HomeMy WebLinkAboutSummary Form 02.27.14ND&ITEMJUM
FILE 1D tM — co oQ
Date: ?/4/14 Requesting Department: CIP
Commission Meeting Date: 2/27/14 District() Impacted: 5
Type: E Resolution El Ordinance D Emergency Ordinance El Discussion Item D Other_
Subject: A Re§gluOon ratifyina, eon firming and Appvehig_, Managerswritten fikding„of an gnIcigogy,
witiy. ingsompettivel)idsjing_proeeduridthe kfits:orn pet i ti ve negotiations method tbr,she DrAiga Di strict,
Roadway and„,5,toltxtyater Jovroyements project,INIQ,,10d fortkey aLithOrizing,.the ity,,,MapwL tc,,)
execute a Construction Managetuent Agre„,>ement witkOak Plaza Associates (Del.), 1,1_,C, a Delaware limited
tY_SQ.MPa.1,1yLit! a..inot„taLtuat to exceed 1,1„10(1,90,,Q,
Purpose of Item:
LLaw Department
Matter ID No.
SeriEly4.1179423.16,V.16,.
11 respect:H.1y recommended that the Miami City Commission adopt the attached resolution, by a four -fifths
(4/5`h'.$) afrirmative vote, ratifying, confirming and annoying the City Manager's written finding of fig emergency,
8NtatiVing competitive bidding procedures for public infrastructure and tight -of -way improvements within the Miami.
Design District, as not being practical or advantageous to the City of Miarni and further authorizing by a four -fifth!,
,;(4/5's) affirmative vote, pursuant to Section 255.20, Florida Statutes., the City Manager to execute a Construction:
Management Agreement, in sustainably anaehed form, .between the City of Miami and Oak Plaza ASSOCiaie$
!(Pei), 1.1C, ("Oak Plaza-), a Delaware limited liability company, for the Design District Roadway and
Stormwater improvements Project No. 13-30985 C'ProjecV), based upon the criteria and procedures set forth in!.
'.:Scetion 18-85(a) and other Sections of the city code and the City Managers written findings. Funds willbei
allocated in an 'amount not to exceed $1,500,000, consisting of a $1,000000 Grant from The Deprtment
Feonornie Opportunity Division of Community Development, ("DLO') City of Tallahassee. Florida; and t ibyt
perCtrit (50%) fatted matO in the not to exceed amount of $50.0,000, front Capital, Improvements Program .Projeet:
!No,13-30985,
Bikgrouud Information:
Please see attached page 2,
Budget Impact Analysis,
-*RS' Is this item related to revenue?
ylis: Is this item an expenditure? If so, please identi ft: ding source below.
General Account No:
Special Revenue Account No:
CIP Project No: 13-30985
NO is this item funded by Homeland I dense/Neighborhood improvement Bonds?
G 404,? reclvoj,
St arwettot,'T AloCAT
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact: 7$7,310,900
Final Approvals
OiciN AND DATE)
CIP JLA Budget
u5ing or =iv mpiltil fonds
Risk G rants N/A Mate
Purchasing_ NiA _ Dept, Director
Chief City Manager
Page 2 Continued from previous page
Oak Plaza and its affiliates have undertaken a significant redevelopment project on more than 20 acres within the
Miami Design District with more than 2.6 million square feet of anticipated improvements and pursuant to Section
163.3221, Fla. Statutes (2013) and Section 3.9. of Miami 21, the City of Miami ("City") Commission per
Ordinance 13335, approved a development agreement (the "Agreement"), in conjunction with the Miami Design
District Retail Street Special Area Plan (the "SAP"), obligating Oak Plaza 's affiliates to undertake certain
improvements within portions of the right-of-way abutting properties which they do not own. Grant funding has
been committed by The Department of Economic Opportunity Division of Community Development, Tallahassee,
Florida ("DEO") in an amount not to exceed $1,000,000 ("Grants Funds") contingent upon the provision of a fifty
percent (50%) match in the not to exceed amount of $500,000 by the City of Miami's Capital Improvements
Program for the Design District Roadway and Stormwater Project, No. B-30985, ("Project") to underwrite the costs
of Public Infrastructure and Right -of -Way Improvements within the Miami Design District, which the Miami City
Commission, per Resolution No. 13-0437, allocated the required $500,000 match to secure the Appropriation. State
rules require that the Appropriation be expended by no later than June 30th of the current fiscal year. Oak Plaza,
through its contractor Coastal Construction Group of South Florida, Inc. ("Coastal"), is presently mobilized within
the area and, at present, advancing companion Right -of -Way improvements consistent with those authorized for
reimbursement pursuant to the terms of the Grant Agreement. Due to time constraints of the Grant, improvements
may be lost because of the time required to competitively bid and award the project. Section 18-85 (a) of the Code
of the City of Miami, Florida, as amended ("City Code"), being a section of the City Procurement Ordinance,
generally requires sealed bidding to procure the Public Infrastructure and Right -of -Way Improvements, but allows
and expressly provides for a waiver of competitive sealed bidding by a four -fifths (4/5th's) vote of the City
Commission where the City Manager has made a written finding, presented to the City Commission. The City
Manager has made such a written finding, which finding is attached as an exhibit, recommending the waiver of
sealed competitive bids for the Project; and further recommending the execution of a Construction Management
Agreement, in sustainably attached form, between The City and Oak Plaza, and through its contractor Coastal, to
complete the desired improvements in a timely and efficient manner, which is most practical and advantageous to
the City, with funds allocated from Capital Improvements Program Project No. B-30985, and the proceeds of the
Grant.
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