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Home My WebLink AboutInvitation for BidKENNETH ROBERTSON JOHNNY MARTINEZ, P.E. Chief Procurement Officer City Manager ADDENDUM NO. 1 IFB No. 367354 August 2, 2013 Invitation For Bid (IFB) for Police Uniforms and Accessories TO: ALL PROSPECTIVE BIDDERS: The following changes, additions, clarifications, and deletions amend the Bid Documents of the above captioned IFB, and shall become an integral part of the Contract Documents. Words and/or figures stricken through shall be deleted. Underscored words and/or figures shall be added. The remaining provisions are now in effect and remain unchanged. Please note the contents herein and reflect same on the documents you have on hand. THE FOLLOWING CHANGES HAVE BEEN MADE TO THE LINES SECTION OF THE IFB: The following line item has been moved to Group 2 of the IFB and modified in the IFB document as indicated below: Line: 31-0 2.60 Description: POLICE UNIFORMS - SUPPLEMENTAL: Gym Shorts with logo. Mfg. Name: Under Armor. Mfg. Style No. 1228911-410 - Navy. NO SUBSTITUTION OR EQUAL The following line items have been modified in the IFB document as indicated below: Line: 3.21 Description: POLICE UNIFORMS - OUTERWEAR: Nylon Windbreaker Raid Jacket 100% Denier Nylon Taffeta, Includes silkscreen back & front. Mfg. Name: Hartwell Cardinal. Mfg. Style No. 101A. 302 NO SUBSTITUTION. Line: 3.38 Description: POLICE UNIFORMS - ACCESSORIES: Baseball Style Cap, with Velcro closure, Custom Embroidered Miami Police, City Seal, Dark Navy Inside all Navy. Mfg. Name: Blauer, Mfg. Style No. 182 041 182-1, Color Code: 04, Dark Navy. NO SUBSTITUTION. Line: 3.39 Description: POLICE UNIFORMS - ACCESSORIES: Baseball Style Cap, with Velcro closure, Custom Embroidered Miami Police, City Seal, Scrambled Eggs insignia. Mfg. Name: Blauer. Mfg. Style No. 182 04182-1, Color Code: 04 Dark Navy. NO SUBSTITUTION. Line: 3.110 Description: Police Uniforms - FOOTWEAR: MENS OR WOMENS 6" BOOTS: Magnum 5332 HT 5480-HT, 5.11 12002-019,Thorogood 834-6526,Thorogood 834-6290, Bates 2262-BS-2762-BS, Altama 3466-A, Addias C867 Rebok R8678 (Male Only). NO SUBSTITUTION. Page 1 ANSWERS TO QUESTIONS SUBMITTED BY PROSPECTIVE BIDDERS: Q. 1 A. 1 Please clarify whether this bid will be awarded by group or line item. Special Terms and Conditions Section 2.8, Method of Award, states: Award of this contract will be made to the lowest responsive and responsible bidder on a group by group basis, or on a total of the three groups, whichever is in the best interest of the City. In order to be considered for award of a group, bidders must bid on all items within that group. Failure to bid on all items within a group shall deem your bid non -responsive for that group. [...] The City may award this contract on a group by group basis OR on the total of the three groups basis, whichever is in the best interest of the City. The award will not be made on an item by, item basis. In order to be considered for award of a group, bidders must bid on all items within a group. Q. 2 Will this bid be awarded per section, meaning bidders must quote on all items per section? A. 2 Please refer to the answer posted for Question # 1 above. Q. 3 Regarding price increases, on Page 2 of the IFB, it states that prices should be firm for 180 days, but in Section 2.5, it states that prices must remain fixed and firm for the first two (2) years. Please clarify which is correct. Bidder is able to quote a lot of items in Section 2 and 3 but not all items in either section. A. 3 The 180 day requirement stated in the Certification Statement", page 2 of the IFB, begins after the bid closing date and time •and it is the time period where the City is evaluating a bidder's response. During this time, a bidder is unable to modify its bid prices. As stated in this section, "Prices should be firm for a minimum of 180 days following the time set for closing of the submissions." Special Terms and Conditions Section 2.5, requiring bidders to keep prices fixed and firm for the first two (2) years of the Contract, becomes effective after the Successful Bidder(s) is awarded a term bid contract by the City of Miami. Upon the effective start date of the contract, the Successful Bidder(s) must keep its bid prices fixed and firm for the first two years of the contract. For emphasis, Special Terms and Conditions Section 2.8, Method of Award, "[...] In order to be considered for award of a group, bidders must bid on all items within that group. Failure to bid on all items within a group shall deem your bid non -responsive for that group. [...]" Q. 4 Regarding Special Terms and Conditions Condition Section 2.9, item #4, page 97 of 110, Bidder's Minimum Qualifications, should bidders submit letters to the City to show they are authorized distributors of the products they are bidding on? A. 4 Bidders are not required, at time of bid submittal, to include documentation indicating that bidder is either a manufacturer or manufacturer/distributor/authorized reseller/dealer of the items in the IFB. However, if the bidder has this documentation readably available, they may go ahead and submit it along with the bid response. After the IFB closing date and time, the Purchasing Department as part of its evaluation process, may request bidders to submit documentation confirming compliance with item # 4 under Special Terms and Condition Section 2.9 of the IFB. Q. 5 In the bid package there are instructions for both online submissions and hard copy submissions. Are both methods acceptable? (answer located in the following page) Page 2 A. 5 As stated in General Terms and Conditions Section 1.78, Submission and Receipt of Responses, "Responses shall be submitted electronically via the Oracle System OR [word bolded, italicized and capitalized to add emphasis] responses may be submitted in hardcopy format [...]" As indicated, either method is acceptable to the City. Bidders are not required to submit an online response and a hardcopy response. If a bidder chooses to submit an electronic response, please note the following: IMPORTANT: For electronic bid responses, although the "Quote by Spreadsheet" option is available in the "Create Quote" page, Bidders are kindly asked not to use this option. This feature has not been fully tested. Instead, Bidders are to fill in all of the required information under the "Header" and "Lines" tab in the "Create Quote" section. See picture below. Y:age ere:ti`ega'Eiawrsy'g.._.._:`:. Create Quote: 2040248 IRFQ 3,11290) The jL1Y11 bILf4CRA1if?EE1S1PAcetl cita.Li_ALgeL$Ssp 2 r14 e,EFrafLk Q. 6 In Special Terms and Conditions, Section 2.13 EQUAL PRODUCT, the bid states: "Bidders are not required to submit uniform samples at the time of the bid submittal". Also in Special Terms and Conditions Section 2.14 SAMPLES, the bid states "If the bidder fails to submit the 'equal item' samples, properly labeled, the City may deem the bidder non -responsive", Just to be clear - if bidding as specified per manufacturer name and style #, then no samples are required. However, the City does want a sample if bidding on a manufacturer not specified in the bid but building a product to meet specifications or offering an equal to the specific product requested by manufacturer name and style #? A. 6 That is correct. After the bid closing date and time, when the Purchasing Department requests samples from the bidder, bidder will only be required to submit samples of items made by a manufacturer other than the manufacturer listed in the IFB line item. For example: IFB Line item 1.1 specifies a Fechheimer brand. If Bidder "A" bids brand "XYZ", then bidder, upon written notification from the Purchasing Department, will be required to submit the sample of "XYZ" brand. Page 3 ALL OTHER TERMS AND CONDITIONS OF THE IFB REMAIN THE SAME. KR:yg Cc: Bid File Sincerely, Kenneth Robertson DirectorlChief Procurement Officer Page 4 City of Miami Invitation for Bid (IFB) Purchasing Department Miami Riverside Center 444 SW 2nd Avenue, 6m Floor Miami, Florida 33130 Web Site Address: http://ci.miami.fl.us/procurement IFB Number: Title: Issue Date/Time: IFB Closing Date/Time: Pre -Bid Conference: Pre -Bid Date/Time: Pre -Bid Location: Deadline for Request for Clarification: Buyer: Hard Copy Submittal Location: Buyer E-Mail Address: Buyer Facsimile: 367354 Invitation for Bid for Police Uniforms and Accessories 22-JUL-2013 08/13/2013 @ 11:00:00 None Thursday, August 1, 2013 at 5:00 PM Gonzalez, Yusbel City of Miami - City Clerk 3500 Pan American Drive Miami FL 33133 US YGonzalez@ci.miami.fl.us (305) 400-5104 Page 1 