HomeMy WebLinkAboutMemo-Recommendation of Eval. Comm.CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
r
Johnny Martinez, P.E.
Chief Administrator/City Manager
Vanessa 1 Acosta, E
City Manager's Office
Chairperson
Evaluation Committee
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DATE:
SUBJECT :
REFERENCES:
ENCLOSURES:
November 1, 2012
FILE :
Recommendation of Evaluation
Committee for RFP 272271
Advertisement Programs
Recommendation
Based on the findings below, the Evaluation Committee ("Committee") for the services advertised under Request
For Proposals No. 272271 ("RFP") is recommending award of the RFP to Fuel Miami, LLC after further
negotiations on compensation are finalized.
Background
The City issued RFP 272271 for Advertisement Programs. On February 15, 2012, two (2) proposals were received.
One (1) proposal received from Pearl Media, LLC, was deemed non -responsive for failure to comply with the
requirements of the formal solicitation. The Committee, appointed by the City Manager, was comprised of the
following individuals:
1. Vanessa 1. Acosta, Esq. City Manager's Office, City of Miami (Chair)
2. Rosemary Couce Cortes, Advertising & Media Relations, Miami -Dade Transit
3. Cindy Polo-Serantes, Communications Manager, Miami -Dade Expressway Authority
Findings
Following discussion, evaluation and deliberation of the one responsive proposal received, the Committee
recommended Fuel Miami, LLC provide advertisement programs for the category of trolley advertising.
In addition, the Committee recommended that contract negotiations focus on a more favorable revenue
package for the City by securing: 1) minimum monthly revenue guarantees; 2) an escalation clause for the
contract extension terms; and 3) an escalation clause based on the number of units in operation after the
first year of the contract.
Upon approval of the Committee's recommendation, the Purchasing Department will finalize negotiations
with Fuel Miami, LLC.
Upon successful contract negotiations, the recommendation from the City Manager to the City Commission
seeking permission to authorize and execute the professional services agreement will be presented at the
next available meeting.
Your signature below represents your approval of the Committee's recommendation.
Approved by:
ohnny Ma nez, .E.
Chief dministrator/City Manager
cc: ' Alice N. Bravo, P.E., Assistant City Manager
Date: , t - 13- it'