HomeMy WebLinkAboutExhibitEXTENSION AND AMENDMENT #4 OF THE AGREEMENT
BETWEEN
MIAMI-DADE COUNTY AND
THE CITY OF MIAMI — MEMORANDUM OF AGREEMENT (MOA) PROGRAM
CONTRACT#: PC-1314-MOA
THIS AMENDMENT OF AGREEMENT #4 (the "Agreement Amendment") is made as of
by and between Miami -Dade County, through the Miami -Dade County
Homeless Trust (the "County") and The City of Miami, a recipient of grant funds to serve
homeless individuals, hereinafter referred to as the "Provider".
WITNESSETH:
WHEREAS, On February 1, 2010, the County and the Provider entered into a Grant
Agreement ("Agreement") which provides funding for the provision of housing and services
to homeless individuals and families in Miami -Dade County.
WHEREAS, On January 8, 2011, February 22, 2012 and January 22, 2013, said Agreement
was amended and extended for one (1) year; and
WHEREAS, this Agreement provides for certain rights and responsibilities of the County;
and
WHEREAS, the Agreement allows for amendments and extensions at the sole discretion of
the County; and
WHEREAS, the County is desirous of extending and amending the Agreement for one (1)
additional year pursuant to the terms of the Agreement;
NOW, THEREFORE, BE IT RESOLVED, for and consideration of the mutual agreements
between the County and the . Provider, which are set forth in this Amendment of the
Agreement #4, the receipt and sufficiency of which are acknowledged, the County and the
Provider amend this Agreement as follows:
ARTICLE I — Recitals
The foregoing recitals are true and correct and constitute a part of this Amendment of the
Agreement #4.
ARTICLE II — Ratification of the Agreement
Other than expressly modified or amended herein, all other terms and conditions of the
Agreement shall remain in full force and effect.
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The City of Miami -Memorandum of Agreement Program
Contract Number: PC-13 14-MOA
ARTICLE III — Amendments
The Agreement is hereby amended as follows:
Article 2 is replaced as follows:
ARTICLE 2. AMOUNT PAYABLE.
Subject to available funds, the maximum amount payable for services rendered under
this contract shall not exceed:
Memorandum of Agreement (MOA) Program $340,000.00
Both parties agree that should available County funding be reduced, the amount
payable under this Contract may be proportionately reduced at the sole discretion and
option of the County.
All services undertaken by the Provider before the County's execution of this Contract
shall be at the Provider's risk and expense.
It is the responsibility of the Provider to maintain sufficient financial resources to meet
the expenses incurred during the period between the provision of services and payment
by the County.
The .County, at its sole discretion, may allow Provider an advance of N/A
once the Provider has submitted an appropriate request and submitted an invoice in the
form required by the County.
Article 3 is replaced as follows:
ARTICLE 3. SCOPE OF SERVICES
The Provider shall render services in accordance with the 2013-2014 Scope of
Services incorporated herein and attached hereto as Attachment A.
The Provider shall implement the Scope of Services as described in Attachment
A in a manner deemed satisfactory to the County. Any modification or amendment to
the Scope of Services shall not be effective until approved by the County and Provider
in writing.
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The City of Miami -Memorandum of Agreement Program
Contract Number: PC-1314-MOA
Article 4 is replaced as follows:
ARTICLE 4. BUDGET SUMMARY
The Provider agrees that all expenditures or costs shall be made in accordance
with the 2013-2014 Budget, which is attached hereto and incorporated herein as
Attachment B.
The parties agree that the Provider may, with the County's prior written approval;
revise the schedule of payments in Article 17 of the contract or the line item budget
(Attachment B), and such revision shall not require an amendment to this Contract.
Article 5 is replaced as follows:
ARTICLE 5. EFFECTIVE TERM
Both parties agree that the Effective Term of this Contract shall commence on
October 1, 2013 and terminate at the close of business on September 30, 2014.
Contingent of the existence of sufficient funding and the approval of the County, this
Contract may be extended for one (1) additional one (1) year term, at the County's sole
discretion.
SIGNATURES APPEAR ON THE FOLLOWING PAGE
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The City of Miami -Memorandum of Agreement Program
Contract Number: PC-13 14-MOA
IN WITNESS WHEREOF, the parties have caused this four (4) page Amendment #4 of the
Agreement to be executed by their respective and duly authorized officers the day and year
first above written.
WITNESSES:
ENTITY: CITY OF D'IIAMI, FLORIDA
A municipal corporation of
The State of Florida
By: By:
TODD B. HANNON JOHNNY MARTINEZ.