of 110 Certification Statement Please quote on this form, if applicable, net prices for the item(s) listed. Return signed original and retain a copy for your files. Prices should include all costs, including transportation to destination. The City reserves the right to accept or reject all or any part of this submission. Prices should be firm for a minimum of 180 days following the time set for closing of the submissions. In the event of errors in extension of totals, the unit prices shall govern in determining the quoted prices. We (I) certify that we have read your solicitation, completed the necessary documents, and propose to furnish and deliver, F.O.B. DESTINATION, the items or services specified herein. The undersigned hereby certifies that neither the contractual party nor any of its principal owners or personnel have been convicted of any of the violations, or debarred or suspended as set in section 18-107 or Ordinance No. 12271. All exceptions to this submission have been documented in the section below (refer to paragraph and section) . EXCEPTIONS: We (I) certify that any and all information contained in this submission is true; and we (I) further certify that this submission is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a submission for the same materials, supplies, equipment, or service, and is in all respects fair and without collusion or fraud. We (I) agree to abide by all terms and conditions of this solicitation and certify that I am authorized to sign this submission for the submitter. Please print the following and sign your name: SUPPLIER NAME: ADDRESS: PHONE: FAX: EMAIL: BEEPER. SIGNED BY. TITLE: DATE. FAILURE TO COMPLETE, SIGN, AND RETURN THIS FORM SHALL DISOUALIFY THIS BID. Page 2 of 110 Certifications Legal Name of Firm: Entity Type: Partnership, Sole Proprietorship, Corporation, etc. Year Established: Office Location: City of Miami, Miami -Dade County, or Other Office Address, including City, State, and Zip Code: Full Name of Bidder's Representative: Bidder's Representative Telephone Number, Fax Number, and Email Address: Occupational License / Business Tax Receipt Number: Occupational License / Business Tax Receipt Issuing Agency: Occupational License / Business Tax Receipt Expiration Date: Please list and acknowledge all addendum/addenda received. List the addendum/addenda number and date of receipt (i.e. Addendum No. 1, 7/1/07). If no addendum/addenda was/were issued, please insert N/A. Reference No. 1: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: Reference No. 1: Address, City, State, and Zip for above reference company/agency listed: Page 3 of 110 Reference No. 1: Name of Contact Person, Telephone Number, and E-mail for above Reference No. 1 Reference No. 1: Date of Contract or Sale for above reference no. 1 Reference No. 2: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: Reference No. 2: Address, City, State, and Zip for above reference company/agency listed: Reference No. 2: Name of Contact Person, Telephone Number, and E-mail for above Reference No. 2 Reference No. 2: Date of Contract or Sale for above reference no. 2 Reference No. 3: Name of Company/Agency for which bidder is currently providing the services/goods as described in this solicitation, or has provided such services/goods in the past: Reference No. 3: Address, City, State, and Zip for above reference company/agency listed: Reference No. 3: Name of Contact Person, Telephone Number, and E-mail for above Reference No, 3 Reference No. 3: Date of Contract or Sale for above reference no. 3 Current Location of Store Front Facility (Full Address): Will Bidder be able to provide a Store Front Facility located within the City of Miami jurisdicional limits as required under Section 2.9, Bidder's Minimum Qualifcations? YES OR NO? For items requiring alterations: please indicate the number of calendar days required to complete and Page 4 of 110 deliver (or have ready for pick-up) the uniforms, after taking body measurements: For items NOT requiring alterations: please indicate the number of calendar days required to complete and deliver (or have ready for pick-up) the uniforms, after taking body measurements: Please indicate the Percentage Increase for the First (1st) Renewal Period of the Contract (not to exceed 3%): Please indicate the Percentage Increase for the Second (2nd) Renewal Period of the Contract (not to exceed 3%): Please indicate the Percentage Increase for the Third (3rd) and Final Renewal Period of the Contract (not to exceed 3%): Balance of Line Percentage Discount (Per Special Condition Section 2.32) - Please indicate the Percentage Discounts, Manufacturer Names, and Catalog or Price List Numbers: If Bidder has a Local Office, as defined under Chapter 18/Articlle III, Section 18-73 of the City Code, has Bidder filled out, notarized, and included with its bid response the "City of Miami Local Office Certification" form? YES OR NO? (The City of Miami Local Office Certification form is located in the Oracle Sourcing system ("iSupplier"), under the Header/Notes and Attachments Section of this solicitation) Page 5 of 110 Line: 1 Description: GROUP 1 - PANTS AND SHIRTS (EQUAL ITEMS ACCEPTED) Line: 1.1 Description: POLICE UNIFORMS - PANTS: 100% Texturized Polyester. Men's Uniform Trousers, Midnight Blue. AS OR EQUAL TO: Fechheimer Model TR070 - Shade 7470-2839 LAPD Navy. Category: 20087-00 Unit of Measure: Each Unit Price: $ Number of Units: 3,500 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.2 Description: POLICE UNIFORMS - PANTS: 100% Texturized Polyester Uniforms. Men's Uniform Trousers with Silver or Gold Braid,. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. TR070, Shade 7470-2839 LAPD Navy. Category: 20087-00 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.3 Number of Units: 75 Total: $ Page 6 of 110 Description: POLICE UNIFORMS - PANTS: 100% Texturized Polyester Uniforms. Women's Uniform Trousers. AS OR EQUAL TO: Fechheimer. Mfg. Style No. TR070WT, Shade 7470-2839 LAPD Navy. Category: 20087-00 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.4 Number of Units: 800 Total: $ Description: POLICE UNIFORMS - PANTS: 100% Texturized Polyester Uniforms. Women's Uniform Trousers with Silver or Gold Braid. AS OR EQUAL TO: Fechheimer. Mfg. Style No. TR070WT Shade 7470-2839 LAPD Navy. Category: 20087-00 Unit of Measure: Each Unit Price: $ Number of Units: 25 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.5 Description: POLICE UNIFORMS - SKIRTS: 100% Texturized Polyester Uniforms. Womens Skirt. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. 30833. Shade 7470-2839 LAPD Navy. Page 7 of 110 Category: 20025-78 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.6 Number of Units: 48 Total: $ Description: POLICE UNIFORMS - SHIRTS: 100% Texturized Poly. Uniforms. Mens Shirt, Long Sleeve. AS OR EQUAL TO: Mfg: Fechheimer. Mfg. Style No. 334X7786Z Shade 5660-2839 LAPD Navy. Category: 20087-73 Unit of Measure: Each Unit Price: $ Number of Units: 900 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.7 Description: POLICE UNIFORMS - SHIRTS: 100% Texturized Poly. Uniforms, Men's Shirt, Long Sleeve, White. AS OR EQUAL TO: Mfg. Fechheimer. Mfg. Style No. 334X7800Z - Shade 5660-9113. Category: 20087-73 Unit of Measure: Each Unit Price: $ Manufacturer Number of Units: 100 Total: $ Page 8 of 110 Manufacturer Style Number Fabric Content Weight Line: 1.8 Description: POLICE UNIFORMS - SHIRTS: 100% Texturized Poly. Uniforms. Men's Shirt, Short Sleeve. AS OR EQUAL TO: Mfg: Fechheimer. Mfg. Style No. 687X 7786Z Shade 5660-2839 LAPD Navy. Category: 20087-74 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.9 Number of Units: 350 Total: $ Description: POLICE UNIFORMS - SHIRTS: 100% Texturized Poly. Uniforms. Men's Shirt, Short Sleeve, White. AS OR EQUAL TO: Mfg: Fechheimer. Mfg. Style No. 687X 7800Z Shade 5660-9113. Category: 20087-74 Unit of Measure: Each Unit Price: $ Number of Units: 100 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Page 9 of 110 Line: 1.10 Description: POLICE UNIFORMS - SHIRTS: 100% Texturized Poly. Uniforms. Women's Shirt, Short Sleeve. AS OR EQUAL TO: Mfg: Fechheimer. Mfg. Style No. 277X7786Z Shade 5660-2839 LAPD Navy. Category: 20087-80 Unit of Measure: Each Unit Price: $ Number of Units: 200 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.11 Description: POLICE UNIFORMS - SHIRTS: 100% Texturized Poly, Uniforms. Women's Shirt, Long Sleeve, White. AS OR EQUAL TO: Mfg: Fechheimer. Mfg. Style No. 227X 7800Z Shade 5660-9113. Category: 20087-79 Unit of Measure: Each Unit Price: $ Number of Units: 100 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.12 Description: POLICE UNIFORMS - SHIRTS: 100% Texturized Poly. Uniforms. Women's Shirt, Page 10 of 110 long Sleeve. AS OR EQUAL TO: Mfg: Fechheimer. Mfg. Style No. 227X7786Z Shade 5660-2839 LAPD Navy. Category: 20087-79 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.13 Number of Units: 400 Total: $ Description: POLICE UNIFORMS - SHIRTS: 100% Texturized Poly. Uniforms. Women's Shirt, Short Sleeve, White. AS OR EQUAL TO: Mfg: Fechheimer. Mfg. Style No. 277X 7800Z Shade 5660-9113. Category: 20087-80 Unit of Measure: Each Unit Price: $ Number of Units: 100 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.14 Description: POLICE UNIFORMS - SHIRTS: Civilian: Poplin: 65% Polyester, 35% Combed Cotton. Men's Shirt, Short Sleeve, Medium Blue, Police Style. