Loading...
HomeMy WebLinkAboutExhibitCOPS Application ORI : FL01306 Legal Name : MIAMI, CITY OF Submission date:: 06/04/2013 COMMUNITY ORIENTED POLICING SERVICES U.S. DEPARTMENT OF JUSTICE /d V Page 1/52 COPS Application Attachment to SF-424 SECTION 1: COPS PROGRAM REQUEST Federal assistance is being requested under the following COPS program: Verify the COPS' grant program for which you are requesting federal assistance. A separate application must be completed for each COPS program for which you are applying. Please ensure that you read, understand, and agree to comply with the applicable grant terms and conditions as outlined in the COPS Application Guide before finalizing your selection. The program you have selected is: COPS Hiring Program Page 2152 COPS Application Attachment to SF-424 SECTION 2: Agency Eligibility Information Type of Agency (select one) (' Law Enforcement c Non -Law Enforcement From the list below, please select the type of agency which best describes the applicant. Law Enforcement Entities [Municipal Police 2A. CHP Eligibility Questions In this section, we will ask you several questions about your law enforcement agency operations and authority to determine your eligibility to apply for a COPS Hiring Program (CHP) grant. Please note that CHP applicants must have a police department which is operational as of the 4/15/2013 date of this application, or receive services through a new or existing contract for law enforcement services. Applicants must also maintain primary law enforcement authority for the population to be served. Additionally, if funds under this program are to be used as part of a written contracting arrangement for law enforcement services (e.g., a town which contracts with a neighboring sheriff's department to receive services), the government agency wishing to receive law enforcement services must be the legal applicant in this application (although we will ask you to supply some information about the contract service provider later). Part I. Law Enforcement Agency Operations A law enforcement agency is established and operational if the jurisdiction has passed authorizing legislation and it has a current operating budget. QI) Is your agency established and currently operational? [—Yes Part H. Contracting to Receive Law Enforcement Services Q 1) If awarded, does your agency plan to use funds awarded under this grant to establish or supplement a written contract for law enforcement services (e.g„ a town contracting for services with a nearby sheriffs department)? No Part III. Law Enforcement Agency Authority An agency with primary law enforcement authority is defined as the first responder to calls for service for al! types of criminal incidents within its jurisdiction. Agencies are not considered to have primary law enforcement authority if they only: respond to or investigate specific type(s) ofcrime(s); respond to or investigate crimes within a correctional institution; serve warrants; provide courthouse security; transport prisoners; and/or have cases referred to them for investigation or investigational support. Q 1) Based on the definition above, does your agency have primary law enforcement authority? [Or, if contracting to receive services, does the agency that will be Pao 3 / 62 providing law enforcement services have primary law enforcement authority for the population to be served?] IYes Page 4 ! 52 COPS Application Attachment to SF-424 Section 3: GENERAL AGENCY INFORMATION A. Applicant ORI Number: JFLO"3t.6 The ORI number is assigned by the FBI and is your agency's unique identifier. The COPS Office uses the first seven characters of this number. The first two letters are your state abbreviation, the next three numbers are your county's code, and the next two numbers identify your jurisdiction within your county. If you do not currently have an ORI number, the COPS Office will assign one to your agency for the purpose of tracking your grant. ORI numbers assigned to agencies by the COPS Office may end in "ZZ. " B. Applicant Data Universal Numbering System (DUNS) Number: 1072220791 A Data Universal Numbering System (DUNS) number is required prior to submitting this application. A DUNS number is a unique nine or thirteen digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. For more information about how to obtain a DUNS number, please refer to the "How to Apply" section of the COPS Application Guide. C. System for Award Management (SAM) The System for Award Management (SAM) replaces the Central Contractor Registration (CCR) database as the repository for standard information about federal financial assistance applicants, recipients, and sub -recipients DOJ requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the SAM database. Please note that Applicants must update or renew their SAM registration at least once a year to maintain active status. Applicants that were previously registered in the CCR database must, at a minimum; • Create a SAM account • Log into SAM and migrate permissions to the SAM account (all the entity registrations and records should already have been migrated). Applicants that were not previously registered in the CCR database must register in SAM prior to registering in Grants.gov. Information about SAM Registration procedures can be accessed at www.sam,gov. For more information about how to register with SAM, please refer to the "How to Apply" section of the COPS Application Guide. Your SAM Registration is set to expire on: 109/30/2013 Please enter date in MM/DD/YYYY format. Note: if your SAM registration is set to expire prior to September 30, 2013, please renew your SAM Registration prior to completing this application. Contact the SAM Service Desk at 866-606-8220 or view/update your registration information at www.sam.gov. D. Geographic Names Information System (GNIS) ID: 12404247 Page 5 (52 Please enter your Geographic Nantes Information System (GNIS) Identification Number. This is a unique ID assigned to all geographic entities by the U.S. Geological Survey. To look up your GNIS Feature ID, please go to the website: lutp://geonames.usgs.gov./domestic/index.htinl. For more information about how to obtain a GNIS number, please refer to the "How to Apply" section of the COPS Application Guide. Housing and Urban Development E. Cognizant Federal Agency: Select the legal applicant's Cognizant Federal Agency. A Cognizant Federal Agency, generally, is the federal agency firom which your jurisdiction receives the most federal funding. Your Cognizant Federal Agency also may have been previously designated by the Office of Management and Budget. Applicants that have never received federal funding should select the "Department of Justice" as the Cognizant Federal Agency. F. Fiscal Year From: 110/01/2012 To: 109/30/2013 G. Law Enforcement Agency Sworn Force Information 1. Enter the Fiscal Year Budgeted Sworn Force Strength for the current fiscal year below. The budgeted number of sworn officer positions is (he number of sworn positions funded in your agency's budget, including f ended but frozen positions, as well as state, Bureau of Indian Affairs, and/or locally funded vacancies. Do not include unfunded vacancies or unpaid/reserve officers. a. Number of officers funded in agency's current fiscal year budget: Full -Time: 11144 Part -Time: 0 H. Civilian Staffing l . Number of civilian positions funded in agency's current fiscal year budget: a. Number of civilian positions funded in agency's current fiscal year budget: Full -Time: 9338 Part -Time: l41 L U.S. Department of Justice Funding Be advised that grantees may not use COPS funding for the same item or service also funded by another U.S. Department ofJustice award. To aid the COPS Office in the prevention of awarding potentially duplicative funding, please indicate which other components of the Department of Justice your agency receives grant funding (check all that apply): 17 Bureau ofJustice Assistance (BJA) t Office ofJustice Programs (OJP) r Office of Juvenile Justice and Delinquency Prevention (OJJDP) I— Office on Violence Against Women (OVW) 17 Other National Institute of Justice (NIJ) I— No Other Department ofJustice Funding Pape 6152 COPS Application Attachment to SF-424 SECTION 4: EXECUTIVE INFORMATION Note: Listing individuals without ultimate programmatic and financial authority for the grant could delay the review of your application, or remove your application from consideration. A. Law Enforcement Executive/Agency Executive Information: For Law Enforcement Agencies: Enter the law enforcement executive's name and contact information. This is the highest ranking law enforcement official within your jurisdiction (e.g., Chief of Police, Sheriff or equivalent). For Non -Law Enforcement Agencies: Enter the highest ranking individual in the applicant agency (e.g., CEO, President, Chairperson, Director, etc.) who has the authority to apply for this grant on behalf of the applicant agency. If the grant is awarded, this position would ultimately be responsible for the programmatic implementation of the award. Title: j Chief of Police] 1 Interim/Acting First Name: Manuel Agency Name: MI: i Last Name: lOrosa Suffix: Miami, City of Street Address 1: 1400 North West 2nd Avenue Street Address 2:14th floor City: IMiami Telephone: 1305-603-6100 State: j FL Zip Code: 133128 Fax: j305-372-4609 E-mail: Imanuel.orosa@miami-pol B. Government Executive/Financial Official Information: For Government Agencies: Enter the government executive's name and contact information. This is the highest ranking government official within your jurisdiction (e.g., Mayor, City Administrator, Tribal Chairman, or equivalent), For Non -Government Agencies: Enter the name and contact information of the financial official who has the authority to apply for this grant on behalf of the applicant agency (e.g., CFO, Treasurer, etc.). If the grant is awarded, this position would ultimately be responsible for the financial management of the award. Please note that information for non -executive positions (e.g., clerks, trustees, etc.) is not acceptable. Title: [ City Manager r Interim/Acting First Name: [Johnny MI: [ Last Name: Martinez Suffix: I Agency Name: [City of Miami Street Address 1:1City Hall Street Address 2: [3500 Pan American Drive City: Miami State: I FL 2.13 Zip Code: 133133 Page 7 / 52 Telephone: F3305-250-5400 Fax: I305-250-5410 E-mail: Jjohnnymartinez@miamigc C. CAP Contact Information: CAP Contact: Enter the CAP Contact's name and contact information. Title: !Chief First Name: 'Manuel r Interim/Acting MI: ( Last Name: jOrosa Suffix: 1 Agency Name: City of Miami Police Department Street Address 1: j400 North West 2nd Avenue Street Address 2: J4th floor City: ]Miami Telephone: f 305-603-6100 State: Fax: I305-372-4609 Zip Code: 133128 E-mail: manuel.orosa@miami-pol Page 8 / 52 COPS Application Attachment to SF-424 SECTION 5: COPS Officer Request SECTION SA: COPS HIRING PROGRAM OFFICER REQUEST Part I Enter the Fiscal Year Actual Sworn Force Strength as of the date of this application. The actual number of sworn officer positions is the actual number of sworn positions employed by your agency as of the date of this application. Do not include funded but currently vacant positions or unpaid positions. Number of officers employed by your agency as of the date of this application: Full -Time: 11081 Part -Time: F0 What is the actual population your department serves as the primary law enforcement entity? 11000000 This may or may not be the same as your census population. For example, a service population may be the census population minus incorporated towns and cities that have their own police department within your geographic boundaries or estimates of ridership (e.g., transit police) or visitors (e.g., park police). An agency with primary law enforcement authority is defined as having first responder responsibility to calls for service for all types of criminal incidents within its jurisdiction. For FY 2013 COPS Hiring Program (CHP) applicants are eligible to apply for the number of officers equal to 5% of their actual swom force strength up to a maximum of 25 officers. Agencies with a sworn force of twenty or fewer officers may apply for one (1) officer position. Agencies with a service population of 1 million or above may apply for up to 25 officer positions; however, agencies with a service population less than 1 million may apply for up to 15 officer positions. FY 2013 CHP grant funds cover 75 percent of the approved entry-level salary and fringe benefits of each newly -hired and/or rehired, full-time sworn career law enforcement officer for three years (36 months) up to S125,000 per officer position. CHP grant funding will be based on your agency's current entry-level salaries and fringe benefits for full-time sworn officers. A priority of 2013 CHP funding is the hiring of School Resource Officers (SRO). If your agency requests officers to be deployed as School Resource Officers, ALL OF THE OFFICER POSITIONS REQUESTED BELOW MUST BE USED TO DEPLOY FULL-TIME SCHOOL RESOURCE OFFICERS. Do not request more officer positions than your agency can expect to deploy in this capacity. A "school resource officer" is a career law enforcement officer, with sworn authority, who is engaged in community policing activities and is assigned by the employing agency to work in collaboration with schools. If awarded a grant for SRO position(s), please note that the COPS Office requires that the officer(s) deployed into the SRO position(s) spend a minimum of 75 percent of then time in and around primary and secondary schools working on school and youth -related activities. There must be an increase in the level of community policing activities performed in and around primary or secondary school in the agency's jurisdiction as a result of the grant. The time commitment of the funded officers must be above and beyond the amount of time that the agency devoted to the schools before receiving the grant. In addition, in section 6B you must select "School Based Policing through School Resource Officers" under "Child and Youth Safety Problems" as your problem area. Is your agency requesting that all of these officer positions be deployed as School Resource Officers (SROs)? r Yes No Based on the information provided in this application: Your agency is eligible to apply for up to 25 officer position(s). Page g / 52 How many entry-level, full-time officer positions is your agency requesting in this application? 