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HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM FILE ID: .14-00282 Date: 03/03/ 2014 Commission Meeting Date: 04/24/2014 Requesting Department: Procurement/Citywide District Impacted: All Type: /1 Resolution ❑ Ordinance E Emergency Ordinance ❑ Discussion Item ❑ Other Law Department Matter ID No. /3 I Subject: Piggyback — I.T. Solutions, including desktops, notebooks, servers, software, peripherals, and services — City of Tucson, Arizona Contract #130733 through National IPA. Purpose of Item: A resolution of the Miami City Commission, with attachments, authorizing the procurement of Information Technology Solutions, including Desktops, Notebooks, Servers, Software, Peripherals, and Services from CDW Government, LLC., utilizing the competitively bid and existing City of Tucson, Arizona Contract #130733, available through the National Intergovernmental Purchasing Alliance Company ("National IPA") Cooperative Purchasing Organization, effective August 18, 2013 with the option to renew for four (4) additional one-year periods through August 17, 2018, subject to any renewals, extensions and/or replacement contracts by the City of, Tucson, Arizona and/or National .IPA, to be utilized on an as -needed contractual basis, Citywide, subject to the availability of funds and budgetary approval at the time of need; further acknowledging the cooperative procurement benefits of the National IPA Cooperative Purchasing Organization that enables the City to aggregate its purchasing volume with that of other participating member agencies in order to realize a larger percentage discount pricing structure to the financial benefit of the Citizens of the City; further authorizing the use of all competitively solicited and awarded contracts available through National IPA as set forth in Exhibit "A", attached and incorporated, subject to any renewals, extensions and/or replacement contracts by National IPA, to be utilized on an as -needed contractual basis and subject to the availability of funds and budgetary approval at the time of need. Background Information: SEE ATTACHED Budget Impact Analysis YES Is this item related to revenue? YES Is this item an expenditure? If so, please identify funding source below. General Account No: Special Revenue Account No: CIP Project No: NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? Start Up Capital Cost: Maintenance Cost: Total Fiscal Impact: CIP subject to the availability of funds and budgetary approval at the time of need subject to the availability of funds and budgetary approval at the time of need subject to the availability of funds and budgetary approval at the time of need subject to the availability of finds and budgetary approval at the time of need subject to the availability of funds and budgetary approval at the time of need subject to the availability of funds and budgetary approval at the time of need Final Approvals .(SIGN AND DATE Budge /A If using or receiving eapitalfunds Grants A Risk Management N/A Purchasing Dept. Director Chief City Manage. Agenda Item Summary Form, Continued... Subject: Piggyback —Piggyback — I.T. Solutions, including Desktops, Notebooks, Servers, Software, Peripherals, and Services — City of Tucson, Arizona Contract # 130733 through National IPA. Background Information: The National Intergovernmental Purchasing Alliance Company ("National IPA") cooperative purchasing organization is a leading cooperative purchasing organization dedicated to the public sector market. They offer to member agencies, free of charge, contracts which have been awarded via a Request for Proposals ("RFP") open -competitive solicitation by a public agency ("Principal Procurement Agency"). National IPA assists public agencies in reducing the costs of purchased goods by pooling the purchasing power of public agencies nationwide. The Principal Procurement Agencies who solicit and award cooperative contracts available through National IPA are considered some of the best procurement teams in the nation, and include the City of Tucson, the County of Dupage, the State of Florida, Maricopa County, Fort Worth, Texas, City of San Diego, City of Las Vegas, County of McHenry, Nashville and Davidson County, City of Rochester Hills, County of Allegheny, County of San Diego Public Schools, Norfolk Public Schools. Per Section 18-111 of the City's Procurement Code, the Chief Procurement Officer determined that the City of Tucson, Arizona Contract #130733, available through National IPA, for the procurement of Information Technology Solutions, including Desktops, Notebooks, Servers, Software, Peripherals, and Services was entered into pursuant to a competitive process in compliance with the City's laws, policies, and procedures. Furthermore, per Section 18-111 of the City's Procurement Code, the City Manager approved the purchase of goods and services exceeding $25,000, but less than $50,000 with CDW Government, LLC., for the Department of Police to satisfy immediate information technology product needs, available under the City of Tucson, Arizona Contract #130733, through the National IPA contract. The City of Tucson, Arizona Contract #130733, available through National IPA, called for Proposers to offer discounts, by product category, for various manufacturers including but not limited to: Apple, Compaq, Dell, Gateway, Hewlett Packard, IBM/Lenovo, Toshiba, Cisco Systems, Juniper Networks, Netgear, etc. CDW Government's complex portfolio includes over 100,000 different products from more than 1,000 manufacturer partners. They are the largest direct reseller in channels in the US for many of their OEM partners including, Hewlett-Packard, Cisco, Lenovo, Adobe, and Panasonic, among others. The adoption of this Resolution will enable all City Departments, such as the Police Department, to continue purchasing Information Technology Solutions, including Desktops, Notebooks, Servers, Software, Peripherals, and Services, as needed, from CDW Government, LLC, under the City of Tucson, Arizona Contract #130733, available through National IPA. The adoption of this Resolution will also enable all City Departments to purchase goods and services , on an as -needed contractual basis, utilizing all competitively solicited and awarded contracts available through National IPA, as set forth in Exhibit "A", attached and incorporated, subject to the availability of funds and budgetary approval at the time of need.