HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 14-00158
Date: 02/19/ 2014 Requesting Department: Police
Commission Meeting Date: 03/13/2014 District Impacted: All
Type: FIResolution
n Other
Ordinance ❑ Emergency Ordinance n Discussion Item
Law Department
Matter ID No.
Subject: Upgrades and Maintenance to the Morphotrak Latent Workstations and Verification
Workstations (Sole Source # 13-14-008)
Purpose of Item:
Adopt a Resolution, with attachment(s), by a four -fifths (4/5ths), affirmative vote, pursuant to Section 18-92 of
the Code of the City of Miami, Florida, as amended, after an advertised public hearing, ratifying, approving and
confirming the City Manager's finding of a sole source; waiving the requirements for competitive sealed
bidding procedures and authorizing the purchase, from MorphoTrak, Inc., of upgrades and maintenance for the
Morphotrak Latent Workstations and Verification Workstations for the Department of Police, in amount not to
exceed $92,000.00 for upgrades and one (1) year warranty, allocating funds from account code
00001.191001.664000, and $29,590 for support and maintenance during years two (2) and three (3), allocating
funds from the various sources of funds of the Department of Police, subject to availability of funds and
budgetary approval at the time of need; further authorizing the City manager to execute a Product System
Agreement and Maintenance and Support Agreement with MorphoTrak, Inc., for the term indicated under each
respective agreement, and to negotiate and execute all other necessary amendments, extensions, and
modifications to these agreements, after consultation with the City Attorney.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.191001.664000 (for upgrades & 1 YR warranty)
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP N/
if using or receiving capital funds
Grants
Purchasing
Chief
$92,000.00
$29,590.00
$121,590.00
Final Approvals
(SIGN AND DATE)
Budge
Risk Managem
Dept. Director
City Managers.
FEB 19 2014
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AGENDA ITEM SUMMARY FORM (CONTINUED)
Subject: Upgrades and Maintenance to the Morphotrak Latent Workstations and Verification
Workstations (Sole Source # 13-14-008)
Background Information:
The Miami Police Department is in need of upgrading the existing MorphoTrak Latent Workstations and
Verification Workstations. These workstations communicate with the Miami Dade Police Department
(MDPD) Automated Fingerprint Identification System ("AFIS") and in turn the Florida Department of
Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) fingerprint and criminal databases.
Due to upgrades made to the MDPD AFIS, the Miami Police Department is now required to update its
existing workstations so that it may continue to communicate with MDPD's fingerprint database.
The total costs for the upgrades to the latent and verification workstations, including one (1) year of
warranty, shall not exceed to $92,000.00. Funds are allocated for this purchase from Police Budget
Operation Account No. 00001.191001.664000. The total cost for support and maintenance for both
workstations shall not to exceed $29,590 ($14,576 for Year 2 and $15,014 for Year 3), subject to the
availability of funds and budgetary approval at the time of need.
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