125 Next, your agency must allocate the number of positions requested under each of the three hiring categories described below based on your agency's current needs at the time of this application. Please be mindful of the initial three-year grant period, and your agency's ability to fill and retain the officer positions awarded, while following your agency's established hiring policies and procedures. CHP grant awards will be made for officer positions requested in each of the three hiring categories, and grantees are required to use awarded funds for the specific categories awarded. It is imperative.that your agency understand that the COPS statutory nonsupplanting requirement mandates that grant funds may only be used to supplement (increase) a grantee's law enforcement budget for sworn officer positions and may not supplant (replace) state, local, or tribal funds that a grantee otherwise would have spent on officer positions if it had not received a grant award. This means that if your agency plans to: (a) Hire new officer positions (including filling existing vacancies that are no longer funded in your agency's budget): If awarded under this category, a department must hire these new additional positions on or after the official grant award start date, above its current budgeted (funded) level of sworn officer positions, and otherwise comply with the nonsupplanting requirement as described in detail in the Grant Owner's Manual. (b) Rehire officers who have been laid off by any jurisdiction as a result of state, local. or tribal budget cuts: It must rehire the officers on or after the official grant award start date, maintain documentation showing the date(s) that the positions were laid off and rehired, and otherwise comply with the nonsupplanting requirement as described in detail in the Grant Owner's Manual. (c) Rehire officers who are (at the time of application) currently scheduled to be laid off (by your jurisdiction) on a specific future date as a result of state, local, or tribal budget cuts: It must continue to fund the officers with its own funds from the grant award start date until the date of the scheduled lay-off (for example, if the CHP award start date is September I and the lay-offs are scheduled for November 1, then the CHIP funds may not be used to fund the officers until November 1, the date of the scheduled lay-off); identify the number and date(s) of the scheduled lay-offs) in this application (see below); maintain documentation showing the date(s) and reason(s) for the lay-off; and otherwise comply with the nonsupplanting requirement as described in detail in the Grant Owner's Manual. [Please note that as long as your agency can document the date that the lay-off(s) would occur if CHP funds were not available, it may transfer the officers to the CHP funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for each individual officer.] Documentation that may be used to prove that scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of CHP grant funds may include (but are not limited to) council or departmental meeting minutes, memoranda, notices, or orders discussing the lay-offs; notices provided to the individual officers regarding the date(s) of the lay-offs; and/or budget documents ordering departmental and/or jurisdiction -wide budget cuts. These records must be maintained with your agency's CHP grant records during the grant period and for three years following the official closeout of the CHP grant in the event of an audit, monitoring, or other evaluation of your grant compliance. If your agency's request is funded, it will have the opportunity after the award announcement to request a grant modification to move awarded funding into the category or categories that meet your agency's law enforcement needs at that time (including updating the dates of future scheduled lay-offs), If you need additional information regarding requesting a modification, please contact the COPS Office Response Center at 1-800-421-6770. Category A: New, additional officer positions (including filling existing vacancies no longer funded in your agency's budget). Category A Request: 125 Category B Rehofficers ire laid off(from anyjunsdichon) as a re Category B Request: to Category C: Re rrre officers scheduled to be laid`bff ( the time fof Category C Request: 0 (total) at state ordee etieductions e "application) or) a specific uture da e as a result o state or local budget reduc1io We also need some information about when the layoff of officers in this category is scheduled to occur. In the space below, please indicate when the officer(s) specified in this category are scheduled to be laid off Number of officers Port 3 Date these officers are scheduled to be laid off Delete Edit Insrt As noted previously, the number of officers an applicant can request under the COPS Hiring Program in 2013 is capped. However, the COPS Office is interested in learning more about the overall need for officer positions within your department. Therefore, if no officer caps were in place, what is the total number of officers that Page 10/52 your agency would be requesting in this application? Hire )100 Re -Hires 10 Lay Off 10 Part 4 I. Under the 2013 COPS Hiring Program, applicants are not required to hire post -September military veterans as new hires. However, the COPS Office supports the Attorney General's commitment to hiring military veterans whenever possible. Please note that if your agency checks "yes" to the question below, your agency will be required to hire at least one military veteran. Does your agency commit to hire and/or rehire at least one post -September 11, 2001 military veteran (as defined in the Application Guide) for the officer position(s) you have requested? r Yes r No 2. If yes, how many officer position(s) from your total 2013 CHP request does your agency anticipate filling with post -September 11, 2001 military veterans? 3 Page 11152 COPS Application Attachment to SF-424 SECTION 6B: Law Enforcement and Community Policing Strategy Community Policing Strategy COPS Office grants must be used to reorient the mission and activities of law enforcement agencies through initiating community policing or enhancing their involvement in community policing. If awarded funds, your responses to sections II(a) and II(b) that follow will constitute your agency's community policing plan under this grant. Your organization may be audited or monitored to ensure that it is initiating or enhancing community policing in accordance with this plan. The COPS Office may also use this information to understand the needs of the field, and potentially provide for training, technical assistance, problem solving and community policing implementation tools. Please note that the COPS Office recognizes that your COPS -funded officer(s) (or an equal number of veteran officers who are redeployed after hiring the entry- level COPS -funded officers) will engage in a variety of community policing activities and strategies, including participating in some or all aspects of your identified community policing plan. Your community -policing plan may be influenced and impacted by others within and outside of your organization; this is considered beneficial to your community policing efforts. At any time during your grant, you should be prepared to demonstrate (1) the community policing activities engaged in prior to the grant award that are detailed in section I of this application and (2) how the grant funds were specifically used to enhance (increase) or initiate community policing activities according to your community policing plan contained in sections II (a) and II (b) of this application. Finally, we also understand that your community policing needs may change during the life of your grant. Minor changes to this plan may be made without prior approval of the COPS Office; however, grantees will be required to report on progress and/or changes to the community policing plan (if any) through required progress reports. If your agency's community policing plan changes significantly, you must submit those changes to the COPS Office for approval. Changes are "significant" if they deviate from the specific crime problems(s) originally identified and approved in the community policing plan submitted with the application. In some cases, changes to the approved community policing strategies may also be deemed significant and may require approval of a modified community policing plan by the COPS Office, depending on the scope and nature of those changes as identified in the quarterly progress reports. Community Policing Definition Framework The following is the COPS Office definition of community policing that emphasizes the primary components of community partnerships, organizational transformation, and problem solving. Please refer to the COPS Office web site (www.cops.usdoj.gov) for further information regarding this definition. Community policing is a philosophy that promotes organizational strategies, which support the systematic use of partnerships and problem solving techniques, to proactively address the immediate conditions that give rise to public safety issues, such as crime, social disorder, and fear of crime. The COPS Office has completed the development of a comprehensive community policing self -assessment tool for use by law enforcement agencies. Based on this work, we have developed the following list of primary sub -elements of community policing. Please refer to the COPS Office web site (www.cops.usdoj.gov) for further information regarding these sub -elements. Community Partnerships: Collaborative partnerships between the law enforcement agency and the individuals and organizations they serve to both develop solutions to problems and increase trust in police. Other Government Agencies Community Members/Groups Non- Profits/Service Providers Private Businesses Media Organizational Transformation: The alignment of organizational management, structure, personnel and information systems to support community partnerships and proactive problem -solving efforts. Agency Management Climate and culture Leadership Labor relations Decision -making Strategic planning Policies Organizational evaluations Transparency Problem Solving: The process of engaging in the proactive and systematic examination of identified problems to develop effective responses that are rigorously evaluated. Scanning: Identifying and prioritizing problems Analysis: Analyzing problems Response: Responding to problems Assessment: Assessing problem -solving initiatives Using the Crime Triangle to focus on immediate conditions (Victim/Offender/Location) Page 12152 Organizational Structure Geographic assignment of officers Despecialization Resources and finances Personnel Recruitment, hiring and selection Personnel supervision/evaluations Training Information Systems(Technology) Communication/access to data Quality and accuracy of data I. Current Organizational Commitment to Community Policing 1) For each of the following statements, please answer in terms of existing agency policies and practices as they relate to collaborative partnerships and problem solving activities. Please check all that apply. ACTIVITY Community Partnerships Q 1 a. The agency mission statement, vision, and/or goals includes references to: Q 1 b. The agency strategic plan includes specific goals and/or objectives relating to: Q1c. The agency recruitment, selection and hiring processes include r elements relating to: Q 1 d. Annual line officers valuations assess performance in: F l Q I e. Supervisor and manager evaluations assess performance in: f� Q I f Line officers receive regular (at least once every two years) training in: em Solving r F F 2) Which of the following internal management practices does your agency currently employ? Please check all that apply. r Assignment of officers