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HomeMy WebLinkAboutMemo - FY 2013-14 Mid-Year Budget Amendment - SUB (2)THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Daniel J. Alfonso City Manager DATE: April 01, 2014 SUBJECT: Information for FROM: Chose FY 2013-14 Mid -Year Budget Amendment Director Management and Budget Background for General Fund Amendment Each year as the City provides needed services, the need arises to make adjustments to the City's operating budget plans. These adjustments are needed for a variety of reasons. Unforeseen changes in revenue and or expense assumptions, changes in law, and difficulties implementing mandated changes are but a few examples of the myriad of items that can change, creating a need to change the City's operational plans and the Budget. Given that it is the City Commission that has the final authority in approving said proposed changes, the accompanying proposed Budget Resolution is brought to the Commission for consideration. This memorandum describes the operational budget changes that are needed for FY 2013-14. The proposed changes for the General Fund amount to $1.43 million or .27 percent (less than one percent) of the Adopted General Fund Budget ($524.90 million). The changes to the budget include allocations for the carryover per the Financial Integrity Ordinance for Elected Officials, Parks and Public Facilities; and various other corrections to various departments as noted below. Adjustments to the General Fund Revenue Line Items (figures detailed in Attachment A) Franchise Fees and Other Taxes The FY 2013-14 Adopted Budget is $99.19 million. It is recommended that the budget be increased by $396,000 due to better than anticipated performance in the storm water utility category over the last two years. This increased revenue will be transferred to the Capital Improvement Department to be allocated for eligible storm water expenditures. Licenses and Permits The FY 2013-14 Adopted Budget is $37.63 million. It is recommended that the budget be increased by $6.52 million of which $6 million is due to the reclassification of Other Licenses and Fees generated by the Solid Waste Department. This revenue was incorrectly shown in the Charges for Services category. This change has no fiscal impact on the overall budget, since the �� - 00;9aq 'TM F N1 O FY 9 -1 -- f `-( I` THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. Charges for Services revenue is reduced by the same amount of this increase. The other change ($378,000) is additional permit fee revenues related to the Museum Park Project; and ($145,000) related to better than anticipated performance in Other Licenses, Fees and Permit category in the Planning and Zoning Department. Charges for Services The FY 2013-14 Adopted Budget is $99.19 million. It is recommended that the budget be decreased by a net amount of $5.88 million due to a decrease in the amount of $6 million resulting from the reclassification of Other Licenses and Fees as stated above and an increase in the amount of $120,000 due to better than anticipated performance in the Charges for Services Building Inspections category. This increased revenue will be transferred to the Capital Improvement Department to be allocated for fleet replacement for the Building Department. Other Revenues The FY 2013-14 Adopted Budget is $11.02 million. It is recommended that the budget be increased by $390,200 to allocate the prior year unspent funds in the departments (Mayor, Commission, Information Technology, Public Facilities, and Parks) as required by the Financial Integrity Ordinance. Adjustments to Expenditures and or Staffing (figures detailed in Attachment A) Capital Improvement The FY 2013-14 Adopted Budget is $5.16 million. It is recommended that the budget be decreased by $36,100 to include the transfer of five full-time positions; four to the Procurement Department ($26,700) to facilitate the consolidation of the purchasing function of the City and one to the Office of Management and Budget ($9,400) to prepare the Capital Plan and Capital Budget, a function previously performed by Capital Improvement Programs. The salary budgets are recommended to be adjusted to reflect the 77.5 percent chargeback amount. City Attorney The FY 2013-14 Adopted Budget is $6.10 million. It is recommended that the budget be increased by $289,300 to cover personnel expenditures from for the hiring of one Paralegal position ($26,400), three additional Attorneys ($146,000), and two Litigation Assistants ($45,500); and to cover operating expenditures related to information technology and other miscellaneous costs derived from the anticipated workload increases in several areas, including collections and tax work ($71,400). THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. Communications The FY 2013-14 Adopted Budget is $1.05 million. It is recommended that the budget be increased by $10,500 to include operational expenditures for the protocol function since that function is no longer performed by General Services Administration (GSA). Human Resources The FY 2013-14 Adopted Budget is $3.57 million. It is recommended that the budget be increased by $182,700 due to the transfer of two Human Resources Generalist positions from Police to the Human Resources Department ($121,800), and the addition of two more Human Resources Generalist positions ($60,900) to meet the increase in the workload of the Testing Division due the expected increase in DROP replacement hiring. Office of Management and Budget The FY 2013-14 Adopted Budget is $1.76 million. It is recommended that the budget be increased by $68,000, as a result of two positions being added. Additional funding for a full- time Senior Budget Analyst position at $38,000 as part of the DROP Succession Plan and $30,000 to provide funding for