Five Million Dollars
($5,000,000) per claim, and the Vendor shall provide to the Grantee, at the
time of the request for sub -Vendor approval, evidence of such
Professional Liability Insurance on forms acceptable to the CFE Fund and
the Grantee.
(iii) Claims -made policies will be accepted for Professional Liability Insurance.
All such policies shall have an extended reporting period option or
automatic coverage of not less than two (2) years. If available as an
option, the Grantee shall ensure that the Vendor shall purchase extended
reporting period coverage effective on cancellation or termination of such
insurance unless a new policy is secured with a retroactive date, including
at least the last policy year.
(d) Workers' Compensation, Disability Benefits, and Employer's Liability Insurance.
The Grantee shall ensure that the Vendor shall maintain, and ensure that each sub -
Vendor maintains, Workers' Compensation Insurance, Disability Benefits
Insurance, and Employer's Liability Insurance in accordance with the laws of the
State of [STATE] on behalf of, or with regard to, all employees providing
services under this Agreement; provided, that the requirements in this clause may
be waived if determined inapplicable and/or unnecessary as evidenced in prior
written approval obtained from the CFE Fund and the Grantee.
(e) Unemployment Insurance.
To the extent required by law, the Grantee shall ensure that the Vendor shall
provide Unemployment Insurance for its employees.
(f) Business Automobile Liability Insurance.
(i)
If vehicles are used in the provision of services under this Agreement, then
the Grantee shall ensure that the Vendor shall maintain Business
Automobile Liability insurance in the amount of at least One Million
Dollars ($1,000,000) each accident combined single limit for liability
arising out of ownership, maintenance or use of any owned, non -owned, or
hired vehicles to be used in connection with this Agreement. Coverage
shall be at least as broad as ISO Fonn CA0001, ed. 10/01.
(ii) If vehicles are used for transporting hazardous materials, the Business
Automobile Liability Insurance shall be endorsed to provide pollution
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liability broadened coverage for covered vehicles (endorsement CA 99 48)
as well as proof of MCS-90.
(g) General Requirements for Insurance Coverage and Policies.
(i)
All required insurance policies shall be maintained with companies that
may lawfully issue the required policy and have an A.M. Best rating of at
least A-VII or a Standard and Poor's rating of at least A, unless prior
written approval is obtained from the CFE Fund and the Grantee.
(ii) All insurance policies shall be primary (and non-contributing) to any
insurance or self-insurance maintained by the CFE Fund or the Grantee.
(iii) The Vendor shall be solely responsible for the payment of all premiums
for all required insurance policies and all deductibles or self -insured
retentions to which such policies are subject, whether or not the CFE Fund
and the Grantee are insureds under the policy.
(iv) There shall be no self-insurance program with regard to any insurance
required under this Section unless approved in writing by the CFE' Fund
and the Grantee. Any such self-insurance program shall provide the CFE
Fund and the Grantee with all rights that would be provided by traditional
insurance required under this Section, including but not limited to the
defense obligations that insurers are required to undertake in liability
policies.
(v) The limits of coverage for all types of insurance required under this
Section shall be the greater of (i) the minimum limits set forth in this
Section or (ii) the limits provided to the Vendor as named insured under
all primary, excess and umbrella policies of that type of coverage.
(vi) All insurance policies required pursuant to subsections (b) and (c) above
shall contain an endorsement substantially in the form as follows: "This
policy may not be cancelled, terminated, modified or changed for any
reason other than non-payment unless thirty (30) days prior written notice
is sent by the insurance company to the named insured, the CFE Fund, and
to Grantee. For non-payment, at least ten (10) days written notice must be
provided."
(h) Proof of Insurance.