to specific neighborhoods or areas for longer periods of time to enhance customer service and facilitate more contact between police and citizens F, Assignment of officers to geographic hot spots that are defined statistically by creating incident maps to identify geographic clustering ofcrime and disorder F Monitoring calls for service dispatch records, crime incidents, and/or other activity for specific street addresses, buildings, or locations that account for a disproportionate share of crime or disorder 17 In-service training for officers on basic and advanced community policing principles r Defined community policing roles and expectations for officers F Early Intervention Systems that help identify officers who may be showing signs of stress, personal problem, and questionable work conduct r Altematives to formal disciplinary practices that encourage ethical behavior F Police officers ethical conduct initiative F Use of a departmental values statement to establish officer standards of behavior and guide disciplinary processes E None of the above 3) Which of the following do you count/measure to annually assess your agency's overall performance? Please check all that apply. Page 13 / 52 17 Response times F Reported crimes Reported incidents F Arrests and citations F Problem solving outcomes r Department employee satisfaction P Clearance rates I✓ Complaints of officer behavior F Reduction of crime in identified hot spots 177 Repeat calls for service F Social disorder/nuisance problems (e.g. graffiti, panhandling, loitering, etc.) r Satisfaction with police services r Fear of crime F Victimization (i.e. non -reported crime) F' Community meetings held/attended F Use of force incidents F Meeting the priorities as identified in your agency strategic plan r My agency does not conduct annual assessments of overall performance 4) Through which of the following does your agency routinely share information with community members? Please check all that apply. F Neighborhood, beat, and/or school meetings F Local media outlets F Agency newsletter F Neighborhood newsletters 17 Agency website r Social networking (Blogs, Twitterfeeds, Facebook pages, etc.) )✓ Citizen alert system (telephone, email, text, etc,) F Citizen alert system that is geographically targeted, based on updated hot spots F Public access television/radio F Community organization board membership F Public forums with Chief/Sheriff/Command staff F Posters, billboards, flyers r None of the above 5) Through which of the following ways does your agency routinely participate in collaborative efforts with federal, tribal, state, and/or local law enforcement agencies? Please check all that apply. F NCIC/CJIS F Co -located staff or detail assignments, independent of task forces F Database systems that facilitate data and information sharing Interoperable communication systems P Federally initiated task forces (e.g. HIDTA's, Fusion centers, JTTF's, etc.) F Other multi -agency task forces r None of the above 6) Through which of the following ways does your agency formally involve community members in influencing agency pratices and operations? Please check all that apply. F Citizen police academies Page 14 / 52 F Volunteer activities F Auxiliary police programs 17 Civilian review boards (e.g. disciplinary review boards) r Citizen advisory groups (i.e. informal advisory function) r Involvement in hiring decisions (i,e, interview panels, selection boards, etc.) r Involvement in contributing to annual line officer performance reviews r Representation on promotional boards r Participation in accountability and performance reporting and tracking meetings F Participation in complaint resolution process (i.e. formal mediation, disciplinary boards, etc.) r None of the above Page 15152 COPS Application Attachment to SF-424 SECTION 6B: Law Enforcement and Community Policing Strategy ❑(a) Proposed Community Policing Plan: Problem Solving and Partnerships COPS grants must be used to initiate or enhance community policing activities. In this section you will be asked to identify a crime or disorder problem and the partners to be engaged through your requested COPS funding. identifying the specific problem and partnerships that your agency plans to focus on is important to ensure that you satisfy the requirements for COPS funding under this program and to ensure that ultimately the use of these funds will initiate or enhance your agency's capacity to implement community policing strategies. 7) Using the following list, select a problem that will be addressed with these grant funds. Please choose the option that best fits your problem. You may select one problem to address through this grant funding. When identifying a problem, it is important to think about the nature of similar incidents that taken together comprise the problem, and accordingly describe it in precise, specific terms (e.g. "burglary of retail establishments", rather than just "burglary"). In doing this, it can be helpful to consider all aspects of the problem, including the likely offenders, the suitable targets/victims, and how these come together in time and space. Child and Youth Safety Problems r C• hild Sexual Predators and Internet Safety ✓ C• hildren Exposed to Violence r Y• outh and Crime Delinquency r O• ther Child and Youth Safety Problem (please specify) Drug Related Problems ✓ D• rug Manufacturing/Trafficking ✓ D• rug Dealing ✓ Drug Abuse ✓ O• ther Drug Related Problem (please specify) Homeland Security Problems ✓ Protecting Critical Infrastructure Problems r Information or Intelligence Problems ✓ Other Homeland Security Problem (please specify) Non -Violent Crime Problems B• urglaiy Page 16 ! 52 r F• raud r L• arceny/Theft (Non -Motor Vehicle) I— M• otor Vehicle Theft/Theft from Motor Vehicle ✓ Vandalism r S• ocial Disorder ✓ Quality of Life Problem ✓ P• rostitution ✓ Other Non -Violent Crime Problem (please specify) Police Operations and Specific Environment Problems ✓ Inefficient Use of Police Resources ✓ Officer Ethics and Integrity r P• olice Response to Specific Populations r P• olice Operations in Specific Environments ✓ Other Police Operations or Specific Environment Problem (please specify) Traffic/Pedestrian Safety Problems ✓ Traffic Congestion E Pedestrian Safety ✓ Driver Safety r T• raffic Accidents T O• ther Traffic/Pedestrian Safety Problem (please specify) Violent Crime Problems ✓ Assault ✓ Homicide E Rape ✓ Robbery E D• omestic/Family Violence ✓ Gun Violence Please specify your gun violence problem: for example, gun violence by juvenile gang members, drug related gun violence, etc. (Juvenile gang members/drug related gun violence Please also include the number of aggravated assaults with a firearm in your jurisdiction during the last calendar year: 1679 Page 17/52 r Other Violent Crime Problem (please specify) Page 16I 52 COPS Application Attachment to SF-424 7a) Briefly describe the problem that you will address with these grant funds and your approach to the problem. [4,000 characters or less] Gun Violence According to American Factfmder 2011 U.S. Census, Miami, the largest municipality in Miami -Dade County, is estimated to have a population of 408,750. It is a dense urban area of nearly 36 square miles with a median household income of $29,621 in comparison to the average US household income of $50,046 Twenty-seven percent live below poverty level. Thirty-three percent of Miami residents do not possess a high school diploma. These startling statistics result in Miami's youth being surrounded by the influences of gangs, drugs, and violence. MPD Juvenile/Gang Unit currently has approximately 60 documented active gangs with an estimated 700 gang members and associates. In 2012, the Gang Unit conducted 70 gang related investigations and sweeps which resulted in 234 arrests, and the seizing of 16 firearms and high power rifles. The type of arrests included: homicide, sexual battery, kidnapping, robbery, assaults, aggravated battery, resisting arrest with violence, firearms possession, possession and sale of cocaine, possession and sale of marijuana, possession and sale of heroin and possession and sale of oxycontin, armed trafficking and truancy charges, Many gangs have escalated their violence by using more powerful and lethal firearms to threaten and attack other gangs to ensure their dominance. The City of Miami has begun several initiatives to address youth violence. Since 2003, MPD implemented the United States Department of Justice Gang Resistance and Education and Training Curriculum (GREAT) Program. The GREAT program is a school -based, law enforcement officer -instructed classroom curriculum. With prevention as its primary objective, the program is an immunization against delinquency, youth violence, and gang membership. Funds have been requested to continue this program. Commencing in 2010, MPD enforces a curfew law that prevents youth from being on the streets after 11p.m. Miami Mayor Tomas Regalado also agreed to partner with the NAACP on a media campaign utilizing Facebook, Twitter, Skype and MySpace to combat the notion of "snitching". Also in 2010, the City of Miami conducted a joint investigation with the FBI initiating Operation Hammerhead in to address violent crime and gang activity in the Liberty Square Housing Project. The operation recovered 31 firearms and made 14 arrests thwarting three retaliatory shootings. In 2012, Operation Resilience, a joint effort between MPD, city officials and community leaders resulted in 1,041 arrests, Operation Resilience was developed as a coordinated, district wide response against small bite size areas where the propensity for violent crimes to occur was highest. This year, the Miami -Dade County Public Schools superintendent formed a "Round Table Youth Initiative." This task force is geared toward reducing violence in our community and within and outside schools. This funding opportunity will allow MPD to hire additional officers to address the juvenile gang members/drug related gun violence in the City of Miami. MPD's goal is to bring people together from various groups to improve our understanding of conununity needs as well as problem -solving skills and evaluate concerns in order to ensure appropriate reactions. The best way to achieve this objective is through long -tern collaborations that stress positive change through leadership, sharing of information and values and looking at problems together as an alliance, As a department, MPD wants to ensure that information becomes a two way street that is made available to us by the community and to them as well and is both meaningful and timely. By utilizing this philosophy, the data collection will be significant to put forth a strategy in prevention and a response to improve the quality of life in Miami. Without this funding our response will be less than favorable and ultimately insufficient 7b) Will the problem described above be addressed with an explicit place -based strategy (e.g. hot -spot policing) that targets specific addresses or locations with a disproportionate share of crime or disorder? Yes c No 7c) Which of the following activities will your agency engage as it pertains to your identified crime hot spot? (please check all that apply): Gun Violence Enhance enforcement efforts (sweeps or increased patrol) r Targeted community alerts Prevention efforts directed at high -risk victims r- Prevention efforts directed at high -risk offenders r- On-going identification of crone concentrations by qualified analysts Page 19I 52 Formal evaluations of the effectiveness of interventions (e.g. using pre/post-test and/or comparison groups) t� None of the above 8) Which of the following information sources did you use to prioritize this problem as a problem to address through this grant program (please check all that apply): Gun Violence Police department data (e.g. police reports, calls for service, crime data, citizen complaints) Agency personnel (e,g. officer feedback, command staff priorities) Other local non law enforcement government agency data Community based organizations (e.g. faith based, non -profits, social service providers) 17 Local businesses 1✓ Individual community members/community meetings F Community survey Local government officials The media r None of the above 9) If awarded funds, my agency will improve our understanding of this problem by examining (please check all that apply): Gun Violence Routinely collected law enforcement data/information related to the problem (e.g. arrest, incident reports, r calls for service) The location and/or time aspects of the problem(e.g. mapping) 17 The conditions and environmental factors related to the problen r The strengths and limitations of current responses to the problem Non -law enforcement data/information related to the problem (e.g. insurance crash data, other government agency data, census data, survey data) Existing research and best practices related to the problem Data/information from the community related to the problem (e_g. resident associations, business groups, non -profit community service organizations) Information about offenders contributing to the problem (e.g. offender