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Legislation
Resolution
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 14-00158 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BYA
FOUR -FIFTHS (4/5THS), AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF
THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AFTER AN
ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING
THE CITY MANAGER'S FINDING OF A SOLE SOURCE; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND
AUTHORIZING THE PURCHASE, FROM MORPHO TRAK, INC., OF UPGRADES
AND MAINTENANCE FOR THE MORPHO TRAK LATENT WORKSTATIONS AND
VERIFICATION WORKSTATIONS FOR THE DEPARTMENT OF POLICE, IN AN
AMOUNT NOT TO EXCEED $92,000.00 FOR UPGRADES AND ONE (1) YEAR
WARRANTY; ALLOCATING FUNDS FROM ACCOUNT CODE
00001.191001.664000; AUTHORIZING SUPPORT AND MAINTENANCE DURING
YEARS TWO (2) AND THREE (3), IN THE AMOUNT NOT TO EXCEED $29,590.00;
ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF THE
DEPARTMENT OF POLICE, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE
CITY MANAGER TO EXECUTE A PRODUCT SYSTEM AGREEMENTAND
MAINTENANCE AND SUPPORT AGREEMENT WITH MORPHO TRAK, INC., IN
SUBSTANTIALLY THE ATTACHED FORM, FOR THE TERM INDICATED UNDER
EACH RESPECTIVE AGREEMENT, AND TO NEGOTIATE AND EXECUTE ALL
OTHER NECESSARYAMENDMENTS, EXTENSIONS, AND MODIFICATIONS TO
THESE AGREEMENTS, AFTER CONSULTATION WITH THE CITY ATTORNEY.
WHEREAS, the City of Miami ("City") Department of Police is in need of upgrading the existing
MorphoTrak Latent Workstations and Verification Workstations; and
WHEREAS, the City's Police Department's workstations communicate with the Miami Dade
Police Department ("MDPD") Automated Fingerprint Identification System ("AFIS") and in turn the
Florida Department of Law Enforcement and the Federal Bureau of Investigation fingerprint and
criminal databases; and
WHEREAS, due to upgrades made to the MDPD AFIS, the City's Police Department is now
required to upgrade its existing workstations so that it may continue to communicate with MDPD's
fingerprint database; and
WHEREAS, MorphoTrak, Inc. does not have other sales channels, partners or resellers, and
the needed upgrades and maintenance can only be procured and implemented directly from
MorphoTrak, Inc.; and
WHEREAS, issuing a competitive solicitation (Invitation for Bid or Request for Proposals) for
the provision of these upgrades and maintenance would not be practical for the City; and
WHEREAS, Section 18-92(a)(1) of the Code of the City of Miami, Florida, as amended ("City
City of Miami Page 1 of 2 File Id: 14-00158 (Version: I) Printed On: 3/3/2014
File Number: 14-00158
Code"), the Procurement Ordinance, authorizes sole source awards "Where the compatibility of
equipment, accessories, or replacement parts permits one reasonable source of supply";
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA;
Section 1. The -recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as fully set forth in this Section.
Section 2. By a four -fifths (4/5ths), affirmative vote, pursuant to Section 18-92 of the City
Code, after an advertised public hearing, the City Manager's finding of a sole source, is ratified,
approved and confirmed, the requirements for competitive sealed bidding procedures are waived, and
the purchase from MorphoTrak, Inc., of upgrades and maintenance for the MorphoTrak Latent
Workstations and Verification Workstations, for the Department of Police, is authorized, with funds
allocated in the amount not to exceed $92,000.00, for upgrades and one (1) year warranty, from
Account Code No. 00001.191001.664000 and in the amount not to exceed $25,590.00, for support
and maintenance during years two (2) and three (3) from the various sources of funds of the
Department of Police, subject to the availability of funds and the budgetary approval and the time of
need.
Section 3. The City Manager is authorized {1 } to execute a Product System Agreement and
Maintenance and Support Agreement with MorphoTrak, Inc., in substantially the attached form, for the
term indicated under each respective agreement, and to negotiate and execute all other necessary
amendments, extensions, and modifications to these agreements, after consultation with the City
Attorney.
Section 4. This Resolution shall become effective immediately upon its adoption and the
signature of the Mayor. {2}
APP 11
OVED AS TO FORM AND CORRECTNESS:
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VICfrORIA MtND,E-
CITY ATTORNft,f3
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten
calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution,
it shall become effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File Id: 14-00158 (Version: 1) Printed On: 3/3/2014