the transfer of a full time equivalent (FTE) from Capital Improvements Program (CIP) as noted above. Procurement In order to consolidate the purchasing function of the City, four full-time positions are being added to the Procurement Department. The added positions are being transferred from the purchasing section of Capital Improvement Program as noted above. The costs of the above noted positions will be offset by attrition savings for FY 2013-14. NET In order to better serve the community, it is recommended that one NET Administrator position be added to the Table of Organization. This position will ser„e a dir et i t f contact between citizens and government. Thc position will strive to obtain answers to citizen improve the quality of Iifc in the neighborhood. Thc cost of the above notcd position will be offset by attrition savings for FY 2014. The above recommendation was amended out of the Mid -Year Budget Amendment as part of an oral floor amendment by the Budget Director. As a result, the amendment does not add an additional position to the NET Department. THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. Planning and Zoning The FY 2013-14 Adopted Budget is $5.82 million. It is recommended that the budget be increased by $143,800 as a result of five full-time positions being added to the Planning and Zoning Department. The added positions are of utmost importance to adequately staff the Department in order to run an efficient and high quality program. As a result of the improving economy, it is recommended that one Zoning Information Specialist position be added to the Table of Organization and the cost of the above noted position will be offset by attrition savings for FY 2014. The Department is currently understaffed in the walk-thru section for plans review and said position will expedite permitting for both residential and commercial projects. General Services Administration (GSA) The FY 2013-14 Adopted Budget is $21.12 million. It is recommended that the budget be decreased by $10,500 due to the transfer of the protocol function to the Office of Communications as stated above. Solid Waste The FY 2013-14 Adopted Budget is $27.57 million. It is recommended that the budget be increased by $951,300 to offset the increased cost of tipping fees and the AFSCME Local 871 M.O.U. Fire Rescue The FY 2013-14 Adopted Budget is $99.63 million. It is recommended that the budget be increased by $3.55 million to provide funding for the following items: • Allocate $2.50 million to offset the projected cost of overtime of $6.08 million plus additional savings from personnel of $3.58 million. This funding will enable the Fire Department to maintain minimum acceptable levels of service delivery and necessitate the restoration of Rescue Stations 2 and 8, and Fireboat 1. • Allocate $773,300 for Succession Planning Overtime Succession Plan $600,000 and funding needed for five months for two sworn and one civilian positions as part of the succession plan $74,100. The continued funding of this plan is essential to the future success of the Fire department and to mitigate excessive overtime cost. Additionally, $99,200 funding is needed for protective clothing and accessories for the next two classes of fire recruits scheduled for February and April 2014. • Allocate $271,500 for Other Operational needs - Tuition reimbursement - $56,000; FICA - $46,100; and Repair and Maintenance costs due to the aging fleet of apparatus and repairs to facilities - $169,400. THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT, Police The FY 2013-14 Adopted Budget is $168.72 million. It is recommended that the budget be reduced by $121,800 due to the transfer of two Human Resources Generalist positions from Police to the Human Resources Department. Parks The FY 2013-14 Adopted Budget is $29.12 million. It is recommended that the budget be increased by ($388,600) to provide funding for the following items: Allocate $159,600 for personnel costs: • Moore Park — After an extensive multi -year refurbishment, Moore Park is expected to re -open in March 2014 with enhanced facilities. Funding is requested on a pro- rated basis for eight part-time employees, working seven days per week to operate the track, fitness center), senior programming, after school support (FOCAL), summer camp, and permitting oversight ($55,400). Additionally, one full-time position is being requested ($67,900) to assist in park operations. • Minimum Wage Increase — Funding is requested on a pro -rated basis to implement a minimum wage increase for 178 part-time and temporary employees. ($36,300) Allocate $229,000 for operating costs: • Contamination Remediation Costs incurred by department Mulch, fencing and other items were unexpected expenses for the remediation of contaminated parks ($62,000). • Operating funds for Melreese Golf Course per contractual agreement ($167,000). Non -Departmental Accounts (NDA) The FY 2013-14 Adopted Budget for NDA expenses and reserves excluding Transfers -Out is $33.65 million. It is recommended that the budget be decreased by a net amount of $7.63 million from the Budget Reserve allocation to offset increased costs in other sections of the budget as noted above ($7.66 million) and increased by $25,000 to allocate additional funding for the Martin Luther King (MLK) parade. Transfers -Out The FY 2013-14 Adopted Budget is $39.95 million. It is recommended that the budget be increased by $3.65 million. The recommended changes can be summarized as follows: • Allocate the transfer of prior year unspent funds as per the Financial Integrity Ordinance ($390,200) as noted above and detailed in Attachment A. THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL, BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. • Allocate $200,000 from sale of disposition of fixed asset to