interview, arrest records) C✓ Information about victims affected by the problem(e.g. crirne reports, victim interviews) [ Strengths and weaknesses of previous responses to the problem None of the above 10) If awarded funds my agency will use the following information sources to assess our response to this problem to determine whether the response was implemented and achieved the desired outcomes(please check all that aPPIY): Routinely collected law enforcement data/information related to the problem (e.g, arrest, incident reports, calls for service) Gun Violence f� Page 20152 Data/information regarding whether the response was implemented as planned Police data collected for this specific problem (e,g, problem -specific surveys, field interview contact cards, etc.) Non -police data/information related to the problem(e.g. insurance crash data, other government agency data, cencus data, survey data) Data/information from the eo ninunity related to the problem (e.g. resident associations, business groups, non -profit community service organizations) Information about offenders contributing to the problem (e.g. offender interview, arrest records, probation/parole data) Information about victims and/or stake holders affected by the problem(e.g. crime repots, victim interviews) None of the above 1` 7 11) To the best of your ability at this time, would you say your primary goals(s) in responding to the bellow problems include which of the following (please select up to 3): Gun Violence Eliminating the problem Reducing the number of incidents r• Increasing public trust in your agency Reducing the seriousness of the incidents or the amount of harm Reducing the number of victims and /or repeat victims I` Reducing the number of offenders and/or repeat offenders r Moving the problem to another. area (- Getting other agencies and/or stake holders to assume responibility for the problem Improving the response to the problem(i.e., more comprehensive and coordintaed way of dealing with the problem, providing better services to victims, or greater efficiency in dealing with the problem) Improving citizen perceptions of the problem Increasing the number of affests/citations Reducing the number of calls for service N one of the above Page 21152 COPS Application Attachment to SF-424 SECTION 6B: Law Enforcement and Community Policing Strategy 12) An important part of a comprehensive community policing plan is the formation of partnerships, such as working with other public agencies, private organizations, or participation in regional law enforcement partnerships. If awarded funds, will your agency initiate or enhance a partnership with an external group/organization to develop responses to this problem? Gun V tilence r, . Yes r No 12a) If awarded funds, how many external groups/organizations will your agency initiate or enhance a partnership with to develop responses to this problem Number of Organizations Gun Vmien 12b) Name the most important external groups/organizations that your agency will initiate or enhance a partnership with to develop responses to this problem (maximum of three partners). Note: you may attach optional letters of this support from any or all of these prospective partners in Section 13 of the application. You will be limited to listing no more than three partners per public safety problem. dun VVo1ence _ Partner I Partner 2 ATF Partner 3 DEA FBI WES Page 22 / 52 COPS Application Attachment to SF -424 SECTION 6B: Law Enforcement and Community Policing Strategy Please enter the partner's name in the box below. Partner Name: IFBI 12c) For this partner, please indicate the statement that best characterizes this partner: r Local goverment agencies (non -law enforcment, e.g. probation/parole, parks and recreation, code enforcement, etc.) • Community based organiztions (e.g. faith based, community redevelopment groups, social service providers, resident associations) ✓ Businesses operating in the community ✓ Tribal law enforcement agencies r: Federal, state, or local law enforcement agencies (non -tribal) including through multi-jurisdictional/regional partnerships • Local educational institutions (schools/colleges/universities) • Individual stake holders (persons residing, working, or with an interest in the community or problem 12d) For your Federal, state, local, or Tribal law enforcement agency partner, please identify what steps you and your partner have taken or plan to take to formalize your commitment to addressing this problem (please check all that apply): P Formalized MOU/MOA signed by both partners which govems partnership activities, roles, and responsibilities 1- Established shared ownership and responsibility F Co -committed resources (financial, staffing etc.) r Established processes and/or systems to share relevant data ✓ Conduct routine meetings at the operational or strategic level to plan and implement responses ▪ Conduct joint training and planning exercises ▪ None of the above Page 23 / 62 COPS Application Attachment to SF-424 SECTION 6B: Law Enforcement and Community Policing Strategy Please enter the partner's name in the box below. Partner Name: IATF 12c) For this partner, please indicate the statement that best characterizes this partner: Local goverment agencies (non -law enforcment, e.g. probation/parole, parks and recreation, code enforcement, etc.) r Community based organiztions (e.g. faith based, community redevelopment groups, social service providers, resident associations) Businesses operating in the community ✓ Tribal law enforcement agencies ✓ Federal, state, or local law enforcement agencies (non -tribal) including through multi-jurisdictional/regional partnerships Local educational institutions (schools/colleges/universities) ✓ Individual stake holders (persons residing, working, or with an interest in the community or problem 12d) For your Federal, state, local, or Tribal law enforcement agency partner, please identify what steps you and your partner have taken or plan to take to formalize your commitment to addressing this problem (please check all that apply): • Formalized MOU/MOA signed by both partners which govems partnership activities, roles, and responsibilities I— Established shared ownership and responsibility F Co -committed resources (financial, staffing etc.) I- Established processes and/or systems to share relevant data F Conduct routine meetings at the operational or strategic level to plan and implement responses F Conduct joint training and planning exercises ✓ None of the above Page 24/52 COPS Application Attachment to SF-424 SECTION 6B: Law Enforcement and Community Policing Strategy Please enter the partner's name in the box below. Partner Name: IDEA 12c) For this partner, please indicate the statement that best characterizes this partner: Local goverment agencies (non -law enforcment, e.g. probation/parole, parks and recreation, code enforcement, etc.) Community based organiztions (e.g. faith based, community redevelopment groups, social service providers, resident associations) • Businesses operating in the community • Tribal law enforcement agencies • Federal, state, or local law enforcement agencies (non -tribal) including through multi-jurisdictional/regional partnerships • Local educational institutions (schools/colleges/universities) • Individual stake holders (persons residing, working, or with an interest in the community or problem I2d) For your Federal, state, local, or Tribal law enforcement agency partner, please identify what steps you and your partner have taken or plan to take to formalize your commitment to addressing this problem (please check all that apply): l� Formalized MOU/MOA signed by both partners which governs partnership activities, roles, and responsibilities r Established shared ownership and responsibility F Co -committed resources (financial, staffing etc,) - Established processes and/or systems to share relevant data • Conduct routine meetings at the operational or strategic level to plan and implement responses • Conduct joint training and planning exercises ✓ None of the above Page 26 152 COPS Application Attachment to SF-424 SECTION 6B: Law Enforcement and Community Policing Strategy ❑(bl Proposed Community Policing Plan: Organizational Transformation COPS grants must be used to initiate or enhance community policing activities. In this section you will be asked to identify the organizational change(s) that your agency plans to focus on through your requested COPS funding. Identifying the specific organizational change(s) that your agency plans to focus on is important to ensure that you satisfy the requirements for COPS funding under this program, and to ensure that ultimately the use of these funds will initiate or enhance your agency's capacity to implement community policing strategies. 13) If awarded funds, will your agency initiate or enhance any of the following internal changes to personnel management? (Select no more than 2 internal changes to personnel management that will be addressed with these grant funds.) r Flexibility in officer shift assignments to facilitate addressing specific problems r Assignment of officers to specific neighborhoods or areas for longer periods of time to enhance customer service and facilitate more contact between police and citizens Please provide a narrative for each internal change to personnel managment identified (2,000 characters or less) With proper funding our main objective will be to increase our work force to provide better service to our affected areas. Community policing and heightening the visibility of police presence is critical to the decrease of crime and reduce the fear of crime in our neighborhoods, with regard to gun violence and gangs. With adequate police staffing levels and with over a decade of community policing experience, the Miami Police Department (MPD) has reduced crime in our neighborhoods significantly by utilizing short and long term goals in an effort to curtail crime. Community policing officers can work flexible hours to meet the needs of our communities and allow us to provide and implement a more intense response to the problems. We will also be evaluating our response by assessing our performance through community meetings and evaluating officers' activities through CompStat. MPD uses CompStat, a computerized reporting system that is designed to facilitate the collection of criminal statistical data. In general terms, the CompStat process is a method of management accountability and a philosophy of crime control. CompStat is not a quick -fix answer to crime but rather a process of organized problem solving that, when coupled with commitment and consistency, inexorably leads to the positive outcome of recurring incremental reductions in crime. The MPD applies the CompStat process to collect, analyze, map, and review crime data and other police performance measures on a regular basis; create best - practice strategies to address identified issues and implement these strategies in real time; hold police managers and employees accountable for their performance as measured by these data; and consistently review and repeat the process. r Recruitment and hiring practices that reflect an orientation towards problem solving and community engagement r In-service training for officers on basic and advanced community policing principle r Field training officer (FTO) programs that teach and test problem solving, community engagement, and critical thinking skills r Further define and clarify community policing roles and expectations for officers F Personnel evaluation systems that assess officer activities, accomplishments, and performance related to problem solving and community engagement Please provide a narrative for each internal change to personnel managment identified (2,000 characters or less) With proper funding our main objective will be to build community partnership to fulfill the positive vision of our department. Our goal is to bring people together from various groups to improve our understanding and skills, evaluate any concerns that we have in order to enhance our reaction by prioritizing. We want to raise awareness that we are all in this together. The best way to achieve our objective is through long-term collaboration encouraging everyone that the utmost result for a positive change is through leadership, the sharing of information and values, looking at the problem together in an alliance that will curtail any problems that might occur. As a department, we want to ensure that the role and information that is made available to us by our community is Page 28 / 52 meaningful and essential for the implementation of any successful response. By utilizing this philosophy, the data collection will be significant to put forth a strategy in prevention and a response to improve the quality of life in Miami. r Early intervention systems that help identify officers who may be showing early signs of stress, personal problems, and questionable work conduct r First -line supervisoty skills to support officer problem solving and community engagement activities r Career development and/or promotional processes that reinforce problem solving