HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 14-00162
Date: 2/18/2014 Requesting Department: Purchasing C/W
Commission Meeting Date: 3/27/2014 District Impacted: All
Type: N Resolution n Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Paper Products, Citywide, IFB 382308
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a term contract for the purchase of Paper Products, Citywide, on
an as -needed contractual basis from, Armchem International Corp., and Troy Industries, Inc. (Local),
the two (2) lowest responsive and responsible bidders, on an item -by -item basis, for an initial contract
period of one (1) year, with options to renew for four (4) additional one (1) year periods; authorizing
the allocation of funds from the various sources of funds of the user departments and agencies, subject
to the availability of funds and budgetary approval at the time of need.
Background Information:
The existing contract for the purchase of Paper Products will be expiring on March 2, 2014. The
Procurement Department has identified a need to establish a new contract for the purchase of Paper
Products, Citywide. On October 4, 2013, the Procurement Department issued Invitation for Bid No.
382308. As required by the Procurement Code, the IFB was advertised and issued on-line. On
October 28, 2013, at the bid opening, two (2) bidders submitted bids, and the bids have been
tabulated. The Procurement Department is recommending award to Armchem International Corp.,
and Troy Industries, Inc. (Local), the two (2) lowest and responsive and responsible bidders, per bid
specifications. The estimated annual spend under the existing contract has been approximately
$40,000. Based on the enclosed tabulation from IFB 382308, annual spend under the new contract is
estimated at $25,685.85. Total spend amount for a term of five (5) years is approx. $128,429.25
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by the end -user department
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: N/A
CIP N/A
Final Approvals
(SIGN AND DATE)
Bud
If using or receiving capital funds
Grants N/A Risk Management N/A
Purchasing , Dept. Director N/A
Chief CityManager
if g
Dnna 1 nr 1
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