GSA Capital Account for fleet replacement City wide. • Allocate $120,000 to GSA Capital Account for fleet replacement (Building Department) • Allocate $381,000 Community and Economic Development (CED). This funding will enable the CED Department to maintain the same level of service to fund the reduced Social Services through September 30th of as a result of the Federal Funding cut. • Allocate to Capital Project $378,000 for Museum Park. • Allocate to Capital Project $82,800 for Parks and Recreation Department projects. • Allocate to Capital Project $396,000 for Citywide Storm Sewer Repair. • Allocate to Capital Project $1.70 million regarding remediation of soil issues at. Melreese Golf Club. Changes in Special Revenue Funds (figures detailed in Attachment B) A number of Special Revenue funds require changes to comply with the Financial Integrity Ordinance. Due to the fact that the City ended FY 2012-13 with a budget surplus, the unspent allocations of the Elected Officials, Parks and Recreation, Public Facilities, and Information Technology budgets needed to be transferred to Special Revenue to be used by the aforementioned organizations in the current year, Additionally, Special Revenue Funds need to be amended to appropriate the sum total of grants accepted by the Commission that were not captured in the Adopted Budget as of October lst, 2013. These grants include actual cash awards as well as reimbursement grants such as the various versions of the ARRA grants, Fire Rescue Services, Homeless Program, and Parks and Recreation Services among others. Other changes to Special Revenue funds are needed to allocate the remaining prior year available fund balance based upon the reconciliation of the year end revenues and expenditures. The Special Revenue Fund Budget that approved by the City Commission in September of 2013 and totaled $162,14 million. This Budget Amendment, if approved, adds $9.47 million for a revised total Special Revenue Fund Budget of $171.61 million, Attachment B includes a listing of the various Special Revenue funds and the amounts by which they changed as a result of the activity described above and detailed as follows. ARRA-Others The FY 2013-14 Adopted Budget is $64,700. It is recommended that the budget be revised to $123,300 to facilitate the use of additional funds in the amount of $58,600, which originated from an overstatement of charges in FY 2012-13. These funds are to be used in conformity with the City of Miami Commission Resolution R-09-0550, enacted on December 10, 2009, City Clerk Services THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. The FY 2013-14 Adopted Budget is $585,700. It is recommended that the budget be revised to $663,300 to include higher than anticipated prior year fund balance ($77,600). General Special Revenue The FY 2013-14 Adopted Budget is $777,400. It is recommended that the budget be revised to $841,500 to include higher than anticipated prior year fund balance ($64,100). Homeless Programs The FY 2013-14 Adopted Budget is $2.32 million. It is recommended that the budget be revised to $2.20 million to include lower than anticipated prior year fund balance carryover ($161,600) and budget adjustments of grants accepted pursuant to City resolutions ($50,100). Net Offices & Code Enforcement The FY 2013-14 Adopted Budget is $2.31 million. It is recommended that the budget be revised to $2.76 million to include higher than anticipated prior year fund balance carryover ($454,100). Strategic Development Initiatives The FY 2013-14 Adopted Budget is $5.87 million. It is recommended that the budget be revised to $4.79 million to include ($390,200) prior year surplus in selected departments as required by the Financial Integrity Ordinance and the allocation of lower than anticipated prior year fund balance carryover ($1.47 million). Transportation & Transit The FY 2013-14 Adopted Budget is $15.78 million. It is recommended that the budget be revised to $17.28 million to include an additional $1.5 million of fund balance to be allocated to the Citywide Trolley Program for unforeseen expenditures. Additionally, it is recommended that the Assistant Transportation Coordinator position be eliminated and two Special Project Assistants and one Administrative Assistant I position be created to assist with the management, administration and coordination of the Trolley Program and to address the additional Federal requirements due to the City being sub -recipients of their funds. Economic Development and Planning Services The FY 2013-14 Adopted Budget is $7.12 million. It is recommended that the budget be revised to $7.45 million to include higher than anticipated prior year fund balance carryover ($327,900). Public Works Services The FY 2012-13 Adopted Budget is $2.40 million. It is recommended that the budget be revised to $2.23 million to include lower than anticipated prior year fund balance carryover ($169,400). THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. Fire Rescue Services The FY 2013-14 Adopted Budget is $21.39 million. It is recommended that the budget be revised to $22.71 million to include higher than anticipated prior year fund balance carryover ($4.92 million) and budget adjustments of grants accepted pursuant to City resolutions ($1.40 million), primarily Urban Area Security Initiative Program and Urban Search and Rescue funding. Additionally, one full-time grant funded Special Project Coordinator position is being requested for the 2012 UASI grant with no change to budget. Law Enforcement Trust Fund (LETF) The FY 2013-14 Adopted Budget is $3.09 million. It is recommended that the budget be revised to $3.25 million to include higher than anticipated prior year fund balance carryover ($157,600). Police Services The FY 2012-13 Adopted Budget is $21.44 million. It is recommended