HomeMy WebLinkAboutLegislationCity of Miami
Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 14-00282 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE PROCUREMENT OF INFORMATION TECHNOLOGY
SOLUTIONS, INCLUDING DESKTOPS, NOTEBOOKS, SERVERS, SOFTWARE,
PERIPHERALS, AND SERVICES FROM CDW GOVERNMENT, LLC., UTILIZING
THE COMPETITIVELY BID AND EXISTING CITY OF TUCSON, ARIZONA
CONTRACT NO. 130733, AVAILABLE THROUGH THE NATIONAL
INTERGOVERNMENTAL PURCHASING ALLIANCE COMPANY ("NATIONAL IPA")
COOPERATIVE PURCHASING ORGANIZATION, EFFECTIVE AUGUST 18, 2013,
WITH THE OPTION TO RENEW FOR FOUR (4) ADDITIONAL ONE (1) YEAR
PERIODS THROUGH AUGUST 17, 2018, SUBJECT TO ANY RENEWALS,
EXTENSIONS OR REPLACEMENT CONTRACTS BY THE CITY OF TUCSON,
ARIZONA OR NATIONAL IPA, TO BE UTILIZED ON AN AS -NEEDED
CONTRACTUAL BASIS, CITYWIDE, SUBJECT TO THE AVAILABILITY OF FUNDS
AND BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER
ACKNOWLEDGING THE COOPERATIVE PROCUREMENT BENEFITS OF THE
NATIONAL IPA COOPERATIVE PURCHASING ORGANIZATION THAT ENABLES
THE CITY OF MIAMI ("CITY") TO AGGREGATE ITS PURCHASING VOLUME WITH
THAT OF OTHER PARTICIPATING MEMBER AGENCIES IN ORDER TO REALIZE A
LARGER PERCENTAGE DISCOUNT PRICING STRUCTURE TO THE FINANCIAL
BENEFIT OF THE CITIZENS OF THE CITY; FURTHER AUTHORIZING THE USE
OF ALL COMPETITIVELY SOLICITED AND AWARDED CONTRACTS AVAILABLE
THROUGH NATIONAL IPA AS SET FORTH IN EXHIBIT "A", ATTACHED AND
INCORPORATED, SUBJECT TO ANY RENEWALS, EXTENSIONS OR
REPLACEMENT CONTRACTS BY NATIONAL IPA, TO BE UTILIZED ON AN
AS -NEEDED CONTRACTUAL BASIS, SUBJECT TO THE AVAILABILITY OF FUNDS
AND BUDGETARY APPROVAL AT THE TIME OF NEED.
WHEREAS, the National Intergovernmental Purchasing Alliance Company ("National IPA")
Cooperative Purchasing Organization offers to member agencies, free of charge, contracts which have
been awarded via a Request for Proposals ("RFP") competitive solicitation by a public agency
("Principal Procurement Agency"); and
WHEREAS, National IPA assists public agencies in reducing the costs of purchased goods by
pooling the purchasing power of public agencies nationwide; and
WHEREAS, the Principal Procurement Agencies who solicit and award cooperative contracts
available through National IPA are considered some of the best procurement teams in the nation, and
include the City of Tucson, the County of Dupage, the State of Florida, Maricopa County, Fort Worth,
Texas, City of San Diego, City of Las Vegas, County of McHenry, Nashville and Davidson County, City
of Rochester Hills, County of Allegheny, County of San Diego Public Schools, and Norfolk Public
Schools; and
WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended
City of Miami Page 1 of 3 File Id: 14-00282 (Version: 1) Printed On: 4/7/2014
File Number: 14-00282
("Procurement Code"), the Chief Procurement Officer determined that the City of Tucson, Arizona
Contract No. 130733, available through National IPA, for the procurement of Information Technology
Solutions, including desktops, notebooks, servers, software, peripherals, and services, was entered
into pursuant to a competitive process in compliance with the City of Miami's ("City's") laws, policies,
and procedures; and
WHEREAS, pursuant to Section 18-111 of the City's Procurement Code, the City Manager
approved the purchase of goods and services exceeding $25,000.00, but less than $50,000.00 with
CDW Government, LLC., for the Department of Police to satisfy immediate information technology
product needs, available under the City of Tucson, Arizona Contract No. 130733, through National IPA;
and
WHEREAS, the adoption of this Resolution will enable all City Departments, such as the Police
Department, to continue purchasing Information Technology Solutions, including desktops, notebooks,
servers, software, peripherals, and services, as needed, from CDW Government, LLC., under the City
of Tucson, Arizona Contract No. 130733, available through National IPA; and
WHEREAS, pursuant to Section 18-111 of the City's Procurement Code, the Chief Procurement
Officer has also determined that all competitively solicited and awarded contracts available through
National IPA, as set forth in Exhibit "A", attached and incorporated, were entered into pursuant to a
competitive process in compliance with the City's laws, policies, and procedures; and
WHEREAS, the adoption of this Resolution will also enable all City Departments to purchase
goods and services, on an as -needed contractual basis, utilizing all competitively solicited and
awarded contracts available through National IPA, as set forth in Exhibit "A", attached and
incorporated, subject to the availability of funds and budgetary approval at the time of need;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as fully set forth in this Section.
Section 2. The procurement of Information Technology Solutions, including desktops, notebooks,
servers, software, peripherals, and services from CDW Government, LLC., utilizing the competitively
bid and existing City of Tucson, Arizona Contract No. 130733, available through the National IPA
Cooperative Purchasing Organization, effective August 18, 2013, with the option to renew for four (4)
additional one (1) year periods through August 17, 2018, subject to any renewals, extensions or
replacement contracts by the City of Tucson, Arizona and or National IPA, to be utilized on an
as -needed contractual basis, Citywide, is authorized, subject to the availability of funds and budgetary
approval at the time of need.
Section 3. The cooperative procurement benefits of the National IPA Cooperative Purchasing
Organization that enable the City to aggregate its purchasing volume with that of other participating
member agencies in order to realize a larger percentage discount pricing structure to the financial.
benefit of the citizens of the City are acknowledged.
Section 4. The use of all competitively solicited and awarded contracts available through National
IPA, as set forth in Exhibit "A", attached and incorporated, subject to any renewals, extensions or
replacement contracts by National IPA, to be utilized on an as -needed contractual basis, subject to
City of Miami Page 2 of 3 File Id: 14-00282 (Version: 1) Printed On: 4/7/2014
File Number: 14-00282
City Commission or City Manager approvals, as applicable under Section 18-111 of the City's
Procurement Code, and subject to the availability of funds and budgetary approval at the time of need,
is authorized.
Section 5. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor. {1}
APPF OVED AS TO FORM AND CO i RECTNESS:
VI ORIA M r EZ
CITYATTOR EY
Footnotes:
{1} This Resolution shall become effective as specified herein unless vetoed by the Mayor within
ten days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
• become effective immediately upon override of the veto by the City Commission or upon the
effective date stated herein, whichever is later.
City of Miami Page 3 of 3 File Id: 14-00282 (Version: 1) Printed On: 4/7/2014