(i)
For Workers' Compensation Insurance, Disability Benefits Insurance, and
Employer's Liability Insurance, the Grantee shall ensure that the Vendor
shall file one of the following within ten (10) days of execution of this
Agreement. ACORD forms are not acceptable proof of workers'
compensation coverage:
(1) C-105.2 Certificate of Workers' Compensation Insurance;
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(2) U-26.3 -- State Insurance Fund Certificate of Workers'
Compensation Insurance;
(3) Request for WC/DB Exemption (Form CE-200);
(4) Equivalent or successor forms used by the New York State
Workers' Compensation Board; or
(5) Other proof of insurance in a form acceptable to the CFE Fund and
the Grantee.
(ii) For each policy required under this Agreement, except for Workers'
Compensation Insurance, Disability Benefits Insurance, Employer's
Liability Insurance, and Unemployment Insurance, the Vendor shall file a
Certificate of Insurance with the Grantee within ten (10) days of execution
of this Agreement. All Certificates of Insurance shall be in a fore
acceptable to the CFE Fund and the Grantee and certify the issuance and
effectiveness of such policies of insurance, each with the specified
minimum limits and evidence of the compliance with the Additional
Insured provisions of this Section, if applicable. All Certificate(s) of
Insurance shall be accompanied by either a duly executed "Certification
by Broker" in the form attached to this Agreement or copies of all policies
referenced in the Certificate of Insurance. If complete policies have not
yet been issued, binders are acceptable, until such time as the complete
policies have been issued, at which time such policies shall be submitted.
(iii) Certificates of Insurance confirming renewals of insurance shall be
submitted to the Grantee prior to the expiration date of coverage of
policies required under this Section. Such Certificates of Insurance shall
comply with the requirements of subsections (h)(i) and (h)(ii) above, as
applicable.
(iv) The Vendor shall provide the CFE Fund and the Grantee with a copy of
any policy required under this Section upon the demand for such policy by
the CFE Fund or the Grantee.
(v) Acceptance by the CFE Fund and the Grantee of a certificate or a policy
does not excuse the Vendor from maintaining policies consistent with all
provisions of this Section (and ensuring that sub -Vendors maintain such
policies) or from any liability arising from its failure to do so.
Miscellaneous.
(i)
Where notice of loss, damage, occurrence, accident, claim or suit is
required under a policy maintained in accordance with this Section, the
Grantee shall ensure that the Vendor shall notify in writing all insurance
carriers that issued potentially responsive policies of any such event
relating to any operations under this Agreement (including notice to
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Commercial General Liability Insurance carriers for events relating to the
Vendor's own employees) no later than twenty (20) days after such event.
Such notice shall be in substantially the following form and specify that
"this notice is being given on behalf of the CFE Fund and the Grantee as
additional insureds as well as the named insured." Such notice shall also
contain the following information: the number of the insurance policy, the
name of the named insured, the date and location of the damage,
occurrence, or accident, and the identity of the persons or things injured,
damaged or lost. The Vendor shall simultaneously send a copy of such
notice to the CFE Fund and to the Grantee.
(ii) The Vendor's failure to maintain any of the insurance required by this
Section shall constitute a material breach of this Agreement. Such breach
shall not be waived or otherwise excused by any action or inaction by the
CFE Fund or the Grantee at any time. The Grantee shall be responsible
for notifying the CFE Fund of any such failure by the Vendor to maintain
any of the insurance required by this Section. Upon such notification, the
CFE Fund and the Grantee shall have no further obligation to honor any
invoice submitted by such Vendor.
(iii) Insurance coverage in the minimum amounts required in this Section shall
not relieve the Vendor or its sub -Vendors of any liability under this
Agreement, nor shall it preclude the CFE Fund from exercising any rights
or taking such other actions as are available to it under any other
provisions of this Agreement or law.
(iv) The Vendor waives all rights against the CFE Fund or the Grantee,
including its officials and employees for any damages or losses that are
covered under any insurance required under this Section (whether or not
such insurance is actually procured or claims are paid thereunder) or any
other insurance applicable to the operations of the Vendor and/or its sub -
Vendors in the performance of this Agreement.