that the budget be revised to $21.99 million to include budget adjustments of grants accepted pursuant to City resolutions ($548,400), primarily for Edward Byrne Memorial Justice Assistance Grant and Solving Cold Cases with DNA grant. Public Facilities The FY 2013-14 Adopted Budget is $10.62 million. It is recommended that the budget be revised to $10.77 million to include higher than anticipated prior year fund balance carryover related to the Haitian Heritage Arts funding ($150,000). Solid Waste - Recycling Educational Trust Fund The FY 2013-14 Adopted Budget is $1.258 million. It is recommended that the budget be revised to $1.259 million to include higher than anticipated prior year fund balance carryover ($1,200). Parks and Recreation Services The FY 2013-14 Adopted Budget is $3.26 million. It is recommended that the budget be revised to $4.05 million to include higher than anticipated prior year fund balance carryover ($638,600) and budget adjustments of grants accepted pursuant to City resolutions ($156,100),. primarily for the Food and Snack programs. Community and Economic Development The FY 2013-14 Adopted Budget is $57.57 million. It is recommended that the budget be revised to $57.95 million to facilitate the use of additional funds from General Fund in the amount $381,000 as noted in the Transfer Out section This funding will enable the / TH|3D0CUW1ENT 8ASUBSTTUTON � TOORIGINAL. BACKUP ORIGINAL ' CAN BESEEN ATTHE END 0FTHIS � DOCUMENT, Department to maintain the some level nfservice to fund the reduced Social Somims through September 30th of as a result of the Federal Funding cut. | Revised Position Counts byDepartment The changes noted above caused the position counts in various departments to change. Attachment Cshows the changes |nposition count for all Departments. THIS DOCUMENT |BASUBSTITUTION TOORIGINAL. BACKUP ORIGINAL CAN 8ESEEN ATTHE END OFTHIS DOCUMENT. Attachment A General Fund Revenues Citywide I'Y2U18'l4 Adopted Budget ArnenUmeOt Value I-Y20lJ-14 ' Amended Budget Property Taxes � $ 225,733,400 - ' $ 225,733,400 Franchise Fees and Other Taxes 99,191,900 396,000 99,587.900 Licenses and Permits 37,683,500 6,623,000 44/158,500 |ntergovarnmente|Reyanuea 47/112,200 - 47/112,200 Charges for Services 39,194,3bO (5,880,000) 93,314,300 Fines and Forfeitures 4,019,200 ' 4,019,200 Interest 1,000/000 - 1,000/000 Other Revenues 11,018/100 390,200 11,408/300 Transfers -in ' ' - - Total Revenues $ 524,902,800 $ 1/429/200 , $ 526,331,800 General Fund Expenditures bvDepartment FY2Ul3-44 Adopted Budget Amendment Value I-YiU1J-14 Amended Budget, yN$yur $ 957,200 ~$ - '$ 957,200 Board ofCommissioners 2,489,100 ' 2,488100 City Manager 2,924J00 ' 2,824,700 Auditor General 1/078,200 - 1,078,200 OPAdminimtrmtio� 5,157,200 (36'100) S,12�10O OtyAttornay(Lg) 6'104,600 289,300 6/393'980 City Clerk 1,508/500 ' 1,508/500 Civil Service 370,300 ~ 370,900 Code Compliance 4,533,700 ' 4,533/700 Communications � 1,049,600 10,500 1,080,100 Equal Opportunity and Diversity Programs 328,400 _ 329,400 Finance _ _ _ _ _ 8,010/800 _ - _ _ � -_ __ _ 8,010[800 Grants Administration 931,100 - 931,100 Human Resources 3,565,700 182.,700 3,749,400 Information Technology 8,544100 - 8,544100 Management &Budget' 1,755,600 68,000 1,823,600 Procurement 1,567,000 1,567,000 Neighborhood Enhancement Team (NET) 3,378,000 - 3,376,000 DV||d|n0 9,282'500 - - 9,282,500- P|onningQzoning 5,820,800 143,800 6,864,600 General Service oAdministration /G3A\ 21,124`700 (1O,5UU) 21,11�2OU pub|bVVudm 16/351,400 � ~ 16,351,400 Solid Waste 27,568'500 981/300 20/519,800 Fire -Rescue 99,634,700 3,547/200 103,181,800 Police 168,720/600 (121,800) 168,598,800 Public Facilities 6,465,400 - 6,4G 4O0 Parks &Recreation 29,118,500 3.D,6OO 29,507100 Risk Management 12,964,200 12/964,200 Pensions Non -Departmental Accounts (NOA) 33,648600 (7,631800) 26,018800 (Transfers -out) 39,348,3nO 3,648,000 43,596,300 Revenue over/Under Expenditures THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. ATTACHMENT B SPECIAL REVENUE FUNDS Sept. 26th, 2013 Adopted Budget Adjustment Budget Adjustment load FY 2013-14 Amended Budget ARRA - Others $ 64,700 58,600 $ 123,300 City Clerk Services 585,700 77,600 - $ 663,300 General Special Revenue _ 777,400 64,100 - $ 841,500 Homeless Programs 2,315,900 (161,600) 50,100 $ 2,204,400 Net Offices & Code Enforcement 2,308,000 454,100 - $ 2,762,100 Departmental Improvement Initiatives 5,869,400 (1,080,900) - $ 4,788,500 Transportation & Transit 15,780,800 1,500,000 - $ 17,280,800 Economic Development and Planning Services 7,123,700 327,900 - $ 7,451,600 Public Works Services 2,398,400 (169,400) - $ 2,229,000 ARRA - Police 704,100 - - $ 704,100 Fire Rescue Services 21,387,900 4,921,600 1,396,200 $ 27,705,700 Law Enforcement Trust Fund (LETF) 3,090,900 157,600 - $ 3,248,500 Police Services 21,439,600 - 548,400 $ 21,988,000 Miami Ballpark Parking Facilities 5,497,000 - - $ 5,497,000 Public Facilities 10,617,500 150,000 - $ 10,767,500 Solid Waste - Recycling Educational Trust Fund 1,257,800 1,200 - $ 1,259,000 Parks and Recreation Services 3,255,000 638,600 156,100 $ 4,049,700 Community and Economic Development 57,569,200 381,000 - $ 57,950,200 Emergency Funds 100,000 - - $ 100,000 TOTAL SPECIAL REVENUE FUNDS $ 162,143,000 $ 7,261,800 $ 2,209,400 $ 171,614,200 THIS DOCUMENT IS A SUBSTITUTION TO ORIGINAL. BACKUP ORIGINAL CAN BE SEEN AT THE END OF THIS DOCUMENT. Proposed Position Count by Department ATTACHMENT C Auditor General Building CIP and Transportation City Clerk City Manager Civil Service Code Compliance Commissioners Communications Community Development Equal Opportunity and Diversity Programs Finance Fire -Rescue Grants Administration GSA Human Resources Information Technology Law Management and Budget Mayor Neighborhood Enhancement Teams (NET) Parks and Recreation Planning and