and community engagement r None of the above 14) If awarded funds, will your agency initiate or enhance any of the following internal changes to agency management? (Select up to 2 internal changes to agency management that will be addressed with these grant funds.) r Agency mission statement, vision, and/or goals that reflect the core values of community policing r Agency strategic plan that outlines the goals and objectives around community policing and other departmental priorities I— Organizational performance measurement systems that include community policing metrics, and conduct annual assessments of agency performance r Police officer ethical conduct initiative (e.g. procedural justice, values -based policing, etc.) I— Technology systems that provide officers, analysts, and the community better and more timely access to data and information r Mediation strategies to resolve citizen complaints F Collection, analysis, and use of crime data and information in support of problem solving goals Please provide a narrative for each internal change to agency management identified (2,000 characters or less) The City of Miami Police Department (MPD) will be rolling out a new community policing report database which will illustrate the type of intensity and occurrence of crimes. Police officers and residents will need training in the system in order to successfully and accurately access the information pertinent to their concern. This is a change for the MPD, which previously did not publicly share in "real time" the safety and crime occurrences within the City. This information will be clear, transparent and accessibly ready for all residents. r Formal accreditation process; r System to capture and track problem solving and partnership efforts and activities r An organizational assessment of community policing F Level and frequency of communication with the community on crime problems and agency activities to enhance transparency Please provide a narrative for each internal change to agency management identified (2,000 characters or less) Because of the reason expressed on the narrative above MPD is always looking for innovative ways to address internal change by utilizing a problem -solving model and a community outreach initiative emphasizing collaboration, proper staffmg of police to include shift and hours modifications, and community engagement to achieve our goals and curtail problems. r None of the above Page 27 / 52 COPS Application Attachment to SF-424 SECTION 6B: Law Enforcement and Community Policing Strategy M. General Community Support and Engagement 15) Did your agency consult with any of the following groups/organizations on the development of this community policing plan? Please check all that apply. F Local government agencies (non -law enforcement, e.g. probation/parole, parks and recreation, code enforcement, etc.) 1✓ Community based organizations (e.g. faith based, community redevelopment groups, social service providers, resident associations) F Businesses operating in the community r Tribal law enforcement agencies (outside your jurisdiction) r Other Federal, state, or local law enforcement agencies r Multi -jurisdictional or regional task forces/partnerships r Local educational institutions (schools/colleges/universities) F Local government officials r Individual stakeholders residing, working or with an interest in the community and/or problem r None of the above 16) To what extent are there related governmental and/or community initiatives that complement your agency's proposed community policing plan? a) There are a significant number of related initiatives • b) There are a moderate number of related initiatives • c) There are a minimal number of related initiatives r d) There are no related initiatives 17) To what extent is there community support in your jurisdiction for implementing the proposed community policing plan? 6' a) High level of support ✓ b) Moderate level of support C c) Minimum level of support 18) If awarded funds, to what extent will the community policing plan impact the other components of the criminal justice system in your jurisdiction? r. a) Potentially decreased burden b) No change in burden c) Potentially increased burden Page E8/52 COPS Application Attachment to SF-424 SECTION 7: Need For Federal Assistance A. Service Population 1. Enter the total population of the government entity applying for this grant using the latest census estimate available in the American Fact Finder at http://FactFindencensus.gov. I408750 2. E Check here if the population of the entity applying for this grant is not represented by U.S. Census figures (e,g., colleges, special agencies, school police departments, etc.). 3. What is the actual population your department serves as the primary law enforcement entity? co000 This may or may not be the same as the population specified above. For example, a service population may be the census population minus incorporated towns and cities that have their own police department within your geographic boundaries or estimates of ridership (e.g., transit police) or visitors (e.g., park police). An agency with primary law enforcement authority is defined as having first responder responsibility to calls for service for all types of criminal incidents within its jurisdiction. 3a. If applicable, please explain why the service population differs from the census population: IDue to limited space to respond, pis see attached B. Explanation of Need for Federal Assistance All applicants are required to explain their inability to address the need for this award without federal assistance. Please do so in the space below, [Please limit your response to a maximum of 3,000 characters.] The City of Miami has been impacted by the economic down. To cover budget shortfalls for the past three years, Miami has taken advantage of state statutes that allows Commissioners to by-pass contract terms they negotiated and make selective cuts. Police, Fire and civilian employees have taken cuts that when factoring in lost benefits amount to a third of their salaries for some employees. In September 2012, the City's four bargaining unions agreed to $20 million cuts to help close a $40 million dollar budget shortfall for the current 2012-13 Fiscal Year. The City is in the process of developing the upcoming 2013-14 budget and is looking for ways to reduce expenditures and increase revenues while at the same time exploring funding options to increase its sworn strength. This grant funding will provide the financial support towards that effort. . C. Fiscal Health 1) Enter your law enforcement agency's total operating budget for the current AND previous two fiscal years. Please note: All figures must be rounded to the nearest whole dollar. CURRENT FISCAL YEAR (2013) $ 1156,963,000 Page 29152 PREVIOUS FISCAL YEAR (2012) $1117,613,600 PREVIOUS FISCAL YEAR (2011) $1124,317,436 2) Enter the total jurisdictional (city, county, state, tribal, university) locally -generated revenues for the current AND previous two fiscal years. Locally - generated revenues may include locally generated property taxes, sales taxes, and other taxes and revenue sources (e.g., transportation taxes, transient lodging taxes, licensing fees, other non -property taxes, and franchise taxes). For example, college/university police departments would include tuition and fees, park police may include entrance and parking fees, etc. Please note: All figures must be rounded to the nearest whole dollar. CURRENT FISCAL YEAR (2013) $ 1503,248,900 PREVIOUS FISCAL YEAR (2012) $1483,247,400 PREVIOUS FISCAL YEAR (201 ]) $1502,710,742 3) Since January 1, 2012, what percentages of the following employees in your jurisdiction (city, county, state, tribal, university) have been reduced through lay-offs. Please note: All figures must be rounded to the nearest whole percent. Civilian Law Enforcement Agency Personnel 0 Sworn Law Enforcement Agency. Personnel °0 Other Government Agency Personnel 10 4) Since January 1, 2012, what percentages of the following employees in your jurisdiction (city, county, state, tribal, university) have been reduced through furloughs that have lasted or are scheduled to last a minimum of forty hours per affected employee over the course of a fiscal year. Please note: All figures must be rounded to the nearest whole percent. Civilian Law Enforcement Agency Personnel f0 Sworn Law Enforcement Agency Personnel [u Other Government Agency Personnel 10 5) Since January 1, 2012, what percentages of the following authorized positions in your jurisdiction (city, county, state, tribal, university) are currently unfilled due to official policies and/or decisions that limit your jurisdiction's ability to fill vacancies (i.e., hiring freezes). For example, if your agency has ten authorized sworn positions and one is currentlyfrozen, ozen, you would enter 10% on the sworn personnel line. Please note: All figures must be rounded to the nearest whole percent. Civilian Law Enforcement Agency Personnel 1 Sworn Law Enforcement Agency Personnel 11 Other Government Agency Personnel OA 6) The U.S. Census Bureau American Community Survey (ACS) provides multi -year poverty rate estimates for communities. Please go to the U.S. Census Bureau's American FactFinder (http://FactFinder2.census.gov) to determine the percentage of individuals in poverty in your jurisdiction. For jurisdictions not included in the census (e.g., schools, universities, transit, parks), please check the box for "Not Applicable." Please see the program Application Guide for additional information and help in using the American FactFinder. Please note: All figures must be rounded to the nearest whole percent. Percentage of individuals in poverty 127 Not Applicabler 7) The Bureau of Labor Statistics' Local Area Unemployment Statistics (LAUS) program provides monthly estimates of unemployment for communities. Please go to the Bureau of Labor Statistics' LAUS website (www.bls.gov/lau/data.htm) to find detailed instructions for looking up your local area's unemployment rate. It may be necessary to select the nearest best match to your jurisdiction (for example, a city of fewer than 25,000 people may report their county level rate). Please see the program Application Guide for additional information and help in using the LAUS data. For jurisdictions not included in the census (e.g., schools, universities, transit, parks), please check the box for "Not Applicable". Please note: All figures must be rounded to the nearest whole percent. Percentage unemployed for January 2013 111 Not Applicable r OA 8) Indicate if yourjurisdiction has experienced any of the following events since January 1, 2012 (Check all that apply) E A declaration of natural or other major disaster or emergency has been made pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act. (42 Page 30162 U.S.C. 5121 et seq.) A declaration as an economically or financially distressed area by the state in which the applicant is located. r Downgrading of the applicant's bond rating by a major rating agency. r Has filed for or been declared bankrupt by a court of law. fl Has been placed in receivership or its functional equivalent by the state or federal government. Taken on additional law enforcement duties and responsibilities resulting from an agency merger or the disbanding of a neighboring law enforcement agency (which did not result in a new or supplemented funded contract to provide these law enforcement services). D. Property/Violent Crime 1) Using UCR crime definitions, enter the actual number of incidents reported to your agency in the previous three calendar years, 2012, 2011, 2010 for the following crime types. Note that only those incidents for which your agency had primary response authority should be provided. UCR Data* Criminal Homicide Forcible Rape Robbery Aggravated Assault Burglary 2012 2011 2010 169 68 J100 1130 12096 2591 14255 68 73 12002 12649 1856 2882 Larceny (except motor vehicle theft)115305 5141 4604 115080 114165 Motor Vehicle Theft 12711 12700 12449 Page 31 152 COPS Application Attachment to SF-424 SECTION 8: Continuation of Project After Federal Funding Ends If you are applying for a COPS grant with a post -grant retention plan requirement, please complete A. If you are applying for a COPS grant without a post -grant retention plan requirement, please complete B. A. Continuation of Project after Federal Funding Ends (for COPS grants with a retention plan requirement) Applicants must plan to retain all sworn officer positions awarded under your COPS hiring grant for a minimum of 12 months at the conclusion of 36 months of federal funding for each position. The retained COPS funded positions should be added to your agency's law enforcement budget with state and/or local funds at the end of grant funding, over and above the number of locally -funded sworn officer positions that would have existed in the absence of the grant. These additional position(s) must be retained using state, local, or other non-federal funding only. You may not use funds awarded by other federal grants to cover the costs of retention. At the time of grant application, applicants must affirm that they plan to retain the positions and identify the planned source(s) of retention funding. We understand that your agency's source(s) of retention funding may change during the life of the grant. Your agency should maintain proper documentation of any changes in the event of an audit, monitoring or other evaluation of your grant compliance. Please refer to the frequently asked questions on retention which can be found here http://www.cops.usdoigov/Default.asp?Item=2367. 