HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID: 3'_ D l ? 1 3
Date: 11 / 1 /2013
Commission Meeting Date: 12/12/2013
Requesting Department: Capital Improvements
Program/Public Works
District Impacted: All
Type: fl Resolution ❑ Ordinance n Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Street Lighting Design, Installation, Repairs and Maintenance Citywide
Purpose of Item:
Law Department
Matter ID No.
A Resolution accepting the recommendation of the City Manager approving the findings of the Evaluation
Committee, pursuant to Request for Proposals ("RFP") 352306, to provide Street Lighting Design, Installation,
Repairs and Maintenance. Further, authorizing the City Manager, to negotiate and execute a Professional
Services Agreement ("PSA"), in substantially the attached form, with Horsepower Electric, Inc., for a five (5)
year period with the option to renew for two (2) additional five (5) year periods. Allocating funds from the
various sources of funds of the user department, subject to availability of funds and budgetary approval.
Background Information:
The City of Miami has identified a need to establish a contract for Street Lighting Design, Installation, Repairs
and Maintenance. Request for Proposals No. 352306 was issued on March 29, 2013 to secure a firm to provide
these Services. As required by the City's Procurement Code, the RFP was advertised and issued online. On
May 14, 2013, a total of two (2) proposals were received and one (1) proposal was deemed non -responsive.
Based on the evaluation of the proposal by the Evaluation Committee, and approved by the City Manager, it is
recommended that the City Commission accept the findings of the Committee and authorize the City Manager
to negotiate and execute a PSA, in substantially the attached form, with Horsepower Electric, Inc. The total
estimated annual amount is $600,000.00.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: Subject to the availability of funds and budgetary approval at
the time of need
Special Revenue Account No: Subject to the availability of funds and budgetary approval at
the time of need
CIP Project No: Subject to the availability of funds and budgetary approval at
the time of need
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: Approximately $400,000.00 per year
Maintenance Cost: Approximately $200,000.00 per year
Total Fiscal Impact: Approximately $600,000.00 per year
Final Approvals
(SIGN AND DATE)
Budget � 1l S/
Risk Maa ement . N/A
Procurement a /' Q/�2Ltj2'I. Dept. Direr. r I t i%ji I I
Chief �ll/�/v"�✓
CIP N/A
Grants
if using or receiving capital funds
N/A
City Manager
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