Zoning Police Public Facilities Public Works Procurement Risk Management Solid Waste Total FY 2013-14 Proposed Proposed FY 2013-14 Adopted Budget Changes Changes Proposed Budget GF SR Amendement Floor Amendement Total 9 78 45 13 24 3 52 31 11 40 3 70 783 44 132 34 62 41 13 11 38 192 48 1,555 41 94 15 19 226 3,727 9 9 78 78 -5 2 42 42 13 13 24 24 3 3 52 52 31 31 11 11 40 40 3 3 70 70 3 1 787 787 44 44 132 132 4 38 38 62 62 6 47 47 1 14 14 11 11 1 39 -1 38 1 193 193 6 54 54 -2 1,553 1,553 41 41 94 94 4 19 19 19 19 226 226 19 3 3,749 (1) 3,748 SUBSTITUTED Daniel J. Alfonso City Manager CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM DATE: April 01, 2014 �--�� SUBJECT: Information for FRO or-1�71 FY 2013-14 Mid -Year Di - tor Management and Budget Budget Amendment Background for Genera'Ih, nd Amendment Each year as the City provi=s needed services, the need arises to make adjustments to the City's operating budget plan ; These adjustments are needed for a variety of reasons. Unforeseen changes in revenue ?,, d or expense assumptions, changes in law, and difficulties implementing mandated changes "i;e but a few examples of the myriad of items that can change, creating a need to change th ity's operational plans and the Budget. Given that it is the City Commission that has the fin !:authority in approving said proposed changes, the accompanying proposed Budget Resolutio brought to the Commission for consideration. This memorandum describes the operational The proposed changes for the General Fund am one percent) of the Adopted General Fund Bud budget include allocations for the carryover per the Officials, Parks and Public Facilities; and various other noted below. dget changes that are needed for FY 2013-14. nt to $1.43 million or .27 percent (less than ($524.90 million). The changes to the nancial Integrity Ordinance for Elected rrections to various departments as Ad'lustments to the General Fund Revenue Line Items (figures Retailed in Attachment AZ Franchise Fees and Other Taxes The FY 2013-14 Adopted Budget is $99.19 million. It is recommen.'''. that the budget be increased by $396,000 due to better than anticipated performance in t `...:\storm water utility category over the last two years. This increased revenue will be transfe d to the Capital Improvement Department to be allocated for eligible storm water expenditure Licenses and Permits The FY 2013-14 Adopted Budget is $37.63 million. It is recommended that the b ` .et be increased by $6,52 million of which $6 million is due to the reclassification of Other Li ses and Fees generated by the Solid Waste Department. This revenue was incorrectly shown in '',1e Charges for Services category. This change has no fiscal impact on the overall budget, since th SUBSTITUTED Ch ', es for Services revenue is reduced by the same amount of this increase. The other change ($37:00) is additional permit fee revenues related to the Museum Park Project; and ($145,0) related to better than anticipated performance in Other Licenses, Fees and Permit category i he Planning and Zoning Department. Charges for S-^` ices The FY 2013-14 opted Budget is $99.19 million. It is recommended that the budget be decreased by a net mount of $5.88 million due to a decrease in the amount of $6 million resulting from the rec .,sification of Other Licenses and Fees as stated above and an increase in the amount of $120, a0 due to better than anticipated performance in the Charges for Services Building Inspecti. category. This increased revenue will be transferred to the Capital Improvement Depar .3 ent to be allocated for fleet replacement for the Building Department. Other Revenues. The FY 2013-14 Adopted Budget is $1 02 million. It is recommended that the budget be increased by $390,200 to allocate the p °e; year unspent funds in the departments (Mayor, Commission, Information Technology, Publi't+facilities, and Parks) as required by the Financial Integrity Ordinance. Adjustments to Expenditures and or Staffing (figures • a, ailed in Attachment A) Capital Improvement The FY 2013-14 Adopted Budget is $5.16 million. It is recmended that the budget be decreased by $36,100 to include the transfer of five full- $1,1 e positions; four to the Procurement Department ($26,700) to facilitate the consolidation o e purchasing function of the City and one to the Office of Management and Budget ($9,400) to repare the Capital Plan and Capital Budget, a function previously performed by Capital Impro ment Programs. The salary budgets are recommended to be adjusted to reflect the 77.5 rcent chargeback amount. City Attorney The FY 2013-14 Adopted Budget is $6.10 million. It is recommended that the • .get be increased by $289,300 to cover personnel expenditures from for the hiring of one P 'r legal position ($26,400), three additional Attorneys ($146,000), and two Litigation Assis.nts ($45,500); and to cover operating expenditures related to information technology and of miscellaneous costs derived from the anticipated workload increases in several areas, includin collections and tax work ($71,400). SUBSTITUTED munications The ":, 2013-14 Adopted Budget is $1,05 million. It is recommended that the budget be increas + by $10,500 to include operational expenditures for the protocol function since that function io longer performed by General Services Administration (GSA). Human Resou The FY 2013-14 •pted Budget is $3,57 million. It is recommended that the budget be increased by $182,7itI due to the transfer of two Human Resources Generalist positions from Police to the Human R ..ources Department ($121,800), and the addition of two more Human Resources Generalist po 'ons ($60,900) to meet the increase in the workload of the Testing Division due the expected i °;:., ease in DROP replacement hiring. Office of Management and Bud The FY 201,3-14 Adopted