HomeMy WebLinkAboutSummary FormAGENDA ITEM SUMMARY FORM
FILE ID:
Date: 10/25/2013
o
Requesting Department: Public Facilities
Commission Meeting Date: 11/21/2013 District Impacted: All
Type: M Resolution I I Ordinance n Emergency Ordinance n Discussion Item
Other
Subject: Real Estate Leasing Services
Purpose of Item:
Law Department
Matter ID No.
A Resolution accepting the recommendation of the City Manager approving the findings of the Evaluation
Committee, pursuant to Request for Proposals ("RFP") 369316,. to provide Real Estate Leasing Services.
Further, authorizing the City Manager, to negotiate and execute a Professional Services Agreement ("PSA"), in
substantially the attached form, with NAI Miami, for a one (1) year period with the option to renew for four (4)
additional one (1) year periods. Allocating funds from the various sources of funds of the user department,
subject to availability of funds and budgetary approval.
Background Information:
The City of Miami has identified a need to establish a contract for Real Estate Leasing Services. Request for
Proposals No. 369316 was issued on July 8, 2013 to secure a firm to provide these Services. As required by the
City's Procurement Code, the RFP was advertised and issued online. On August 1, 2013, a total of two (2)
proposals were received and one (1) proposal was deemed non -responsive.
Based on the evaluation of the proposal by the Evaluation Committee, and approved by the City Manager, it is
recommended that the City Commission accept the findings of the Committee and authorize the City Manager
to negotiate and execute a PSA, in substantially the attached form, with NAI Miami. The total estimated
annual amount is based on 3% initial commission of net rental value, 3% move -in commission of net rental
value, plus $8,000.00 maximum marketing expenses.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: Subject to the availability of funds and budgetary approval at
the time of need
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: 3% initial commission of net rental value, 3% move -in commission of net rental
value, plus $8,,000.00 maximum marketing expenses.
CIP N/A
Grants
If using or receiving capital funds
N/A
Purchasing
Chief
Final Approvals
(SIGN AND DATE
Budg
Risk Management
--�_ Dept. Director_
City Manager
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