10. Non -Impairment Of Charitable Status.
The Grantee covenants and agrees that it shall take no action, omit to take any action, or
engage in any activity that could impair or endanger, either directly or indirectly, the CFE
Fund's exempt status under the Internal Revenue Code, or which could hinder the CFE
Fund's ability to fulfill its charitable mission.
11. Indemnification.
(a) The CFE Fund shall indemnify, defend and hold harmless the Grantee, including
Grantee staff, and its officers, employees and agents, from any and all claims,
demands, costs, judgments or liabilities to which they may be subject because of
any acts or omissions of the CFE Fund, its officers, directors or trustees,
employees, agents, representatives, Vendors or sub -Vendors, or because of any
13
negligence or fault of the CFE Fund, its officers, directors or trustees, employees,
agents, representatives, Vendors or sub -Vendors. This obligation shall survive and
continue beyond any tenmination or expiration of this Agreement.
(b) The Grantee shall indemnify, defend and hold harmless the CFE Fund, including
its staff, and its officers, directors or trustees, employees and agents, from any and
all claims, demands, costs, judgments or liabilities to which they may be subject
because of any acts or omissions of the Grantee, its employees, agents,
representatives, Vendors or sub -Vendors, or because of any negligence or fault of
the Grantee, its employees, agents, representatives, Vendors and sub -Vendors.
This obligation shall survive and continue beyond any termination or expiration
of this Agreement.
(c)
Each of the parties hereto shall take all steps necessary to ensure that its staff,
officers or trustees, employees, agents, representatives, Vendors and sub -Vendors
are covered under all insurance policies necessary to effectuate the provisions of
this Section.
12. Confidentiality.
All reports, information or data furnished to or to be prepared or assembled under this
Agreement or any Vendor Contract are to be held confidential, unless otherwise herein
provided or subject to disclosure by law.
13. Non -Assignability.
The Grantee shall not assign, transfer, subcontract, convey or otherwise dispose of this
Agreement or of its rights, obligations, responsibilities or duties hereunder or under any
Vendor Contract, either in whole or in part, without the prior written consent of the CFE
Fund.
14. Compliance with Anti -Discrimination Rules.
In its use of Grant funds provided by the CFE Fund, and in the course of all development,
marketing and operation activities, the Grantee shall fully comply with all applicable
federal, state, local (and any other governmental), anti -discrimination laws, executive
orders, rules and regulations.
15. Severability of Provisions.
Each provision of this Agreement shall be considered severable and if for any reason any
provision or provisions herein are detennined to be invalid, unenforceable or illegal
under any existing or future law, such invalidity, unenforceability or illegality shall not
impair the operation of or affect those portions of this Agreement which are valid,
enforceable and legal.
16. Entire Agreement.
14
ekri
This Agreement contains the entire understanding between the parties hereto with respect
to the subject matter of this Agreement and replaces and supersedes all prior agreements
and understandings of the parties. This Agreement may be amended or modified only by
a writing executed by the parties hereto.
17. Binding Agreement.
Notwithstanding any other provision of this Agreement, the parties agree that this
Agreement constitutes a legal, valid and binding agreement of each party, and is
enforceable against each party in accordance with its teens.
18. Governing Law.
THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN
ACCORDANCE WITH THE LAWS OF THE STATE OF NEW YORK, WITHOUT
GIVING EFFECT TO THE CONFLICT OF LAWS PROVISIONS THEREOF.
19. Amendment.
The CFE Fund shall consider, but is not obligated to agree to, requests by the Grantee to
amend the terms of this Agreement. Amendments to this Agreement shall be made only
after (i) the CFE Fund has received written request from the Grantee stating the nature of
the amendment request, and (ii) the CFE Fund has executed a written agreement
describing the terms of the amendment.
