HomeMy WebLinkAboutSummary FormDate: 08/28/ 2013
AGENDA ITEM SUMMARY FORM
FILE ID:
Requesting Department: Human Resources
Commission Meeting Date: 10/24/2013 District Impacted: All
Type: Fl Resolution ❑ Ordinance ❑ Emergency Ordinance E Discussion Item
❑ Other
Subject: Invitation for Bid (IFB) 368328 Drug Screening and Physical Examination Services
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a term contract for the provision of Drug Screening and Physical
Examination Services, with Mount Sinai Medical Center of Florida, Inc., the lowest responsive and
responsible bidders, for an initial contractual period of two (2) years with the option to renew for three
(3) additional one (1) year periods, on an as needed contractual basis, for the Department of Human
Resources, to be utilized Citywide, authorizing the allocation of funds from the various sources of
funds of the user departments, subject to availability of funds and budgetary approval at the time of
need.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: Various
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total- Fiscal Impact: N/A
CIP N/A
Final Approvals
SIGN AND DATE)
Budget
If using or receiving capital funds 1/
Grants fi N/A . + Risk Management
Purchasing
Chief
tvG
/ A -
N/A
^,.Dept. Director._ _ I
City Manager .2 Da
Page 1 of 2
AGENDA ITEM SUMMARY FORM — CONTINUED
Subject: Invitation for Bid (IFB) 368328 Drug Screening and Physical Examination Services
Background Information:
On June 27, 2013, the Purchasing Department issued Invitation for Bid (IFB) No. 368328 for the
provision of Drug Screening and Physical Examination Services. This IFB was issued in an effort to
combine into one contract the current services provided by two separate vendors: Mercy Medical
Development (Drug Screening Services) and Mount Sinai Medical Development (Physical Examination
Services and Annual Physical Examination Services for First Responders).
As required by the Procurement Code, the IFB was advertised and issued on-line. On July 30, 2013, at
the bid opening, four (4) bidders responded and the bids were tabulated. The initial bid tabulation
revealed that the total bid amount submitted by Public Health Trust of Miami -Dade County d/b/a
Jackson Health System (local vendor) was within 8.15% of the total bid amount submitted by Mount
Sinai Medical Center of Florida, Inc., (non -local vendor). Per Section 18-85 of the City's Procurement
Code, "when a responsive, responsible non -local bidder submits the lowest bid price, and the bid
submitted by one or more responsive, responsible local bidders who maintain a local office, as defined
in section 18-73, is within 15percent of the price submitted by the non -local bidder, then that non -local
bidder and each of the aforementioned responsive, responsible local bidders shall have the opportunity
to submit a best and final bid equal to or lower than the amount of the low bid previously submitted by
the non -local bidder. Contract award shall be made to the lowest responsive, responsible bidder
submitting the lowest best and final bid"
The Purchasing Department solicited the best and final bid price from Mount Sinai Medical Center of
Florida, Inc., and Jackson Health System. Upon receipt of the response, the bid tabulation was amended
to reflect the bid prices as a result of the best and final bid prices submitted. Mount Sinai Medical Center
of Florida, Inc., is the lowest responsive and responsible bidder and is therefore recommended for award
of IFB 368328. This new combined contract will bring an estimated annual savings to the City of Miami
of about $53,019.00, in addition to the added convenience of having one facility providing all needed
services. The estimated average annual spend for these services will be about: $400,000.