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. 85R5435Z Shade Racquet 11950V. Category: 20070-35 Unit of Measure: Each Page 11 of 110 Unit Price: $ Number of Units: 450 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.15 Description: POLICE UNIFORMS - SHIRTS: Civilian: Poplin: 65% Polyester, 35% Combed Cotton. Men's Shirt, Short Sleeve, White, Police Style. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. 85R5400Z. Category: 20070-35 Unit of Measure: Each Unit Price: $ Number of Units: 100 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.16 Description: POLICE UNIFORMS - SHIRTS: Civilian: Poplin: 65% Polyester, 35% Combed Cotton. Women's Shirt, Short Sleeve, Medium Blue, Police Style. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. 176R5435Z Shade Racquet 11950V. Category: 20085-77 Unit of Measure: Each Unit Price: $ Number of Units: 200 Total: $ Manufacturer Manufacturer Style Number Page 12 of 110 Fabric Content Weight Line: 1.17 Description: POLICE UNIFORMS - SHIRTS: Civilian: Poplin: 65% Polyester, 35% Combed Cotton. Women's Shirt, Short Sleeve, White, Police Style. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. 176R5400Z. Category: 20085-77 Unit of Measure: Each Unit Price: $ Number of Units: 50 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.18 Description: POLICE UNIFORMS - SHIRTS: Civilian: Poplin: 65% Polyester, 35% Combed Cotton. Men's Shirt, Long Sleeve, Medium Blue, Police Style. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. 35W5435Z Shade Racquet 11950V. Category: 20085-77 Unit of Measure: Each Unit Price: $ Number of Units: 150 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Page 13 of 110 Line: 1.19 Description: POLICE UNIFORMS - SHIRTS: Civilian: Poplin: 65% Polyester, 35% Combed Cotton. Men's Shirt, Long Sleeve, White, Police Style. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. 35W5400Z. Category: 20085-77 Unit of Measure: Each Unit Price: $ Number of Units: 50 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.20 Description: POLICE UNIFORMS - SHIRTS: Civilian: Poplin: 65% Polyester, 35% Combed Cotton. Women's Shirt, Long Sleeve, Medium Blue, Police Style. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. 126R5435Z Shade Racquet 11950V. Category: 20085-77 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.21 Number of Units: 75 Total: $ Description: POLICE UNIFORMS - SHIRTS: Civilian: Poplin: 65% Polyester, 35% Combed Cotton. Women's Shirt, Long Sleeve, White, Police Style. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. 126R5400Z. Page 14 of 110 Category: 20085-77 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.22 Number of Units: 50 Total: $ Description: POLICE UNIFORMS - SHIRTS: 100% Texturized Poly. Uniforms. Men's Shirt, Short Sleeve. AS OR EQUAL TO: Mfg: Fechheimer. Mfg. Style No. 693R7786Z. Stretch panel side, Shade 5660-2839 LAPD Navy. Category: 20087-74 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 1.23 Number of Units: 2,300 Total: $ Description: POLICE UNIFORMS - SHIRTS: 100% Texturized Poly. Uniforms. Women's Shirt, Short Sleeve. AS OR EQUAL TO: Mfg: Fechheimer. Mfg. Style No. 293R7786Z. Stretch panel side, Shade 5660-2839 LAPD Navy. Category: 20087-80 Unit of Measure: Each Unit Price: $ Number of Units: 1,300 Total: $ Page 15 of 110 Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2 Description: GROUP 2 -.SUPPLEMENTAL, HONOR GUARD, CIVILIAN, CAREER, EMBLEMS/INSIGNIAS/PATCHES (EQUAL ITEMS ACCEPTED) Line: 2.1 Description: POLICE UNIFORMS - PANTS: Civilian, Double Knee Work Pants, Dark Navy. AS OR EQUAL TO: Manufacturer: Dickies. Style No: 85283DN. Sizes: 26-58. 65% polyester / 35% Cotton. Weight: 8.5 Oz. Category: 20092-70 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.2 Number of Units: 200 Total: $ Description: POLICE UNIFORMS - SUPPLEMENTAL: Military Fatigue Trousers, 65% Polyester & 35% Cotton Lightweight Rip stop Poplin, Black. AS OR EQUAL TO: Mfg. Name: Tru-Spec Atlanco, Black #1062-AA trs or Urban Digital # 1295-AA Urban Digital. Category: 20044-00 Unit of Measure: Each Unit Price: $ Number of Units: 2,300 Total: $ Page 16 of 110 Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.3 Description: POLICE UNIFORMS - SUPPLEMENTAL: Military Fatigue Shirts, Propper. 65% Polyester & 35% Cotton Lightweight Rip Stop Poplin, Black Includes BDU TAPES and DYED PATCHES -SWAT. AS OR EQUAL TO: Mfg. Name: Tru-Spec Atlanco. Black# 1051-AA or Urban Digital # 1294-AA. Category: 20044-00 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.4 Number of Units: 1,300 Total: $ Description: POLICE UNIFORMS - SUPPLEMENTAL: Navy Blue Turtleneck, 92% Cotton / 8% Lycra. Includes embroidery (SWAT). AS OR EQUAL TO: Mfg. Name: Fechheimer Brothers. Mfg. Style No. 52686. Category: 20070-62 Unit of Measure: Each Unit Price: $ Number of Units: 48 Total: $ Manufacturer Manufacturer Style Number Page 17 of 110 Fabric Content Weight Line: 2.5 Description: POLICE UNIFORMS - SUPPLEMENTAL: White Shirt Short Sleeve, 65% Poly, 35% Cotton, Police Style. Add 4 inch wide Cool Max Flex Vent Mesh Under Arm to bottom of shirt. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style #85R5400B Bike. Category: 20085-72 Unit of Measure: Each Unit Price: $ Number of Units: 50 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.6 Description: POLICE UNIFORMS - SUPPLEMENTAL: White Shirt Long sleeve, 65% Poly, 35% Cotton, Police Style. Add 4 inch wide Cool Max Flex Vent Mesh Under Arm to bottom of shirt. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. 35R5400B Bike. Category: 20085-73 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Number of Units: 50 Total: $ Page 18of110 Line: 2.7 Description: POLICE UNIFORMS - HONOR GUARD: Staff/Civilian Clothing. Honor Guard Dress Coat. AS OR EQUAL TO: Mfg. Name: Fechheimer, Mfg. Style no. MPDHGXMC. Color # 573-30 Category: 20086-24 Unit of Measure: Each Unit Price: $ Number of Units: 18 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.8 Description: POLICE UNIFORMS - HONOR GUARD: Staff/Civilian Clothing. Honor Guard Dress Trousers. AS OR EQUAL TO: Mfg. Name: Fechheimer, Mfg. Style no. MPDHGXTRS. Color # 573-30 Category: 20086-24 Unit of Measure: Each Unit Price: $ Number of Units: 18 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.9 Description: POLICE UNIFORMS - HONOR GUARD: Staff/Civilian Clothing. Honor Guard Dress Cord. AS OR EQUAL TO: Mfg. Name: Fechheimer, Mfg. Style no. MPDHGXLUD. Color # 573-30 Page 19 of 110 Category: 20086-24 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.10 Number of Units: 18 Total: $ Description: POLICE UNIFORMS - STAFF, CIVILIAN CLOTHING: Staff Men's Dress Uniform Trousers, 55% Dacron Polyester, 45% Worsted Wool, Navy. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. 34291. Color # 8330-8107. Category: 20088-88 Unit of Measure: Each Unit Price: $ Number of Units: 66 Total: $ Manufacturer Manufacturer.Style Number Fabric Content Weight Line: 2.11 Description: POLICE UNIFORMS - STAFF, CIVILIAN CLOTHING: Staff Women's Dress Trousers, 55% Dacron Polyester, 45% Worsted Wool, Navy. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. 35291.Color# 8330-8107. Category: 20088-88 Unit of Measure: Each Unit Price: $ Number of Units: 12 Total: $ Page 20 of 110 Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.12 Description: POLICE UNIFORMS - STAFF, CIVILIAN CLOTHING: Staff Womens Dress Skirt, 55% Polyester, 45% Worsted Wool Blend. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. 