CITY CLERK CITY MANAGER
Approved as to Form and Correctness: Approved as to Insurance Requirements:
By: By:
VICTORIA MtNDEZ CALVIN ELLIS
CITY ATTORNEY RISK MANAGEMENT
Affix
Incorporation SEAL
here
ATTEST: Miami -Dade County, a political subdivision of
The State of Florida
HARVEY RUVIN, CLERK
BY:
DEPUTY CLERK CARLOS A. GIMENEZ
(DATE)
MAYOR
4
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SCOPE OF SERVICES
The Provider will provide. Memoranda of Agreement ("MOA") services as specified
below. The MOA participating entities are Miami. -Dade County Department of
Corrections and Rehabilitation, The Florida Department of Corrections, The Florida
Department of Children and Families, The State of Florida 1 la' Judicial Circuit, Jackson
Memorial Hospital/Public Health Trust, Our Kids, Inc. and Community Mental Health
Facilities ("MOA Entities".
The following services will be provided:
• Homeless outreach services from 5:00 pm. to 8:00 a.m. Monday through Friday and 24
hour homeless outreach on Saturdays and Sundays County=wide. Outreach services will
include staffing the Homeless Helpline during these hours and accepting calls from MOA
participating entities as described above and as outlined in the MOA document
(Attachment A-1):
• Establish a team of three (3) Housing Specialists, (dedicated staff who will develop
housing resources) linked to the Homeless Helpline, who will accept referrals and serve
as appropriate within available resources, homeless individuals or those at risk of
homelessness, from all of the other parties involved in this Agreement. These specialists
. may be located at strategic locations (e.g. The. Justice Center) or other sites to be
determined by the Homeless Trust and will accept referrals from MOA entities in need of
services for individuals and families at risk of homelessness who are exiting their
systems.
• . Housing Specialists shall assist those clients with housing search and placement into
affordable housing and or appropriate homeless/other programs
• Housing Specialists shall develop/identify an inventory of appropriate housing and
: services for individuals referred by the MOA Entities.
• Identify housing and services, within available resources, or through the development of
new resources within budgetary and legal limitations, for homeless individuals or those at
risk of homelessness referred by the MOA Entities.
• Utilize the Homeless Trust Homeless Management Information System (HMIS) for client
referral, tracking, and case management purposes.
• Work with the other agencies under this Agreement to collect data on those individuals
referred, placed, and/or unable to be served; to identify trends, high utilizers, unmet
needs, and barriers to placement.
• Identify Chronically Homeless -High Utilizers of multiple systems of care who will be
referred to the Homeless Trust coordinated outreach program (operated by Citrus Health
Network) to facilitate referrals to low demand permanent supportive housing, or other
housing and services as available and appropriate.
• Provide bus tokens to individuals in need of transportation assistance referred by the
MOA Entities.
• Provide 30, 90, 180 and 365 day post -placement reporting via HMIS and narrative data
on people placed through this program.
Attachment B, Page 1 of 3
The City of Miami
Emergency Hotel/Motel Placement—PC-1314-HTMT-1
CITY OF MIAM[ HOMELESS ASSISTANCE PROGRAM
Emergency Hotel/Motel Placement
2013-2014 Contract
BUDGET
Object Class
Cost
MDHT
%
City of
Miami
%
Justification
Emergency
Housing,
Hotel/Motel
Approximately 9,800
days/units @ $50.00
per day
$489,960
100%
Emergency Hotel/Motel
placements for eligible
families due to
unavailability of beds
within the continuum of
care
Food Vouchers
500 vouchers @
$20.00 per voucher
$10,000
100%
Food vouchers for eligible
families.
TOTAL
$499,960
1
Object
Class
1. Staffing
Attachment B-Page 2 of 3
The City of Miami
Feeding Coordination Program-PC-1314-FC
CITY OF MIAMI HOMELESS ASSISTANCE PROGRAM
Personnel -Salary
Feeding Coordination Program
2013-2014 Contract
Cost
BUDGET
MCH
City of
Miami %
Justification
1 FT Homeless
Program Feeding
Coordinator @
$14.49/h
TOTAL
$32,445
$32,445
31 %
$10,000
23%
$7,445
Salaries for the City
of Miami
Homeless Program
Feeding Coordinator
1
Attachment B
The City of Miami
HMIS Staffing — PC-1314-HMIS-1
CITY OF MIAMI HOMELESS ASSISTANCE PROGRAM
Homeless Management Information System
2013-2014 Contract
BUDGET
Object Class
Cost
MDHHT V. -
City of
Miami
%
Justification
1. Supportive
Service Costs
-
_. .
Personnel -Salary
1 FT Homeless
Program Clerk. HMIS
Administrator
@$14.49/h
$32,445
-.=:
6ii: _.
_. . _
24 %
Salaries for the City of
Miami Homeless Program
HMIS Administrator
TOTAL
=: 2.4r.666 '
$7,779
1