HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 13 --b V 4f z l
Date: 12/10/ 2013
Commission Meeting Date: 01/23/2014
Requesting Department: Parks & Recreation
District Impacted: All
Type: ►: Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Invitation for Bid (IFB) 372329 Meals under the Child Care Food Program
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a term contract for the provision of Meals under the Child Care Food
Program, for the Department of Parks and Recreation, with My Little Captain Gourmet, LLC., the lowest
responsive and responsible bidder, for an initial contractual period of one (1) year with the option to renew for
two (2) additional one (1) year periods, at an estimated annual amount of $207,492.30, allocating funds for the
first year from the Department of Parks and Recreation Account Number 29-10155.01.1973.Other Contractual
Services.295999 for afternoon snacks at various City parks and Account Number
11550.292001.549000.0000.00000 for breakfast, lunch, and afternoon snacks at the City's day care centers,
with future years funding subject to the availability of funds and budgetary approval at the time of need;
authorizing the City Manager to execute the Florida Department of Health Child Care Food Program (CCFP)
Standard Catering Contract FFY 2013-2014" with My Little Captain Gourmet, LLC., for said purpose.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: N/A
Special Revenue Account No: 29-10155.01.1973.other contractual services.295999
11550.292001.549000
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: $207,492.30 (estimated annual; see breakdown in page 2 of 2)
CIP N/A
Final Approvals
'SIGN AND DATE)
Budge
If using or receiving capital funds
Grants._ ..
Purch
Chie
N/A
3
Risk Managem nt
Dept. Dir to
,,A/tfr.. City Manager
D,.rn 1 nf')
N/A
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AGENDA ITEM SUMMARY FORM CONTINUED...
Subject: Invitation for Bid (IFB) 372329 Meals under the Child Care Food Program
Background Information:
The Department of Parks & Recreation receives funding from the Florida Department of Health for the
provision of afternoon snacks at various City of Miami Parks, and breakfast, lunch, and afternoon snacks
at the City's Day Care Centers. On October 15, 2013, the Department of Procurement issued Invitation
for Bid (IFB) No. 372329. As required by the Procurement Code, the IFB was advertised in newspapers
of general circulation and issued on-line. On October 31, 2013, at the bid opening, four (4) bids were
submitted and they have been tabulated. The Parks and Recreation and Procurement Department are
recommending award to My Little Captain Gourmet; LLC., the lowest responsive and responsible
bidder, per bid specifications. Estimated annual spend is: $207,492.30.
Expenditure Breakdown:
Special Revenue Account No.
Fiscal Impact*
Type of Meal
Bid Line Item
29-10155.01.1973.other contractual
services.295999
$181,879.50
Afternoon Snacks
at City Parks
4
11550.292001.549000
$25,612.80
Breakfast, Lunch,
and Afternoon
Snacks at City's
Day Care Centers
1, 2,
3
Total
$207,492.30
*These numbers are obtained from the bid tabulation.
Aorio 1 of