38033-5545. Color # 8330-8107. Category: 20088-80 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.13 Number of Units: 12 Total: $ Description: POLICE UNIFORMS - STAFF, CIVILIAN CLOTHING: Dress Blouse Jacket - Women, Navy Blue or Black, 55% Polyester, 45% Worsted Wool Blend. AS OR EQUAL TO: Mfg. Name: Fechheiiner. Mfg. Style No. X34891WT-01. Color # 8330-8107. Category: 20016-00 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Number of Units: 6 Total: $ Page 21 of 110 Weight Line: 2.14 Description: POLICE UNIFORMS - STAFF, CIVILIAN CLOTHING: Dress Blouse Jacket - Men, Navy Blue or Black, 55% Polyester, 45% Worsted Wool Blend. AS OR EQUAL TO: Mfg. Name: Fechheimer. Mfg. Style No. 34891Color # 8330--8107. Category: 20016-00 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.15 Number of Units: 33 Total: $ Description: POLICE UNIFORMS - CAREER APPAREL: Mens Trousers Plain or Pleated Front, 55% Polyester, 45% Worsted Wool Blend. AS OR EQUAL TO: Alfani, Chaps Joseph Abboud Style No. 2L10 or #2L12 in Black, Charcoal or Navy. Category: 20088-88 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.16 Number of Units: 96 Total: $ Page 22 of 110 Description: POLICE UNIFORMS - CAREER APPAREL: Women's Trousers, Plain or Pleated Front, 55% Polyester, 45% Worsted Wool Blend. AS OR EQUAL TO: Jones of New York, , Casper, or Liz Claiborne. Style No. Joseph Abboud #2L13 in Black, Charcoal or Navy. Category: 20088-88 Unit of Measure: Each Unit Price: $ Number of Units: 18 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.17 Description: POLICE UNIFORMS - CAREER APPAREL: Women's Skirt, 55% Polyester, 45% Worsted Wool Blend. AS OR EQUAL TO: Jones of New York, Style ,Casper, Liz Claiborne, Joseph Abboud #9L11 in Black, Charcoal or Navy. Category: 20088-80 Unit of Measure: Each Unit Price: $ Number of Units: 18 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.18 Description: POLICE UNIFORMS - CAREER APPAREL: Men's Blazer 55% Polyester, 45% Worsted Wool Blend. Basic colors shall be made available upon request. AS OR EQUAL TO: Alfani, Chaps, Joseph Abboud #4L12 in Black, Charcoal or Navy. Page 23 of 110 Category: 20085-21 Unit of Measure: Each Unit Price: $ Number of Units: 48 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.19 Description: POLICE UNIFORMS - CAREER APPAREL: Women's Blazer 55% Polyester, 45% Worsted Wool Blend. Basic colors shall be made available upon request. AS OR EQUAL TO: Jones of New York, Casper , Liz Claiborne.Joseph Abboud #4L13 in Black, Charcoal or Navy. Category: 20085-21 Unit of Measure: Each Unit Price: $ Number of Units: 9 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.20 Description: POLICE UNIFORMS - CAREER APPAREL: Men's Career Shirt - Long Sleeve, 200 Count Broadcloth, 60% Dacron Polyester, 40% Combed Cotton, White. AS OR EQUAL TO: Van Huesen, Style No. 13V0022 Alfani, or Chaps. Category: 20070-00 Unit of Measure: Each Unit Price: $ Number of Units: 48 Total: $ Manufacturer Page 24 of 110 Manufacturer Style Number Fabric Content Weight Line: 2.21 Description: POLICE UNIFORMS - CAREER APPAREL: Women's Career Shirt, Long Sleeve, 200 Count Broadcloth, 65% Dacron Polyester, 35% Combed Cotton, White. AS OR EQUAL TO: Style No. 13V0051 Van Huesen , Casper, or Jones of New York. Category: 20070-00 Unit of Measure: Each Unit Price: $ Number of Units: 24 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.22 Description: POLICE UNIFORMS - ACCESSORIES: Gloves - White, with wrist snap. AS OR EQUAL TO: Mfg. Name: S. Broome.Style # 99050. Category: 20139-00 Unit of Measure: Each Unit Price: $ Number of Units: 48 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Page 25 of 110 Line: 2.23 Description: POLICE UNIFORMS - ACCESSORIES: Scarf -Scots, white or gold. AS OR EQUAL TO: Mfg. Name: S. Broome. Style # 99005. Category: 20100-00 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.24 Number of Units: 48 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Citation Rope and Cord - White or Gold. AS OR EQUAL TO: Mfg. Name: Ludmar, Mfg. Style No. 3-SC422A. Category: 20100-00 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.25 Number of Units: 48 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Tie - Ready -Made Choke -Proof Black. AS OR EQUAL TO: Mfg. Name: S. Broome. 14.5-22" Page 26 of 110 Category: 20100-00 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.26 Number of Units: 48 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Tie - Cross Over and Foreign Hands. Male & Female. AS OR EQUAL TO: Mfg. Name: S. Broome. Mfg. Style No. 90156 (Male) 90072 (Female). Up to 61" Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 24 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.27 Description: POLICE UNIFORMS - ACCESSORIES: Shoulder Boards Staff Ranks Major -Chief. AS OR EQUAL TO: Mfg. Name: Harrison. Mfg. Style No. SB-MPD. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 24 Total: $ Manufacturer Page 27 of 110 Manufacturer Style Number Fabric Content Weight Line: 2.28 Description: POLICE UNIFORMS - POLICE STAFF: Long Sleeve Shirt. Navy. Manufacturer: Spiewak. Style No: SU115MZ (Men's); SU116MZ (Ladies), Model SPDU15Z, Color code 2645, OR EQUAL. Category: 20087-73 Unit of Measure: Each Unit Price: $ Number of Units: 95 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.29 Description: POLICE UNIFORMS - POLICE STAFF: Short Sleeve Shirt Navy Manufacturer Spiewak, Style No: SU110MZ (Men's); SU111MZ (Ladies), Model SPDU1OZ, Color Code 2645, OR EQUAL. Category: 20087-74 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Number of Units: 95 Total: $ Page 28 of 110 Line: 2.30 Description: POLICE UNIFORMS - POLICE STAFF: Uniform Pants, Mens/Ladies Navy Pants, Style No: SU122M, Manufacturer: Spiewak, Model: SPDU22, Color Code 2645, OR EQUAL. Category: 20044-00 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.31 Number of Units: 125 Total: $ Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: Sleeve Stripe Gold, Black Mohair. AS OR EQUAL TO: Mfg. Name: Ludmar, Mfg. Style No. AC405 Category: 20137-00 Unit of Measure: Each Unit Price: $ Number of Units: 48 Total: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 2.32 Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: BDU Tapes For Previously Issued Shirts. Page 29 of 110 Category: 20137-00 Unit of Measure: Each Unit Price: $ Number of Units: 120 Total: $ Manufacturer Manufacturer Style Number Fabric Content Line: 2.33 Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: Name Tapes, Midnight Blue to match the uniform shirts. Category: 20137-00 Unit of Measure: Each Unit Price: $ Number of Units: 120 Total: $ Manufacturer Manufacturer Style Number Fabric Content Line: 2.34 Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: SWAT Emblems (4" Patch). Mfg. Name: Florida Embroidered Patch & Emblem, Inc, OR EQUAL. Category: 20137-00 Unit of Measure: Each Unit Price: $ Number of Units: 500 Total: $ Manufacturer Manufacturer Style Number Fabric Content Page 30 of 110 Line: 2.35 Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: Miami Police Department (MPD) Emblems (4" Patch). Mfg. Name: Florida Embroidered Patch & Emblem, Inc, OR EQUAL. Category: 20137-00 Unit of Measure: Each Unit Price: $ Number of Units: 200 Total: $ Manufacturer Manufacturer Style Number Fabric Content Line: 2.36 Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: Bomb Squad Emblems (4" Patch). Mfg. Name: Florida Embroidered Patch & Emblem, Inc, OR EQUAL. Category: 20137-00 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Line: 2.37 Number of Units: 150 Total: $ Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: B537 logo Cloth Badge (4" Patch). Mfg. Name: Florida Embroidered Patch & Emblem, Inc, OR EQUAL. Category: 20137-00 Unit of Measure: Each Page 31 of 110 Unit Price: $ Number of Units: 250 Total: $ Manufa cturer Manufacturer Style Number Fabric Content Line: 2.38 Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: Police (4" Patch). Mfg. Name: Florida Embroidered Patch & Emblem, Inc, OR EQUAL. Category: 20137-00 Unit of Measure: Each Unit Price: $ Number of Units: 3,200 Total: $ Manufacturer Manufacturer Style Number Fabric Content Line: 2.39 Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: Police 21, Self -Stick Patch. Mfg. Name: Florida Embroidered Patch & Emblem, Inc, OR EQUAL. Category: 20137-00 Unit of Measure: Each Unit Price: $ Number of Units: 1,250 Total: $ Manufacturer Manufacturer Style Number Fabric Content Line: 2.40 Page 32 of 110 Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: SWAT 2L Self -Stick Patch. Mfg. Name: Florida Embroidered Patch & Emblem, Inc., OR EQUAL. Category: 20137-00 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Line: 2.41 Number of Units: 750 Total: $ Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: Insignias Rocker Panel under Patch or Oblong. Mfg. Name: Florida Embroidered Patch & Emblem, Inc. OR EQUAL. Category: 20137-00 Unit of Measure: Each Unit Price: $ Number of Units: 200 Total: $ Manufacturer Manufacturer Style Number Fabric Content Line: 2.42 Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: Bicycle Patrol Detail Patch Fabric with 3-M Letters 3 inch POLICE. Mfg. Name: Florida Embroidered Patch & Emblem, Inc. 11- 3/4x 31/2. OR EQUAL. Category: 20137-00 Unit of Measure: Each Unit Price: $ Number of Units: 450 Total: $ Manufacturer Page 33 of 110 Manufacturer Style Number Fabric Content Line: 2.43 Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: P Buttons for Uniform Shirts. Mfg. Name: Waterbury, Mfg. Style No. P-24. OR EQUAL. Category: 20137-00 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Line: 2.44 Number of Units: 500 Total: $ Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: Police Patch Police, Swat Large PVC. Mfg. Name: SymbolArts, LLC. Mfg. Style No. 300. OR EQUAL. Category: 20137-00 Unit of Measure: Each Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Line: 2.45 Number of Units: 700 Total: $ Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: Police Patch Police, Swat Small PVC. Mfg. Name: SymbolArts, LLC. Mfg. Style No. 200. OR EQUAL. Page 34 of 110 Category: 20137-00 Unit of Measure: Each Unit Price: $ Number of Units: 700 Total: $ Manufacturer Manufacturer Style Number Fabric Content Line: 2.46 Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: Police Patch Small self stick Police, Swat. Mfg. Name: Florida Embroideed Patch & Emblem, Inc. OR EQUAL. Category: 20137-00 Unit of Measure: Each Unit Price: $ Number of Units: 1,200 Total: $ Manufacturer Manufacturer Style Number Fabric Content Line: 2.47 Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: Single Corporal Stripe, Sgt Rocker Panel Stripe, to include sewing onto previously issued shirts. Mfg. Name: Florida Embroidered Patch & Emblem, Inc. OR EQUAL. Category: 20137-00 Unit of Measure: Each Unit Price: $ Number of Units: 200 Total: $_ Manufacturer Manufacturer Style Number Fabric Content Page 35 of 110 Line: 2.48 Description: POLICE UNIFORMS - EMBLEMS, INSIGNIAS, AND PATCHES: Hash marks gold or black. Mfg. Name: Florida Embroidered Patch & Emblem, Inc. OR EQUAL. Category: 20137-00 Unit of Measure: Each Unit Price: $ Number of Units: 210 Total: $ Manufacturer Manufacturer Style Number Fabric Content Line: 2.49 Description: POLICE UNIFORMS - OPTIONAL ITEMS: Sew on MPD Patch - Civilian. (This cost shall only be applied for items where patches are not already included in the price of the garment) Category: 96278-64 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 2.50 Description: POLICE UNIFORMS - OPTIONAL ITEMS: Sew on Police Patch (Sworn). (This cost shall only be applied for items where patches are not already included in the price of the garment) Category: 96278-64 Unit of Measure: Each Unit Price: $ Number of Units: 1 Total: $ Line: 2.51 Page 36 of 110 Description: POLICE UNIFORMS - OPTIONAL ITEMS: Sew on Nametapes. (This cost shall only be applied for items where patches are not already included in the price of the garment) Category: 96278-64 Unit of Measure: Each Unit Price: $ Line: 2.52 Number of Units: 1 Total: $ Description: POLICE UNIFORMS - OPTIONAL ITEMS: Alteration - Shorten sleeves Category: 96278-64 Unit of Measure: Each Unit Price: $ Line: 2.53 Number of Units: 1 Total: $ Description: POLICE UNIFORMS - OPTIONAL ITEMS: Alteration - Sew down Pocket Flaps. Category: 96278-64 Unit of Measure: Each Unit Price: $ Line: 2.54 Number of Units: 1 Total: $ Description: POLICE UNIFORMS - OPTIONAL ITEMS: Alteration - Sew down Epaulets. Category: 96278-64 Unit of Measure: Each Unit Price: $ Line: 2.55 Number of Units: 1 Total: $ Description: POLICE UNIFORMS - OPTIONAL ITEMS: Alteration - Waist. Page 37 of 110 Category: 96278-64 Unit of Measure: Each Unit Price: $ Line: 2.56 Number of Units: 1 Total: $ Description: POLICE UNIFORMS - OPTIONAL ITEMS: Alteration - Custom Piping on Pocket Flaps for Police Honor Guard Uniform. Category: 96278-64 Unit of Measure: Each Unit Price: $ Line: 2.57 Number of Units: 1 Total: $ Description: POLICE UNIFORMS - OPTIONAL ITEMS: Alteration - Custom Epaulet for Police Honor Guard Uniform. Category: 96278-64 Unit of Measure: Each Unit Price: $ Line: 2.58 Number of Units: 1 Total: $ Description: POLICE UNIFORMS - OPTIONAL ITEMS: Alteration - Removal of Existing Collar and Installation of New Collar to Honor Guard Coat Collar and Change of Color Trim to Honor Guard Coat Sleeves and Trousers. Category: 96278-64 Unit of Measure: Each Unit Price: $ Line: 2.59 Number of Units: 1 Total: $ Page 38 of 110 Description: POLICE UNIFORMS - ACCESSORIES: Traffic Gloves Hi-Vis. Mfg. Name: Monarch Safety, Mfg. Style No. GL-1, OR EQUAL Category: 20100-00 Unit of Measure: Pair Unit Price: $ Manufacturer Manufacturer Style Number Fabric Content Weight Line: 3 Number of Units: 75 Total: $ Description: GROUP 3 - SUPPLEMENTAL, OUTERWEAR, ACCESSORIES, DUTY GEAR, FOOTWEAR (NO SUBSTITUTION) Line: 3.1 Description: POLICE UNIFORMS - SUPPLEMENTAL: Military Nomex Flight Suit, Includes BDU Name Tapes, Color Patch. Mfg. Name: Propper. Mfg. Style No. CWU 27/P. NO SUBSTITUTION Category: 20092-61 Unit of Measure: Each Unit Price: $ Line: 3.2 Number of Units: 18 Total: $ Description: POLICE UNIFORMS - SUPPLEMENTAL: Bike Shorts. Mfg. Name: Mocean. Mfg. Style No. 1150-PN. Cloth: Navy. NO SUBSTITUTION Category: 20044-00 Unit of Measure: Each Unit Price: $ Number of Units: 350 Total: $ Page 39 of 11.0 Line: 3.3 Description: POLICE UNIFORMS - SUPPLEMENTAL: Bike Pants. Mfg. Name: Mocean, Mfg. Style No. 2150-PN. NO SUBSTITUTION Category: 20044-00 Unit of Measure: Each Unit Price: $ Line: 3.4 Number of Units: 180 Total: $ Description: POLICE UNIFORMS - SUPPLEMENTAL: Performance Polo w/ Embroidered Badge and the words "Training Unit" beneath on Chest. Short Sleeve, Synthetic Knit, Color: Red (#477). Manufacturer: 5.11. Style No. 71049. includes other colors and logos on the back NO SUBSTITUTION Category: 20010-76 Unit of Measure: Each Unit Price: $ Line: 3.5 Number of Units: 200 Total: $ Description: POLICE UNIFORMS - SUPPLEMENTAL: Vertx, VTX-4000, Short Sleeve Action Polo with badge embroidered on the front and either patches on sleeves or silk screen on the back, as specified at time of order. Size and Color to be specified at time of order. Manufacturer: Vertx by Fechheimer. (Black, Navy, Tan, White Red) NO SUBSTITUTION Category: 20010-76 Unit of Measure: Each Unit Price: $ Line: 3.6 Number of Units: 475 Total: $ Description: POLICE UNIFORMS - SUPPLEMENTAL: Vertx, VTX-4020 Long Sleeve, Action Polo with badge embroidered on the front and either patches on sleeves or silk screen on the back, as specified at time of order. Size and Color to be specified at time of order. Manufacturer: Vertx by Fechheimer. (Black, Navy, Tan, White Red) NO SUBSTITUTION Page 40 of 110 Category: 20010-76 Unit of Measure: Each Unit Price: $ Line: 3.7 Number of Units: 300 Total: $ Description: POLICE UNIFORMS - SUPPLEMENTAL: Men's/Women's Knit Polo Shirt -Short Sleeve, 100% Treated Cotton Navy. Includes embroidery of badge and silk screen on reverse side, patches. Mfg. Name: 5.11 Tactical (Fiber Shield). Mfg. Style No. 41060 - Color Code 724 - Da. NO SUBSTITUTION Category: 20010-76 Unit of Measure: Each Unit Price: $ Line: 3.8 Number of Units: 2,100 Total: $ Description: POLICE UNIFORMS - SUPPLEMENTAL: Sweat Shirt 50% Polyester-50 Cotton. Includes embroidery, Silkscreen. Mfg. Name: Jerzees. Mfg. Style No. 562M. NO SUBSTITUTION Category: 20010-90 Unit of Measure: Each Unit Price: $ Line: 3.9 Number of Units: 24 Total: $ Description: POLICE UNIFORMS - SUPPLEMENTAL: Athletic Coaching Shorts, First -quality 100% Stretch Nylon. Mfg. Name: Teamwork Mfg. Style No. EC2404. NO SUBSTITUTION Category: 20010-00 Unit of Measure: Each Unit Price: $ Line: 3.10 Number of Units: 12 Total: $ Page 41 of 110 Description: POLICE UNIFORMS - SUPPLEMENTAL: Gym Shorts with logo. Mfg. Name: Under Armor. Mfg. Style No. 1228911-410 - Navy. NO SUBSTITUTION Category: 20010-00 Unit of Measure: Each Unit Price: $ Number of Units: 96 Total: $ Line: 3.11 Description: POLICE UNIFORMS - SUPPLEMENTAL: Sweat Pants, 50% Cotton, 50% Polyester Mfg. Name: Jerzees. Mfg. Style No. 973M. NO SUBSTITUTION Category: 20010-83 Unit of Measure: Each Unit Price: $ Number of Units: 24 Total: $ Line: 3.12 Description: POLICE UNIFORMS - SUPPLEMENTAL: Coveralls Short Sleeve 65% Dacron Polyester, 35% Combed Cotton, Dark Navy Blue. Includes cloth badge and embroidery nametape etc., Male and Female Size. Mfg. Name: 5.11 Mfg. Style No. 75013-724. NO SUBSTITUTION Category: 20092-48 Unit of Measure: Each Unit Price: $ Number of Units: 96 Total: $ Line: 3.13 Description: POLICE UNIFORMS - SUPPLEMENTAL: T-Shirt - Short Sleeve Colored. 