HomeMy WebLinkAboutSummary FormDate: 09/09/ 2013
AGENDA ITEM SUMMARY FORM
FILE ID: 1 `3 o 11 A 4
Requesting Department: Police Department
Commission Meeting Date: 10/24/2013 District Impacted: All
Type: ® Resolution n Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Invitation for Bid (IFB) 367354 Police Uniforms and Accessories
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to authorize a resolution accepting the bid received August 13, 2013, pursuant to
Invitation for Bid No. 367354, from Harrison Uniform Co., the lowest responsive and responsible bidder, for
the provision of Police Uniforms and Accessories, for the Department of Police, on an as -needed, contractual
basis, for an initial contract period of two (2) years with the option to renew for three (3) additional one (1) year
periods, authorizing the allocation of funds from the various sources of funds of the user department, subject to
availability of funds and budgetary approval at the time of need.
Background Information:
The Purchasing Department has identified a need to establish a term contract for Police Uniforms and
Accessories. On July 22, 2013, the Purchasing Department issued Invitation for Bid (IFB) No. 367354. As
required by the Procurement Code, the IFB was advertised and issued on-line. On August 13, 2013, at the bid
opening, one (1) bidder responded and the bid has been tabulated. Harrison Uniform Co., submitted the lowest
responsive and responsible bid, per bid specifications, and is therefore recommended for the award. The annual
savings to the City, as a result of the bidder's best and final offer equal to $2,962.00 The average annual
estimated spend amount will be about $400,000 to $600,000.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.191501.552200
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: N/A
CIP
If using or receiving capital funds
Grants
Purchasing
Chief
N/A
N/A
Final Approvals
(SIGN AND DATE)
Budget
Risk Manag
Dept. Director
City Manager
Page 1 of 1