1. Will your agency plan to retain any additional positions awarded under this grant for a minimum of 12 months at the conclusion of federal funding for each position? 6' Yes r No Note: Agencies that do not plan to retain all the positions awarded under this grant are ineligible to receive CHP funding 2. Please identify the source(s) of funding that your agency plans to utilize to cover the costs of retention: (check all that apply) 17 General funds r Raise bond/tax issue Private sources/donations r Non-federal asset forfeiture funds (subject to approval from the state or local oversight agency) r Fundraising efforts r State, local, or other non-federal grant funding r Other (Please provide a brief description of the source(s) of funding not to exceed 350 characters.) Page 32152 COPS Application Attachment to SF-424 SECTION 12: Official Partner(s) Contact Information An official "partner" under the grant may be a governmental, private, school district, or other applicable entity that has established a legal, contractual, or other agreement with the applicant for the purpose of supporting and working together for mutual benefits of the grant. Please see the COPS Application Guide for more information on official partners that may be required. FirstName LastName AgencyName Delete Edit Title: r First Name: J Mil: Name of Partner Agency (e.g., Smithville High School): Type of Partner Agency (e,g., School District): Street Address 1: Street Address 2: City: I Telephone: Email: I Add Last Name: Suffix: State: I Zip Code: Fax:I Person Submitting this Application r By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate goveming body to identify the partner (s) listed above and act on behalf of the grant applicant entity. I also certify that the above agency (or agencies) is a partner (or are partners) to the grant project as required by the grant and that our agencies mutually agreed to this partnership as related to this grant project prior to submission of this grant application. In addition, I certify that the information provided above regarding the partner(s) is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the Federal Government, Please type your name here in place of your signature: Page 33/52 COPS Application Attachment to SF-424 SECTION 13: Application Attachments FL01306 424 11395848.pdf. COPS Hiring census question 7-2-13.docx Attachment424 Other Delete Delete This section should be used to attach any required or applicable attachments to your grant applications (e.g., Memorandum of Understanding, etc.) If the program for which you are applying requires a Memorandum of Understanding (MOU), this document should define the roles and responsibilities of the individuals and partner(s) involved in your proposed project. Please refer to the program -specific Application Guide to determine if an MOU or other application attachments are required. The Guide will also specify if optional attachments are permitted for submission. oWse j Attachment type: j Please select attachment type Upload Page 34/52 Section 7 — Question 3a. According to American Factfinder 2011 U.S. Census, Miami, the largest municipality in Miami -Dade County, is estimated to have a population of 408,750. It is a dense urban area of nearly 36 square miles. With a residential population of 408,750, the City of Miami is the 44th largest municipality in the United States. In addition, it is estimated that 226,449 non-resident workers are employed within the city limits. According to Forbes.com, Miami is the fifth most visited city in the United States, attracting 38.1 million visitors per year. Miami is also home to three Miami -Dade College campuses, not to mention nine University campuses, Jackson Health System, and over 70 bars and nightclubs in the downtown area. All arrests are adjudicated at the Richard E. Gerstein Justice Building also located within city limits. It is also plausible to state that an additional 80,000 transient visitors and people engaged in commerce and residing outside the city limits could visit the City of Miami or pass through the city's limits while traveling to destinations such as the Miami International Airport, Port of Miami, Miami Beach, or Key Biscayne. Based on the Census Bureau's latest ACS version, it is estimated that Miami's daytime population is now 54.6 percent higher than our city's residential population. At current budgeted strength, the City of Miami Police Department's 1,144 sworn members could during any 24 hour period provide services to over 1 million people, a rate of 1.14 sworn members per 1,000 people indicating severe understaffing. Therefore, any increase to MPD's sworn strength would serve to augment its crime prevention capabilities at a rate commensurate to the number of people living working and visiting within the City of Miami. COPS Application Attachment to SF-424 SECTION 14: Budget Detail Worksheets Instructions for Completing the Budget Detail Worksheets The following Budget Detail Worksheets are designed to allow all COPS grant and cooperative agreement applicants to use the same budget forms to request funding. Allowable and unallowable costs vary widely and depend upon the type of COPS program, The maximum federal funds that can be requested and the federaVlocal share breakdown requirements also vary. Please refer to the program -specific Application Guide to determine the allowable/unallowable costs, the maximum amount of federal funds that can be requested, and the federaVlocal share requirements for the COPS program for which your agency is applying. To assist you, sample Budget Detail Worksheets are included in each Application Guide. Please complete each section of the Budget Detail Worksheets applicable to the program for which you are applying (see the Program -specific Application Ciuide for requirements). If you are not requesting anything under a particular budget category, please check the appropriate box in that category indicating that no positions or items are requested. All calculations should be rounded to the nearest whole dollar. Once the budget for your proposal has been completed, a budget summary page will reflect the total amounts requested in each category, the total project costs, and the total federal and local shares, If you need assistance in completing the Budget Detail Worksheets, please call the COPS Office Response Center at 800.421.6770. Page 35! 52 COPS Application Attachment to SF-424 SECTION 14: Budget Detail Worksheets Instructions: This worksheet will assist your agency in reporting your agency's current entry-level salary and benefits and identifying the total salary and benefits request per officer position for the length of the grant term. Please list the current entry-level base salary and fringe benefits rounded to the nearest whole dollar for one full-time sworn officer position within your agency. Do not include employee contributions. (Please refer to the Program -specific Application Guide for information on the length of the grant term for the program under which you are applying.) Please refer to the Program -specific Application Guide for information about allowable and unallowable fringe benefits for sworn officer positions requested under the program to which your agency is applying. SWORN: Swom Sworn Officers 25 Delete Edit Page 36/62 COPS Application Attachment to SF-424 SECTION 14: Budget Detail Worksheets B. BUDGET DETAILS A. Sworn Officer Positions Part 1 Part 1: Instructions: Please complete the questions below for one position salary and benefits package. As applicable per the program -specific Application Guide, you may also be required to project Year 2 and Year 3 salaries. A. Base Salary Information Year 1 Salary Enter the current first year base salary for one position I$46,290.00 Does the base salary include vacation costs? r' Yes r No Does the base salary include sick leave costs? r'Yes r'No B. Fringe benefit costs should be calculated for each year of the grant term. FRINGE BENEFITS: Social Security (Cannot exceed 6.2 of Total Base Salary) l✓ Exempt r Fixed Rate Medicare (Cannot exceed 1.45 of Total Base Salary) r Exempt r Fixed Rate Health insurance Year l Fringe Benefits COST BASE: % OF I$0.00 j0% 1$671.00 I$8,795.00 Enter the current second year base salary for one position I$48,605.OD Enter the current third year base salary for one position I$51,035.00 Does the base salary include vacation Does the base salary include costs? r' Yes r` No vacation costs? t: Yes t` No Does the base salary include sick Does the base salary include sick leave costs? tv Yes r' No leave costs? 6 Yes r' No !Year 2 Fno e Benefifis COST BASE: % OF iso.00 11.45% 1$705.00 ..-_.....-.. 19.0% 1$9,235.00 10% 11.45% I$740.00 F45% 119.0% �$9,697.00 119.0% Page 37 / 52 bear 3 F rige Belief COST BASE: % OF ($0.00 10% Life Insurance 16181,00 10.39% I$190.00 10.39% 16199.00 10.39% Vacation Number of Hours Annually:I94 1$0.00 IO% j$0.00 Sick Leave Number of Hours Aru,ually: i9s I$o.o0 0°i° I$o.00 Retirement I$19,905,00 143.0% I$20,900.00 Worker's Compensation r Exempt I$2,902.00 16.27% 1$3,048.00 Unemployment Insurance r Exempt I$0.00 Io% 130.00 Other I SHIFT Differential j 1$463.00 11.0% j$486.00 Other I Dental Insurance 3 13940.00 Other I e c1 I$o.00 Benefits Sub -Total Per Year (1 Position) 1333,857.00 12.03% I$987.00 I$35,551.00 f0% I-$0.00 IO% 10% Iso.00 10% 143.0% I$21,945.00 16.27% 163,200.00 j0% 130.00 11.0% $510.00 12.03% 1$1,036.00 Io% Iso.00 I$37,327.00 Total (A+B) 1$80,147.00 (A+B) 064,156.00 (A+B) _ 1$88,362.00 (A+` D. Total Salary and Benefits for Years 1, 2, and 3 (1 Position): $ I252,665.00 X 125 # of Positions = j$6,316,625.00 143.0% 16.27% ID% Page 381 52 COPS Application Attachment to SF-424 SECTION 14: Budget Detail Worksheets AB SALARY DETAILS Part 2 : Sworn Officer Salary Information 1. If your agency's second and/or third -year costs for salaries and/or fringe benefits increase after the first year, check the reasons(s) why in the space below. n Cost of Living Adjustment (COLA) r Step Raises r Change in Benefit Costs Part 3: Federal/Local Share Costs (for Hiring Grants) As part of the local matching requirement for the 2013 COPS Hiring Program, grantees must assume a progressively larger share of the cost of the grant with local funds over the three-year grant period. This means that your local match must increase each year, while the federal share must decrease. Total Salary and Benefits for year 1,2, &3 (all positions) $6,316,625.00 Total Federal Share: $3,125,000.00 49.5% Total Local Share: $3,191,625.00 50.5% Please project in the chart below how your agency plans to assume a progressively larger share of the grant costs during each year of the program. The chart is only a projection of your plans; while your agency may deviate from these specific projections during the grant period, it must still ensure that the federal share decreases and the local share increases. For more details on local matching requirements for this program, please refer to the program -specific Application Guide, Yearl Federal Share 1041675 1041675 [1041650 Local Share 962000 11062225 11167400 Total $3,125,000.00 $3,191,625.00 $6,316,625.00 Page 39!82 Part 4: Waiver of Local Match The COPS Office may waive some or all of a grantee's local match requirement based on severe fiscal distress. During the application review process, your agency's waiver request will be evaluated based on the availability of funding, a demonstration of severe fiscal distress as reflected through the fiscal health data in Section 7 of this application, and a comparison of your fiscal health data with that of the overall CHP 2013 applicant pool. Q 1: Are you requesting a waiver of the local match based on severe fiscal distress? r Yes r' No Page 40! 