20. Counterparts.
This Agreement may be executed in any number of counterparts, including by facsimile
or other electronic means of communication, each of which shall be deemed an original
of this Agreement and all of which together shall constitute one and the same instrument.
21. Notices.
Any notices required to be delivered hereunder shall be in writing and personally
delivered, mailed or sent by electronic mail, telefacsimile or other similar form of rapid
transmission, and shall be deemed to have been duly given upon receipt (a) at the
respective party's address listed on Exhibit F: Notices or (b) at such other address as may
be designated by written notice to the other party.
15
3re,et-Fr
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
duly executed by their respective officers as of the day and year first above written.
CITIES FOR FINANCIAL EMPOWERMENT
FUND, INC.
By:
Name: Jonathan Mintz
Title: President and Chief Executive Officer
CITY OF MIAMI, AC�FNG TIIROUCH--IT
-6PFICE OF CONTRACTS
By:
Name: Daniel J. Alfonso
Title: City Manager, City of Miami
GRANT AGREEMENT
ACKNOWLEDGED AND AGREED BY:
LIVING CITIES, INC.: THE NATIONAL
COMMUNITY DEVELOPMENT INITIATIVE,
in its capacity as Fiscal Sponsor to the
Cities for Financial Empowennent Fund, Inc.
By:
Name:
Title:
GRANT AGREEMENT
ACKNOWLEDGED AND AGREED BY:
[VENDOR]
By:
Dew
Name:
Title:
[VENDOR]
By:
Name:
Title:
GRANT AGREEMENT
Exhibit A
Request for Proposal
(To Be Attached)
EXHIBIT A
Exhibit B
Scope of Work
The Cities for Financial Empowerment Fund, Inc. (the "CFE Fund") supports municipal efforts
to improve the financial stability of households by leveraging opportunities unique to local
government. By translating cutting edge experience with large scale programs, research, and
policy in cities of all sizes, the CFE Fund assists mayors and other local leaders to identify,
develop, fund, implement, and research pilots and programs that help families build assets and
make the most of their financial resources. With a generous investment from Citi Foundation, the
CFE Fund is launching Summer Jobs Connect, a research and pilot program supporting suznrner
youth employment programs and their connection to financial education and empowerment and
banking access initiatives.
The Citi Foundation works to promote economic progress in connrnunities around the world and
focuses on initiatives that expand financial inclusion. The Citi Foundation collaborates with best -
in -class partners to create measurable economic improvements that strengthen low-income
families and communities. Through a "More than Philanthropy" approach, Citi Foundations'
business resources and human capital enhance our philanthropic investments and impact.
The City of Miami (the "Grantee") has been awarded a grant from the CFE Fund designed to
support both the Summer Youth Employment Program ("SYEP") management and participation,
as well as to research and develop program components aimed at connecting participants to
financial counseling and safe banking opportunities.
1. Core Elements of Summer Jobs Connect.
The Summer Jobs Connect program is a pilot program designed to serve disadvantaged youth
across multiple cities. The Agreement term is for a period of one (1) year, however a significant
component of this work involves research and design aimed at engaging continued philanthropic
investment toward program goals.
(a) The Grantee has been awarded funding for the Sumer 2014 SYEP program for
100 participant slots, as well as research, documentation, and future program
planning designed to integrate financial capability functionality. While providing
summer employment to low-income youth, the goal is to identify points of access
and integration for banking and financial education and empowerment services.
The Grantee is expected to work both independently and also collaboratively with
other grantee cities and the CFE Fund to design a plan to implement access to
banking and financial education into summer youth employment programming in
2015 and for future years.
(b) Potential grant funding beyond the first year will be based on creating a detailed
and viable implementation plan for integrating large-scale access to banking and
financial empowerment services, and would continue to include funding for both
participant employment slots as well as costs of administering access to banking
and financial education programs.
