HomeMy WebLinkAboutInvitation for BidKENNETH ROBERTSON JOHNNY MARTINEZ, P.E.
Chief Procurement Officer City Manager
ADDENDUM NO. 3
IFB No. 371323 November 19, 2013
Invitation for Bid for Maintenance and Repairs of Emergency Generators - Citywide
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the
above captioned IFB, and shall become an integral part of the Contract Documents.
This notice is to add the missing Reference Lines to the Header/Attributes Section and to
change the bid opening date from Wednesday, November 20, 2013 to Monday, November
25, 2013 at 1:00 PM.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
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Cc: IFB File
Sincerely,
/..em,(AE/&-t it
Kenneth Robertson
Director/Chief Procurement Officer
KENNETH ROBERTSON JOHNNY MARTINEZ, P.E.
Chief Procurement Officer City Manager
ADDENDUM NO. 2
IFB No. 371323 November 13, 2013
Invitation for Bid for Maintenance and Repairs of Emergency Generators - Citywide
TO: ALL PROSPECTIVE BIDDERS:
The following changes, additions, clarifications, and deletions amend the IFB documents of the above captioned IFB,
and shall become an integral part of the Contract Documents.
This notice is to Change the Bid Opening Date from Monday, November, 18, 2013 at 2:00 PM to Wednesday,
November, 20, 2013 at 1:00 PM. Additionally, we have added two (2) Price Lines to the bid as shown below.
Line Item 44: Unit Price per Quarterly Inspection/Maintenance, Onan, 1500 kw/DFMB, Model No. KTTA50G2-2200,
Engine -Cummins; Located at the Miami Police Department, 400 N.W. 2 Avenue, Miami
Line Item 45: Unit Price per Quarterly Inspection/Maintenance, Onan, 1000 kw/DF2d, Model KTA38G4, Engine -
Cummins, Serial No. 33133258; Located at the Miami Police Department, 400 NW 2 Avenue, Miami
Also, we have updated Section 3.0.; B, Specifications, as follows.
All generators will require quarterly or semi-annual inspections to include the following:
Three (3) out of the four (4) quarterly or one (1) out of two (2) semi-annual inspections will include, as a minimum, the
following items listed below.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
KR/ tb
Cc: IFB File
Sincerely,
Kenneth Robertson
Director/Chief Procurement Officer
KENNETH J. ROBERTSON JOHNNY MARTINEZ, P.E.
Chief Procurement Officer City Manager
ADDENDUM NO. 1
IFB No. 371323 November 1, 2013
Invitation to Bid for Maintenance and Repairs of Emergency Generators
The following changes, additions, clarifications, and deletions amend the solicitation documents of
the above captioned IFB, and shall become an integral part of the Contract Documents. Words
and/or figures stricken through shall be deleted. Underscored words and/or figures shall be
added. The remaining provisions are now in effect and remain unchanged. Please note the
contents herein and reflect same on the documents you have on hand.
General Conditions Section 1.68 is being updated to incorporate the provisions of Section
119.0701, Florida Statutes.
ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME.
Sincerely,
ekteti gad('
Kenneth Robertson
Director/Chief Procurement Officer
KR/tb
Cc: IFB File
CITY OF MIAMI LOCAL OFFICE CERTIFICATION
(City Code, Chapter 18, Article III, Section 18-73)
Solicitation Type and Number: (i.e. IFQ/IFB/RFP/RFQ/RFLI No. 123456)
Solicitation Title:
(Bidder/Proposer) hereby certifies compliance with the Local Office
requirements stated under Chapter 18/Article III, Section 18-73, of the Code of the City of Miami, Florida, as
amended.
Local office means a business within the city which meets all of the following criteria:
(1) Has had a staffed and fixed office or distribution point, operating within a permanent structure with a
verifiable street address that is located within the corporate limits of the city, for a minimum of twelve (12)
months immediately preceding the date bids or proposals were received for the purchase or contract at issue; for
purposes of this section, "staffed" shall mean verifiable, full-time, on -site employment at the local office for a
minimum of forty (40) hours per calendar week, whether as a duly authorized employee, officer, principal or
owner of the local business; a post office box shall not be sufficient to constitute a local office within the city;
(2) If the business is located in the permanent structure pursuant to a lease, such lease must be in writing, for a
term of no less than twelve (12) months, been in effect for no less than the twelve (12) months immediately
preceding the date bids or proposals were received, and be available for review and approval by the chief
procurement officer or its designee; for recently -executed leases that have been in effect for any period less than
the twelve (12) months immediately preceding the date bids or proposals were received, a prior fully -executed
lease within the corporate limits of the city that documents, in writing, continuous business residence within the
corporate limits of the city for a term of no less than the twelve (12) months immediately preceding the date bids
or proposals were received shall be acceptable to satisfy the requirements of this section, and shall be available for
review and approval by the chief procurement officer or its designee; further requiring that historical, cleared rent
checks or other rent payment documentation in writing that documents local office tenancy shall be available for
review and approval by the chief procurement officer or its designee;
(3) Has had, for a minimum of twelve (12) months immediately preceding the date bids or proposals were
received for the purchase or contract at issue, a current business tax receipt issued by both the city and Miami -
Dade County, if applicable; and
(4) Has had, for a minimum of twelve (12) months immediately preceding the date bids or proposals were
received for the purchase or contract at issue, any license or certificate of competency and certificate of use
required by either the city or Miami -Dade County that authorizes the perfoiuiance of said business operations;
and
(5) Has certified in writing its compliance with the foregoing at the time of submitting its bid or proposal to be
eligible for consideration under this section; provided, however, that the burden of proof to provide all supporting
documentation in support of this local office certification is borne by the business applicant submitting a bid or
proposal.
1
FORM -City of Miami Local Office Certification
7/22/2013
PLEASE PROVIDE THE FOLLOWING INFORMATION:
Bidder/Proposer Local Office Address:
Does Bidder/Proposer conduct verifiable, full-
time, on -site employment at the local office
for a minimum of forty (40) hours per
Y
YES
NO
calendar week?
If Bidder/Proposer's Local Office tenancy is
pursuant to a lease, has Bidder/Proposer
enclosed a copy of the lease?
YES
NO
N/A
Has Bidder/Proposer enclosed a copy of the
Business Tax Receipt (BTR) issued by the
City of Miami and Miami -Dade County?
City of Miami:
YES
NO
fl
Exempt
Cite Exemption:
Miami -Dade County:
YES
NO
Exempt
Cite Exemption:
Has Bidder/Proposer enclosed a copy of the
license, certificate of competency and
certificate of use that authorizes the
perfoiniance of Bidder/Proposer' s business
YES
NO
operations?
Bidder/Proposer's signature below certifies compliance with the Local Office requirements stated under
Chapter 18/Article III, Section 18-73, of the Code of the City of Miami, Florida, as amended.
Print Name (Bidder/Proposer Authorized Representative)
Signature
Date
FORM -City of Miami Local Office Certification
7/22/2013
2
STATE OF FLORIDA
COUNTY OF
Certified to and subscribed before me this day of , 20 , by
(NOTARY SEAL)
(Signature of Notary Public -State of Florida)
(Name of Notary Typed, Printed, or Stamped)
Personally Known OR Produced Identification
Type of Identification Produced
3
FORM -City of Miami Local Office Certification
7/22/2013
City of Miami
Invitation for Bid (IFB)
Purchasing Department
Miami Riverside Center
444 SW 2nd Avenue, 6th Floor
Miami, Florida 33130
Web Site Address: http://ci.miami.fl.us/procurement
IFB Number:
Title:
Issue Date/Time:
IFB Closing Date/Time:
Pre -Bid Conference:
Pre -Bid Date/Time:
Pre -Bid Location:
Deadline for Request for Clarification:
Buyer:
Hard Copy Submittal Location:
Buyer E-Mail Address:
Buyer Facsimile:
371323,3
Invitation to Bid for Maintenance and
Repairs of Emergency Generators
31-OCT-2013
25-NOV-2013 @ 13:00:00
Tuesday, November 12, 2013 at 3 p.m
Byrnes, Terry
City of Miami - City Clerk
3500 Pan American Drive
Miami FL 33133 US
tbyrnes@ci.miami.fl.us
(305) 400-5230
Page 1 of 56
Certification Statement
Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and
retain a copy for your files. Prices should include all costs, including transportation to destination. The
City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a
minimum of 180 days following the time set for closing of the submissions.
In the event of errors in extension of totals, the unit prices shall govern in determining the quoted
prices.
We (I) certify that we have read your solicitation, completed the necessary documents, and propose to
furnish and deliver, F.O.B. DESTINATION, the items or services specified herein.
The undersigned hereby certifies that neither the contractual party nor any of its principal owners or
personnel have been convicted of any of the violations, or debarred or suspended as set in section
18-107 or Ordinance No. 12271.
All exceptions to this submission have been documented in the section below (refer to paragraph and
section).
EXCEPTIONS:
We (I) certify that any and all information contained in this submission is true; and we (I) further certify
that this submission is made without prior understanding, agreement, or connection with any
corporation, firm, or person submitting a submission for the same materials, supplies, equipment, or
service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and
conditions of this solicitation and certify that I am authorized to sign this submission for the submitter.
Please print the following and sign your name:
SUPPLIER NAME:
ADDRESS
PHONE: FAX:
EMAIL: BEEPER:
SIGNED BY.
TITLE: DATE.
FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM SHALL DISQUALIFY THIS BID.
Page 2 of 56
Certifications
Legal Name of Firm:
Entity Type: Partnership, Sole Proprietorship, Corporation, etc.
Year Established:
Office Location: City of Miami, Miami -Dade County, or Other
Address:
Contact Name, Contact Title, Contact Telephone No., Contact Fax:
E-mail Address:
Occupational License Number:
Occupational License Issuing Agency:
Occupational License Expiration Date:
Will Subcontractor(s) be used? (Yes or No)
If Bidder has a local office, as defined under Chapter 18/Article III, Section 18-73 of the City Code, has
Bidder filled out, notarized, and re -attached in Header/Attachments, its bid response, the "City of
Miami Local Office Certification" form? YES or NO? (The City of Miami Local Office Certification
farm is located in the Header/Attachments Section of this solicitation).
Page 3 of 56
Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such services/goods in the past:
Reference No. 1: Address, City, State, and Zip for above reference company/agency listed:
Reference No. 1: Name of Contact Person and Telephone Number for above reference no. 1
Reference No. 1: Date of Contract or Sale for above reference no. 1
Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such services/goods in the past:
Reference No. 2: Address, City, State, and Zip for above reference company/agency listed:
Reference No. 2: Name of Contact Person and Telephone Number for above reference no. 2
Reference No. 2: Date of Contract or Sale for above reference no. 2
Reference No. 3: Name of Company/Agency for which bidder is currently providing the services/goods
as described in this solicitation, or has provided such services/goods in the past:
Reference No. 3: Address, City, State, and Zip for above reference company/agency listed:
Reference No. 3: Name of Contact Person and Telephone Number for above reference no. 3
Reference No. 3: Date of Contract or Sale for above reference no. 3
Page 4 of 56
Line: 1
Description: Hourly Rate I (Straight Time Repairs, 7:OOAM - 6:00 PM, Monday - Friday)
Category: 93639-00
Unit of Measure: Hour
Unit Price: $
Line: 2
Number of Units: 200 Total: $
Description: Hourly Rate II (Overtime Repairs, after 6:OOPM and before 7:OOAM, Weekends or
Holidays) Rate to include labor, and travel, parts not included.
Category: 93639-00
Unit of Measure: Hour
Unit Price: $
Line: 3
Number of Units: 50 Total: $
Description: Load Bank Test •- Miami Police Dept. Headquarters, Onan 1500 KW Model No.
KTTA50G22, Engine -Cummins
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 4
Number of Units: 1 Total: $
Description: Load Bank Test - Miami Police Dept. Headquarters, Onan 1000 KW, Model No.
KTA38G4, Engine -Cummins, Serial No. 33133258 (NOTE: Load Test Performed on Saturday's
Only)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Number of Units: 1 Total: $
Page 5 of 56
Line: 5
Description: Load Bank Test •- Miami Riverside Center Building (MRC), KOHLER 400 KW
Model No. 400ROZD71, Serial No. 284615
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 6
Number of Units: 1 Total: $
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Fire Training Center ,
Address: 3425 Jefferson Street, Miami, FL 33133, (Permanent Unit to be Acquired - bid based on
Kohler, 250 kw, John Deere engine)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 7
Number of Units: 2 Total: $
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Fire -Department Support
Services, Address: 1151 NW 7 Street, Miami, FL 33136, • On Site Energy, 200 kw Model No.
200RJC6DT3 Serial No. 307642-1-1-0409 Engine 6068HF485 John Deere Engine Serial
No.PE4045L079576
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 8
Number of Units: 2 Total: $
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Fire Station No. 1 , Address:
144 NE 5 St., Miami, FL 33132, Onan 45 kw Serial No. A840694564, 6 Cylinder Allison Chalmers
Diesel
Category: 93639-00
Unit of Measure: Each
Page 6 of 56
Unit Price: $
Line: 9
Number of Units: 2 Total: $
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Fire Station No. 2, Address:
1901 North Miami Avenue, Miami, FL 33136, • On Site Energy Model No. 100PJC6DT3, Serial
No. 307610 1 0309, Engine 4045HF285 John Deere
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 10
Number of Units: 2 Total: $
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Fire Station No. 3, Address:
1103 NW 7 Street, Miami, FL 33136 (Permanent Unit to be Acquired - bid based on Kohler, 45
kw, John Deere or equivalent engine)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 11
Number of Units: 2 Total: $
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Portable Unit- Whisperwatt
Diesel Powered AC Generator, Model No. DCA-70USI Serial.No. 8800920, 40 kw Engine: Izuzu
FF-4BGIT 4 Cylinder, 4 Cycle, currently at Fire Station No. 3, Address: 1103 NW 7 Street,
Miami, FL 33136
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 12
Number of Units: 2 Total: $
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Fire Station No. 4, Address:
Page 7 of 56
1105 SW 2 Avenue, Miami, FL 33130, •TAW Power Systems 30 kw Serial No. E800505097
Engine Onan Diesel Model No. 300DDA-15PV11768D, Serial No. E800505097
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 13
Number of Units: 2 Total: $
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Fire Station No. 5, Address:
1200 NW 20 Street, Miami, FL 33142, • On Site Energy 100 kw Serial No. 307606-1-1-0309 Model
No. 100PJC6DT3
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 14
Number of Units: 2 Total: $
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Fire Station No. 6, Address:
701 NW 36 St., Miami, FL 33127, • Onan (John Deere) Serial No. 336216T Model No. 4219DF01
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 15
Number of Units: 2 Total: $
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Fire Station No. 7, Address:
314 Beacom Blvd, Miami, FL 33135, • MTU On Site Energy SERIAL No. 307534-1-1-0309 Model
No. 100PJC6DT3
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Number of Units: 2 Total: $
Page 8 of 56
Line: 16
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Fire Station No. 8, Address:
2975 Oak Avenue, Miami, FL 33133, • Allis-Chalmers Diesel-Elec. System, 25 kw, Serial No.
365A70-9209NA Model No. E20S4M1296-1
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 17
Number of Units: 2 Total: $
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Fire Station No. 9, Address: 69
NE 62 Street, Miami, FL 33138, • Onan, 30 kw, 30 DDA, Serial No. K790464613 Model No.
