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ITEM SUMMARY FORM
FILE ID:
Date: 9/16/13
Commission Meeting Date: 11/21/13
Type: F1 Resolution n Ordinance
n Other
I3--DizS2-
Requesting Department: Public Works
District Impacted: ALL
Emergency Ordinance n Discussion Item
Law Department
Matter ID No.
Subject: A Resolution awarding a contract to H & R Paving, Inc. in an annual amount not to exceed
$1,201,812.00 for the project entitled "Citywide Pavement Resurfacing Contract, M-0098."
Purpose of Item:
A Resolution awarding a contract to H & R Paving, Inc., for a one (1) year period in an annual
amount not to exceed $1,201,812.00, for the project entitled "Citywide Pavement Resurfacing
Contract, M-0098;" further authorizing four (4) additional one (1) year options to renew in an annual
amount not to exceed $1,201,812.00, subject to the availability of funding and contractor's
performance.
Background Information:
On April 30, 2013, the Office of the City Clerk received formal bid #12-13-033 for the project entitled
"Citywide Pavement Resurfacing Contract, M-0098;" A total of three (3) prospective bidders picked
up specifications and three (3) contractors submitted bids. H & R Paving, Inc. submitted the lowest
responsive and responsible bid in the amount of $1,201,812.00. The project has up to four (4)
additional one (1) year options to renew, in an annual amount not to exceed $1,201,812.00, subject to
the availability of funding and contractor's performance. Funds will be allocated from the Public
Works Department subject to budgetary approval.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: Various & B-73102C ($401,400.00) *subject to available funding
Special Revenue Account No:
CIP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
3 l o 2 e. c xi ci
fjx
Start Up Capital Cost: ,urn 9t ( Ctcti tl
Maintenance Cost: Pl eik,,l at? ye, akk o% it l 3
Total Fiscal Impact: $1,201,812.00 FY 2014 and future years subject to budget availability Qa, ,,,,it c,
CIP
If using or receiving capital funds
Grants
Final Approvals
(SIGN AND DATE)
Budget
Risk Management
rprpt. Director
City Manage
N/A
Purchasing
Chief
(A,61":(
N/A
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