52 COPS Application Attachment to SF-424 SECTION 14: Budget Detail Worksheets BUDGET SUMMARY Instructions: Please review the category totals and the total project costs below. If the category totals and project amounts shown are correct, please continue with the submission of your application. Should you need to make revisions to a budget category, please return to the Budget Detail Worksheet, Budget Category Category Total A. Sworn Officer Positions $6,316,625.00 B. Civilian/Non-Sworn Personnel $0.00 C. Equipment/Technology $0.00 D. Supplies $0.00 E. Travel/Training $0.00 F. Contracts/Consultants $0.00 G. Other Costs $0.00 H. Indirect Costs $0.00 Total Project Amount: $6,316,625.00 Total Federal Share Amount: $3,125,000.00 49.5% (Total Project Amount X Federal Share Percentage Allowable) Total Local Share Amount (If applicable): $3,191,625.00 50,5% (Total Project Amount - Total Federal Share Amount) If your application is funded, but for a reduced number of officer positions, the percentage of the local share provided above will be applied to the total project cost of the awarded officers Contact Information for Budget Questions Please provide contact information of the financial official that the COPS Office may contact with questions related to your budget submission. First Name: 1Mae Last Name: [Shepherd Title: [Police Budget and Finance Managt Phone: [305-603-6198 Fax: I305-579-6634 E-mail Address: ]Mae.Shepherd@miami-poiice.org Page 42l 52 COPS Application Attachment to SF-424 SECTION 15A: Assurances Several provisions of federal law and policy apply to all grant programs. The Office of Community Oriented Policing Services needs to secure your assurance that the applicant will comply with these provisions. If you would like further information about any of these assurances, please contact your state's COPS Grant Program Specialist at 800-421-6770. By signing this form, the applicant assures that it will comply with all legal and administrative requirements that govern the applicant for acceptance and use of federal grant funds. In particular, the applicant assures us that: I, It has been legally and officially authorized by the appropriate governing body (for example, mayor or city council) to apply for this grant and that the persons signing the application and these assurances on its behalf are authorized to do so and to act on its behalf with respect to any issues that may arise during processing of this application. 2. It will comply with the provisions of federal law, which limit certain political activities of grantee employees whose principal employment is in connection with an activity financed in whole or in part with this grant. These restrictions are set forth in 5 U.S.C, § 1501, et seq. 3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, if applicable. 4. It will establish safeguards, if it has not done so already, to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. 5. It will give the Department ofJustice or the Comptroller General access to and the right to examine records and documents related to the grant. 6. It will comply with all requirements imposed by the Department ofJustice as a condition or administrative requirement of the grant, including but not limited to: the requirements of 28 CFR Part 66 and 28 CFR Part 70 (governing administrative requirements for grants and cooperative agreements); 2 CFR Part 225 (OMB Circular A-87), 2 CFR 220 (OMB Circular A-21), 2 CFR Part 230 (OMB Circular A-122) and 48 CFR Part 31.000, et seq. (FAR 31) (governing cost principles); OMB Circular A-133 (governing audits) and other applicable OMB circulars; the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 28 CFR Part 38.1; the applicable COPS Application Guidelines; the applicable COPS Grant Owner's Manuals; and with all other applicable program requirements, laws, orders, regulations, or circulars. 7. It will, to the extent practicable and consistent with applicable law, seek, recruit and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions in the agency. 8. It will not (and will require any subgrantees, contractors, successors, transferees, and assignees not to), on the ground of race, color, religion, national origin, sex, disability, or age, unlawfully exclude any person from participation in, deny the benefits of or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the non-discrimination provisions of Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C, § 2000d); the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789d); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); the Age Discrimination Act of 1975 (42 U.S.C. §6101, et seq.); Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681 et seq.); and the corresponding DOJ regulations implementing those statutes at 28 C.F.R. part 42 (subparts C, D, E, G, and I). It will also comply with Executive Order 13279 Equal Treatment for Faith -Based Organizations and its implementing regulations at 28 C.F.R Part 38, which requires equal treatment of religious organizations in the funding process and nondiscrimination of beneficiaries by Faith -Based Organizations on the basis of belief or non -belief." A. In the event that any court or administrative agency makes a finding of discrimination on grounds of race, color, religion, national origin, gender, disability or age against the applicant after a due process hearing, it agrees to forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs, 810 7th Street, NW, Washington, D.C. 20531. B. If your organization has received an award for $500,000 or more and has 50 or more employees, then it has to prepare an Equal Employment Opportunity Plan (ESOP) and submit it to the Office for Civil Rights ("OCR"), Office of Justice Programs, 810 7th Street, N.W., Washington, DC 20531, for review within 60 days of the notification of the award. If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to OCR. If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, nonprofit organization or Page 43 f 52 Indian tribe, then your organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and return it to OCR. 9. Pursuant to Department of Justice guidelines (June 18, 2002 Federal Register (Volume 67, Number 117, pages 41455-41472)), under Title VI of the Civil Rights Act of 1964, it will ensure meaningful access to its programs and activities by persons with limited English proficiency. 10. It will ensure that any facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency' (EPA) list of Violating Facilities and that it will notify us if advised by the EPA that a facility to be used in this grant is under consideration for such listing by the EPA.. 1 1. If the applicant's state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, it has made this application available for review by the state Single Point of Contact. 12. It will submit all surveys, interview protocols, and other information collections to the COPS Office for submission to the Office of Management and Budget for clearance under the Paperwork Reduction Act of 1995 if required. 13. It will comply with the Human Subjects Research Risk Protections requirements of 28 CFR Part 46 if any part of the funded project contains non-exempt research or statistical activities which involve human subjects and also with 28 CFR Part 22, requiring the safeguarding of individually identifiable information collected from research participants. 14. Pursuant to Executive Order 13043, it will enforce on-the-job seat belt policies and programs for employees when operating agency -owned, rented or personally -owned vehicles. 15. It will not use COPS funds to supplant (replace) state, local, or Bureau of Indian Affairs funds that otherwise would be made available for the purposes of this grant, as applicable. 16. If the awarded grant contains a retention requirement, it will retain the increased officer staffing level and/or the increased officer redeployment level, as applicable, with state or local funds for a minimum of 12 months following expiration of the grant period. 17. It will not use any federal funding directly or indirectly to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, to favor, adopt, or oppose, by vote or otherwise, any legislation, law ratification, policy or appropriation whether before or after the introduction of any bill, measure, or resolution proposing such legislation, law, ratification, policy or appropriation as set forth in the Anti- Lobby Act, 18 U.S.C. 1913. 18. In the event that a portion of grant reimbursements are seized to pay off delinquent federal debts through the Treasury Offset Program or other debt collection process, it agrees to increase the non-federal share (or, if the awarded grant does not contain a cost sharing requirement, contribute a non- federal share) equal to the amount seized in order to fully implement the grant project. 19. None of the funds made available under this award may be distributed to the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries. False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy available by law. 1 certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. 'Manuel Orosa Signature of Law Enforcement Executive/Agency Executive (For your electronic signature, please type in your name) Manuel Orosa 'Johnny Martinez Signature of Government Executive/Financial Official (For your electronic signature, please type in your name) Johnny Martinez 106/04/2013 Date '06/04/2013 Date Page 44 / 52 COPS Application Attachment to SF-424 SECTION 15B: Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Federal Taxes and Assessments; Drug -Free Workplace Requirements; and Coordination with Affected Agencies. Although the Deparhnent of Justice has made every effort to simplify the application process, other provisions of federal law require us to seek your agency's certification regarding certain matters. Applicants should read the regulations cited below and the instructions for certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signing this form complies with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part 2867, "Nonprocurement Debarment and Suspension," Public Law 111-117 or the most recent applicable appropriations Act, 28 CFR Part .83, "Govemment-Wide Requirements for Drug -Free Workplace (Grants)," and the coordination requirements of the Public Safety Partnership and Community Policing Act of 1994. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. 1. Lobbying As required by Section 1352, Title 31 of the U,S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: A. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant; the entering into of any cooperative agreement; and the extension, continuation, renewal, amendment or modification of any federal grant or cooperative agreement; B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; and C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub -recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR Part 2867, for prospective participants in primary covered transactions, as defined at 2 CFR Part 2867.20(a), the applicant certifies that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; B. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) or private agreement or transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion or receiving stolen property, making false claims, or obstruction of justice, or commission of any offense indicating a lack of business integrity or business honesty that seriously and directly affects your present responsibility; C. Are not presently indicted for or otherwise criminally or civilly charged by a govemmental entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (B) of this certification; and D. Have not within a three-year period preceding this application had one or more public transactions (federal, state or local) terminated for cause or default. 3. Federal Taxes and Assessments A. If applicable, an applicant who receives an award in excess of $5,000,000 certifies that, to the best of its knowledge and belief, the applicant has filed Page 45 (52 all federal tax returns required during the three years preceding the certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non -frivolous administrative or judicial proceeding. B. The applicant certifies that it does not have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. 4. Drug -Free Workplace (Grantees Other Than Individuals) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 83, for grantees/recipients, as defined at 28 CFR Part 83.660 - A.The applicant certifies that it will, or will continue to, provide a drug -free workplace by: (i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (ii) Establishing an on -going drug -free awareness program to inform employees about - (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug -free workplace; (c) Any available drug counseling, rehabilitation and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug -abuse violations occurring in the workplace; (iii) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (i); (iv) Notifying the employee in the statement required by paragraph (i) that, as a condition of employment under the grant, the employee will - (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (v) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (iv)(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: COPS Office, 145 N St, NE, Washington, D.C. 20530, Notice shall include the identification number(s) of each affected grant; (vi) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (iv)(b), with respect to any employee who is so convicted - (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement or other appropriate agency; (vii) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (i), (ii), (iii), (iv), (v), and (vi). Grantee Agency Name and Address: B.The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of performance (street address, city, county, state, zip code) Page 46/52 Check r if there are workplaces on file that are not identified here. 5. Coordination The Public Safety Partnership and Community Policing Act of 1994 requires applicants to certify that there has been appropriate coordination with all agencies that may be affected by the applicant's grant proposal if approved. Affected agencies may include, among others, the Office of the United States Attorney, state or local prosecutors, or correctional agencies. The applicant certifies that there has been appropriate coordination with all affected agencies. J'Vhere the applicant is unable to certify to any of the statements in this Certifications form, he or she shall attach an explanation to this application regarding the particular statement that cannot be certified. Please check here r if an explanation is attached to this application. Please note that the applicant is still required to sign the Certifications form to certify to all the other applicable statements. Grantee Agency Name and Address: Miami, City of 4.00 North ` `c t 2nii Avenue 4t:h floor Mia.rni. i-t. 33124 Grantee IRS/ Vendor Number: 59600037 False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy available by law. 1 certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. 