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HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM FILE ID: 13 - 0 i 4©Q Date: 11/26/2013 Commission Meeting Date: 02/13/201.4 Requesting Department: Fire -Rescue District Impacted: All Type: ® Resolution ❑ Ordinance 0 Emergency Ordinance ❑ Discussion Item ❑ Other _ Subject: Furnish and Install Exhaust Systems at Ten (10) Fire Stations, IFB 371334 Purpose of Item: Law Department Matter ID No. A resolution accepting the bid received November 20, 2013, pursuant to Invitation for Bid No. 371334, from Garrison Mechanical Service Corporation, d/b/a Garrison Mechanical, the sole responsive and responsible bidder, to furnish and install exhaust systems at various fire stations, for the Department of Fire -Rescue, for a total amount of $548,024.00. Funding is available from the 2010 and 2011 Assistance to Firefighters Grants PTAEO Accounts: 40-B70411.05.1762.Equipment.181000 in the amount of $200,242.58; 40-B70411.05.1426.Equipment.181000 in the amount of $53,188.93; 40-B70418.05.1853.Equipment.181000 in the amount of $238,176.62; 40- B70418.05.1426.Equipment.181000 in an amount of $56,415.87, for a total bid amount of $548,024.00. Further authorizing an owner construction contingency amount of ten percent (10%) of the total bid amount, in an amount of $54,802.40; allocating funds from account code (PTAEO): 40- B70418.05.1105.equipment.181000, for a total not -to -exceed total of $602,826.40. Background Information: The Fire -Rescue Department is in need of installing exhaust systems at various fire stations for the detection and removal of harmful vehicle exhaust gases such as carbon monoxide that can be detrimental to the health and safety of our firefighters. On August 9, 2013, the Procurement Depa1 toient issued Invitation for Bid No. 371334. As required by the Procurement Code, the IFB was advertised and issued on-line. One (1) bid was received by the November 20, 2013 bid deadline. Garrison Mechanical Service Corporation, D/B/A Garrison Mechanical was the sole responsive and responsible bidder and is therefore recommended for award. Budget Impact Analysis NO Is this item related to revenue? YES Is this item an expenditure? If so, please identify funding source below. General Account No: N/A Special Revenue Account No: N/A 3L1 9,3g14 . c`' CIP Project No: Federal & Match 40-B70411 $253,431.51 & 40-B70418 $294,592.49 NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds? Start Up Capital Cost: N/A Maintenance Cost: N/A Total Fiscal Impact: $548,024.00; not -to -exceed $602,826.40. Final Approvals (SIGN AND DATE1 r CIP IU Budget '/26/y if using or receivui capital fund. Grants � Risk M agement Procurement Dept. Director o. Chief . /'.����� City Manager