304ODDA1-15R/1675D
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 18
Number of Units: 2 Total: $
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Fire Station No. 10, Address:
4104 NW 7 Street, Miami, FL 33126, (Permanent Unit to be Acquired - bid based on Kohler, 20
kw, John Deere engine or equal)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 19
Number of Units: 2 Total: $
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Fire Station No. 11, Address:
5920 West Flagler Street, Miami, FL 33144, MTU On Site Energy Serial No. 311510-1-1-0909
Model No. 180PJC6DT3
Category: 93639-00
Unit of Measure: Each
Page 9 of 56
Unit Price: $
Line: 20
Number of Units: 2 Total: $
Description: Unit Price Per Semi -Annual Inspection/Maintenance, Fire Station No. 12, Address:
1455 NW 46 Street, Miami, FL 33142, • Katolight, 60 kw, Serial No. D6OFJP4
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 21
Number of Units: 2 Total: $
Description: Unit Price Per Quarterly Inspection/Maintenance, Kohler, 300 kw, Model No.
NTA855G2, Engine -Cummins, Police- South District
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 22
Number of Units: 4 Total: $
Description: Unit Price Per Quarterly Inspection/Maintenance, Marathon, 300 kw/DF2D, Serial
No. 11481841, Model: NTA855G2, Police North District
Category: 93639-00
Unit of Measure: Each.
Unit Price: $
Line: 23
Number of Units: 4 Total: $
Description: Unit Price Per Quarterly Inspection/Maintenance, Caterpillar, 600 kw, Diesel Model
No. 3412, Serial No. 81Z24946 (Riverview Pump Station, 1301 NW 6 Street, Miami)
Category: 93639-00
Page 10 of 56
Unit of Measure: Each
Unit Price: $
Line: 24
Number of Units: 4 Total: $
Description: Unit Price Per Quarterly Inspection/Maintenance, Kohler, 505 kw, Diesel, Model No.
500ROZD4, Serial No. 2009922, 200 gallon tank inside station (Lawrence Pump Station, 342 SW 7
Ave.)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 25
Number of Units: 4 Total: $
Description: Unit Price Per Quarterly Inspection/Maintenance, Kohler, 400 kw, Model No.
400ROZD71, Serial No. 284615, Miami Riverside Center Building, 444 SW 2 Ave.
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 26
Number of Units: 4 Total: $
Description: Unit Price per Semi -Annual Inspection/Maintenance, Portable Generator,
MultiQuip, Model DCA•-70USI/DB083112, Serial 8800920, Engine Isuzu• FF•-4BG1T
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 27
Number of Units: 2 Total: $
Description: Unit Price per Semi -Annual Inspection/Maintenance, Portable Generator,
MultiQuip, Model# DCA•-7OUSI/DB083112, Serial# 8800993, Engine-Isuzu •FF-4BG1T
Page 11 of 56
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 28
Number of Units: 2 Total: $
Description: Unit Price per Semi -Annual Inspection/Maintenance, Portable Generator
Unit-Whisperwatt Diesel AC Generator, Serial No. 8600301 Model No.DCA-150USJ2
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 29
Number of Units: 2 Total: $
Description: Unit Price per Semi -Annual Inspection/Maintenance, Portable Generator,
Multi-Quip,Model# DCA-150USJ2/DB-1651J2, Serial# 8600301, Engine. -John Deere•-0608HF285
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 30
Number of Units: 2 Total: $
Description: Unit Price per Semi -Annual Inspection/Maintenance, Generator •- Onan, 7 kw, CSI
Truck, CS231
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 31
Number of Units: 2 Total: $
Description: Roadside Service for Onan, 7 kw, CSI Truck
Page 12 of 56
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 32
Number of Units: 1 Total: $
Description: Unit Price per Quarterly Inspection/Maintenance, Kohler Generator, Model
180ROZJS, Serial No. 635179, SPEC #PA-189960, Miami Riverside Center Building (MRC)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 33
Number of Units: 4 Total: $
Description: Unit Price per Quarterly Inspection/Maintenance,Detroit Diesel, 155 kw, Diesel,
Model No. 150DSEJD, Model No. 150DSEJD, Serial No. 2167572, sub -base tank (West End Pump
Station #3, 501 Tamiami Canal Road, Miami)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 34
Number of Units: 4 Total: $
Description: Unit Price per Quarterly Inspection/Maintenance, Kohler Generator, 300 kw, Diesel,
Model No. 300REOZV, Serial No. 2037784, (Orange Bowl Pump Station, 1775 NW 7 St, Miami)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 35
Number of Units: 4 Total: $
Description: Unit Price per Quarterly Inspection/Maintenance, 500 kw Generator, Model
Page 13 of 56
500RXC6DT2, Miami College of Police, 350 NW 2 Ave., Miami
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 36
Number of Units: 4 Total: $
Description: Unit Price per Quarterly Inspection/Maintenance, Kohler, 83 kw, Diesel. Model No.
80DSEJD, Serial No. 2158257, sub -base tank, (Antonio Maceo Park Pump Station- 5105 NW 7 St)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 37
Number of Units: 4 Total: $
Description: Unit Price per Quarterly Inspection/Maintenance, Detroit Diesel, 180 kw, Diesel,
Model No. 180DSEJD, Serial No. 2161596, sub -base tank, (West End Pump Station #1, 6311 SW 6
St, Miami)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 38
Number of Units: 4 Total: $
Description: Unit Price per Quarterly Inspection/Maintenance, Detroit Diesel, 250 kw, Model No.
250RJC6DT3, sub -base tank, Serial No. 156639-0108, 6321 SW 2 St. (West End Pump Station #2)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 39
Number of Units: 4 Total: $
Page 14 of 56
Description: Unit Price per Quarterly Inspection/Maintenance, Detroit Diesel, 200 kw, Model No.
200DSEJD, sub -base tank, Serial No. 2168038, NW 62 Court and NW 5 Street (West End Pump
Station #4, 6250 Tamiami Canal Rd.)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 40
Number of Units: 4 Total: $
Description: Unit Price per Quarterly Inspection/Maintenance, Kohler, Model 80REOZJD, 80 kw
at Jose Marti Gym
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 41
Number of Units: 4 Total: $
Description: Unit Price per Quarterly Inspection/Maintenance, Onsite Energy, 200 kw, Diesel,
Model No. DS00200D6SRAK0574 (ENHANCED), Serial No. 357116-1-1-0213, sub -base tank (San
Marco Island Pump Station, South Venetian Way, East Median)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 42
Number of Units: 4 Total: $
Description: Unit Price per Quarterly Inspection/Maintenance, HIPOWER, 309kVA, Diesel,
Model No. HRJW310T6, Serial No. U11300774, Portable Generator (Brickell Avenue Pump
Station, median at SE 12 Street)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Number of Units: 4 Total: $
Page 15 of 56
Line: 43
Description: Unit Price per Quarterly Inspection/Maintenance, Kohler 400 kw, Diesel, Model No.
6135HF485, Serial No. SGM3263GP, sub -base tank (Belle Meade Pump Station, 7747 NE 8 Ave)
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 44
Number of Units: 4 Total: $
Description: Unit Price per Quarterly Inspection/Maintenance, Onan, 1500 kw/DFMB, Model No.
KTTA50G2-2200, Engine -Cummins; Located at the Miami Police Department, 400 N.W. 2
Avenue, Miami
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Line: 45
Number of Units: 4 Total: $
Description: Unit Price per Quarterly Inspection/Maintenance, Onan, 1000 kw/DF2d, Model
KTA38G4, Engine -Cummins, Serial No. 33133258; Located at the Miami Police Department, 400
NW 2 Avenue, Miami
Category: 93639-00
Unit of Measure: Each
Unit Price: $
Number of Units: 4 Total: $
Page 16 of 56
Invitation for Bid (IFB) 371323,3
Table of Contents
Terms and Conditions 18
1. General Conditions 18
1.1. GENERAL TERMS AND CONDITIONS 18
2. Special Conditions 38
2.1. PURPOSE 38
2.2. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL
INFORMATION/CLARIFICATION 38
2.3. TERM OF CONTRACT 38
2.4. CONDITIONS FOR RENEWAL 38
2.5. NON -APPROPRIATION OF FUNDS 38
2.6. METHOD OF AWARD 38
2.7. VOLUNTARY SITE INSPECTION 39
2.8. BIDDERS MINIMUM QUALIFICATIONS 39
2.9. FIXED AND FIRM PRICING 39
2.10. PARTS - PASS THROUGH COST 39
2.11. HOURLY LABOR RATES 39
2.12. FAILURE TO PERFORM 40
2.13. INSURANCE REQUIREMENTS 40
2.14. METHOD OF PAYMENT 41
2.15. RESPONSE TIME 41
2.16. COMPLETEDWORK 41
2.17. ADDITIONS/DELETIONS OF FACILITIES/PRODUCTS/SUPPLIERS 42
2.18. WORKMANSHIP AND MATERIALS 42
2.19. USE OF PREMISES 42
2.20. DAMAGES TO PUBLIC/PRIVATE PROPERTY 42
2.21. WARRANTY 42
2.22. WARRANTY OF PARTS 42
2.23. REFERENCES 43
2.24. SPECIFICATION EXCEPTIONS 43
2.25. PUBLIC CONVENIENCE AND SAFETY 43
2,26. SAFETY MEASURES 43
2,27. QUALITY OF WORK 44
2.28. TERMINATION 44
2.29. ADDITIONAL TERMS AND CONDITIONS 44
2.30. PRIMARY CLIENT (FIRST PRIORITY) 44
3. Specifications 46
3.1. SPECIFICATIONS/SCOPE OF WORK 46
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Terms and Conditions
1. General Conditions
1.1. GENERAL TERMS AND CONDITIONS
Intent: The General Terms and Conditions described herein apply to the acquisition of goods/equipment/services
with an estimated aggregate cost of $25,000.00 or more.
Definition: A formal solicitation is defined as issuance of an Invitation for Bids, Request for Proposals, Request for
Qualifications, or Request for Letters of Interest pursuant to the City of Miami Procurement Code and/or Florida
Law, as amended. Formal Solicitation and Solicitation shall be defined in the same manner herein.
1.1. ACCEPTANCE OF GOODS OR EQUIPMENT - Any good(s) or equipment delivered under this formal
solicitation, if applicable, shall remain the property of the seller until a physical inspection and actual usage of the
good is made, and thereafter is accepted as satisfactory to the City. It must comply with the terms herein and be
fully in accordance with specifications and of the highest quality. In the event the goods/equipment supplied to the
City are found to be defective or does not conform to specifications, the City reserves the right to cancel the order
upon written notice to the Contractor and return the product to the Contractor at the Contractor's expense.
1.2. ACCEPTANCE OF OFFER - The signed or electronic submission of your solicitation response shall be
considered an offer on the part of the bidder/proposer; such offer shall be deemed accepted upon issuance by the
City of a purchase order.
1.3. ACCEPTANCE/REJECTION — The City reserves the right to accept or reject any or all responses or parts of
after opening/closing date and request re -issuance on the goods/services described in the formal solicitation. In the
event of such rejection, the Director of Purchasing shall notify all affected bidders/proposers and make available a
written explanation for the rejection. The City also reserves the right to reject the response of any bidder/proposer
who has previously failed to properly perform under the terms and conditions of a contract, to deliver on time
contracts of a similar nature, and who is not in a position to perform the requirements defined in this formal
solicitation. The City fiirther reserves the right to waive any irregularities or minor informalities or technicalities in
any or all responses and may, at its discretion, re -issue this formal solicitation.
1.4. ADDENDA — It is the bidder's/proposer's responsibility to ensure receipt of all Addenda. Addenda are available
at the City's website at: http://www.ci.miami.fl.us/procurement
1.5. ALTERNATE RESPONSES MAY BE CONSIDERED - The City may consider one (1) alternate response
from the same Bidder/Proposer for the same formal solicitation; provided, that the alternate response offers a
different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an
alternate response, the Bidder/Proposer shall complete a separate Price Sheet form and shall mark "Alternate
Response". Alternate response shall be placed in the same response. This provision only applies to formal
solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies.
1.6. ASSIGNMENT - Contractor agrees not to subcontract, assign, transfer, convey, sublet, or otherwise dispose of
the resulting Contract, or any or all of its right, title or interest herein, without City of Miami's prior written consent.
1.7. ATTORNEY'S FEES - In connection with any litigation, mediation and arbitration arising out of this Contract,
each party shall bear their own attorney's fees through and including appellate litigation and any post judgment
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Invitation for Bid. (IFB) 371323,3
proceedings.
1.8. AUDIT RIGHTS AND RECORDS RETENTION - The Successful Bidder/Proposer agrees to provide access
at all reasonable times to the City, or to any of its duly authorized representatives, to any books, docmnents, papers,
and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit,
examination, excerpts, and transcriptions. The Successful Bidder/Proposer shall maintain and retain any and all of
the books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final
payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition
shall result in the immediate cancellation of this contract by the City.
1.9. AVAILABILITY OF CONTRACT STATE-WIDE - Any Governmental, not -for -profit or
quasi -governmental entity in the State of Florida, may avail itself of this contract and purchase any and all
goods/services, specified herein from the successful bidder(s)/proposer(s) at the contract price(s) established herein,
when peinussible by federal, state, and local laws, rules, and regulations.
Each Governmental, not -for -profit or quasi -governmental entity which uses this formal solicitation and resulting bid
contract or agreement will establish its own contract/agreement, place its own orders, issue its own purchase orders,
be invoiced there from and make its own payments, determine shipping terms and issue its own exemption
certificates as required by the successful bidder(s)/proposer(s).
1.10. AWARD OF CONTRACT:
A. The Formal Solicitation, Bidder's/Proposer's response, any addenda issued, and the purchase order shall
constitute the entire contract, unless modified in accordance with any ensuing contract/agreement, amendment or
addenda.
B. The award of a contract where there are Tie Bids will be decided by the Director of Purchasing or designee in the
instance that Tie Bids can't be determined by applying Florida Statute 287.087, Preference to Businesses with
Drug -Free Workplace Programs.
C. The award of this contract may be preconditioned on the subsequent submission of other documents as specified
in the Special Conditions or Technical Specifications. Bidder/Proposer shall be in default of its contractual
obligation if such documents are not submitted in a timely manner and in the form required by the City. Where
Bidder/Proposer is in default of these contractual requirements, the City, through action taken by the Purchasing
Department, will void its acceptance of the Bidder's/Proposer's Response and may accept the Response from the
next lowest responsive, responsible Bidder or Proposal most advantageous to the City or re -solicit the City's
requirements. The City, at its sole discretion, may seek monetary restitution from Bidder/Proposer and its
bid/proposal bond or guaranty, if applicable, as a result of damages or increased costs sustained as a result of the
Bidder's/Proposer's default.
D. The term of the contract shall be specified in one of three documents which shall be issued to the successful
Bidder/Proposer. These documents may either be a purchase order, notice of award and/or contract award sheet.
E. The City reserves the right to automatically extend this contract for up to one hundred twenty (120) calendar
days beyond the stated contract term in order to provide City departments with continual service and supplies while
a new contract is being solicited, evaluated, and/or awarded. If the right is exercised, the City shall notify the
Bidder/Proposer, in writing, of its intent to extend the contract at the same price, terms and conditions for a specific
number of days. Additional extensions over the first one hundred twenty (120) day extension may occur, if, the City
and the Successful Bidder/Proposer are in mutual agreement of such extensions.