'Manuel Orosa Signature of Law Enforcement Executive/Agency Executive (For your electronic signature, please type in your name) Manuel Orosa !Johnny Martinez Signature of Government Executive/Financial Official (For your electronic signature, please type in your name) Johnny Martinez 06/04/2013 Date '06/04/2013 Date Page 47/52 COPS Application Attachment to SF-424 SECTION 16: Disclosure of Lobbying Activities Instructions for Completion of SF-LLL, Disclosure of Lobbying Activities This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report, If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action, 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District number, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1 st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5, If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item I). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFPD E-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting registrant identified in item 4 to influence the covered Federal action, (b) Enter the full name(s) of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11, The certifying official shall sign and date the form, print his/her name, title and telephone number, According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503. Disclosure of Lobbying Activities Page 413I 52 Complete this form to disclose lobbying activities pursuant to 31 U.S,C. 1352, r Not Applicable 1 . Type of Federal Action: r contract grant r cooperative agreement r loan r loan guarantee r loan insurance 2 . Status of Federal Action: 6. bid/offer/application r initial award r post -award 4 . Name and Address of Reporting Entity: City of Miami 444 SW 2nd Avenue Miami, Florida 33130-1910 Prime Subawardee Subawardee Tier, if known: l Congressional District (number), if known: 6 . Federal Department/Agency: �! t8i Li 1C(3PS 8 . Federal Action Number, if known: 10.a . Name and Address of Lobbying Registrant (if individual, last name, first name, MI): 11 . Information requested through this form is authorized by Title 31 U .S .0 . Section 1352 . This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U .S .0 1352 . This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 3 . Report Type: r initial filing r material change For Material Change Only, Year l Quartet I =- Date of last report: 5 . If Reporting Entity in No . 4 is Subawardee, Enter Name and Address of Prime: Congressional District (number), if known: 7 . Federal Program Name/Description: CFDA Number, if applicable #ra,710 9 , Award Amount, if known: $10 10. b. Individuals Performing Services(including address if different from No.l0a) (last name, first name, MI): F By clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy. *Typed Name: JLillian Blondet *Title: Director, Grants Administration Telephone No.: 1305-416-1536 *Date: [06/04/2013 Page 49152 COPS Application Attachment to SF-424 SECTION 17: REVIEWS AND CERTIFICATIONS 1) Federal Civil Rights and Grant Reviews: Please be advised that an application may not be funded and, if awarded, a hold may be placed on the award if it is deemed that the applicant is not in compliance with federal civil rights laws, and/or is not cooperating with an ongoing federal civil rights investigation, and/or is not cooperating with a Department of Justice grant review or audit. 2) Certification of Review of 28 C.F.R. Part 23/Criminal Intelligence Systems: Please review the COPS Application Guide: Legal Requirements Section for additional information. Please check one of the following, as applicable to your agency's intended use of this grant: No, my agency will not use these COPS grant funds (if awarded) to operate an interjurisdictional criminal intelligence system. C Yes, my agency will use these COPS grant funds (if awarded) to operate an interjurisdictional criminal intelligence system. By signing below, we assure that our agency will comply with the requirements of 28 C.F.R. Part 23. 3) Certification of Review and Representation of Compliance with Requirements: The signatures of the Law Enforcement Executive/Agency Executive, Government Executive/Financial Official, and the Person Submitting this Application on the Reviews and Certifications represent to the COPS Office that: a) the signatories have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity; b) the applicant will comply with all legal, administrative, and programmatic requirements that govern the applicant for acceptance and use of federal funds as outlined in the applicable COPS Application Guide; the COPS Grant Owner's Manual, Assurances, Certifications and all other applicable program regulations, laws, orders, and circulars; c) the applicant understands that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government; AND d) the information provided in this application, including any amendments, shall be treated as material representations of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. The signatures of the Law Enforcement Executive/Agency Executive and the Government Executive/Financial Official on this application must be the same as those identified in Section 4 of this application. Applications with missing, incomplete, or inaccurate signatories or responses may not be considered for funding. 'Manuel Orosa 106/04/2013 Signature of Law Enforcement Executive/Agency Executive (For your electronic signature, please type in your name) Manuel Orosa 'Johnny Martinez Signature of Government Executive/Financial Official .(For your electronic signature, please type in your name) Johnny Martinez 'Lillian Blondet Date 106/04/2013 Date 106/04/2013 Page 50 / 52 Signature of Person Submitting This Application (For your electronic signature, please type in your name) Date l✓ By clicking this box, the applicant understands that the use of typed names in this grant application and the required grant forms, including the Assurances and Certifications, constitute electronic signatures and that the electronic signatures are the legal equivalent of handwritten signatures. Page 51152 COPS Application Attachment to SF-424 SECTION 18: Application Data Verification By signing below, I certify that 1 have read, understand and agree to the following: a) my agency has been requested by the COPS Office to review, confirm and/or update specific data items that were previously submitted in our COPS applications and our failure to respond to the request may eliminate our application from 2013 funding considerations; b) my agency has reviewed, confirmed and /or updated the specific data item identified by the COPS Office, and certify that the information is true and accurate; c) I am authorized by the appropiate governing body to act on behalf of the grant applicant entity to make changes to our COPS application which will be considered for 2013 funding; d) the information provided in this application, including any amendments, shall be treated as material representations of fact upon which reliance will be placed when the Department of Justice determines to award covered grant; and e) the applicant understands that false statements or claims made in connection with COPS programs may result in fines, imprisonment debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. fLillian Blondet Signature of Person Completing this Form (For your electronic signature, please type in your name) 107/02/2013 Date Completed ELECTRONIC SIGNATURE: By clicking this box P , I understand that typing my name on this form constitutes an electronic signature and that the electronic signature is the legal equivalent of a handwritten signature. In order for your agency to be considered for COPS grant funding, all application updates must be submitted through the COPS website (www.cops.usdoj.gov) by 4:59 PM EDT on Tuesday, July 2, 2013. For technical assistance with submitting your updates or to withdraw your agency's application from funding consideration, please call the COPS Office Response Center at 800.421.6770. Page 52 152 COPS Application Program Page 1 of 1 COPS Application Attachment to SF-424 Thank You for Submitting Your COPS Application. Your application has been successfully recorded. Submission Date: ORI: Legal Name: Confirmation Number: Program Type: 7/2/2013 1:36:11 PM FL01306 Miami, City of 2360850 COPS Hiring Program Thank you for submitting your agency's COPS Application. Your application has been successfully recorded. When contacting the COPS Office concerning the submission of this application, please reference your agency's ORI number. If you have any questions or concerns you may contact the COPS Office Response Center at 800.421.6770. Click here to return to the COPS Application home page. Paperwork Reduction Act Notice The public reporting burden for this collection of information is estimated to be up to 11.3 hours per response, depending upon the COPS program being applied for, which includes time for reviewing instructions. Send comments regarding this burden estimate or any other aspects of the collection of this information, including suggestions for reducing this burden, to the Office of Community Oriented Policing Services, U.S. Department of Justice, 145 N Street NE, Washington, DC 20530; and to the Public Use Reports Project, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503. You are not required to respond to this collection of information unless it displays a valid OMB control number. The OMB control number for this application is 1103-0098 and the expiration date is 02/29/2016. https://portal.cops,usdoj,gov/CAP/Subritted,aspx 7/2/2013 Gonzalez, Maria From: Blondet, Lillian Sent: Tuesday, July 02, 2013 1:37 PM To: Gonzalez, Maria Cc: Williams -Brewster, Janet Subject: FW: Submission Confirmation 2380850 fyi Lillian P. Blondet Director Office of Grants Administration City of Miami 3 05-416-153 6 Believe ire * - • Transform t From: COPSPortaft usdoj.gov [mailto:COPSPortal©usdoj.gov] Sent: Tuesday, July 02, 2013 1:37 PM To: Blondet, Lillian Subject: Submission Confirmation 2380850 Date : 7/2/2013 Thank You for Submitting Your COPS C -IP Application: Your application has been successfully recorded and your confirmation code is 2380850. When contacting the COPS Office concerning the submission of this application, please reference your agency's ORI number. If you have any questions or concerns you may contact the COPS Office Response Center at 800.421.6770. Click here to return to the COPS Application home page Paperwork Reduction Act Notice The public reporting burden for this collection of information is estimated to be up to two hour per response, depending upon the COPS program being applied for, which includes time for reviewing instructions. Send comments regarding this burden estimate or any other aspects of the collection of this information, including suggestions for reducing this burden, to the Office of Community Oriented Policing Services, U.S. Department of Justice, 145 N. Street, N.E., Washington, DC 20530; and to the Public Use Reports Project, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503. You are not required to respond to this collection of information unless it displays a valid OMB control number. The OMB control number for this application 'is 1103-0098 and the expiration date is 02/29/2016. 1 COPS Application Program Page 1 of 1 COPS Application Attachment to SF-424 COPS PROGRAMS Community Policing Development Micrograms for Law Enforcement Agencies COPS Hiring Program 2013 COPS Rpplicafion IPDr1 Federal assistance is being requested under the following COPS program: Select the COPS grant program for which you are requesting federal assistance. A separate application must be completed for each COPS program for which you are applying. Please ensure that you read, understand, and agree to comply with the applicable grant terms and conditions as outlined in the COPS Application Guide before finalizing your selection. Application ID 5965 16371 Your Applications Program Due Date Status CHP 5/25/2011 Submitted CHP 6/4/2013 Submitted Award Documents Print fi https://portal.cops.usdoj.gov/CAP/Applications.aspx 7/2/2013