EXHIBIT B
L FT
(c) To ensure that Summer Jobs Connect program participation ultimately connects
key youth populations to appropriate and knowledgeable use of mainstream
financial services as they enter adulthood, Grantee's sunnier youth employment
program is expected to work closely with both appropriate financial sector and
financial empowerment partners to set minimum criteria for its youths' banking
accounts and lead the conversations with the financial institutions to develop
products in partnership with the City's financial empowerment lead, as
appropriate.
(d) Grantee is expected also to cooperate with CFE Fund communications efforts to
further the objectives of this initiative.
2. Summer Employment.
The City of Miami will use the funding from this grant to provide 100 SYEP slots to low and
moderate -income youth. The CFE Fund will provide $3,602 to support each slot, which includes
wages and administration costs, in addition to $35,000 to support coordination with appropriate
financial empowerment partners, for a total of $395,200.
3. Research.
(a) Research activities are designed to answer the following primary questions:
(b)
(i)
What are best practices for implementing financial education and
empowerment services into summer youth employment programs,
determining integration points for securing banking access, and
identifying realistic financial management outcomes; and
(ii) How can integration of financial education and empowerment programs
and services into summer youth employment programs produce
quantifiable benefits to the program and participants, including a reduction
in administrative costs for municipalities.
To determine appropriate financial education and banking program elements, the
City of Miami, with support from CFE Fund staff, will lead focus groups and/or
conduct brief surveys, perhaps before, during and after the SYEP program period
on topics including:
(i) General Demographics (outlined in Exhibit E)
(ii) Current understanding of financial matters;
(iii) Likely reaction to behavioral nudges in this context;
(iv) Intended usage of income from SYEP and other sources (ie; clothes, food,
personal items, family bills, etc);
EXHIBIT B
(c)
D/L/99RT
(v) Past use and awareness of fringe and predatory/alternative financial
services (ie; check cashing, prepaid card providers, payday lenders, etc)
(vi) Previous savings behaviors and presence of current saving goals
(vii) General spending habits and history of personal debt
(viii) Confidence in making financial decisions
(ix) Attitudes towards banks, credit unions, and product options, including
possibly surveying youth on existing financial products.
In addition to conducting focus groups with youth participants, SYEP
administrators, program vendors, and financial empowerment partners, with
support from CFE Fund, will study the following key topics:
(i)
What are appropriate operational integration points for both banking and
financial education and empowerment programs and services, including
key processes, timelines, and administrative partners;
(ii) Working both independently and in conjunction with the CFE Fund's
national Bank On 2.0 initiative, what are appropriate and ideal bank
account terms and banking practices for such integrations;
(iii) How can the Grantee leverage existing and develop new banking
relationships to provide these banking services effectively and program -
wide; and
(iv) How can the Grantee leverage existing or new financial education and
empowerment relationships and resources to provide enhanced financial
education services for all program participants.
4. Program Design.
(a) Using information gleaned from research and other best practices, the Grantee is
expected to work both independently and also collaboratively with other grantee
cities and the CFE Fund to design a plan to implement access to banking and
financial education and empowerment programing and services into your summer
youth employment programming in 2015 and for future years. Funding is
intended to allow cities to build on research, best practices and consensus
garnered during the learning communities to ensure optimal outcomes for youth
and their families. Full participation in the learning process and implementation of
new practices is critical to ensure potential future funding.
(b) The CFE Fund will convene grantee cities (generally via teleconference) in
monthly learning communities to share program models, research findings,
lessons learned, and other information crucial to building strong programs linking
youth and young adults to financial programs and services through sunnner youth
EXHIBIT B
r
employment. The learning communities will be integral to assisting with the
development of plans for potential future year with access to banking and
financial education components. Cities will also convene in person, in the early
fall, to debrief on the summer experience and plan for future programming
integrations.