F. Where the contract involves a single shipment of goods to the City, the contract term shall conclude upon
completion of the expressed or implied warranty periods.
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Invitation for Bid (IFB) 371323,3
G. The City reserves the right to award the contract on a split -order, lump sum or individual -item basis, or such
combination as shall best serve the interests of the City unless otherwise specified.
H. A Contract/Agreement may be awarded to the Bidder/Proposer by the City Commission based upon the
minimum qualification requirements reflected herein. As a result of a RFP, RFQ, or RFLI, the City reserves the
right to execute or not execute, as applicable, an Agreement with the Proposer, whichever is determined to be in the
City's best interests. Such agreement will be furnished by the City, will contain certain terms as are in the City's
best interests, and will be subject to approval as to legal form by the City Attorney.
1.11. BID BOND/ BID SECURITY - A cashier's or certified check, or a Bid Bond signed by a recognized surety
company that is licensed to do business in the State of Florida, payable to the City of Miami, for the amount bid is
required from all bidders/proposers, if so indicated under the Special Conditions. This check or bond guarantees
that a bidder/proposer will accept the order or contract/agreement, as bid/proposed, if it is awarded to
bidder/proposer. Bidder/Proposer shall forfeit bid deposit to the City should City award contract/agreement to
Bidder/Proposer and Bidder/Proposer fails to accept the award. The City reserves the right to reject any and all
surety tendered to the City. Bid deposits are returned to unsuccessful bidders/proposers within ten (10) days after
the award and successful bidder's/proposer's acceptance of award. If sixty (60) days have passed after the date of the
formal solicitation closing date, and no contract has been awarded, all bid deposits will be returned on demand.
1.12. RESPONSE FORM (HARDCOPY FORMAT) - All forms should be completed, signed and submitted
accordingly.
1.13. BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute an Agreement and/or file
an acceptable Performance Bond, when required, as provided herein, shall be just cause for the annulment of the
award and the forfeiture of the Bid Security to the City, which forfeiture shall be considered, not as a penalty, but in
mitigation of damages sustained. Award may then be made to the next lowest responsive, responsible Bidder or
Proposal most advantageous to the City or all responses may be rejected.
1.14. BRAND NAMES - If and wherever in the specifications brand names, makes, models, names of any
manufacturers, trade names, or bidder/proposer catalog numbers are specified, it is for the purpose of establishing
the type, fimction, minimum standard of design, efficiency, grade or quality of goods only. When the City does not
wish to rule out other competitors' brands or makes, the phrase "OR EQUAL" is added. When bidding/proposing an
approved equal, Bidders/Proposers will submit, with their response, complete sets of necessary data (factory
information sheets, specifications, brochures, etc.) in order for the City to evaluate and determine the equality of the
item(s) bid/proposed. The City shall be the sole judge of equality and its decision shall be final. Unless otherwise
specified, evidence in the form of samples may be requested if the proposed brand is other than specified by the
City. Such samples are to be famished after formal solicitation opening/closing only upon request of the City. If
samples should be requested, such samples must be received by the City no later than seven (7) calendar days after
a formal request is made.
1.15. CANCELLATION - The City reserves the right to cancel all formal solicitations before its opening/closing.
In the event of bid/proposal cancellation, the Director of Purchasing shall notify all prospective bidders/proposers
and make available a written explanation for the cancellation.
1.16. CAPITAL EXPENDITURES - Contractor understands that any capital expenditures that the firm makes, or
prepares to make, in order to deliver/perform the goods/services required by the City, is a business risk which the
contractor must assume. The City will not be obligated to reimburse amortized or unamortized capital expenditures,
or to maintain the approved status of any contractor. If contractor has been unable to recoup its capital expenditures
during the time it is rendering such goods/services, it shall not have any claim upon the City.
1.17. CITY NOT LIABLE FOR DELAYS - It is further expressly agreed that in no event shall the City be liable
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Invitation for Bid (IFB) 371323,3
for, or responsible to, the Bidder/Proposer/Consultant, any sub-contractor/sub-consultant, or to any other person for,
or on account of, any stoppages or delay in the work herein provided for by injunction or other legal or equitable
proceedings or on account of any delay for any cause over which the City has no control.
1.18. COLLUSION —Bidder/Proposer, by submitting a response, certifies that its response is made without
previous understanding, agreement or connection either with any person, firm or corporation submitting a response
for the same items/services or with the City of Miami's Purchasing Depaitalent or initiating department. The
Bidder/Proposer certifies that its response is fair, without control, collusion, fraud or other illegal action.
Bidder/Proposer certifies that it is in compliance with the Conflict of Interest and Code of Ethics Laws. The City
will investigate all potential situations where collusion may have occurred and the City reserves the right to reject
any and all bids/responses where collusion may have occurred.
1.19. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS - Contractor understands that contracts
between private entities and local governments are subject to certain laws and regulations, including laws pertaining
to public records, conflict of interest, records keeping, etc. City and Contractor agree to comply with and observe all
applicable laws, codes and ordinances as that may in any way affect the goods or equipment offered, including but
not limited to:
A. Executive Order 11246, which prohibits discrimination against any employee, applicant, or client because of
race, creed, color, national origin, sex, or age with regard to, but not limited to, the following: employment
practices, rate of pay or other compensation methods, and training selection.
B. Occupational, Safety and Health Act (OSHA), as applicable to this Formal Solicitation.
C. The State of Florida Statutes, Section 287.133(3)(A) on Public Entity Crimes.
D. Environment Protection Agency (EPA), as applicable to this Formal Solicitation.
E. Uniform Commercial Code (Florida Statutes, Chapter 672).
F. Americans with Disabilities Act of 1990, as amended.
G. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this Formal Solicitation.
H. National Forest Products Association (NFPA), as applicable to this Formal Solicitation.
I. City Procurement Ordinance City Code Section 18, Article III.
J. Conflict of Interest, City Code Section 2-611;61.
K. Cone of Silence, City Code Section 18-74.
L. The Florida Statutes Sections 218.73 and 218.74 on Prompt Payment.
Lack of knowledge by the bidder/proposer will in no way be a cause for relief from responsibility. Non-compliance
with all local, state, and federal directives, orders, and laws may be considered grounds for termination of
contract(s).
Copies of the City Ordinances may be obtained from the City Clerk's Office.
1.20. CONE OF SILENCE - Pursuant to Section 18-74 of the City of Miami Code, a "Cone of Silence" is imposed
upon each RFP, RFQ, RFLI, or IFB after advertisement and terminates at the time the City Manager issues a written
recommendation to the Miami City Commission. The Cone of Silence shall be applicable only to Contracts for the
provision of goods and services and public works or improvements for amounts greater than $200,000. The Cone of
Silence prohibits any communication regarding RFPs, RFQs, RFLI or IFBs (bids) between, among others:
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Invitation for Bid (IFB) 371323,3
Potential vendors, service providers, bidders, lobbyists or consultants and the City's professional staff including, but
not limited to, the City Manager and the City Manager's staff; the Mayor, City Commissioners, or their respective
staffs and any member of the respective selection/evaluation committee.
The provision does not apply to, among other communications:
oral communications with the City purchasing staff, provided the communication is limited strictly to matters of
process or procedure already contained in the formal solicitation document; the provisions of the Cone of Silence do
not apply to oral communications at duly noticed site visits/inspections, pre -proposal or pre -bid conferences, oral
presentations before selection/evaluation committees, contract negotiations during any duly noticed public meeting,
or public presentations made to the Miami City Commission during a duly noticed public meeting; or
communications in writing or by email at any time with any City employee, official or member of the City
Commission unless specifically prohibited by the applicable RFP, RFQ, RFLI or IFB (bid) documents (See Section
2.2. of the Special Conditions); or communications in connection with the collection of industry comments or the
performance of market research regarding a particular RFP, RFQ, RFLI OR IFB by City Purchasing staff.
Proposers or bidders must file a copy of any written communications with the Office of the City Clerk, which shall
be made available to any person upon request. The City shall respond in writing and file a copy with the Office of
the City Clerk, which shall be made available to any person upon request. Written communications may be in the
form of e-mail, with a copy to the Office of the City Clerk.
In addition to any other penalties provided by law, violation of the Cone of Silence by any proposer or bidder shall
render any award voidable. A violation by a particular Bidder, Proposer, Offeror, Respondent, lobbyist or
consultant shall subject same to potential penalties pursuant to the City Code. Any person having personal
knowledge of a violation of these provisions shall report such violation to the State Attorney and/or may file a
complaint with the Ethics Commission. Proposers or bidders should reference Section 18-74 of the City of Miami
Code for further clarification.
This language is only a summary of the key provisions of the Cone of Silence. Please review City of Miami Code
Section 18-74 for a complete and thorough description of the Cone of Silence. You may contact the City Clerk at
305-250-5360, to obtain a copy of same.
1.21. CONFIDENTIALITY - As a political subdivision, the City of Miami is subject to the Florida Sunshine Act
and Public Records Law. If this Contract/Agreement contains a confidentiality provision, it shall have no application
when disclosure is required by Florida law or upon court order.
1.22. CONFLICT OF INTEREST — Bidders/Proposers, by responding to this Formal Solicitation, certify that to
the best of their knowledge or belief, no elected/appointed official or employee of the City of Miami is financially
interested, directly or indirectly, in the purchase of goods/services specified in this Formal Solicitation. Any such
interests on the part of the Bidder/Proposer or its employees must be disclosed in writing to the City. Further, you
must disclose the name of any City employee who owns, directly or indirectly, an interest of five percent (5%) or
more of the total assets of capital stock in your firm.
A. Bidder/Proposer further agrees not to use or attempt to use any knowledge, property or resource which may
be within his/her/its trust, or perform his/her/its duties, to secure a special privilege, benefit, or exemption for
himself/herself/itself, or others. Bidder/Proposer may not disclose or use information not available to members of
the general public and gained by reason of his/her/its position, except for information relating exclusively to
governmental practices, for his/her/its personal gain or benefit or for the personal gain or benefit of any other person
or business entity.
B. Bidder/Proposer hereby acknowledges that he/she/it has not contracted or transacted any business with the
City or any person or agency acting for the City, and has not appeared in representation of any third party before any
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Invitation for Bid (IFB) 371323,3
board, commission or agency of the City within the past two years. Bidder/Proposer further warrants that he/she/it
is not related, specifically the spouse, son, daughter, parent, brother or sister, to: (i) any member of the commission;
(ii) the mayor; (iii) any city employee; or (iv) any member of any board or agency of the City.
C. A violation of this section may subject the Bidder/Proposer to immediate termination of any professional
services agreement with the City, imposition of the maximum fine and/or any penalties allowed by law.
Additionally, violations may be considered by and subject to action by the Miami -Dade County Commission on
Ethics.
1.23. COPYRIGHT OR PATENT RIGHTS — Bidders/Proposers warrant that there has been no violation of
copyright or patent rights in manufacturing, producing, or selling the goods shipped or ordered and/or services
provided as a result of this formal solicitation, and bidders/proposers agree to hold the City harmless from any and.
all liability, loss, or expense occasioned by any such violation.
1.24. COST INCURRED BY BIDDER/PROPOSER - All expenses involved with the preparation and submission
of Responses to the City, or any work performed in connection therewith shall be borne by the
Bidder(s)/Proposer(s).
1.25. DEBARMENT AND SUSPENSIONS (Sec 18-107)
(a) Authority and requirement to debar and suspend. After reasonable notice to an actual or prospective Contractual
Party, and after reasonable opportunity for such party to be heard, the City Manager, after consultation with the
Chief Procurement Officer and the city attorney, shall have the authority to debar a Contractual Party, for the causes
listed below, from consideration for award of city Contracts. The debarment shall be for a period of not fewer than
three years. The City Manager shall also have the authority to suspend a Contractual Party from consideration for
award of city Contracts if there is probable cause for debarment, pending the debarment determination. The
authority to debar and suspend contractors shall be exercised in accordance with regulations which shall be issued
by the Chief Procurement Officer after approval by the City Manager, the city attorney, and the City Commission.
(b) Causes for debarment or suspension. Causes for debarment or suspension include the following:
(1) Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a
public or private Contract or subcontract, or incident to the performance of such Contract or subcontract.
(2) Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or
destruction of records, receiving stolen property, or any other offense indicating a lack of business
integrity or business honesty.
(3) Conviction under state or federal antitrust statutes arising out of the submission of Bids or
Proposals.
(4) Violation of Contract provisions, which is regarded by the Chief Procurement Officer to be
indicative of nonresponsibility. Such violation may include failure without good cause to perform in
accordance with the terms and conditions of a Contract or to perform within the time limits provided in a
Contract, provided that failure to perform caused by acts beyond the control of a party shall not be
considered a basis for debarment or suspension.
(5) Debarment or suspension of the Contractual Party by any federal, state or other governmental
entity.
(6) False certification pursuant to paragraph (c) below.
(7) Found in violation of a zoning ordinance or any other city ordinance or regulation and for which
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Invitation for Bid (IFB) 371323,3
the violation remains noncompliant.
(8) Found in violation of a zoning ordinance or any other city ordinance or regulation and for which a
civil penalty or fine is due and owing to the city.
(9) Any other cause judged by the City Manager to be so serious and compelling as to affect the
responsibility of the Contractual Party performing city Contracts.
(c) Certification. All Contracts for goods and services, sales, and leases by the city shall contain a certification that
neither the Contractual Party nor any of its principal owners or personnel have been convicted of any of the
violations set forth above or debarred or suspended as set forth in paragraph (b)(5).
(d) Debarment and suspension decisions. Subject to the provisions of paragraph (a), the City Manager shall render a
written decision stating the reasons for the debarment or suspension. A copy of the decision shall be provided
promptly to the Contractual Party, along with a notice of said party's right to seek judicial relief.
1.26. DEBARRED/SUSPENDED VENDORS —An entity or affiliate who has been placed on the State of Florida
debarred or suspended vendor list may not submit a response on a contract to provide goods or services to a public
entity, may not submit a response on a contract with a public entity for the construction or repair of a public building
or public work, may not submit response on leases of real property to a public entity, may not award or perform
work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not
transact business with any public entity.
1.27. DEFAULT/FAILURE TO PERFORM - The City shall be the sole judge of nonperformance, which shall
include any failure on the part of the successful Bidder/Proposer to accept the award, to furnish required documents,
and/or to fulfill any portion of this contract within the time stipulated.
Upon default by the successful Bidder/Proposer to meet any terms of this agreement, the City will notify the
Bidder/Proposer of the default and will provide the contractor three (3) days (weekends and holidays excluded) to
remedy the default. Failure on the contractor's part to correct the default within the required three (3) days shall
result in the Contract being terminated and upon the City notifying in writing the contractor of its intentions and the
effective date of the teiuiination. The following shall constitute default:
A. Failure to perform the work or deliver the goods/services required under the Contract and/or within the time
required or failing to use the subcontractors, entities and personnel as identified and set forth, and to the degree
specified in the Contract.
B. Failure to begin the work under this Contract within the time specified.
C. Failure to perform the work with sufficient workers and equipment or with sufficient materials to ensure timely
completion.
D. Neglecting or refusing to remove materials or perform new work where prior work has been rejected as
nonconforming with the terms of the Contract.
E. Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency, or making an
assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment renders the successful
Bidder/Proposer incapable of performing the work in accordance with and as required by the Contract.
F. Failure to comply with any of the terms of the Contract in any material respect.
All costs and charges incurred by the City as a result of a default or a default incurred beyond the time limits stated,
together with the cost of completing the work, shall be deducted from any monies due or which may become due on
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Invitation for Bid (IFB) 371323,3
this Contract.
1.28. DETERMINATION OF RESPONSIVENESS - Each Response will be reviewed to determine if it is
responsive to the submission requirements outlined in the Formal Solicitation. A "responsive" response is one which
follows the requirements of the formal solicitation, includes all documentation, is submitted in the format outlined in
the foiiiial solicitation, is of timely submission, and has appropriate signatures as required on each document. Failure
to comply with these requirements may deem a Response non -responsive.
1.29. DISCOUNTS OFFERED DURING TERM OF CONTRACT - Discount Prices offered in the response
shall be fixed after the award by the Commission, unless otherwise specified in the Special Terms and Conditions.
Price discounts off the original prices quoted in the response will be accepted from successful Bidder(s)/Proposer(s)
during the term of the contract. Such discounts shall remain in effect for a minimum of 120 days from approval by
the City Commission Any discounts offered by a manufacturer to Bidder/Proposer will be passed on to the City.
1.30. DISCREPANCIES, ERRORS, AND OMISSIONS - Any discrepancies, errors, or ambiguities in the Formal
Solicitation or addenda (if any) should be reported in writing to the City's Purchasing Department. Should it be
foundnecessary, a written addendum will be incorporated in the Formal Solicitation and will become part of the
purchase agreement (contract documents). The City will not be responsible for any oral instructions, clarifications,
or other communications.
A. Order. of Precedence — Any inconsistency in this formal solicitation shall be resolved by giving precedence to the
following documents, the first of such list being the governing documents.
1) Addenda (as applicable)
2) Specifications
3) Special Conditions
4) General Terms and Conditions
1.31. EMERGENCY / DISASTER PERFORMANCE - In the event of a hurricane or other emergency or disaster
situation, the successful vendor shall provide the City with the commodities/services defined within the scope of this
formal solicitation at the price contained within vendor's response. Further, successful vendor shall deliver/perform
for the city on a priority basis during such times of emergency.
1.32. ENTIRE BID CONTRACT OR AGREEMENT - The Bid Contract or Agreement consists of this City of
Miami Formal Solicitation and specifically this General Conditions Section, Contractor's Response and any written
agreement entered into by the City of Miami and Contractor in cases involving RFPs, RFQs, and RFLIs, and
represents the entire understanding and agreement between the parties with respect to the subject matter hereof and
supersedes all other negotiations, understanding and representations, if any, made by and between the parties. To the
extent that the agreement conflicts with, modifies, alters or changes any of the terms and conditions contained in the
Formal Solicitation and/or Response, the Formal Solicitation andthen the Response shall control. This Contract may
be modified only by a written agreement signed by the City of Miami and Contractor.
1.33. ESTIMATED QUANTITIES —Estimated quantities or estimated dollars are provided for your guidance
only. No guarantee is expressed or implied as to quantities that will be purchased during the contract period. The
City is not obligated to place an order for any given amount subsequent to the award of this contract. Said estimates
may be used by the City for purposes of determining the low bidder or most advantageous proposer meeting
specifications. The City reserves the right to acquire additional quantities at the prices bid/proposedor at lower
prices in this Formal Solicitation.
1.34. EVALUATION OF RESPONSES
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Invitation for Bid (IFB) 371323,3
A.Rejection of Responses
The City may reject a Response for any of the following reasons:
1) Bidder/Proposer fails to acknowledge receipt of addenda;
2) Bidder/Proposer mistates or conceals any material fact in the Response ;
3) Response does not conform to the requirements of the Formal Solicitation;
4) Response requires a conditional award that conflicts with the method of award;
5) Response does not include required samples, certificates, licenses as required; and,
6) Response was not executed by the Bidder's/Proposer(s) authorized agent.
The foregoing is not an all inclusive list of reasons for which a Response may be rejected. The City may reject and
re -advertise for all or any part of the Formal Solicitation whenever it is deemed in the best interest of the
City.
B. Elimination From Consideration
1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any debt or contract, or
which is a defaulter as surety or otherwise upon any obligation to the City.
2) A contract may not be awarded to any person or firm which has failed to perform under the terms and conditions
of any previous contract with the City or deliver on time contracts of a similar nature.
3) A contract may not be awarded to any person or firm which has been debarred by the City in accordance with
the City's Debarment and Suspension Ordinance.
C. Determination of Responsibility
1) Responses will only be considered from entities who are regularly engaged in the business of providing the
goods/equipment/services required by the Formal Solicitation. Bidder/Proposer must be able to demonstrate a
satisfactory record of performance and integrity; and, have sufficient financial, material, equipment, facility,
personnel resources, and expertise to meet all contractual requirements. The terms "equipment and organization" as
used herein shall be construed to mean a fully equipped and well established entity in line with the best industry
practices in the industry as determined by the City.
2) The City may consider any evidence available regarding the financial, technical and other qualifications and
abilities of a Bidder/Proposer, including past performance (experience) with the City or any other governmental
entity in making the award.
3) The City may require the Bidder(s)/Proposer(s) to show proof that they have been designated as an authorized
representative of a manufacturer or supplier which is the actual source of supply, if required by the Formal
Solicitation.
1.35. EXCEPTIONS TO GENERAL AND/OR SPECIAL CONDITIONS OR SPECIFICATIONS -
Exceptions to the specifications shall be listed on the Response and shall reference the section. Any exceptions to
the General or Special Conditions shall be cause for the bid (IFB) to be considered non -responsive. It also may be
cause for a RFP, RFQ, or RFLI to be considered non -responsive; and, if exceptions are taken to the terms and
conditions of the resulting agreement it may lead to teiniinating negotiations.
1.36. F.O.B. DESTINATION - Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by
the bidder/proposer must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in
the bid/proposal price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for
rejection of bid/proposal.
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1.37. FIRM PRICES - The bidder/proposer warrants that prices, terms, and conditions quoted in its response will
be firm throughout the duration of the contract unless otherwise specified in the Formal Solicitation. Such prices
will remain firm for the period of performance or resulting purchase orders or contracts, which are to be performed
or supplied over a period of time.
1.38. FLORIDA MINIMUM WAGE - The Constitution of the State of Florida, Article X, Section 24, states that
employers shall pay employee wages no less than the minimum wage for all hours worked in Florida. Accordingly,
it is the contractor's and its' subcontractor(s) responsibility to understand and comply with this Florida constitutional
minimum wage requirement and pay its employees the current established hourly minimum wage rate, which is
subject to change or adjusted by the rate of inflation using the consumer price index for urban wage earners and
clerical workers, CPI-W, or a successor index as calculated by the United States Department of Labor. Each
adjusted minimum wage rate calculated shall be determined and published by the Agency Workforce Innovation on
September 30th of each year and take effect on the following January 1st.
At the time of responding, it is bidder/proposer and his/her subcontractor(s), if applicable, full responsibility to
deteundne whether any of its employees may be impacted by this Florida Law at any given point in time during the
term of the contract. If impacted, bidder/proposer must furnish employee name(s), job title(s), job description(s),
and current pay rate(s). Failure to submit this information at the time of submitting a response constitute successful
bidder's/proposer's acknowledgement and understanding that the Florida Minimum Wage Law will not impact its
prices throughout the term of contract and waiver of any contractual price increase request(s). The City reserves the
right to request and successful bidder/proposer must provide for any and all information to make a wage and
contractual price increase(s) determination.
1.39. GOVERNING LAW AND VENUE - The validity and effect of this Contract shall be governed by the laws
of the State of Florida. The parties agree that any action, mediation or arbitration arising out of this Contract shall
take place in Miami -Dade County, Florida.
1.40. HEADINGS AND TERMS - The headings to the various paragraphs of this Contract have been inserted for
convenient reference only and shall not in any manner be construed as modifying, amending or affecting in any way
the expressed terms and provisions hereof.
1.41. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPPA) - Any person or
entity that performs or assists the City of Miami with a function or activity involving the use or disclosure of
"individually identifiable health information (IIHI) and/or Protected Health Inform.ati.on (PHI) shall comply with the
Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the City of Miami Privacy Standards.
HIPAA mandates for privacy, security and electronic transfer standards, which include but are not limited to:
A. Use of information only for performing services required by the contract or as required by law;
B. Use of appropriate safeguards to prevent non -permitted disclosures;
C. Reporting to the City of Miami of any non -permitted use or disclosure;
D. Assurances that any agents and subcontractors agree to the same- restrictions and conditions that apply to the
Bidder/Proposer and reasonable assurances that IIHI/PHI will be held confidential;
E. Making Protected Health Information (PHI) available to the customer;
F. Making PHI available to the customer for review and amendment; and incorporating any amendments requested
by the customer;
G. Making PHI available to the City of Miami for an accounting of disclosures; and
H. Making internal practices, books and records related to PHI available to the City of Miami for compliance audits.
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PHI shall maintain its protected status regardless of the form and method of transmission (paper records, and/or
electronic transfer of data). The Bidder/ Proposer must give its customers written notice of its privacy information
practices including specifically, a description of the types of uses and disclosures that would be made with protected
health information.
1.42 INDEMNIFICATION - Contractor shall indemnify , hold harmless and defend the City, its officials, officers,
agents, directors, and employees, from liabilities, damages, losses, and costs, including, but not limited to reasonable
attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of
Contractor and persons employed or utilized by Contractor in the performance of this Contract and will indemnify,
hold harmless and defend the City, its officials, officers, agents, directors and employees against, any civil actions,
statutory or similar claims, injuries or damages arising or resulting from the permitted work, even if it is alleged that
the City, its officials and/or employees were negligent. These indemnifications shall survive the term of this
Contract. In the event that any action or proceeding is brought against City by reason of any such claim or demand,
Contractor shall, upon written notice from City, resist and defend such action or proceeding by counsel satisfactory
to City. The Contractor expressly understands andagrees that any insurance protection required by this Contract or
otherwise provided by Contractor shall in no way limit the responsibility to indemnify, keep and save harmless and
defend the City or its officers, employees, agents and instrumentalities as herein provided.
The indemnification provided above shall obligate Contractor to defend at its own expense to and through appellate,
supplemental or bankruptcy proceeding, or to provide for such defense, at City's option, any and all claims of
liability and all suits and actions of every name and description which may be brought against City whether
performed by Contractor, or persons employed or utilized by Contractor.
This indemnity will survive the cancellation or expiration of the Contract. This indemnity will be interpreted under
the laws of the State of Florida, including without limitation and which conforms to the limitations of §725.06
and/or §725.08, Fla. Statues, as amended from time to time as applicable.
Contractor shall require all Sub -Contractor agreements to include a provision that they will indemnify the City.
The Contractor agrees and recognizes that the City shall not be held liable or responsible for any claims which may
result from any actions or omissions of the Contractor in which the City participated either through review or
concurrence of the Contractor's actions. In reviewing, approving or rejecting any submissions by the Contractor or
other acts of the Contractor, the City in no way assumes or shares any responsibility or liability of the Contractor or
Sub -Contractor, under this Agreement.
1.43. FORMATION AND DESCRIPTIVE LITERATURE —Bidders/Proposer must furnish all information
requested in the spaces provided in the Faunal Solicitation. Further, as may be specified elsewhere, each
Bidder/Proposer must submit for evaluation, cuts, sketches, descriptive literature, technical specifications, and
Material Safety Data Sheets (MSDS)as required, covering the products offered. Reference to literature submitted
with a previous response or on file with the Buyer will not satisfy this provision.
1.44. INSPECTIONS - The City may, at reasonable times during the term hereof, inspect Contractor's facilities and
perform such tests, as the City deems reasonably necessary, to determine whether the goods and/or services
required to be provided by the Contractor under this Contract conform to the terms and conditions of the Formal
Solicitation. Contractor shall make available to the City all reasonable facilities and assistance to facilitate the
performance of tests or inspections by City representatives. All tests and inspections shall be subject to, and made in
accordance with, the provisions of the City of Miami Ordinance No. 12271 (Section 18-79), as same may be
amended or supplemented from time to time.
1.45. INSPECTION OF RESPONSE - Responses received by the City pursuant to a Formal Solicitation will not
be made available until such time as the City provides notice of a decision or intended decision or within 30 days
after bid closing, whichever is earlier. Bid/Proposal results will be tabulated and may be famished upon request via
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fax or e-mail to the Sr. Procurement Specialist issuing the Solicitation. Tabulations also are available on the City's
Web Site following recommendation for award.
1.46. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall furnish
Evidence of Insurance to the Purchasing Department, if applicable. Submitted evidence of coverage shall
demonstrate strict compliance to all requirements listed on the Special Conditions entitled "Insurance
Requirements". The City shall be listed as an "Additional Insured."
Issuance of a Purchase Order is contingent upon the receipt of proper insurance documents. If the insurance
certificate is received within the specified time frame but not in the manner prescribed in this Solicitation the
Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit
a corrected certificate to the City. If the Contractor fails to submit the required insurance documents in the manner
prescribed in this Solicitation within fifteen (15) calendar days after receipt Notice of Award, the contractor shall be
in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances,
the Bidder/Proposer may be prohibited from submitting future responses to the City. Information regarding any
insurance requirements shall be directed to the Risk Administrator, Department of Risk Management, at 444 SW
2nd Avenue, 9th Floor, Miami, Florida 33130, 305-416-1604.
The Bidder/Proposer shall be responsible for assuring that the insurance certificates required in conjunction with this
Section remain in effect for the duration of the contractual period; including any and all option terms that may be
granted to the Bidder/Proposer.
1.47. INVOICES - Invoices shall contain purchase order number and details of goods and/or services delivered
(i.e. quantity, unit price, extended price, etc); and in compliance with Chapter 218 of the Florida Statutes (Prompt
Payment Act).
1.48. LOCAL PREFERENCE
A. City Code Section 18-85, states, "when a responsive, responsible non -local bidder submits the lowest bid
price, and the bid submitted by one or more responsive, responsible local bidders who maintain a local office, as
defined in Section 18-73, is within fifteen percent (15%) of the price submitted by the non -local bidder, then that
non -local bidder and each of the aforementioned responsive, responsible local bidders shall have the opportunity to
submit a best and final bid equal to or lower than the amount of the low bid previously submitted by the non -local
bidder. Contract award shall be made to the lowest responsive, responsible bidder submitting the lowest best and
final bid. In the case of a tie in the best and final bid between a local bidder and a non -local bidder, contract award
shall be made to the local bidder."
B. City Code Section 18-86, states, "the RFP, RFLI or RFQ, as applicable, may, in the exercise of the reasonable
professional discretion of the City Manager, director of the using agency, and the Chief Procurement Officer,
include a five (5%) percent evaluation criterion in favor of proposers who maintain a local office, as defined in
Section 18-73. In such cases, this five (5%) percent evaluation criterion in favor of proposers who maintain a local
office will be specifically defined in the RFP, RFLI or RFQ, as applicable; otherwise, it will not apply.
1.49. MANUFACTURER'S CERTIFICATION - The City reserves the right to request from bidders/proposers a
separate Manufacturer's Certification of all statements made in the bid/proposal. Failure to provide such
certification may result in the rejection of bid/proposal or termination of contract/agreement, for which the
bidder/proposer must bear full liability.
