HomeMy WebLinkAboutR-14-0009City of Miami
Legislation
Resolution: R-14-0009
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 13-01236 Final Action Date: 1/9/2014
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BYA
FOUR -FIFTHS (4/STHS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF
THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, AFTER AN
ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING AND CONFIRMING
THE CITY MANAGER'S FINDING OF A SOLE SOURCE; WAIVING THE
REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES AND
APPROVING THE PURCHASE OF THE VIDEOVERSIGHT INTERVIEW ROOM
RECORDING AND CASE MANAGEMENT SYSTEM FROM ITS SOLE DEVELOPER,
OWNER, DISTRIBUTER, AND PROVIDER, MICROCEPTION, INC., FOR THE
DEPARTMENT OF POLICE; ALLOCATING FUNDS IN THE AMOUNT OF $86,650.00
FROM THE JUSTICE ASSISTANCE GRANT PROGRAM YEAR 2011, PROJECT NO.
19-190005, AWARD 1813, ACCOUNT CODE NO. 12000.191602.664000 AND
FUNDS IN THE AMOUNT OF $3,188.00 FROM THE DEPARTMENT OF POLICE
GENERAL FUND, ACCOUNT CODE NO. 00001.191501.664000, FORATOTAL
AMOUNT NOT TO EXCEED $89,838.00, SUBJECT TO THE AVAILABILITY OF
FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING
THE CITY MANAGER TO EXECUTE THE AGREEMENT, IN SUBSTANTIALLY THE
ATTACHED FORM, AND TO NEGOTIATE AND EXECUTE ANY NECESSARY
AMENDMENTS, EXTENSIONS, MODIFICATIONS, AND AGREEMENTS FOR
MAINTENANCE AND SOFTWARE UPGRADES, IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY.
WHEREAS, the video recording of interviews and confessions of suspects during investigations is
vital to the provision of viable and compelling evidence necessary for the successful prosecution of
criminal cases; and
WHEREAS, the video recording of interviews and confessions reaffirms the credibility of the
investigators assigned to these cases and serves to negate the potential allegations of false or
coerced confessions proffered by suspects; and
WHEREAS, the current interview video recording system for the City of Miami Police Department
("Department") is an obsolete system consisting of individual DVD recorders which provide no storage
for the Department's interviews via a secure network storage device supported by a central server
which may result in loss of evidence; and
WHEREAS, the VideOversight Interview Room Recording and Case Management System
("VideOversight System") is an interview room recording and case management system which
combines both advanced digital video technology with comprehensive web -based case management
software that provides video monitoring, recording, retrieval, and archiving while providing secure
user authentication and access control for the Department, specifically, the Criminal Investigations
Division, the Homicide Unit, and the Internal Affairs Division; and
City of Miami
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File Number: 13-01236 Enactment Number: R-14-0009
WHEREAS, the VideOversight System also records all important user actions in an audit trail
conducive to the system's transparency and accountability, provides necessary data to establish that
videos have not been tampered with since being recorded, and ultimately enables the authentication
of information and the preservation of its chain -of -custody, which are factors for properly laying a
foundation to admit recordings into evidence; and
WHEREAS, Microception, Inc. ("Microception") is the owner of the copyright to the VideOversight
System; has no reseller program in the United States in order to ensure a consistent standard of
support; only sells the system directly to the end user; and is the sole developer, owner, distributer,
and provider of the VideOversight System; and
WHEREAS, Microception is also a national Certified Solutions Provider for the March Networks
line of video recording appliances, the only line of video recording appliances with which the
VideOversight System is operational and is the sole provider of the VideOversight software in the
United States, therefore no other vendor in the Miami -Dade area is authorized to implement a fully
integrated VideOversight solution inclusive of the aforementioned required March Networks video
recording appliances; and
WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended
("City Code"), the Chief Procurement Officer has adopted a finding that Microception is the
sole -source provider of the VideOversight System; and
WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as
the finding of the City Manager; and
WHEREAS, the City Manager and the Chief Procurement Officer recommend that the
requirements for competitive sealed bidding procedures be waived and that an agreement for the
procurement of the VideOversight System from Microception, as a sole source, be approved;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by
reference and incorporated as fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City Code, as
amended, after an advertised public hearing, the City Manager's finding of a sole source, is ratified,
approved and confirmed, the requirements for competitive sealed bidding procedures are waived, and
the procurement of the VideOversight System from its sole developer, owner, distributor and provider,
Microception, for the Department, is approved, with funds in the amount of $86,650.00, from the
Justice Assistance Grant Program Year 2011, Project No. 19-190005, Award 1813, Account Code No.
12000.191602.664000, and funds in the amount of $3,188.00, from the Department of Police
General Fund, Account Code No. 00001.191501.664000, for a total amount not to exceed
$89,838.00, subject to the availability of funds and budgetary approval at the time of need.
Section 3. The City Manager is authorized {1} to execute an Agreement, in substantially the
attached form, and to negotiate and execute any other necessary amendments, extensions,
modifications, and agreements for maintenance and software upgrades, in a form acceptable to the
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File Number: 13-01236 Enactment Number: R-14-0009
City Attorney.
Section 4. This Resolution shall become effective immediately upon its adoption and signature of
the Mayor.{2}
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
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