HomeMy WebLinkAboutMemo-Recommendation of Evaluation Comm.CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
FROM :
Johnny Martinez, P.E.
City Manager
Adrian Plasencia, Executive Assistant to the Fire Chief
Chairperson
Evaluation Committee
DATE :
SUBJECT:
REFERENCES:
ENCLOSURES:
December 11, 2013
FILE :
Revised Recommendation of Evaluation
Committee for RFP 381313
Firefighter Examination Processes
As Chairperson of the Evaluation Committee ("Committee") for the above services for the City of Miami,
it is my responsibility to offer the findings and recommendation of the Committee.
On October 29, 2013, the City issued RFP 381313 for the selection of a qualified firm to provide
Firefighter -EMT Examination Processes. On December 9, 2013, the four (4) responsive Proposals were
evaluated by the Committee, which was appointed by the City Manager and comprised of the following
individuals:
1. Adrian Plasencia, Executive Assistant to the Fire Chief, City of Miami, Department of Fire -
Rescue
2. Robert Suarez, President, International Association of Firefighters, Local 587
3. LaTanya Casillas, M.S., Director, Miami Dade College Assessment Center
4. Michael Harari, M.S., Doctoral Student in Industrial and Organizational Psychology, Florida
International University
5. Angela Reaves, M.S., Doctoral Student in Industrial and Organizational Psychology, Florida
International University
The Committee ranked the firms as follows:
1. Industrial/Organizational Solutions, Inc.
2. Barrett & Associates, Inc.
3. Fire & Police Selection, Inc.
4. Psychological Services, Inc.
The Committee reviewed and scored the proposals submitted by all firms listed above and recommends that
the City enter into contract negotiations with the top ranked firm, Industrial/Organizational Solutions, Inc.
The Committee further recommends that should contract negotiations fail with the top ranked firm,
IndustriaUOrganizational Solutions, Inc., that the City negotiate with the second highest ranked firm,
Barrett & Associates, Inc. Should contract negotiations fail with the second highest ranked firm, Barrett &
Associates, Inc., that the City negotiate with the third highest ranked firm, Fire & Police Selection, Inc.
Should contract negotiations fail with the third highest ranked firm, Fire & Police Selection, Inc., the
Committee recommends that the City negotiate with the fourth highest ranked firm, Psychological Services,
Inc. Should contract negotiations fail with the fourth highest ranked firm, Psychological Services, Inc., the
Committee recommends that the City reject all proposals received and issue a new Request for Proposals.
The recommendation from the City Manager to the City Commission seeking permission to authorize and
execute the professional services agreement will be presented at the next available meeting.
Your signature below represents your approval of the Committee's recommendation.
Approved by:
John Martinez, P.E., City Manager
Date: 12-- 1 l— t
RFP No. 381313
SUMMARY EVALUATION FORM FOR TECHNICAL AND PRICE PROPOSALS
Entry -Level Firefighter -EMT Examination Process
PROPOSER
PRICE PROPOSAL
PRICE
PROPOSAL
POINTS
TOTAL TECHNICAL
PROPOSAL POINTS
TOTAL ADJUSTED
SCORE (TECHNICAL +
PRICE PROPOSAL):
RANKING:
Barrett and Associates, Inc.
$66,660.00
25.00
80.10
105.10
2
Fire & Police Slection, Inc.
$84,620.00
19.69
84.30
103.99
3
Industrial/Organizational Solutions, Inc.
$98,250.00
16.96
93.00
109.96
1
Psychological Services, Inc. (PSI)
$139,400.00
11.95
90.00
101.95
4
RFP No. 381313
SUMMARY EVALUATION FORM FOR TECHNICAL. PROPOSAL
Entry -Level Firefighter -EMT Examination Process
PROPOSERS
EVALUATORS
Proposer's
Qualifications
Primary Consultant's
Experience
Description of Proposed
Testing Processes
Ability to Perform Work
within the Contract Time
Frame
Work Samples
Local Preference, if
applicable
TOTAL SCORE FOR
TECHNICAL
RANK
15
20
• 20
20
20
!i
100
Barrett and Associates, Inc.
LaTanya Casillas
-
15
17
'
13
20
16
0
81
Michael Harari
15
20
15
19
17.5
0
88.6
Adrian Plasencia
15
15
15
20
10
0
76
Angela Reaves
13
15
14
20
18
0
60
Robert Suarez
15
16
15
16
16
0
- 19
COMPOSITE SCORE FOR TECHNICAL PROPOSAL: 80.1
Fire & Police Selection, Inc.
LaTanya Casillas
13
17
19
15
19
0
83
Michael Harari
14
20
17
17.5
19
0
8T 8
Adrian Plasencia
12
17
20
15
20
0
84
Angela Reaves
14
16
16
17
19
0
82
Robert Suarez
14
18
18
16
19
0
8g
COMPOSITE SCORE FOR TECHNICAL PROPOSAL: 84.3
Industrial/Organizational Solutions,
Inc.
LaTanya Casillas
15
19
20
20
20
0
' 94
Michael Harari
14
19
19
19
20
0
91
Adrian Plasencia
15
19
20
20
20
0
94
Angela Reaves
15
19
18
20
19
0
91
Robert Suarez
15
20
20
20
20
0
96 •
COMPOSITE SCORE FOR TECHNICAL PROPOSAL: 93
Psychological Services, Inc. (PSI)
LaTanya Casillas
15
20
19
20
16
0
90
Michael Harari
15
20
19
19
15
0
88
Adrian Plasencia
15
20
20
20
17
0
92
Angela Reaves
15
20
19
20
18
0
82
Robert Suarez
15
20
19
19
15
0
' 88
COMPOSITE SCORE FOR TECHNICAL PROPOSAL: 90