1.50. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS AND CONTRACTS - No contract or
understanding to modify this Formal Solicitation and resultant purchase orders or contracts, if applicable, shall be
binding upon the City unless made in writing by the Director of Purchasing of the City of Miami, Florida through
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the issuance of a change order, addendum, amendment, or supplement to the contract, purchase order or award sheet
as appropriate.
1.51. NO PARTNERSHIP OR JOINT VENTURE - Nothing contained in this Contract will be deemed or
construed to create a partnership or joint venture between the City of Miami and Contractor, or to create any other
similar relationship between the parties.
1.52. NONCONFORMANCE TO CONTRACT CONDITIONS - Items may be tested for compliance with
specifications under the direction of the Florida Depaitnnent of Agriculture and Consumer Services or by other
appropriate testing Laboratories as determined by the City. The data derived from any test for compliance with
specifications is public record and open to examination thereto in accordance with Chapter 119, Florida Statutes.
Items delivered not conforming to specifications may be rejected and returned at Bidder's/Proposer's expense.
These non -conforming items not delivered as per delivery date in the response and/or Purchase Order may result in
bidder/proposer being found in default in which event any and all re -procurement costs may be charged against the
defaulted contractor. Any violation of these stipulations may also result in the supplier's name being removed from
the City of Miami's Supplier's list.
1.53. NONDISCRIMINATION —Bidder/Proposer agrees that it shall not discriminate as to race, sex, color, age,
religion, national origin, marital status, or disability in connection with its performance under this formal
solicitation. Furthermore, Bidder/Proposer agrees that no otherwise qualified individual shall solely by reason of
his/her race, sex, color, age, religion, national origin, marital status or disability be excluded from the participation
in, be denied benefits of, or be subjected to, discrimination under any program or activity.
In connection with the conduct of its business, including performance of services and employment of personnel,
Bidder/Proposer shall not discriminate against any person on the basis of race, color, religion, disability, age, sex,
marital status or national origin. All persons having appropriate qualifications shall be afforded equal opportunity
for employment.
1.54. NON-EXCLUSIVE CONTRACT/ PIGGYBACK PROVISION - At such times as may serve its best
interest, the City of Miami reserves the right to advertise for, receive, and award additional contracts for these herein
goods and/or services, and to make use of other competitively bid (governmental) contracts, agreements, or other
similar sources for the purchase of these goods and/or services as may be available.
It is hereby agreed and understoodthat this formal solicitation does not constitute the exclusive rights of the
successful bidder(s)/proposer(s) to receive all orders that may be generated by the City in conjunction with this
Formal Solicitation.
In addition, any and all commodities, equipment, and services required by the City in conjunction with construction
projects are solicited under a distinctly different solicitation process and shall not be purchased under the terms,
conditions and awards rendered under this solicitation, unless such purchases are determined to be in the best
interest of the City.
1.55. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in
the City of Miami and is submitting a Response under this Formal Solicitation shall meet the City's Occupational
License Tax requirements in accordance with Chapter 31.1, Article I of the City of Miami Charter. Others with a
location outside the City of Miami shall meet their local Occupational License Tax requirements. A copy of the
license must be submitted with the response; however, the City may at its sole option and in its best interest allow
the Bidder/Proposer to supply the license to the City during the evaluation period, but prior to award.
1.56. ONE PROPOSAL - Only one (1) Response from an individual, firm, partnership, corporation or joint venture
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will be considered in response to this Formal Solicitation. When submitting an alternate response, please refer to the
herein condition for "Alternate Responses May Be Considered".
1.57. OWNERSHIP OF DOCUMENTS - It is understood by and between the parties that any documents, records,
files, or any other matter whatsoever which is given by the City to the successful Bidder/Proposer pursuant to this
formal solicitation shall at all times remain the property of the City and shall not be used by the Bidder/Proposer for
any other purposes whatsoever without the written consent of the City.
1.58. PARTIAL INVALIDITY - If any provision of this Contract or the application thereof to any person or
circumstance shall to any extent be held invalid, then the remainder of this Contract or the application of such
provision to persons or circumstances other than those as to which it is held invalid shall not be affected thereby, and
each provision of this Contract shall be valid and enforced to the fullest extent permitted by law.
1.59. PERFORMANCE/PAYMENT BOND —A Contractor may be required to furnish a Performance/Payment
Bond as part of the requirements of this Contract, in an amount equal to one hundred percent (100%) of the contract
price.
1.60. PREPARATION OF RESPONSES (HARDCOPY FORMAT) —Bidders/Proposers are expected to
examine the specifications, required delivery, drawings, and all special and general conditions. All bid/proposed
amounts, if required, shall be either typewritten or entered into the space provided with ink. Failure to do so will be
at the Bidder's/Proposer's risk.
A. Each Bidder/Proposer shall furnish the information required in the Formal Solicitation. The Bidder/Proposer
shall sign the Response and print in ink or type the name of the Bidder/Proposer, address, and telephone number on
the face page and on each continuation sheet thereof on which he/she makes an entry, as required.
B. If so required, the unit price for each unit offered shall be shown, and such price shall include packaging,
handling and shipping, and F.O.B. Miami delivery inside City premises unless otherwise specified. Bidder/Proposer
shall include in the response all taxes, insurance, social security, workmen's compensation, and any other benefits
normally paid by the Bidder/Proposer to its employees. If applicable, a unit price shall be entered in the "Unit
Price" column for each item. Based upon estimated quantity, an extended price shall be entered in the "Extended
Price" column for each item offered. In case of a discrepancy between the unit price and extended price, the unit
price will be presumed correct.
C. The Bidder/Proposer must state a definite time, if required, in calendar days for delivery of goods and/or
services.
D. The Bidder/Proposer should retain a copy of all response documents for future reference.
E. All responses, as described, must be fully completed and typed or printed in ink and must be signed in ink with
the firm's name and by an officer or employee having authority to bind the company or firm by his/her signature.
Bids/Proposals having any erasures or corrections must be initialed in ink by person signing the response or the
response may be rejected.
F. Responses are to remain valid for at least 180 days. Upon award of a contract, the content of the Successful
Bidder's/Proposer's response may be included as part of the contract, at the City's discretion.
G. The City of Miami's Response Forms shall be used when Bidder/Proposer is submitting its response in
hardcopy format. Use of any other forms will result in the rejection of the response. IF SUBMITTING
HARDCOPY FORMAT, THE ORIGINAL AND THREE (3) COPIES OF THESE SETS OF FORMS, UNLESS
OTHERWISE SPECIFIED, AND ANY REQUIRED ATTACHMENTS MUST BE RETURNED TO THE CITY
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OR YOUR RESPONSE MAY BE DEEMED NON -RESPONSIVE.
1.61. PRICE ADJUSTMENTS — Any price decrease effectuated during the contract period either by reason of
market change or on the part of the contractor to other customers shall be passed on to the City of Miami.
1.62. PRODUCT SUBSTITUTES - In the event a particular awarded and approvedmanufacturer's product
becomes unavailable during the term of the Contract, the Contractor awarded that item may arrange with the City's
authorized representative(s) to supply a substitute product at the awarded price or lower, provided that a sample is
approved in advance of delivery and that the new product meets or exceeds all quality requirements.
1.63. CONFLICT OF INTEREST, AND UNETHICAL BUSINESS PRACTICE PROHIBITIONS -
Contractor represents and warrants to the City that it has not employed or retained any person or company employed
by the City to solicit or secure this Contract and that it has not offered to pay, paid, or agreed to pay any person any
fee, commission, percentage, brokerage fee, or gift of any kind contingent upon or inconnection with, the award of
this Contract.
1.64. PROMPT PAYMENT—Bidders/Proposers may offer a cash discount for prompt payment; however,
discounts shall not be considered in determining the lowest net cost for response evaluation purposes.
Bidders/Proposers are required to provide their prompt payment terms in the space provided on the Formal
Solicitation. If no prompt payment discount is being offered, the Bidder/Proposer must enter zero (0) for the
percentage discount to indicate no discount. If the Bidder/Proposer fails to enter a percentage, it is understood and
agreed that the terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City,
whichever is later.
When the City is entitled to a cash discount, the period of computation will commence on the date of delivery, or
receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is necessary due to
damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount
is part of the contract, but the invoice does not reflect the existence of a cash discount, the City is entitled to a cash
discount with the period commencing on the date it is determined by the City that a cash discount applies.
Price discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders/proposers
during the term of the contract.
1.65. PROPERTY - Property owned by the City of Miami is the responsibility of the City of Miami. Such property
furnished to a Contractor for repair, modification, study, etc., shall remain the property of the City of Miami.
Damages to such property occurring while in the possession of the Contractor shall be the responsibility of the
Contractor. Damages occurring to such property while in route to the City of Miami shall be the responsibility of the
Contractor. In the event that such property is destroyed or declared a total loss, the Contractor shall be responsible
for replacement value of the property at the current market value, less depreciation of the property, if any.
1.66. PROVISIONS BINDING - Except as otherwise expressly provided in the resulting Contract, all covenants,
conditions and provisions of the resulting Contract shall be binding upon and shall inure to the benefit of the parties
hereto and their respective heirs, legal representatives, successors and assigns.
1.67. PUBLIC ENTITY CRIMES - A person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a response on a contract to provide any goods or
services to a public entity, may not submit a response on a contract with a public entity for the construction or repair
of a public building or public work, may not submit responses on leases of real property to a public entity, may not
be awardedor perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold amount provided in Section
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287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor
list.
1.68. PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to all
documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida Statutes,
and City of Miami Code, Section 18, Article III, and agrees to allow access by the City and the public to all
documents subject to disclosure under applicable law. Contractor shall additionally comply with the provisions of
Section 119.0701, Florida Statutes, entitled "Contracts; public records". Contractor's failure or refusal to comply
with the provision of this section shall result in the immediate cancellation of this Contract by the City.
1.69. QUALITY OF GOODS, MATERIALS, SUPPLIES, PRODUCTS, AND EQUIPMENT - All materials
used in the manufacturing or construction of supplies, materials, or equipment covered by this solicitation shall be
new. The items bid/proposed must be of the latest make or model, of the best quality, and of the highest grade of
workmanship, unless as otherwise specified in this Solicitation.
1.70. QUALITY OF WORK/SERVICES - The work/services performed must be of the highest quality and
workmanship. Materials furnished to complete the service shall be new and of the highest quality except as
otherwise specified in this Solicitation.
1.71. REMEDIES PRIOR TO AWARD (Sec. 18-106) - If prior to Contract award it is determined that a formal
solicitation or proposed award is in violation of law, then the solicitation or proposed award shall be cancelled by
the City Commission, the City Manager or the Chief Procurement Officer, as may be applicable, or revised to
comply with the law.
1.72. RESOLUTION OF CONTRACT DISPUTES (Sec. 18-105)
(a) Authority to resolve Contract disputes. The City Manager, after obtaining the approval of the city attorney, shall
have the authority to resolve controversies between the Contractual Party and the city which arise under, or by virtue
of, a Contract between them; provided that, in cases involving an amount greater than $25,000, the City
Commission must approve the City Manager's decision. Such authority extends, without limitation, to controversies
based upon breach of Contract, mistake, misrepresentation or lack of complete performance, and shall be invoked by
a Contractual Party by submission of a protest to the City Manager.
(b) Contract dispute decisions. If a dispute is not resolved by mutual consent, the City Manager shall promptly
render a written report stating the reasons for the action taken by the City Commission or the City Manager which
shall be final and conclusive. A copy of the decision shall be immediately provided to the protesting party, along
with a notice of such party's right to seek judicial relief, provided that the protesting party shall not be entitled to
such judicial relief without first having followed the procedure set forth in this section.
1.73. RESOLUTION OF PROTESTED SOLICITATIONS AND AWARDS (Sec. 18-104)
(a) Right to protest. The following procedures shall be used for resolution of protested solicitations and awards
except for purchases of goods, supplies, equipment, and services, the estimated cost of which does not exceed
$25,000.
Protests thereon shall be governed by the Administrative Policies and Procedures of Purchasing.
1.Protest of Solicitation.
i. Any prospective proposer who perceives itself aggrieved in connection with the solicitation of a Contract may
protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief
Procurement Officer within three days after the Request for Proposals, Request for Qualifications or Request for
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Letters of Interest is published in a newspaper of general circulation. A notice of intent to file a protest is considered
filed when received by the Chief Procurement Officer; or
ii. Any prospective bidder who intends to contest the Solicitation Specifications or a solicitation may protest to the
Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief Procurement
Officer within three days after the solicitation is published in a newspaper of general circulation. A notice of intent
to file a protest is considered filed when received by the Chief Procurement Officer.
2. Protest of Award.
i. A written notice of intent to file a protest shall be filed with the Chief Procurement Officer within two days after
receipt by the proposer of the notice of the City Manager's recommendation for award of Contract, which will be
posted on the City of Miami Purchasing Depaitunent website, in the Supplier Corner, Current Solicitations and
Notice of Recommendation of Award Section. The notice of the City Manager's recommendation can be found by
selecting the details of the solicitation and is listed as Recommendation of Award Posting Date and
Recommendation of Award To fields. If "various" is indicatedin the Recommendation of Award To field, the
Bidder/Proposer must contact the buyer for that solicitation to obtain the suppliers name. It shall be the
responsibility of the Bidder/Proposer to check this section of the website daily after responses are submitted to
receive the notice; or
H. Any actual Responsive and Responsible Bidder whose Bid is lower than that of the recommended bidder may
protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief
Procurement Officer within two days after receipt by the bidder of the notice of the city's determination of non
responsiveness or non responsibility. The receipt by bidder of such notice shall be confirmedby the city by facsimile
or electronic mail or U.S. mail, return receipt requested. A notice of intent to file a protest is considered filed when
received by the Chief Procurement Officer.
iii. A written protest based on any of the foregoing must be submitted to the Chief Procurement Officer within five
(5) days after the date the notice of protest was filed. A written protest is considered filed when receivedby the
Chief Procurement Officer.
The written protest may not challenge the relative weight of the evaluation criteria or the formula for assigning
points in making an award determination.
The written protest shall state with particularity the specific facts and law upon which the protest of the solicitation
or the award is based, and shall include all pertinent documents and evidence and shall be accompanied by the
required Filing Fee as provided in subsection (f). This shall form the basis for review of the written protest and no
facts, grounds, documentation or evidence not contained in the protester's submission to the Chief Procurement
Officer at the time of filing the protest shall be permitted in the consideration of the written protest.
No time will be added to the above limits for service by mail. In computing any period of time prescribed or allowed
by this section, the day of the act, event or default from which the designated period of time begins to run shall not
be included. The last day of the period so computed shall be included unless it is a Saturday, Sunday or legal holiday
in which event the period shall run until the end of the next day which is neither a Saturday, Sunday or legal holiday.
Intermediate Saturdays, Sundays and legal holidays shall be excluded in the computation of the time for filing.
(b) Authority to resolve protests. The Chief Procurement Officer shall have the authority, subject to the approval of
the City Manager and the city attorney, to settle and resolve any written protest. The Chief Procurement Officer
shall obtain the requisite approvals and communicate said decision to the protesting party and shall subunit said
decision to the City Commission within 30 days after he/she receives the protest. In cases involving more than
$25,000, the decision of the Chief Procurement Officer shall be submitted for approval or disapproval thereof to the
City Commission after a favorable recommendation by the city attorney and the City Manager.