EXHIBIT B
Exhibit C
Grantee Budget
The City of Miami will use the funding from this grant to provide 100 Summer Youth
Employment Program ("SYEP") slots to low-income youth. The CFE Fund will provide $3,602
to support each slot, which includes wages and administration costs, in addition to $35,000 to
support coordination with appropriate financial empowerment partners, for a total ofS395,200.
EXHIBIT C
Cities for
FINANCIAL
EMPOWERMENT
Fund
City Name:
Personnel Services
Financial Em.owerment Sala
TotalCosts for Partici.ant Slots
TOTAL PS COSTS
TOTAL COSTS
SUMMER JOBS CONNECT - YR 1
***please complete all sections highlighted in yellow**
# Slots Total Cost per Slot/Per Summer
Total Cost
Exhibit D
Vendor(s) and Vendor Contracts
(To be provided by the Grantee and updated as necessary)
EXHIBIT D
-p
Narrative Report Template
(To be attached)
Exhibit E
EXHIBIT E
Cities for
FINANCIAL
EMPOWERMENT
Fund
Interim Narrative Report
(To be completed by the [City of
DUE by: August 15, 2014
CONTACT INFORMATION:
City Name:
] (the "Grantee")
SYEP Project Name(s):
Person preparing this report:
Title:
Daytime Phone #:
Today's Date:
Email:
Exhibit E
FINANCIAL SUMMARY
Did you spend down your entire grant? ❑Yes El No
If no, please explain and include your plan to spend the money prior to the end of the grant
period.
Budget Reconciliation:
We require detailed budget reconciliation for the grant, Attachment A. Please attach an
updated Exhibit E Budget to Actual Report. The originally submitted budget should be directly
compared to the actual amount spent on the project and explanations for any variances
should be provided above. Please note that you may be asked to provide invoices to support
your expenditures.
1
Instructions: Please complete the following pages. Note that word counts are provided as an
estimation of the level of detail but you may choose to provide more detail if needed. Reports
are to be emailed to cscheel@cfefund.ara no later than 3pm on August 15, 2014.
SUMMER YOUTH EMPLOYMENT
Describe your progress in meeting the recruitment goals and filling your Summer Jobs Connect
Slots for Summer 2014:
a. Types of recruitment efforts and success/difficulties with recruitment
b. Ability to fill funded slots for SYEP
What difference did this grant make in your city and for the population you are serving? Please
discuss evidence of effect. (200 words)
Were there any unanticipated results due to the funding for job slots for Summer 2014, either
positive or negative? If yes, please describe the implications. (200 words)
What press or other public attention did your program draw this summer? Was the grant
referenced, or in any other way was the financial empowerment focus highlighted? Please
explain and provide relevant links and copies as Attachment B. (200 words)
Did you utilize Citi volunteers? If yes, please give dates and specific details of how many
volunteers and how they engaged with your program. If no, please indicate why you did not
utilize Citi volunteers in your SYEP.
2
Did you experience any specific implementation issues that were been a challenge during the
summer? If yes, what are the proposed solutions to ensure they are resolved prior to Summer
2015 SYEP start?
3
F
DATA
** We realize you may not yet have final numbers. For this report, please estimate.**
Describe the demographics of youth involved in your SYEP this summer, including the following:
Total # youth applying to ALL SYEP Programs
Total # youth enrolled in ALL SYEP Programs
Total # youth successfully completing ALL SYEP Programs (tentative numbers)
Hourly wage paid to youth in ALL SYEP Programs
Average hours worked for youth in ALL SYEP Programs
Percentage of youth in low/moderate income families in ALL SYEP Programs
Total # youth applying to SUMMER JOBS CONNECT Program(s)
Total # youth enrolled in SUMMER JOBS CONNECT Program(s)
Total # youth successfully completing SUMMER JOBS CONNECT Program(s)
(tentative numbers)
Hourly wage paid to youth in SUMMER JOBS CONNECT Program(s)
Average hours worked for youth in SUMMER JOBS CONNECT Programs
% of youth in low/moderate income families in SUMMER JOBS CONNECT
Programs
4
j) FT
Include the following data by percentage of all youth served:
Gender:
Ages:
Low/moderate Income:
Race:
Ethnicity:
Placement:
Male:
Female:
14-18 years old:
19-21 years old:
22-24 years old:
American Indian/Alaskan Native:
Asian:
Black or African American:
Native Hawaiian or Pacific Islander:
White:
Multiracial:
Latino:
Non -Latino:
Public Entity:
Private Entity:
SYEP Programs (for a city with multiple SYEP Programs)
Name of Program:
Name of Program:
Name of Program:
Name of Program:
Total # Enrolled:
Total # Enrolled:
Total # Enrolled:
Total # Enrolled:
Percentage of all SYEP Slots:
Percentage of all SYEP Slots:
Percentage of all SYEP Slots:
Percentage of all SYEP Slots:
Describe any significant differences in your demographics from previous years.