Budget ';,, 1.76 million. It is recommended that the budget be increased by $68,000, as a result of t'l`k• positions being added. Additional funding for a full- time Senior Budget Analyst position a'4 , 38,000 as part of the DROP Succession Plan and $30,000 to provide funding for the tra -° er of a full time equivalent (FTE) from Capital Improvements Program (CIP) as noted above. Procurement In order to consolidate the purchasing function of t`�,ti City, four full-time positions are being added to the Procurement Department. The added p•;'tions are being transferred from the purchasing section of Capital Improvement Program as n`«ed above. The costs of the above noted positions will be offset by attrition savings for FY 2013 NET In order to better serve the community, it is recommended th one NET Administrator position be added to the Table of Organization. This position will s e as a direct point of contact between citizens and government, The position will strive to obwn answers to citizen questions, help with city services, and disseminate knowledge about city p 7g:rams designed to improve the quality of life in the neighborhood. The cost of the above not =`rca position will be offset by attrition savings for FY 2014. Planning and Zoning The FY 2013-14 Adopted Budget is $5.82 million. It is recommended that the buy' -t be increased by $143,800 as a result of five full-time positions being added to the Plannin_"Nnd Zoning Department. The added positions are of utmost importance to adequately staff Department in order to run an efficient and high quality program. SUBSTITUTED A result of the improving economy, it is recommended that one Zoning Information Spe ': list position be added to the Table of Organization and the cost of the above noted positio will be offset by attrition savings for FY 2014. The Department is currently understa -d in the walk-thru section for plans review and said position will expedite permitting `ar both residential and commercial projects. General Service'? dministration GSA The FY 2013-14 A+' ;.ted Budget is $21.12 million. It is recommended that the budget be decreased by $10,5r!+ due to the transfer of the protocol function to the Office of Communications as static above. Solid Waste The FY 2013-14 Adopted Budg ! „is $27,57 million. It is recommended that the budget be increased by $951,300 to offset t ''=,increased cost of tipping fees and the AFSCME Local 871 M.O.U. Fire Rescue The FY 2013-14 Adopted Budget is $99.63 o.'Ilion. It is recommended that the budget be increased by $3.55 million to provide funding fo e following items: • Allocate $2.50 million to offset the projec . cost of overtime of $6,08 million plus additional savings from personnel of $3.58 ``<;lion, This funding will enable the Fire Department to maintain minimum acceptable le'>, s of service delivery and necessitate the restoration of Rescue Stations 2 and 8, and Fire at 1. • Allocate $773,300 for Succession Planning — Overti :A Succession Plan $600,000 and funding needed for five months for two sworn and one r'vilian positions as part of the succession plan $74,100. The continued funding of this . n is essential to the future success of the Fire department and to mitigate excessive o ' rtime cost. Additionally, $99,200 funding is needed for protective clothing and acce ries for the next two classes of fire recruits scheduled for February and April 2014. Allocate $271,500 for Other Operational needs - Tuition reimbu=t-ment - $56,000; FICA - $46,100; and Repair and Maintenance costs due to the aging i.Fet of apparatus and repairs to facilities $169,400. Police The FY 2013-14 Adopted Budget is $168.72 million. It is recommended that the bu aet be reduced by $121,800 due to the transfer of two Human Resources Generalist positions ", om Police to the Human Resources Department. SUBSTITUTED rks The Y 2013-14 Adopted Budget is $29.12 million. It is recommended that the budget be increa'°,d by ($388,600) to provide funding for the following items: Allocate $:'";,9,600 for personnel costs: • M==;ore Park — After an extensive multi -year refurbishment, Moore Park is expected to re a.en in March 2014 with enhanced facilities. Funding is requested on a pro- rated b ';is for eight part-time employees, working seven days per week to operate the tracl ,,fitness center), senior programming, after school support (FOCAL), summer ca`'`;•, and permitting oversight ($55,400). Additionally, one full-time position is bei ':;requested ($67,900) to assist in park operations. • Minimum Wage " rease — Funding is requested on a pro -rated basis to implement a minimum wage I ". ease for 178 part-time and temporary employees. ($36,300) Allocate $229,000 for operating co • Contamination Rernediatio",;Costs incurred by department — Mulch, fencing and other items were unexpecte.,, penses for the remediation of contaminated parks ($62,000). • Operating funds for Melreese Go l `L . urse per contractual agreement ($167,000). Non -Departmental Accounts (NDA) The FY 2013-14 Adopted Budget for NDA expenses .i1M1d reserves excluding Transfers -Out is $33.65 million. It is recommended that the budget be'?ecreased by a net amount of $7.63 million from the Budget Reserve allocation to offset incr 'i.,ed costs in other sections of the budget as noted above ($7.66 million) and increased by $25,'►i0 to allocate additional funding for the Martin Luther King (MLK) parade. Transfers -Out The FY 2013-14 Adopted Budget is $39.95 million. It is recommen.'