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(c) Compliance with filing requirements. Failure of a party to timely file either the notice of intent to file a protest or
the written protest, together with the required Filing Fee as provided in subsection (f), with the Chief Procurement
Officer within the time provided in subsection (a), above, shall constitute a forfeiture of such party's right to file a
protest pursuant to this section. The protesting party shall not be entitled to seek judicial relief without first having
followed the procedure set forth in this section
(d) Stay of Procurements during protests. Upon receipt of a written protest filed pursuant to the requirements of this
section, the city shall not proceed further with the solicitation or with the award of the Contract until the protest is
resolved by the Chief Procurement Officer or the City Commission as provided in subsection (b) above, unless the
City Manager makes a written determination that the solicitation process or the Contract award must be continued
without delay in order to avoid an immediate and serious danger to the public health, safety or welfare.
(e) Costs. All costs accruing from a protest shall be assumed by the protestor.
(f) Filing Fee. The written protest must be accompanied by a filing fee in the form of a money order or cashier's
check payable to the city in an amount equal to one percent of the amount of the Bid or proposed Contract, or
$5000.00, whichever is less, which filing fee shall guarantee the payment of all costs which may be adjudged against
the protestor in any administrative or court proceeding. If a protest is upheld by the Chief Procurement Officer
and/or the City Commission, as applicable, the filing fee shall be refunded to the protestor less any costs assessed
under subsection (e) above. If the protest is denied, the filing fee shall be forfeited to the city in lieu of payment of
costs for the administrative proceedings as prescribed by subsection (e) above.
1.74. SAMPLES - Samples of items, when required, must be submitted within the time specified at no expense to
the City. If not destroyed by testing, bidder(s)/proposer(s) will be notified to remove samples, at their expense,
within 30 days after notification. Failure to remove the samples will result in the samples becoming the property of
the City.
1.75. SELLING, TRANSFERRING OR ASSIGNING RESPONSIBILITIES - Contractor shall not sell, assign,
transfer or subcontract at any time during the term of the Contract, or any part of its operations, or assign any portion
of the performance required by this contract, except under and by virtue of written permission granted by the City
through the proper officials, which may be withheld or conditioned, in the City's sole discretion.
1.76. SERVICE AND WARRANTY —When specified, the bidder/proposer shall define all warranty, service and
replacements that will be provided. Bidders/Proposer must explain on the Response to what extent warranty and
service facilities are available. A copy of the manufacturer's warranty, if applicable, should be submitted with your
response.
1.77. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental
specification as to any detail or the omission from it of detailed description concerning any point shall be regarded
as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct
type, size and design are to be used. All workmanship andservices is to be first quality.
All interpretations of these specifications shall be made upon the basis of this statement.
If your firm has a current contract with the State of Florida, Department of General Services, to supply the items on
this solicitation, the bidder/proposer shall quote not more than the contract price; failure to comply with this request
will result in disqualification of bid/proposal.
1.78. SUBMISSION AND RECEIPT OF RESPONSES - Responses shall be submitted electronically via the
Oracle System or responses may be submitted in hardcopy format to the City Clerk, City Hall, 3500 Pan American
Drive, Miami, Florida 33133-5504, at or before, the specified closing date and time as designated in the IFB, RFP,
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RFQ, or RFLI. NO EXCEPTIONS. Bidders/Proposers are welcome to attend the solicitation closing; however, no
award will be made at that time.
A. Hardcopy responses shall be enclosed in a sealed envelope, box package. The face of the envelope, box or
package must show the hour and date specified for receipt of responses, the solicitation number and title, and the
name and return address of the Bidder/Proposer. Hardcopy responses not submitted on the requisite Response
Forms may be rejected. Hardcopy responses received at any other location than the specified shall be deemed
non -responsive.
Directions to City Hall:
FROM THE NORTH: I-95 SOUTH UNTIL IT TURNS INTO US1. US1 SOUTH TO 27TH AVE., TURN LEFT,
PROCEED SOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN RIGHT
ON PAN AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT.
FROM THE SOUTH: US1 NORTH TO 27TH AVENUE, TURN RIGHT, PROCEED SOUTH TO SO.
BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN RIGHT ON PAN AMERICAN DR.
CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT.
B. Facsimile responses will not be considered.
C. Failure to follow these procedures is cause for rejection of bid/proposal.
D. The responsibility for obtaining and submitting a response on or before the close date is solely and strictly the
responsibility of Bidder/Proposer. The City of Miami is not responsible for delays caused by the United States mail.
delivery or caused by any other occurrence. Responses received after the solicitation closing date and time will be
returned unopened, and will not be considered for award.
E. Late responses will be rejected.
F. All responses are subject to the conditions specified herein. Those which do not comply with these conditions
are subject to rejection.
G. Modification of responses already submitted will be considered only if received at the City before the time and
date set for closing of solicitation responses. All modifications must be submitted via the Oracle System or in
writing. Once a solicitation closes (closed date and/or time expires), the City will not consider any subsequent
submission which alters the responses.
H. If hardcopy responses are submitted at the same time for different solicitations, each response must be placed
in a separate envelope, box, or package and each envelope, box or package must contain the information previously
stated in 1.82.A.
1.79. TAXES - The City of Miami is exempt from any taxes imposed by the State and/or Federal Government.
Exemption certificates will be provided upon request. Notwithstanding, Bidders/Proposers should be aware of the
fact that all materials and supplies which are purchased by the Bidder/Proposer for the completion of the contract is
subject to the Florida State Sales Tax in accordance with Section 212.08, Florida Statutes, as amended and all
amendments thereto and shall be paid solely by the Bidder/Proposer.
1.80. TERMINATION —The City Manager on behalf of the City of Miami reserves the right to terminate this
contract by written notice to the contractor effective the date specified in the notice should any of the following
apply:
A. The contractor is determined by the City to be in breach of any of the terms and conditions of the contract.
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B. The City has determined that such termination will be in the best interest of the City to terminate the contract for
its own convenience;
C. Funds are not available to cover the cost of the goods and/or services. The City's obligation is contingent upon
the availability of appropriate funds.
1.81. TERMS OF PAYMENT - Payment will be made by the City after the goods and/or services awarded to a
Bidder/Proposer have been received, inspected, and found to comply with award specifications, free of damage or
defect, and properly invoiced. No advance payments of any kind will be made by the City of Miami.
Payment shall be made after delivery, within 45 days of receipt of an invoice and authorized inspection and
acceptance of the goods/services and pursuant to Section 218.74, Florida Statutes and other applicable law.
1.82. TIMELY DELIVERY - Time will be of the essence for any orders placed as a result of this solicitation. The
City reserves the right to cancel such orders, or any part thereof, without obligation, if delivery is not made within
the time(s) specified on their Response. Deliveries are to be made during regular City business hours unless
otherwise specified in the Special Conditions.
1.83. TITLE - Title to the goods or equipment shall not pass to the City until after the City has accepted the
goods/equipment or used the goods, whichever comes first.
1.84.TRADE SECRETS EXECUTION TO PUBLIC RECORDS DISCLOSURE- All Responses submitted to
the City are subject to public disclosure pursuant to Chapter 119, Florida Statutes. An exception may be made for
"trade secrets."
If the Response contains information that constitutes a "trade secret", all material that qualifies for exemption from
Chapter 119 must be submitted in a separate envelope, clearly identified as "TRADE SECRETS EXCEPTION,"
with your firm's name and the Solicitation number and title marked on the outside.
Please be aware that the designation of an item as a trade secret by you may be challenged in court by any person.
By your designation of material in your Response as a "trade secret" you agree to indemnify and hold harmless the
City for any award to a plaintiff for damages, costs or attorney's fees and for costs and attorney's fees incurred by
the City by reason of any legal action challenging your claim.
1.85. UNAUTHORIZED WORK OR DELIVERY OF GOODS- Neither the qualified Bidder(s)/Proposer(s) nor
any of his/her employees shall perform any work or deliver any goods unless a change order or purchase order is
issued and received by the Contractor. The qualified Bidder(s)/Proposer(s) shall not be paid for any work performed
or goods delivered outside the scope of the contract or any work performed by an employee not otherwise
previously authorized.
1.86. USE OF NAME - The City is not engaged in research for advertising, sales promotion, or other publicity
purposes. No advertising, sales promotion or other publicity materials containing infoiniation obtained from this
Solicitation are to be mentioned, or imply the name of the City, without prior express written permission of the City
Manager or the City Commission.
1.87. VARIATIONS OF SPECIFICATIONS - For purposes of solicitation evaluation, bidders/proposers must
indicate any variances from the solicitation specifications and/or conditions, no matter how slight. If variations are
not stated on their Response, it will be assumed that the product fully complies with the City's specifications.
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2. Special Conditions
2.1. PURPOSE
The purpose of this Solicitation is to establish a contract, for emergency and standard generators, maintenance and
repair services, citywide, as specified herein, from a source(s) of supply that will give prompt and efficient service
fully compliant with the terms, conditions and stipulations of the solicitation.
2.2. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL INFORMATION/CLARIFICATION
Any questions or clarifications concerning this solicitation shall be submitted by email or facsimile to the
Purchasing Department, Attn: Terry Byrnes, CPPB; fax: (305) 400-5230 or email: tbymes@ci.miami.fl.us.
The solicitation title and number shall be referenced on all correspondence. All questions must be received no later
than Tuesday, November 12, 2013 at 3 p.m. All responses to questions will be sent to all prospective
bidders/proposers in the form on an addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER
SAID DEADLINE.
2.3. TERM OF CONTRACT
The Contract shall commence upon the date of notice of award and shall be effective for two (2) years with the
option to extend for three (3) additional one (1) year periods, subject to the availability of funds for succeeding fiscal
years.
Continuation of the contract beyond the initial period is a City prerogative; not a right of the bidder. This
prerogative will be exercised only when such continuation is clearly in the best interest of the City.
2.4. CONDITIONS FOR RENEWAL
Each renewal of this contract is subject to the following:
(1) Continued satisfactory performance compliance with the specifications, terms and conditions established
herein.
(2) Availability of funds
2.5. NON -APPROPRIATION OF FUNDS
In the event no funds or insufficient finds are appropriated and budgeted or are otherwise unavailable in any fiscal
period for payments due zmderthi.s contract, then the City, upon written notice to Contractor or his -assignee of such
occurrence, shall have the unqualified right to terminate the contract without any penalty or expense to the City. No
guarantee, warranty or representation is made that any particular or any project(s) will be awarded to any firm(s).
2.6. METHOD OF AWARD
Award of this Contract will be made to the lowest responsive and. responsible Bidder(s) on an item by item or in the
aggregate basis, meeting Specifications. Bidders may Bid on one or all items, however, if the City chooses to
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Invitation for Bid (IFB) 371323,3
award in the aggregate, and you have not bid on all items, your Bid may be deemed non -responsive.
2.7. VOLUNTARY SITE INSPECTION
Prior to submitting the bid, the bidder is required to visit the site of the proposed work and to become familiar with
any conditions, which may in any manner, affect the work to be done or affect the equipment, materials and labor
required. The bidder is also required to examine carefully the specifications and be thoroughly informed regarding
any and all conditions and requirements that may in any manner affect the work to be performed under the contract.
No additional allowances will be made because of lack of knowledge of these conditions. For a site visitation
appointment, contact Terry Byrnes, CPPB at tbymes@miamigov.com.
2.8. BIDDERS MINIMUM QUALIFICATIONS
Bids will be considered only from firms that are regularly engaged in the business of providing goods and/or
services as described in this Bid for a minimum of three (3) years; that have a record of performance for a
reasonable period of time; and that have sufficient financial support, equipment and organization to insure that they
can satisfactorily provide the goods and/or services if awarded a Contract under the terms and conditions herein
stated. Bidder shall:
(1) Bidders shall provide, with their bid, documentation of safety training for lockout/tagout and any other training
or certifications of qualified service personnel for generator equipment listed in bid document,
(2) Bidders shall provide, with their bid, either a State of Florida Certified Electrical Contractor's License or a
Miami Dade County Registered Electrical Contractor's License. Please attach to the Header/Attachments Section.
(3) Contractor must supply service personnel with personal protection equipment as per OSHA requirements.
(4) Not have any member, officer, or stockholder that is in arrears or is in default of any debt or contract involving
the City, is a defaulter surety otherwise, upon any obligation to the City, and/or has failed to perform faithfully on
any previous contract with the City.
(5) Have no record of pending lawsuits or criminal activities, and have never been declared bankrupt.
2.9. FIXED AND FIRM PRICING
All prices quoted are fixed and firm throughout the term of the contract.
2.10. PARTS - PASS THROUGH COST
All cost for parts will be a pass -through to the City of Miami. Successful Bidder will submit purchase receipt of
parts along with labor invoice for payment.
Successful Bidder shall be responsible for sourcing all parts necessary to complete the work requirements of each
job specification(s) of this contract. Replacement parts furnished must be of the same manufacturer or an authorized,
and approved by the City, equal product. All equipment and materials shall be commercial quality and grade, and be
from a regular product line. Prototype, obsolete, and residential quality/grade equipment shall not be specified or
installed in the facility.
2.11. HOURLY LABOR RATES
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The hourly labor rates quoted shall include full compensation for labor, equipment use, travel time, and any other
cost to the Bidder.
Hourly labor rates are specified as follows:
Hourly Labor Rate I —Hourly rate for straight time repairs, i.e., from 7:00 A.M. to 6:00 P.M., Monday through
Friday (rate is to include labor and travel, parts are not included). Labor is billable to the nearest quarter hour (15
minutes).
Hourly Labor Rate II -Hourly rate for overtime repairs, i.e., after 6:00 P.M. and before 7:00 A.M., weekends or
holidays (rate to include labor and travel, parts not included) . Labor is billable to the nearest quarter hour (15
minutes).
2.12. FAILURE TO PERFORM
Should it not be possible to reach the contractor or supervisor and/or should remedial action not be taken within 48
hours of any failure to perform according to specifications, the City reserves the right to declare Contractor in
default of the contract or make appropriate reductions in the contract payment.
2.13. INSURANCE REQUIREMENTS
INDEMNIFICATION
Bidder shall pay on behalf of, indemnify and save City and its officials harmless, from and against any and all
claims, liabilities, losses, and causes of action, which may arise out of bidder's performance under the provisions of
the contract, including all acts or omissions to act on the part of bidder, including any person performing under this
Contract for or on bidder's behalf, provided that any such claims, liabilities, losses and causes of such action are not
attributable to the negligence or misconduct of the City and, from and against any orders, judgments or decrees
which may be entered and which may result from this Contract, unless attributable to the negligence or misconduct
of the City, and from and against all costs, attorneys' fees, expenses and liabilities incurred in the defense of any
such claim, or the investigation thereof.
The bidder shall furnish to City of Miami, c/o Purchasing Department, 444 SW 2nd Avenue, 6th Floor, Miami,
Florida 33130, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the
requirements as outlined below:
(1) Worker's Compensation
A. Limits of Liability - Statutory - State of Florida
(2) Commercial General Liability:
A. Limits of Liability
Bodily Injury and Property Damage Liability - Each Occurrence: $1,000,000
General Aggregate Limit: $2,000,000
Personal and Adv. Injury. Products and Completed Operations and Fire Damage: $1,000,000.