What opportunities have you had over the summer to bring youth back together for teaching
opportunities, large or small groups/workshops, etc. Please describe frequency, types of group
activities, etc. (200 words)
5
RESEARCH AND IMPLEMENTATION
**You will be asked for a more comprehensive review of your research in the Final Report**
Describe the research efforts you engaged in this summer to better understand the needs of
the youth in your SYEP, including specifics regarding focus groups(s), surveys, in-depth
interviews, etc. (Please attach copies of surveys, focus group questions, etc to the report as
Attachment C). (500 words)
Describe how data (surveys, focus groups) have been collected and shared and across partners
including any challenges and proposed solutions. (300 words)
Describe your role in coordinating among the financial empowerment partners including any
challenges. (200 words maximum)
Succinctly describe your preliminary goals for full integration of mainstream financial institution
products access and financial capability/education for the Summer 2015 SYEP. (100 words)
Describe your preliminary plan to introduce financial capability/education and empowerment
services to youth in your 2015 SYEP. Please include the following in your answer (800 - 1000
words):
1. Plans and integration points for banking and financial institution access;
2. Summary of financial institution relationships you intend to continue and new
relationships you anticipate needing for Summer 2015;
3. Financial product requirements & priority for your city, including individual account and
banking practice goals for youth;
4. Financial capability/education curriculums reviewed and initial ideas on usage and
benefits;
6
5. Key administrative partners and work necessary to engage partners.
By integrating financial programs and services into your SYEP what QUANTIFIBLE benefits to
you anticipate, including a reduction of costs for your municipality? (300 words)
How would you propose to measure the impact of the above identified quantifiable benefits?
(200 words)
Briefly describe any challenges you anticipate in successfully integrating financial
empowerment services and how you plan to address the challenges (300 words)
How can CFE Fund assist you to address the challenges noted above? (300 words)
Describe your proposed involvement of local leaders and elected officials in promoting the
Summer 2015 SYEP and Financial Empowerment programing. (200 words)
7
J)fe-fq-FT-
LEARNING COMMUNITY
Please describe what you have found helpful about the learning community. (100 words)
How would you propose making the learning community a more valuable experience? Are
there any topics you'd like to see covered in either the Learning Community or the Fall
conference? (200 words)
Attachments
1. Attachment A - Attach your Budget to Actual Form to this report.
2. Attachment B — Include all media coverage of your Summer 2014 SYEP program (written
articles, press releases, brochures, etc)
3. Attachment C — Copies of surveys, focus group questions, etc.
8
Notices
Cities for Financial Empowerment Fund, Inc.
Carlene Scheel
Cities for Financial Empowerment Fund, Inc.
130 William Street, Suite 902
New York, NY 10038
Telephone: (646)-362-1640
Email: cscheel@cfefund.org
Grantee
City of Miami
Exhibit F
Exhibit G
LA FT
Marketing and Corn nunications Guidelines - Citi Foundation
(To be Attached)
Exhibit G
Exhibit G