='• that the budget be increased by $3.65 million. The recommended changes can be summarize • s follows: • Allocate the transfer of prior year unspent funds as per the Fi' h;; ncial Integrity Ordinance ($390,200) as noted above and detailed in Attachment A. • Allocate $200,000 from sale of disposition of fixed asset to GSA Capital ';count for fleet replacement City wide. • Allocate $120,000 to GSA Capital Account for fleet replacement (Building Depart `lent) • Allocate $381,000 Community and Economic Development (CED). This fundin ill enable the CED Department to maintain the same level of service to fund the reduc Social Services through September 30th of as a result of the Federal Funding cut. • Allocate to Capital Project $378,000 for Museum Park. SUBSTITUTED Allocate to Capital Project $82,800 for Parks and Recreation Department projects. (locate to Capital Project $396,000 for Citywide Storm Sewer Repair. • A ..cate to Capital Project $1,70 million regarding remediation of soil issues at Me -ese Golf Club. Chan es in S•eci'++,.Revenue Funds fi:ures detailed in Attachment B A number of Specia"`'evenue funds require changes to comply with the Financial Integrity Ordinance. Due to the'-,. ct that the City ended FY 2012-13 with a budget surplus, the unspent allocations of the ElecteOfficials, Parks and Recreation, Public Facilities, and Information Technology budgets needvo to be transferred to Special Revenue to be used by the aforementioned organization', the current year. Additionally, Special Revenue Fu <; s need to be amended to appropriate the sum total of grants accepted by the Commissi• that were not captured in the Adopted Budget as of October lst, 2013, These grants Intl " e actual cash awards as well as reimbursement grants such as the various versions of the ARRrants, Fire Rescue Services, Homeless Program, and Parks and Recreation Services among of ``; s, Other changes to Special Revenue funds are needed to allocate the remaining prior P ar available fund balance based upon the reconciliation of the year end revenues and exp'i' ditures. The Special Revenue Fund Budget that approved b he City Commission in September of 2013 and totaled $162.14• million. This Budget Amendm '�, if approved, adds $9.47 million for a revised total Special Revenue Fund Budget of $171.61 `>'Ilion. Attachment B includes a listing of the various Special Revenue funds and the amounts by�.., ich they changed as a result of the activity described above and detailed as follows. ARRA-Others The FY 2013-14 Adopted Budget is $64,700, It is recommended th the budget be revised to $123,300 to facilitate the use of additional funds in the amount of $ \,600, which originated from an overstatement of charges in FY 2012-13. These funds are to be d in conformity with hi the City of Miami Commission Resolution R-09-0550, enacted on Decembe °.0, 2009. City Clerk Services The FY 2013-14 Adopted Budget is $585,700. It is recommended that the budget revised revised to $663,300 to include higher than anticipated prior year fund balance ($77,600). General Special Revenue The FY 2013-14 Adopted Budget is $777,400. It is recommended that the budget be revise $841,500 to include higher than anticipated prior year fund balance ($64,100). SUBSTITUTED omeless Pro rams Th-', Y 2013-14 Adopted Budget is $2.32 million. It is recommended that the budget be revised to $2 >.I million to include lower than anticipated prior year fund balance carryover ($161,600) and bu ,ct adjustments of grants accepted pursuant to City resolutions ($50,100). Net Offices ':, ode Enforcement The FY 2013-14 opted Budget is $2.31 million. It is recommended that the budget be revised to $2.76 million '• include higher than anticipated prior year fund balance carryover ($454,100). Strategic Development In','.tives The FY 2013-14 Adopted Bud to $4.79 million to include ($39 the Financial Integrity Ordinance balance carryover ($1,47 million). Transportation & Transit The FY 2013-14 Adopted Budget is $15.78 'Ilion. It is recommended that the budget be revised to $17.28 million to include an addition 1.5 million of fund balance to be allocated to the Citywide Trolley Program for unforeseen ex`' : ditures. Additionally, it is recommended that the Assistant Transportation Coordinator posit be eliminated and two Special Project Assistants and one Administrative Assistant I po on be created to assist with the management, administration and coordination of the 'tt,•Iley Program and to address the additional Federal requirements due to the City being sub-rei' oients of their funds. is $5.87 million. It is recommended that the budget be revised 00) prior year surplus in selected departments as required by d the allocation of lower than anticipated prior year fund Economic Development and Planning Services The FY 2013-14 Adopted Budget is $7.12 million. It is recommended 'Y,nat the budget be revised to $7.45 million to include higher than anticipated prior year "id4d balance carryover ($327,900). Public Works Services The FY 2012-13 Adopted Budget is $2.40 million. It is recomrnended that the bud to $2.23 million to include lower than anticipated prior year fund balance carryover Fire Rescue Services be revised 69,400). The FY 2013-14 Adopted Budget is $21.39 million. It is recommended that the budget revised to $22.71 million to include higher than anticipated prior year fund balance carryove ($4.92 million) and budget adjustments of grants accepted pursuant to City resolutions ($1,40 million), primarily Urban Area Security Initiative Program and Urban Search and Rescue SUBSTITUTED riding. Additionally, one full-time grant funded Special Project Coordinator position is being re • ested for the 2012 UASI grant with no change to budget. Law En"+:;,rcementTrust Fund LETF The FY 209 ' , 4 Adopted Budget is $3.09 million. It is recommended that the budget be revised to $3.25 lion to include higher than anticipated prior year fund balance carryover ($157,600). Police Services The FY 2012-13 Adopter budget is $21.44 million. It is recommended that the budget be revised to $21.99 million t;'nclude budget adjustments of grants accepted pursuant to City. resolutions ($548,400), prim