B. Endorsements Required:
City of Miami included as an Additional insured. Employees included as insured. Contractual Liability.
(3) BusinessAutomobile Liability
A. Limits of Liability
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Bodily injury and property damage liability combined single limits. Any Auto, including hired,
borrowed or owned, or non -owned autos used in connection with the work - $1,000,000
B. Endorsements Required:
City of Miami included as an Additional Insured
BINDERS ARE UNACCEPTABLE.
The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals,
which most nearly reflect the operations of the bidder.
All insurance policies required above shall be issued by companies authorizedto do business under the laws of the
State of Florida, with the following qualifications:
The Company must be rated no less than "A" as to management, and no less than "Class V" as to financial strength,
by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its
equivalent. All policies and/or certificates of insurance are subject to review and verification by Risk Management
prior to insurance approval.
Certificates will indicate no modification or change in insurance shall be made without thirty (30) days written
advance notice to the certificate holder.
NOTE: CITY BID NUMBER AND/OR TITLE OF BID MUST APPEAR ON EACH CERTIFICATE.
Compliance with the foregoing requirements shall not relieve the bidder of his liability and obligation under this
section or under any other section of this Agreement.
--If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible
for submitting new or renewed insurance certificates to the City at a minimum of ten (10) calendar days in advance
of such expiration.
--In the event that expired certificates are not replaced with new or renewed certificates which cover the
contractual period, the City shall:
(4) Suspend the contract until such time as the new or renewed certificates are received by the City in the manner
prescribed in the Invitation To Bid.
(5) The City may, at its sole discretion, terminate this contract for cause and seek re -procurement damages from
the Bidder in conjunction with the General and Special Terms and Conditions of the Bid.
The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section
remain in force for the duration of the contractual period; including any and all option terms that may be granted to
the Bidder.
2.14. METHOD OF PAYMENT
Full payment will be made upon receipt and acceptance of a complete unit(s). No down or partial down payments
will be made.
2.15. RESPONSE TIME
A four (4) hour response time is required. Failure to respond to a service call within the specified time will result in
the successful vendor paying any and all costs associated with the repairs performed by a secondary vendor.
2.16. COMPLETED WORK
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The City shall be notified by the Contractor upon completion of work. The City shall inspect and approve
completed work before authorizing payment. Work not satisfactorily completed shall be redone by the Contractor at
no additional charge to the City.
2.17. ADDITIONS/DELETIONS OF FACILITIES/PRODUCTS/SUPPLIERS
Although this Solicitation identifies specific facilities/products to be serviced, it is hereby agreed and understood
that any facilities/products/suppliers may be added/deleted to/from this contract at the option of the City. When an
additional product to the contract is required, the suppliers shall be invited to submit price quotes for these new
product(s). If prices are not competitive or not carried, the City maintains the right to add additional suppliers to the
contract to carry those items required. If these quotes are comparable with market prices offered for similar
facilities/products/suppliers, they shall be added to the contract, whichever is in the best interest of the City, and an
addendum and a separate purchase order shall be issued by the City.
2.18. WORKMANSHIP AND MATERIALS
All parts installed and materials used in performance of this contract shall be new and unused (of current design or
manufacture). Salvage materials will not be allowed without the express consent of the City. All materials and
workmanship shall be of the highest quality and shall conform to all. applicable Building Codes, so as to ensure safe
and functional operation. The City shall be the sole judge as to parts and workmanship.
2.19. USE OF PREMISES
The contractor shall confine his/her equipment, apparatus, the storage of materials, and the operation of his/her
workmen to the limits indicated by law, ordinances, permits, or direction of the project manager, and shall not
unreasonably encumber the premises with his/her materials. The contractor shall take all measures necessary to
protect his own materials.
2.20. DAMAGES TO PUBLIC/PRIVATE PROPERTY
The contractor shall carry out the work with such care and methods as not to result in damage to public or private
property adjacent to the work. Should any public or private property be damaged or destroyed, the contractor, at
his/her expense, shall repair or make restoration as is practical and acceptable to the City and/or owners of destroyed
or damaged property promptly within a reasonable length of time. (Not to exceed one month from date damage was
done).
2.21. WARRANTY
The successful bidder will be required to warrant all work performed. Warranty shall be described in detail on the
Bid submittal.
2.22. WARRANTY OF PARTS
Vendor warrants the parts to be free from defects in material and workmanship. The vendor's obligation is limited
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to finishing, on an exchange basis, replacements for parts which have been promptly reported by the City as having
been defective.
2.23. REFERENCES
Each Bid must be accompanied by a list of three (3) references as reflected in the Header/Attributes Section of this
Solicitation, which shall include the name of the company, dates of contract, description of goods supplied, a contact
person and the telephone number. NO BID WILL BE CONSIDERED WITHOUT THIS LIST.
2.24. SPECIFICATION EXCEPTIONS
Specifications are based on the most current literature available. Bidder shall notify the City of Miami Purchasing
Department, in writing, no less than ten (10) days prior to solicitation closing date of any change in the
manufacturers' specifications which conflict with the specifications. For hard copy bid submittals, bidders must
explain any deviation from the specifications in writing as a footnote on the applicable specification page and
enclose a copy of the manufacturer's specifications data detailing the changed item(s) withhis/her submission. For
electronic bid submittals, bidders must explain in the Header Section or by an Attachment and., if applicable, enclose
a scanned copy of the manufacturer's specifications data detailing the changed item(s) with his/her submission.
Additionally, bidders must indicate any options requiring the addition of other options, as well as those which are
included as a part of another option. Failure of bidders to comply with these provisions will result in bidders being
held responsible for all costs required to bring the item(s) in compliance with contract specifications.
2.25. PUBLIC CONVENIENCE AND SAFETY
The contractor shall conduct his work so as to interfere as little as possible with private business or public travel.
He shall, at his own expense, whenever necessary or required, maintain barricades, maintain lights, and take such
other precautions as may be necessary to protect life and property, and he shall be liable for all damages occasioned
in any way by his actions or neglect or that of his agents or employees.
The contractor shall meet the following noise abatement performance standards for all construction equipment:
Between the hours of 7:00 A.M. and 6:00 P.M. noise levels shall not exceed 80 dBA at the nearest residential or
commercial property line.
Operation of equipment should be avoided between the hours of 6:00 P.M. and 7:00 A.M., but if required, the noise
level shall not exceed 65 dBA.
2.26. SAFETY MEASURES
Contractor shall take all necessary precautions for the safety of employees, and shall erect and properly maintain at
all times all necessary safeguards for the protection of the employees and the public. Danger signs warning against
hazards created by his/her operation and work in progress must be posted.
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All employees of contractor shall be expected to wear safety glasses or goggles, appropriate clothing, and hearing
protection when and wherever applicable. The contractor shall use only equipment that is fully operational and in
safe operating order. Contractor shall be especially careful when servicing property when pedestrians and/or
vehicles are in close proximity - work shall cease until it is safe to proceed.
2.27. QUALITY OF WORK
All work shall be performed using superior maintenance standards and techniques. The frequencies established for
repetitive maintenance tasks are minimum frequencies, which must be increased if deemed necessary and requested
by the City.
2.28. TERMINATION
A. FOR DEFAULT
If Contractor defaults in its performance under this Contract and does not cure the default within 30 days after
written notice of default, the City Manager may terminate this Contract, in whole or in part, upon written notice
without penalty to the City of Miami. In such event the Contractor shall be liable for damages including the excess
cost of procuring similar supplies or services: provided that if, (1) it is determined for any reason that the Contractor
was not in default or (2) the Contractor's failure to perform is without his or his subcontractor's control, fault or
negligence, the termination will be deemed to be a termination for the convenience of the City of Miami.
B. FOR CONVENIENCE
The City Manager may terminate this Contract, in whole or in part, upon 30 days prior written notice when it is in
the best interests of the City of Miami. If this Contract is for supplies, products, equipment, or software, and so
terminated for the convenience by the City of Miami the Contractor will be compensated in accordance with an
agreed upon adjustment of cost. To the extent that this Contract is for services and so terminated, the City of Miami
shall be liable only for payment in accordance with the payment provisions of the Contract for those services
rendered prior to termination.
2.29. ADDITIONAL TERMS AND CONDITIONS
No additional terms and conditions included as part of your solicitation response shall be evaluated or considered,
and any and all such additional terms and conditions shall have no force or effect and are inapplicable to this
solicitation. If submitted either purposely, through intent or design, or inadvertently, appearing separately in
transmittal letters, specifications, literature, price lists or warranties, it is understood and agreed that the General
Conditions and Special Conditions in this solicitationare the only conditions applicable to this solicitation and that
the bidder's/proposer's authorized signature affixed to the bidder's/proposer's acknowledgment form attests to this. If
a Professional Services Agreement (PSA) or other Agreement is provided by the City and is expressly included as
part of this solicitation, no additional terms or conditions which materially or substantially vary, modify or alter the
terms or conditions of the PSA or Agreement, in the sole opinion and reasonable discretion of the City will be
considered. Any and all such additional Willis and conditions shall have no force or effect and are inapplicable to
this PSA or Agreement.
2.30. PRIMARY CLIENT (FIRST PRIORITY)
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The successful bidder(s)/proposer(s) agree upon award of this contract that the City of Miami shall be its primary
client and shall be serviced first during a schedule conflict arising between this contract and any other contract
successful bidders)/proposer(s) may have with any other cities and/or counties to perform similar services as a
result of any catastrophic events such as tornadoes, hurricanes, severe storms or any other public emergency
impacting various areas during or approximately the same time.
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3. Specifications
3.1. SPECIFICATIONS/SCOPE OF WORK
The selected Contractor shall furnish all labor, materials, supervision and complete mechanical maintenance service
including both corrective and preventative maintenance, emergency service and replacement of wom or defective
parts and devices for generators at various described locations during the contract period. Generators/Motors subject
to change during contract period.
All work shall be completed in a professional and timely manner utilizing industry standards and product
specifications Contractor shall obtain all applicable permits and inspections. If needed, plans can be available
upon request.
Bidders shall provide, with their bid, documentation of safety training for lockout/tagout and any other training or
certifications of qualified service personnel for generator equipment listed in bid document.
Bidders shall provide, with their bid, a list of licenses, certificates, permits, etc., required by statute or regulation for
services requested in this bid.
A. DEFINITIONS:
1. Contract Administrator or their Designee - means the ranking managerial employee of the agency
requesting items or services, or an employee expressly designated by the Department Director. The
contract administrator has the responsibility to insure that the provisions of each contract are complied with
by both the City and the Contractor.
2. Emergency Call Back Services - means a check of the system other than the regularly scheduled
maintenance and is subject to a response time. Emergency call back services shall be requested by the
Contract Administrator or designee.
3. Inspection - means the examination and testing to determine conformance to contract requirements,
specifications, quality and quantity.
4. Maintenance - means the upkeep of property that neither adds to its permanent value nor prolongs its
intended life appreciably, but instead keeps it in an efficient operating condition.
5. NFPA - means National Fire Protection Associations, Codes and Standards, Latest Edition.
6. Preventive Maintenance - means planned maintenance inspections, tests, adjustments, cleaning and similar
activities carried out with intention of preventing malfunctions from occurring during operation.
7. Qualified Service Person - means the person performing any inspection or maintenance must have the skill
and knowledge related to the construction and operation of the generator equipment listed in the bid.
8. Response Time - shall mean the time from when a dispatch operator receives a phone call from the County
to the time a service technician arrives on -site.
9. Semi -Annual - means twice a year.
10. Quarterly - means four times a year.
11. Services - means the furnishing of labor, time and effort by a contractor, not involving the delivery of a
specific end product other than reports which are merely incidental to the required performance.
B. LOCATION OF GENERATORS
1. Fire Training Center , Address: 3425 Jefferson Street, Miami, FL 33133 Whisperwatt Diesel AC Generator, Serial
No. 8600301 Model No.DCA-150USJ2
2. Fire -Department Support Services, Address: 1151 NW 7 Street, Miami, FL 33136 • On Site Energy, 200 kw
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Model No. 200RJC6DT3 Serial No. 307642-1-1-0409 Engine 6068HF485 John Deere Engine Serial
No.PE4045L079576.
3. Fire Station No. 1 , Address: 144 NE 5 St., Miami, FL 33132 Onan 45 kw Serial No.A840694564, 6 Cylinder
Allison Chalmers Diesel
4. Fire Station No. 2, Address: 1901 North Miami Avenue, Miami, FL 33136 • On Site Energy Model No.
100PJC6DT3, Serial No. 307610 1 0309, Engine 4045HF285 John Deere
5. Fire Station No. 3, Address: 1103 NW 7 Street, Miami, FL 33136 Whisperwatt Diesel Powered AC Generator
(portable) Model No. DCA-70USI Serial.No. 8800920 (56kw) 40 kw) Engine: Izuzu FF-4BGIT 4 Cylinder 4 Cycle
6. Fire Station No. 4, Address: 1105 SW 2 Avenue, Miami, FL 33130 •TAW Power Systems 30 kw Serial No.
E800505097 . Engine Onan Diesel Model No.30ODDA-1.5PV11768D Serial No. E800505097
7. Fire Station No. 5, Address: 1200 NW 20 Street, Miami, FL 33142 • On Site Energy 100 kw Serial No.
307606-1-1-0309 Model No. 100PJC6DT3
8. Fire Station No. 6, Address: 701 NW 36 St., Miami, FL 33127 •Onan (John Deere) Serial No. 336216T Model
No.4219DF01
9. Fire Station No. 7, Address: 314 Beacom Blvd, Miami, FL 33135 • MTU On Site Energy SERIAL No.
307534-1-1-0309 Model No.100PJC6DT3
10. Fire Station No. 8, Address: 2975 Oak Avenue, Miami, FL 33133 • Allis-Chalmers Diesel-Elec. System, 25 kw,
Serial No. 365A70-9209NA Model No.E20S4M1296-1
11. Fire Station No. 9, Address: 69 NE 62 Street, Miami, FL 33138 •Onan, 30 kw, 30 DDA, Serial No.
K790464613 Model No. 304ODDA1-15R/1675D
12. Fire Station No. 10, Address: 4104 NW 7 Street, Miami, FL 33126 No Generator , in the process of replacing.
13. Fire Station No. 11, Address: 5920 West Flagler Street, Miami, FL 33144 MTU On Site Energy Serial
No.311510-1-1-0909 Model No. 180PJC6DT3
14. Fire Station No. 12, Address: 1455 NW 46 Street, Miami, FL 33142 • Katolight, 60 kw, Serial No. D60FJP4
15. Miami Riverside Center, Loading Dock, Address: 444 SW 2 Avenue, Miami, FL 33130 • Delco, 400 kw, Model.
No. 1990269
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16. Miami Police Department, Address: 400 N.W. 2 Avenue, Miami, FL 33125. • Onan, Model No,1500 kw/DFMB,
(Ground), Serial No. D960603327, Engine/Cummins • Onan, Model 1000 kw, Model No.1000DFJD,
Engine/Cummins, Serial No. 960601392
17. Miami Police Department, South District, Address: 2200 W. Flagler Street, Miami, FL 33135 • Kohler, 300 Kw,
Model No.300ROZD, Serial No. 247292, Engine: Cummins
18. Miami Police Department, North District, Address: 1000 N.W. 62 Street, Miami, F133150 • Marathon, 300
KW/DF2D, Model: NTA855G2, Serial No.11481841.
19. Miami College of Police, 500kw, MTU/ONSITE, Model: 500RXC6DT2, Serial: 300510-1-1-1008
20. Miami Riverside Center, Address: 444 S.W. 2 Avenue, Miami, F133130. • Kohler, 400 kw, Model No.
400ROZD71, Serial 284615
21. Riverview Pump Station, Address: 1301 NW 6 Street, Miami, FL 33125. • Caterpillar, 600 kw, Diesel, Model
No. 3412, Serial No.81Z24946. Generator in enclosure with sub -base 2,000 gallons above ground storage tank.
22. Orange Bowl Pump Station, Address: 1775 NW 7 Street, Miami, FL 33125. • Kohler, 500 kw, Diesel, Model
No. 300REOZV, Serial No. 2037784.
23.Lawrence Pump Station, Address: 342 SW 7 Avenue, Miami, FL 33130. • Kohler, 505 kw, Diesel, Model No.
500ROZD4, Serial No. 2009922, 200 gal. day tank inside station.
24.Antonio Maceo Pump Station, Address: 5105 NW 7 Street, Miami, FL 33126. • Kohler, 83 kw, Diesel, Model
No. 80DSEJD, Serial No. 2158257 , sub -base tank.
25.West End Pump Station No. 1, Address: 6311 SW 6 Street, Miami, FL 33144. • Detroit Diesel, 180 kw, Diesel,
Model No. 180DSEJD, Serial No. 2161596, sub -base tank.
26.West End Pump Station No. 2, Address: 6321 SW 2 Street, Miami, FL 33144. • Detroit Diesel, 250 kw, Diesel,
Model No. 250RJC6DT3, Serial No. 156639-0108, sub -base tank.
27.West End Pump Station No. 3, Address: 501 Tamiami Canal Road, Miami, FL 33144. • Detroit Diesel, 155 kw,
Diesel, Model No. 150DSEJD, Serial No. 2167572, sub -base tank.
28.West End Pump Station No. 4, Address: 6250 Tamiami Canal Road, Miami, FL 33144. • Detroit Diesel, 200 kw,
Diesel, Model No. 200DSEJD, Serial No. 2168038, sub -base tank.
29.San Marco Island Pump Station, Location: South Venetian Way, East Median, Miami, FL 33139. • Onsite
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Invitation for Bid (IFB) 371323,3
Energy, 200 kw, Diesel, Model No. DS00200D6SRAK0574 (ENHANCED), Serial No. 357116-1-1-0213, sub -base
tank.
30.Brickell Avenue Pump Station, Location: Brickell Avenue Median at SE 12 Street. • HIPOWER, 309kVA,
Diesel, Model No. HRJW310T6, S/N Serial No. U11300774, portable generator.
31.Belle Meade Pump Station, Address: 7747 NE 8 Avenue, Miami, FL 33138. • Kohler, 400 kw, Diesel, Model No.
6135HF485, 400 kw, Serial No. SGM3263GP, sub -base tank.
Three (3) out of the four (4) quarterly or one (1) out of two (2) semi-annual inspections will include, as a minimum,
the following items listed below.
The below inspections are to be performed in conjunction with any other manufacturer recommended
inspection item(s) and periods for each generator that may not be mentioned. here. Only manufacturer
approved or equal product may be used when replacing parts or fluids including coolant and engine oil.
Engine oil must meet the latest manufacturer requirements for the engine.
Inspection will include a complete report reflecting the status of the items specified to include problem areas,
recommendations and associated costs both in terms of labor and parts.
QUARTERLY INSPECTION:
• Cooling System
Check for coolant leaks
Check fluid levels
Check hoses for deterioration
Check hose clamp condition
Check water pump for leaks and condition
Check belt(s) for condition
Check condition of radiator for restriction and or damage to fins
Check cooling fan/clutch for operation and integrity.
• Fuel System
Check for fuel leaks
Check fuel lines for deterioration
Drain Fuel/Water separator and report amount of water found in the bowl.
Inspect fuel tank for condition and leaks
Inspect fuel tank level gauge operation (if equipped)
• Air Induction System
Check air hoses to be secured and clamps tight.
Check Turbo (if equipped) for leaks both oil and air.
Check Air Charge unit for damage and deterioration (if equipped).
• Exhaust System
Check exhaust system for leaks
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Check exhaust tip flapper for operation. It must be closed when the generator is off to ensure no water
intrusion from rain.
• Lubrication System
Check engine oil level
Check for oil leaks
Check oil hoses for deterioration and clamp security.
° Starting System
Check wires for security and insulation
Perform a starting draw test to ensure the starter motor is in optimum condition.
Perform a battery load test
Check batteries for condition.
Clean any corrosion at the battery posts.
o If found neutralize surrounding area to prevent battery acid from damaging the area.
° Engine monitors/safety controls
Perform all manufacturer recommended monitor/safety controls including:
o Low oillevel/pressure shut down (if equipped).
o Low coolant shut down (if equipped).
o Generator auto connect/disconnect when the A/C power goes out.
° Generator
Check general operation of the generator
Check general condition
• Control Panels
Verify all warning lights and gauges are fully operational.
SEMI-ANNUAL INSPECTION:
In addition to the quarterly inspection, also take perform the following
Take engine oil sample
Take coolant samples
Replace all fuel filters including fuel/water separator
ANNUAL INSPECTION:
In addition to the quarterly and semi-annual inspection also perform the following:
Change the engine oil
Change the engine oil. filter
Change coolant filter (if equipped).
Perform Megohmmeter test.
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EVERY TWO YEARS:
In addition to the quarterly, semi-annual, and yearly inspections, also perform the following:
Change the coolant
Bleed the system
Verify unit is operating as per manufacturer specs and no coolant leaks are detected.
• Megohmmeter/Megger test as required by manufacturer
One (1) of the four (4) visits will include all of the above checks plus the changing of engine oil and all filters (fuel,
air, oil and any and all others), and the emptying and flushing of the cooling system and the replacement of coolant.
Selected Contractor shall provide quarterly or semi-annual maintenance inspection services on those
Generators listed for Items 1 through 31 above as follows:
Lube Oil Analysis will be performed on all units quarterly or semi-annually and/or after extended use in excess of
forty (40) hours and will be included as part of the maintenance cost. A copy of the oil analysis report must be
presented to the Contract Administrator, or their designee.
C. INSPECTIONS:
The inspection should be scheduled during regular working hours at a time mutually convenient to the Contractor
and Contract Administrator, or their designee.
The inspection report or work slip must be signed when work is completed. Failure to have the work report signed
by the Contract Administrator or designee, at the work site may result in the contractor not being paid for the
service.
In the event of a failure of the primary power (FPL) while contractor is conducting maintenance, contractor shall
abandon further maintenance or test operations, if prudent, and act immediately to restore the available standby
electric power, so that such essential functions might be continued with a minimum of inconvenience to the City,
thus not to endanger public health and safety.
D. INSPECTIONS/MAINTENANCE RECORDS:
Contractor shall provide the Contract Administrator with a preventative maintenance checklist of each location, each
unit listed on the bid sheets. The checklist shall include all items, locations and indicate date inspections are made. A
copy of the signed checklist shall be provided to the City of at the time of completion of each inspection,
maintenance, service and a copy retained by the selected bidder for his records. The inspection checklist must be
signed by the Contract Administrator or designee at each location. Failure to have the checklist signed may cause
payment for services to be delayed.
E. CHECKLIST:
A checklist shall be prepared by the Bidder as per NFPA 110 Standard for Emergency and standby power systems,
latest edition for each standby engine and generator. The checklist shall contain the inspection date, related work
attributes and include, but not limited to, items listed here. Unit price for Inspection/Maintenance provided by bidder
shall include every checklist item where applicable. A written (typed) report indicating inspections, adjustments and
repairs made for each unit will be presented to the Contract Administrator, or their designee with the invoice.
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1. Lubricating System
a. Check lube oil level.
b. Check condition of lube oil hoses and connections.
c. Check for oil leaks.
d. Obtain and perform lube oil analysis. (Minimum twice a year)
c. Lubricate vulkan clutches on tandem units.
2. Fuel System
a. Check governor oil level.
b. Drain water from fuel filter. Change element if necessary.
c. Check governor drive oil level.
d. Check conditionof fuel hoses and connections.
e. Check operation of day tank and transfer pump.
f. Check/set fuel linkage and throttle.
g. Check fuel storage tank level.
h. Check prelube pump.
3. Fuel Monitoring Program
a. Visually inspect fill and vent areas for defective equipment and possible H2O entry points.
b. Visually inspect surrounding areas for ground contamination.
c. Inspect and record fuel levels.
d. Using an evacuation pump extract fuel sample from tank bottom to top ensuring all fuel levels are represented.
Test storage tank for water with fuel stick.
e. Seal sample with air tight cap.
f. Test sample for any and all contaminants.
g. List and record all contaminants and possible causes.
h. Provide written report and representative samples to requesting facility.
4. Cooling System
a. Pressure test annually.
b. Check coolant level. Add, if low.
c. Check coolant PH -antifreeze.
d. Add inhibitor.
e. Check remote pumps and motors.
f. Check all belt adjustments.
g. Check condition of water hose.
h. Check for leakage.
i. Check water filter and DCA level.
j. Inspect/set jacked water heater.
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Invitation for Bid (IFB) 371323,3
k. Check fan and radiator for physical damage, obstruction and leaks.
5. Air System
a. Check air cleaner.
b. Check turbo charger for noise while running.
c. Check air hoses and connections.
d. Check air compressor.
6. Exhaust System
a. Check exhaust.
b. Check drain muffler.
c. Check louvers and dampers.
7. Electrical System
a. Test battery; clean teninals.
b. Check battery fluid level; correct if necessary.
c. Check battery specific gravity.
d. Record rate.
e. Check battery connections; clean and tighten, if necessary.
f. Lubricate generator starter/cranking motor.
g. Check all connections to solenoid and starter motor: clean and tighten if needed.
h. Repair minor leaks.
i. Check circuit breakers.
j. Check/test voltage regulator and calibrate.
k. Check resistor.
1. Check/tighten electrical connections. (Control panel only)
m. Test auto-start/stop system.
n. Check generator control panel.
0. Inspect governor and linkage.
p. Check/adjust electrical meter.
q. Test fault lamps and replace as necessary.
r. Check paralleling system.
s. Clean minor dust from panels.
t. Check/adjust switchboard relays.
u. Check visual and audible alarms.
v. Inspect isolators, including wiring connections from generator
to the electrical system.
w. Check engine room ventilation.
x. Check remote electrical equipment.
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8. Engine Safety Controls
a. Check operation of safety controls.
b. Test hi -temp safety circuit.
c. Test/adjust over speed safeties; record over speed stop.
d. Test/adjust oil pressure safeties.
e. Check engine gauges.
f. Test idle shutdown timer.
g. Test shut trip unit.
9. Engine Test — No Load
a. Start engine; check operation.
b. Adjust RPM if necessary.
c. Observe oil pressure and record.
d. Water temperature.
10. Engine Test — Using Load, if possible
a. Load test.
b. And record.
c. Engine water temp.
d. Lube oil temp.
e. Engine lube oil pressure.
f. Charge rate.
g. Check exhaust for leaks, restrictions and density.
h. Shut down engine and return to normal automatic condition.
11. Generator Sets
a. Check and record under load.
Volts Amps Frequency
Phase I Check and record under load.
Phase II Check and record under load.
Phase III Check and record under load.
a. Check operation of transfer switch.
b. Check generator slip rings air flow and temperature.
c. Adjust voltage regulator, if necessary.
d. Lubricate generator bearings, drive and joints.
e. Adjust frequency to 60 Mz under load.
Repairs shall consist of all work necessary to fulfill orders placed by Contract Administrator or designee.
All repairs, retrofits and/or replacements must be performed to meet all applicable codes, laws and regulations.
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Work performed may be turnkey or any portion thereof including removal, installation and alignment at site.
Only new parts or refurbished parts, certified and warranted as new and are equal or better quality shall be used for
maintenance or repairs. Refurbished parts will be used only if new parts are no longer manufactured.
Used parts will be returned to the City of Miami, unless used as an. exchange.
F. INSPECTION REPAIRS:
At the time of inspection, the bidder agrees to make minor mechanical adjustments and repairs to the standby engine
and generator equipment which are necessary for proper operation of the equipment listed.
G. MAJOR REPAIRS:
Inthe event the Contract discovers a unit requiring major repairs during the regularly scheduled maintenance,
Contract will promptly notify the City of Miami (Contract Administrator or their designee), and only the repair work
authorized by the City of Miami will be performed by the Contractor, with the exception of minor repairs as
described above.
H. WRITTEN ESTIMATES:
Contractor agrees to provide the City of Miami with a written estimate for major repairs when requested. The
estimate shall be based on the requirements of labor hours, parts and materials, etc., for a specific repair job.
Estimates shall be broken down by hours per repair person and a separate price for parts and materials. Estimated
time for completion of repairs (if approved) shall be included.
I. EMERGENCY SERVICE RESPONSE TIME:
Contractor shall provide emergency service twenty-four (24) hours a day, seven (7) days a week Emergency service
shall be service that is requested by the Contract Administrator. Payment for such service shall be in accordance
with rates specified in the Proposal. All hourly labor costs shall be prorated into 'A hours. Maximum response time
shall not exceed four (4) hours. Only time on job site shall be invoiced. The Contractor shall make every effort to
expedite the procurement of emergency repair parts and directed by the City of Miami.
J. EMERGENCY REPAIR SERVICE:
An immediate assessment of the problem encountered must be communicated to the Contract Administrator
or designee within %2 hour of arrival at the job site. If an immediate repair is not possible, an accurate projection of
expected completion time must be relayed to the Contract Administrator. In the event that a repair takes more than
twenty-four (24) hours to complete, a daily progress report by the successful bidder will be required. Status calls
should be made to the agency contact and an expected completion time refined at each report.
Vendor must have a Purchase Order prior to doing any maintenance or repair work on generators. After completion
of all inspections, Contractor should invoice the City of Miami. Invoice must reference the Purchase Order number.
A copy of the inspection report, along with the oil analysis and fuel analysis report must be given to the Contract
Administrator or their designee before invoice will be processed for payment.
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Invitation for Bid (IFB) 371323,3
K. LABOR FOR REPAIR SERVICES:
Payment for labor cost for repairs shall be in accordance with rates specified in the Bid Sheet. All hourly labor costs
shall be prorated into hours. Only time on job site shall be invoiced. The City of Miami will not pay for travel
time.
L. PARTS AND MATERIALS:
Payment for parts and materials not included in (Preventative Maintenance) will be paid at Contractor's cost. The
Contractor shall provide all required parts and materials to maintain equipment listed in specifications. The cost for
these items will be a "pass thru", i.e. The Contractor shall charge the City of Miami the same invoice prices he is
charged by his suppliers. A copy of the Contractor's invoice(s) from his supplier for such parts and materials shall
be submitted with the Contractor's invoice for payment. In cases where the Contractor manufactures his own parts,
he will charge the City of Miami a price no higher than he charges his most favored customer. The City of Miami
reserves the right to request verification. All invoices must have the Purchase Order Number. Any labor and parts,
other than preventative maintenance shall indicate the specific unit and location on which the work is done.
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