n y for Edward Byrne Memorial Justice Assistance Grant and Solving Cold Cases with DNA gra Public Facilities The FY 2013-14 Adopted Budget is $10±.. million. It is recommended that the budget be revised to $10.77 million to include higher 'r`i an anticipated prior year fund balance carryover related to the Haitian Heritage Arts funding ($ ' 0,000). Solid Waste - Recycling Educational Trust Fund The FY 2013-14 Adopted Budget is $1.258 million. ;is recommended that the budget be revised to $1.259 million to include higher than anticipa'n • prior year fund balance carryover ($1,200). Parks and Recreation Services The FY 2013-14 Adopted Budget is $3.26 million. It is recommended at the budget be revised to $4.05 million to include higher than anticipated prior year " d balance carryover ($638,600) and budget adjustments of grants accepted pursuant to City r W.olutions ($156,100), primarily for the Food and Snack programs. Community and Economic Development The FY 2013-14 Adopted Budget is $57.57 million. It is recommended that the 1dget be revised to $57.95 million to facilitate the use of additional funds from General Fun the amount $381,000 as noted in the Transfer Out section This funding will enable ,he Department to maintain the same level of service to fund the reduced Social Services throu September 30th of as a result of the. Federal Funding cut. SUBSTITUTED ised Position Counts by Department The anges noted above caused the position counts in various departments to change. Attach :ant C shows the changes in position count for all Departments, Attachments: SUBSTITUTED Attachment A G° Feral Fund Revenues Citywide FY 2013-14 Adopted Budget Amendment Value hY 2013-14 Amended Budget Prop. y Taxes $ 225,733,400 - $ 225,733,400 French - Fees and Other Taxes 99,191,900 396,000 99,587,900 Licenses :,id Permits 37,633,500 6,523,000 44,156,500 Intergover rental Revenues 47,112,200 - 47,112,200 Charges for 54.. ices 99,194,300 (5,880,000) 93,314,300 Fines and Forfel res 4,019,200 4,019,200 Interest 1,000,000 - 1,000,000 Other Revenues 11,018,100 390,200 11,408,300 Transfers -In - - - Total Revenues $ 524,902,600 $ 1,429,200 $ 526,331,800 General Fund Expenditures by D.,.artment I-Y 2013-14 Adopted Budget Amendment - Value hY 2013-14 Amended Budget, Mayor $ 957,200 $ - $ 957,200 Board of Commissioners 2,489,100 - 2,489,100 City Manager 2,924,700 - 2,924,700 Auditor General 1,078,200 - 1,078,200 CIP Administration 5,157,200 (36,100) 5,121,100 City Attorney (Law) 6,104,600 289,300 6,393,900 City Clerk 1,508,500 - 1,508,500 Civil Service 370,900 - 370,900 Code Compliance 4,533,700 - 4,533,700 Communications ,049,600 10,500 1,060,100 Equal Opportunity and Diversity Programs 29,400 - 329,400 Finance _ 8,0`w,800 _ ...... _ - . _ . _. ._ .8,010,800 Grants Administration 931,,,00 931,100 Human Resources 3,566,7k3 182,700 3,749,400 Information Technology 8,544,100° ;> - 8,544,100 Management & Budget 1,755,600 68,000 1,823,600 Procurement 1,567,000 1,567,000 Neighborhood Enhancement Team (NET) 3,376,000 <; - 3,376,000 Building 9,282,500 - 9,282,500 Planning & Zoning 5,820,800 °',43,800 5,964,600 General Services Administration (GSA) 21,124,700 1 1,500) 21,114,200 Public Works 16,351,400 16,351,400 Solid Waste 27,568,500 951,3!► 28,519,800 Fire -Rescue 99,634,700 3,547,20I . 103,181,900 Police 168,720,600 (121,800) 168,598,800 Public Facilities 6,465,400 - 6,465,400 Parks & Recreation 29,118,500 388,600 29,507,100 Risk Management 12,964,200 - ,964,200 Pensions - Nan -Departmental Accounts (NDA) 33,648,600 (7,631,800) 26,0 800 (Transfers -Out) 39,948,300 3,648,000 43,596,?•,10 $ 526,331,8+',', Total Expenditures $ 524,902,600 $ 1,429,200 Revenue Over/Under Expenditures SUBSTITUTED ATTACHMENT B CIAL REVENUE FUNDS Sept. 26th, 2013 Adopted Budget Adjustment Budget Adjustment load FY 2013-14 Amended Budget ARRA - others $ ' 64,700 58,600 $ 123,300 City Clerk Services 585,700 77,600 - $ 663,300 General Special Revenue 777,400 64,100 - $ 841,500 Homeless Programs 2,315,900 (161,600) 50,100 $ 2,204,400 Net Offices & Code Enforcement 2,308,000 454,100 - $ 2,762,100 Departmental Improvement Initiatives 5,869,400 (1,080,900) - $ 4,788,500 Transportation & Transit 15,780,800 1,500,000 - $ 17,280,800 Economic Development and Planning Services 7,123,700 327,900 - $ 7,451,600 Public Works Services 398,400 (169,400) - $ 2,229,000 ARRA - Police 3 100 - - $ 704,100 Fire Rescue Services 21,387, ` 4,921,600 1,396,200 $ 27,705,700 Law Enforcement Trust Fund (LETF) 3,090,900 157,600 - $ 3,248,500 Police Services 21,439,600 - 548,400 21,988,000 Miami Ballpark Parking Facilities 5,497,000 - $ 5,497,000 Public Facilities 10,617,500 1 . 1 0 - $ 10,767,500 Solid Waste - Recycling Educational Trust Fund 1,257,800 1,20 -. - $ 1,259,000 Parks and Recreation Services 3,255,000 638,600 156,100 $ 4,049,700 Community and Economic Development 57,569,200 381,000 - $ 57,950,200 Emergency Funds 100,000 - $ 100,000 TOTAL SPECIAL REVENUE FUNDS $ 162,143,000 $ 7,261,800 $ , 9,400 $ 171,614,200 SUBSTITUTED Proposed Position Count by Department ATTACHMENT C Auditor neral Building CIP and Tran'>•rtation City Clerk City Manager Civil Service Code Compliance Commissioners Communications Community Development Equal Opportunity and Diversity Progr Finance Fire -Rescue Grants Administration GSA Human Resources Information Technology Law Management and Budget Mayor Neighborhood Enhancement Teams (NET) Parks and Recreation Planning and Zoning Police Public Facilities Public Works Procurement Risk Management Solid Waste Total FY 2013.14 Adopted Budget Budget Proposed Changes FY 2013-14 Proposed Amendement 9 9 78 78 45 -3 42 13 13 24 24 3 3 52 52 31 31 11 11 40 40 3 3 70 70 783 4 787 44 44 132 132 34 4 38 62 62 1 6 47 1 ". 1 14 11 11 38 1 39 192 1 193 48 54 1,555 -2 1,553 41 41 94 94 15 4 19 19 226 226 3,727 22 3,749