50% cotton, 50% Polyester; Medium Weight. Mfg. Name: Hanes. Mfg. Style No. 5170. NO SUBSTITUTION Category: 20070-87 Unit of Measure: Each Unit Price: $ Number of Units: 1,600 Total: $ Page 42 of 110 Line: 3.14 Description: POLICE UNIFORMS - SUPPLEMENTAL: T-Shirt, Long Sleeve, 100% Cotton, Mfg. Name: Hanes, Mfg. Style No. 5186, 100 % Cotton, with front and back silkscreens. NO SUBSTITUTION Category: 20070-84 Unit of Measure: Each Unit Price: $ Line: 3.15 Number of Units: 200 Total: $ Description: POLICE UNIFORMS - SUPPLEMENTAL: Padded, Chamois Short. Mfg. Name: Mocean. Mfg. Style No. 1550/1551. NO SUBSTITUTION Category: 20044-00 Unit of Measure: Each Unit Price: $ Line: 3.16 Number of Units: 36 Total: $ Description: POLICE UNIFORMS - STAFF, CIVILIAN CLOTHING: Staff Sweater - Long Sleeve with Felt Patches, Shoulder epaulets & badge tab. Midnight Blue. Mfg. Name: Blauer. Mfg. Style No. 205. NO SUBSTITUTION Category: 20078-00 Unit of Measure: Each Unit Price: $ Number of Units: 36 Total: $ Line: 3.17 Description: POLICE UNIFORMS - STAFF, CIVILIAN CLOTHING: Mens, Womens Civilian Sweater - Long Sleeve, Cardigan, Midnight Blue, 100% Low Pill Acrylic. Mfg. Name: A+ Career Apparel. Style No. 6300. NO SUBSTITUTION Category: 20078-00 Unit of Measure: Each Page 43 of 110 Unit Price: $ Number of Units: 120 Total: $ Line: 3.18 Description: POLICE UNIFORMS - STAFF, CIVILIAN CLOTHING: Staff Jacket. Mfg. Port Authority, Mfg. Style No. J753DN with embroidery name rank and logo . NO SUBSTITUTION Category: 20016-00 Unit of Measure: Each Unit Price: $ Line: 3.19 Number of Units: 36 Total: $ Description: POLICE UNIFORMS - OUTERWEAR: Jacket, heavy, with liner, Dark Navy. Mfg. Name: Spiewak. Mfg Style No.SH3466/S327 Navy with badge tab on outer shell and pull down panels front and back. NO SUBSTITUTION. Category: 20016-00 Unit of Measure: Each Unit Price: $ Line: 3.20 Number of Units: 650 Total: $ Description: POLICE UNIFORMS - OUTERWEAR: Raid Jacket, Navy. Includes silkscreen back and front. Mfg. Name: Duty Man. Mfg. Style No. J33 Navy. NO SUBSTITUTION. Category: 20016-00 Unit of Measure: Each Unit Price: $ Line: 3.21 Number of Units: 120 Total: $ Description: POLICE UNIFORMS - OUTERWEAR: Nylon Windbreaker Raid Jacket 100% Denier Nylon Taffeta, Includes silkscreen, back & front. Mfg. Name: Hartwell. Mfg. Style No. 101A. NO SUBSTITUTION. Page 44 of 110 Category: 20016-00 Unit of Measure: Each Unit Price: $ Line: 3.22 Number of Units: 200 Total: $ Description: POLICE UNIFORMS - OUTERWEAR: Lightweight Jacket Navy, Civilian. Mfg. Name: Blauer. Mfg. Style No. 6120. NO SUBSTITUTION. Category: 20016-00 Unit of Measure: Each Unit Price: $ Number of Units: 200 Total: $ Line: 3.23 Description: POLICE UNIFORMS - OUTERWEAR: Rain Suit - Two Piece. Includes silkscreen, logos, 1 Nametape & Mfg.Spiewak Jacket S588VT Pants S1785 . With flaps, NO SUBSTITUTION. Category: 20165-10 Unit of Measure: Each Unit Price: $ Number of Units: 24 Total: $ Line: 3.24 Description: POLICE UNIFORMS - OUTERWEAR: Raincoat - One Piece - Reversible, Black/F. Yellow -with hood cover includes silkscreen/logos. Mfg. Name: Blauer. Mfg. Style No. 733, 123. NO SUBSTITUTION. Category: 20165-10 Unit of Measure: Each Unit Price: $ Line: 3.25 Number of Units: 400 Total: $ Description: POLICE UNIFORMS - OUTERWEAR: Raincoat -One Piece with Snap Cap -Cape Page 45 of 110 Cover Lime Silkscreen, Logo. Mfg.Name Neese Mfg Style No 566CC- Cape and Cover NO. SUBSTITUTION. Category: 20165-10 Unit of Measure: Each Unit Price: $ Number of Units: 150 Total: $ Line: 3.26 Description: POLICE UNIFORMS - OUTERWEAR: Bag for Rain suit . Mfg. Name: Blauer. Mfg. Style No. ZB1814. NO SUBSTITUTION. Category: 20165-10 Unit of Measure: Each Unit Price: $ Line: 3.27 Number of Units: 500 Total: $ Description: POLICE UNIFORMS - OUTERWEAR: Leather Motor Jacket with applied 3 inch letters "MIAMI POLICE".'Mfg. Name: Taylor. Mfg. Style No. 4473Z. NO SUBSTITUTION. Category: 20016-00 Unit of Measure: Each Unit Price: $ Line: 3.28 Number of Units: 36 Total: $_ Description: POLICE UNIFORMS - OUTERWEAR: Coast Lite Waist Pants, Navy. Mfg. Name: Gill Mfg. Style No. IN31T Graphite Only . NO SUBSTITUTION. Category: 20044-00 Unit of Measure: Each Unit Price: $ Line: 3.29 Number of Units: 24 Total: $ Page 46 of 110 Description: POLICE UNIFORMS - OUTERWEAR: Coast Jacket, Navy/Yellow. Includes Police Logo on back. Mfg. Name: Gill. Mfg. Style No.1N11- Yellow graphite. NO SUBSTITUTION. Category: 20016-00 Unit of Measure: Each Unit Price: $ Line: 3.30 Number of Units: 24 Total: $ Description: POLICE UNIFORMS - OUTERWEAR: Bike High Impact Jacket with patch on back reflective "POLICE" 9.5X4. Two Tone Yellow/Blue. Mfg. Name: Mocean. Mfg. Style No. 5050AC. NO SUBSTITUTION. Category: 20016-00 Unit of Measure: Each Unit Price: $ Number of Units: 200 Total: $ Line: 3.31 Description: POLICE UNIFORMS - OUTERWEAR: Raincoat Two Piece Yellow (PSA). Includes silkscreen 3-M on back and front. Mfg. Name: Neese. Mfg. Style No. Coat 9102 APK, Pants 9100 ET Hi-Vis. NO SUBSTITUTION. Category: 20165-10 Unit of Measure: Each Unit Price: $ Number of Units: 48 Total: $ Line: 3.32 Description: POLICE UNIFORMS - OUTERWEAR: Mocean Zip in Liner, Style 6524, for Mocean Bike High Impact Jacket Style 5050AC. NO SUBSTITUTION. Category: 20016-00 Unit of Measure: Each Unit Price: $ Number of Units: 186 Total: $ Page 47 of 110 Line: 3.33 Description: POLICE UNIFORMS - OUTERWEAR: Rain Suit - Two Piece. Includes silkscreen, logos, 1 Nametape & . Mfg. Blauer Jacket, Style # 9970-V; Pants, Style # 9825Z w/ hood snaps HF9970. NO SUBSTITUTION. Category: 20165-10 Unit of Measure: Each Unit Price: $ Line: 3.34 Number of Units: 96 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Cap to include chinstrap (Police Explorer), Cloth Top shall be 100% Polyester Blend. Midnight Blue. Mfg. Name: Midway Cap Company. Mfg. Style No. Eight Point Cap. NO SUBSTITUTION. Category: 20130-88 Unit of Measure: Each Unit Price: $ Line: 3.35 Number of Units: 36 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Uniform Cap, to include chinstrap- Cloth Top. Midnight Blue. Mfg. Name: Midway Cap Company, Mfg. Style No. #5-Star, Regular and Sergeant. NO SUBSTITUTION. Category: 20130-88 Unit of Measure: Each Unit Price: $ Line: 3.36 Number of Units: 900 Total: $. Description: POLICE UNIFORMS - ACCESSORIES: Uniform Cap to include chinstrap -Cloth Top. Midnight Blue. Mfg. Name: Midway Cap Company. Mfg. Style No. #5-Star, Lieutenant and above. NO SUBSTITUTION. Category: 20130-88 Page 48 of 110 Unit of Measure: Each Unit Price: $ Number of Units: 200 Total: $ Line: 3.37 Description: POLICE UNIFORMS - ACCESSORIES: Uniform Cap with Embroidered Bullion Visor to include Bullion Style Color Number 573-610, Tropical 3 Ply, 11 oz., 55% Dacron Polyester, 45% Wool. Mfg. Name: Midway Cap Company. Mfg. Stye No. #5. Commander through Chief. NO SUBSTITUTION. Category: 20130-88 Unit of Measure: Each Unit Price: $ Line: 3.38 Number of Units: 48 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Baseball Style Cap Custom Embroidered Miami Police, City Seal, Dark Navy Inside all Navy. Mfg. Name: Blauer, Mfg. Style No. 182-04 Dark Navy . NO SUBSTITUTION. Category: 20074-20 Unit of Measure: Each Unit Price: $ Line: 3.39 Number of Units: 1,650 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Baseball Style Cap Custom Embroidered Miami Police, City Seal, Scrambled Eggs insignia. Mfg. Name: Blauer. Mfg. Style No. 182-04 Dark Navy . NO SUBSTITUTION. Category: 20074-20 Unit of Measure: Each Unit Price: $ Number of Units: 120 Total: $ Line: 3.40 Page 49 of 110 Description: POLICE UNIFORMS - ACCESSORIES: Hat, Navy Blue Navy Straw Lawman Hat with or without eyelet. Mfg. Name: Straton. Mfg. Style No. S42DB. Lawman Double Brim. NO SUBSTITUTION. Category: 20146-00 Unit of Measure: Each Unit Price: $ Number of Units: 12 Total: $ Line: 3.41 Description: POLICE UNIFORMS - ACCESSORIES: School Crossing Guard, Injection molded plastic helmet. Mfg. Name: Bayly. Mfg. Style No: 9283 Pith Helmet. NO SUBSTITUTION. Category: 20085-00 Unit of Measure: Each Unit Price: $ Number of Units: 24 Total: $ Line: 3.42 Description: POLICE UNIFORMS - ACCESSORIES: Traffic Safety Vest. Med, Large, XL, XXL. Includes Logos Front and Back Miami Police, Crime Scene Technician, Public Service Aide & Badge Silkscreen. Mfg. Name: Blauer. Mfg. Style No: 339. NO SUBSTITUTION. Category: 34592-00 Unit of Measure: Each Unit Price: $ Line: 3.43 Number of Units: 750 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Hydration Pack, Hydra Storm Predator, includes SWAT or Police Patch. Mfg. Name: Black Hawk. Mfg. Style No. 65SPOOBK. NO SUBSTITUTION. Category: 68000-00 Unit of Measure: Each Unit Price: $ Number of Units: 750 Total: $ Page 50 of 110 Line: 3.44 Description: POLICE UNIFORMS - ACCESSORIES: Acrylic Breast Nameplate, Civilian. Mfg. Name: Class Line. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 12 Total: $ Line: 3.45 Description: POLICE UNIFORMS - ACCESSORIES: Acrylic Breast Nameplate, Sworn. Mfg. Name: V.H. Blackington - B532. Mfg. Style No: Blue Rim City Seal. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.46 Number of Units: 12 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Uniform Black Crew Socks Dress Padded. Mfg. Name: Thorolo. Mfg. Style No. DLTX-952 Black. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Pair Unit Price: $ Line: 3.47 Number of Units: 700 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Uniform Navy Crew Socks Dress Padded. Mfg. Thorolo, Mfg. Style No. DLTX-953. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Pair Unit Price: $ Number of Units: 700 Total: $ Page 51 of 110 Line: 3.48 Description: POLICE UNIFORMS - ACCESSORIES: Uniform Black Socks. Mfg. Name: 5.11. Mfg. Style No. 59048-019. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Pair Unit Price: $ Line: 3.49 Number of Units: 500 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Uniform Black Crew Socks Dress Padded. Mfg. Name: Redback Mfg. Style No. 1762 - Black. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Pair Unit Price: $ Number of Units: 500 Total: $ Line: 3.50 Description: POLICE UNIFORMS - ACCESSORIES: Men's/Women's Socks. Mfg. Jox. Mfg. Style No. 1/4 Crew or JSM-32=JSL-33L. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Pair Unit Price: $ Line: 3.51 Number of Units: 500 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Tactical Vest Black Silkscreen. Mfg. Name: 5.11 Tactical, SWAT. Mfg. Style No. 80008-019 . NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 24 Total: $ Page 52 of 110 Line: 3.52 Description: POLICE UNIFORMS - ACCESSORIES: Men's Tactical Pant BDU (Bomb Squad) 100% Cotton Black, BDU name tape and Rank embroidery. Mfg. Name: 5.11 Tactical. Mfg. Style No. 74251-019. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 36 Total: $ Line: 3.53 Description: POLICE UNIFORMS - ACCESSORIES: Women's Tactical Pant BDU (Bomb Squad). 100% Cotton. Black. BDU name tape and rank embroidery. Mfg. 5.11 Tactical. Mfg. Style no. 64358-019. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 24 Total: $ Line: 3.54 Description: POLICE UNIFORMS - ACCESSORIES: Men's/Women's Tactical Shirt, Long Sleeve, BDU (Bomb Squad) 100% Cotton -Black Collar Rank, BDU, 2 nametape. Mfg. Name: 5.11 Tactical. Mfg. Style No. 72157-019. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.55 Number of Units: 48 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Glove. Black leather. Mfg. Hatch #NS430L NO SUBSTITUTION. Page 53 of 110 Category: 20100-00 Unit of Measure: Pair Unit Price: $ Num.ber of Units: 75 Total: $ Line: 3.56 Description: POLICE UNIFORMS - ACCESSORIES: Tactical Glove, Black. Mfg. Name: 5.11, Mfg. Style No. 59340. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Pair Unit Price: $ Number of Units: 350 Total: $ Line: 3.57 Description: POLICE UNIFORMS - DUTY GEAR: Honor Guard Cross Strap. Mfg. Name: Gould and Goodrich. Mfg. Style No. B-99. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.58 Number of Units: 48 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: D-Ring. Mfg. Name: Gould and Goodrich. Mfg. Style No. B-99D. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.59 Number of Units: 96 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: Belt, Civilian, Silver or Gold, 1 3/4". Mfg. Name: Duty Man. Mfg. Style No. 1611-T or Mfg. Name: Boston, Mfg. Style No. 6505-1.NO SUBSTITUTION. Page 54 of 110 Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.60 Number of Units: 200 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: Staff Trouser Belt, Basket Weave. Mfg. Name: Gould and Goodrich. Mfg. Style No. NGS. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 24 Total: $ Line: 3.61 Description: POLICE UNIFORMS - DUTY GEAR: Staff Trouser Plain. Mfg. Name: Gould and Goodrich. Mfg. Style No. NGT. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 24 Total: $ Line: 3.62 Description: POLICE UNIFORMS - DUTY GEAR: Staff Magazine, Single Pouch, Basket Weave. Mfg. Name: Gould and Goodrich. Mfg. Style No. B628-7W. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 24 Total: $ Line: 3.63 Description: POLICE UNIFORMS - DUTY GEAR: Staff Magazine, Single Pouch, Plain. Mfg. Page 55 of 110 Name: Gould and Goodrich. Mfg. No. Style No. NGZ. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 24 Total: $ Line: 3.64 Description: POLICE UNIFORMS - DUTY GEAR: Staff Duty Holster, Basket Weave. Mfg. Name: Gould and Goodrich. Mfg. Style No. ORY. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.65 Number of Units: 24 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: Staff Duty Holster, Plain. Mfg, Name: Gould and Goodrich, Mfg. Style No. ORX. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.66 Number of Units: 24 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: Handcuff Case, Lieutenant and above, Black Basketweave, Round Bottom w/Flap, Hidden Snap, Mfr: G&G, Item # B583W. NO SUBSTITUTION Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.67 Number of Units: 45 Total: $ Page 56 of 110 Description: POLICE UNIFORMS - DUTY GEAR: High Gloss Duty Holster Hi -Ride. Mfg. Name: Gould and Goodrich. Mfg. Style No. NGP. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 500 Total: $ Line: 3.68 Description: POLICE UNIFORMS - DUTY GEAR: High Gloss Duty Belt, 2 1/4"; Black, Mfg. Name: Bianchi. Mfg. Style No. 7960. BKHG. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 500 Total: $ Line: 3.69 Description: POLICE UNIFORMS - DUTY GEAR: High Gloss Single -Column Magazine Pouch, Black. Mfg. Name: Bianchi. Mfg. Style No. 7903-22935 or snap brass/chrome. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 500 Total: $ Line: 3.70 Description: POLICE UNIFORMS - DUTY GEAR: High Gloss Belt Keeper, 4-pack. Mfg. Name: Bianchi. Mfg. Style No. 7906-22306. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 700 Total: $ Page 57 of 110 Line: 3.71 Description: POLICE UNIFORMS - DUTY GEAR: High Gloss Handcuff Case. Mfg. Naive: Bianchi. Mfg. Style No. 7900-22297. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.72 Number of Units: 500 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: Nylon Duty Belt Ergo Tek. Mfg. Name: Bianchi. Mfg. Style No. 7200-BKNW. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 700 Total: $ Line: 3.73 Description: POLICE UNIFORMS - DUTY GEAR: High Gloss Gun Belt w/ Easy Slide Buckle. Nickel or Brass Hardware. Size: All. Mfg. Name: G&G, Style H49FL. NO SUBSTITUTION Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.74 Number of Units: 24 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: Nylon Duty High -Rise Holster. Mfg. Name: Gould and Goodrich. Mfg. Style No. NGQ. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 500 Total: $ Page 58 of 110 Line: 3.75 Description: POLICE UNIFORMS - DUTY GEAR: Nylon Magazine Pouch: Single. Mfg. Name: Bianchi. Mfg. Style No. 7303-18201. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 700 Total: $ Line: 3.76 Description: POLICE UNIFORMS - DUTY GEAR: High Gloss Double -Column Magazine Pouch, Black. Mfg. Name: Bianchi. Mfg. Style No. 7902-22300or snap brass/chrome. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 350 Total: $ Line: 3.77 Description: POLICE UNIFORMS - DUTY GEAR: Nylon Keepers, Set of 4. Mfg. Name: Bianchi. Mfg. Style No. 7406-15635. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.78 Number of Units: 700 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: Nylon Handcuff Case. Mfg. Name: Bianchi. Mfg. Style No. 7300-18190. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 500 Total: $ Page 59 of 110 Line: 3.79 Description: POLICE UNIFORMS - DUTY GEAR: Nylon PR24 Baton Holder. Mfg. Name: Bianchi. Mfg. Style No. 6404-14414. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 300 Total: $ Line: 3.80 Description: POLICE UNIFORMS - DUTY GEAR: Nylon Tactical Baton Holder. Mfg. Name: Bianchi. Mfg. Style No. 7312-24016. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.81 Number of Units: 300 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: Nylon Glove Holder. Mfg, Name: Bianchi. Mfg. Style No. 7315-18481. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 300 Total: $ Line: 3.82 Description: POLICE UNIFORMS - DUTY GEAR: Nylon Radio Holder, Motorola Astro x3000. Mfg. Name: Bianchi. Mfg. Style No.7323-22703. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Page 60 of 110 Unit Price: $ Number of Units: 500 Total: $ Line: 3.83 Description: POLICE UNIFORMS - DUTY GEAR: High Gloss Radio Case, Motorola Astro x3000. Mfg. Name: Bianchi. Mfg. Style No. 7923-22706. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 500 Total: $ Line: 3.84 Description: POLICE UNIFORMS - DUTY GEAR: Nylon Under Belt. Mfg. Name: Bianchi. Mfg. Style No. 7205-BKNW. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.85 Number of Units: 550 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: Nylon Mace Holder. Mfg. Name: Bianchi. Mfg. Style No. 7307-23263. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 500 Total: $ Line: 3.86 Description: POLICE UNIFORMS - DUTY GEAR: High Gloss Mace Holder. Mfg. Name: Bianchi. Mfg. Style No.7907-23266. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Page 61 of 110 Unit Price: $ Number of Units: 500 Total: $ Line: 3.87 Description: POLICE UNIFORMS - DUTY GEAR: Motorcycle Hi -Ride Duty Holster Swivel High Gloss. Mfg. Narne: Gould and Goodrich. Mfg. Style No. NGR. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.88 Number of Units: 24 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: Web Belt Recruit Black 1 1/4" wide woven of 100% nylon material with Solid Brass Buckle. Mfg. Name: PM Belt Company. Mfg. Style No. 60W. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.89 Number of Units: 96 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: Leather under Belt Plain. Mfg. Name: Duty Man, Mfg. Style No. 1311 or Mfg. Name: Boston, Mfg. Style No. 6530-1. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 300 Total: $ Line: 3.90 Description: POLICE UNIFORMS - DUTY GEAR: Assault Holster Left, Right, SWAT. Mfg. Narne: Omega. Mfg. Style No. 40QD02BK. NO SUBSTITUTION. Page 62 of 110 Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.91 Number of Units: 36 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: CQB Emergency Rescue Belt, SWAT. Mfg. Name: Black Hawk. Mfg. Style No. 41CQ01BKL. Sizes 01-02-03. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.92 Number of Units: 96 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: SLS Tactical Holster, SWAT. Mfg. Name: Safari Land, Mfg. Style No. 6004-6. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 36 Total: $ Line: 3.93 Description: POLICE UNIFORMS - DUTY GEAR: Baton Holder. Mfg. G.G. #B560-21 NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 150 Total: $ Line: 3.94 Description: POLICE UNIFORMS - DUTY GEAR: Magazine Holder Double. Nylon. Mfg. Bianchi #7302-18472 . NO SUBSTITUTION. Page 63of110 Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 75 Total: $ Line: 3.95 Description: POLICE UNIFORMS - DUTY GEAR: Shoulder Holster. Black. Nylon. Mfg. Bianchi #4620, NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.96 Number of Units: 6 Total: $ Description: POLICE UNIFORMS - DUTY GEAR: Ce11 Phone Holster. Black. Mfg. Desantis, Mfg: Style No. N89. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 150 Total: $ Line: 3.97 Description: Police Uniforms - FOOTWEAR: Danner Arcadia Boot, SWAT. Mfg, Name: Danner. Mfg. Style No: 69210. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Line: 3.98 Number of Units: 36 Total: $ Description: Police Uniforms - FOOTWEAR: Deck Boots, White Nonskid sole. Mfg. Name: Cordova, Cordova. Mfg. Style No. BB16. NO SUBSTITUTION. Page 64 of 110 Category: 80000-00 Unit of Measure: Pair Unit Price: $ Number of Units: 24 Total: $ Line: 3.99 Description: Police Uniforms - FOOTWEAR: Men's/Women's Bike Patrol Shoes,Black-Sport- Grain. Mfg. Name: Magnum. Mfg. Style No: 5144. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Number of Units: 200 Total: $ Line: 3.100 Description: Police Uniforms - FOOTWEAR: Men's Shoes, Dress. Mfg. Name: Thorogood, Mfg. Style No: 8316803. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Line: 3.101 Number of Units: 300 Total: $ Description: Police Uniforms - FOOTWEAR: Women's Shoes, Dress. Mfg. Name: Thorogood, Mfg. Style No. 5316103. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Line: 3.102 Number of Units: 50 Total: $ Description: Police Uniforms - FOOTWEAR: Men's Shoes, Dress. Mfg. Name: Bates. Mfg. Style Page 65 of 110 No: 942. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Number of Units: 300 Total: $ Line: 3.103 Description: Police Uniforms - FOOTWEAR: Women's Shoes, Dress. Mfg. Name: Bates, Mfg. Style No. 742-BS. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Number of Units: 50 Total: $ Line: 3.104 Description: Police Uniforms - FOOTWEAR: Men's Shoes, Dress, Honor Guard. Mfg. Name: Bates, Mfg. Style No. #07-BS. NO SUBSTITUTIONS. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Number of Units: 18 Total: $ Line: 3.105 Description: Police Uniforms - FOOTWEAR: Athletic Uniform Sneaker Color: Black, Mfr: Under Armor Brand : Item # 0840942- NO SUBSTITUTIONS. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Line: 3.106 Number of Units: 65 Total: $ Page 66 of 110 Description: Police Uniforms - FOOTWEAR: Men's/Women's Safety Shoe, Low. Mfg. Name: Thorogood. Mfg. Style No: 8046190. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Number of Units: 18 Total: $ Line: 3.107 Description: Police Uniforms - FOOTWEAR: Men's/Women's Safety Shoe, High. Mfg. Name: Thorogood. Mfg. Style No: 8046191. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Line: 3.108 Number of Units: 18 Total: $ Description: Police Uniforms - FOOTWEAR: Men's, Sneaker Uniform Shoe. Mfg. Name: Thorogood. Mfg. Style No: 8346333. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Number of Units: 12 Total: $ Line: 3.109 Description: Police Uniforms - FOOTWEAR: Women's Sneaker Uniform Shoe. Mfg. Thorogood, Mfg. Style No. 5346333. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Line: 3.110 Number of Units: 6 Total: $ Page 67 of 110 Description: Police Uniforms - FOOTWEAR: MENS OR WOMENS 6" BOOTS: Magnum 5332-HT, 5.11 12002-019,Thorogood 834-6526,Thorogood 834-6290,Bates 2262-BS-2762-BS, Altama 3466-A, Addias C867. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Line: 3.111 Number of Units: 900 Total: $ Description: Police Uniforms - FOOTWEAR: Men's Low Top Shoe, Mfg. Name: Thorogood, Mfg. Style No: 8346180. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Line: 3.112 Number of Units: 60 Total: $ Description: Police Uniforms - FOOTWEAR: Women's Low Top Shoe. Mfg. Name: Thorogood, Mfg. Style No. 5346180. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Number of Units: 15 Total: $ Line: 3.113 Description: Police Uniforms - FOOTWEAR: Men's Safety Toe Shoe, 6" side zip. Mfg. Name: Bates, Mfg. Style No. 2264. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Number of Units: 20 Total: $ Page 68 of 110 Line: 3.114 Description: Police Uniforms - FOOTWEAR: Women's Safety Shoe, 6" side zip. Mfg. Name: Bates, Mfg. Style No. 2263. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Line: 3.115 Number of Units: 6 Total: $ Description: Police Uniforms - FOOTWEAR: Safety Toe Boot, 8" waterproof (Mounted). Mfg. Name: Bates, Mfg. Style No. 2268. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Line: 3.116 Number of Units: 8 Total: $ Description: Police Uniforms - FOOTWEAR: Men's Low top Shoe. Mfg. Name: Bates, Mfg. Style No. 3204 . NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Line: 3.117 Number of Units: 60 Total: $ Description: Police Uniforms - FOOTWEAR: Women's Low Top Shoe. Mfg. Name: Bates, Mfg. Style No.3204. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Number of Units: 15 Total: $ Page 69 of 110 Line: 3.118 Description: Police Uniforms - FOOTWEAR: Men's/Women's Chukka Boots (Staff High Top). Black, Hi -Gloss. Mfg. Thorogood, Style 831-6114; Mfg. Name: Bates. NO SUBSTITUTION Category: 80000-00 Unit of Measure: Pair Unit Price: $ Number of Units: 12 Total: $ Line: 3.119 Description: Police Uniforms - FOOTWEAR: Thorogood: NEOS Voyager, (Enforcement). Mfg. Name: Thorogood, Mfg. Style No: 200. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Number of Units: 36 Total: $ Line: 3.120 Description: Police Uniforms - FOOTWEAR: Mens ASV Athletic Boat Shoe, All Sizes, Color: Gray/Blue, Manufacturer: Sperry Top -Sider, Mfr Style #0308015. NO SUBSTITUTION. Category: 80000-00 Unit of Measure: Pair Unit Price: $ Line: 3.121 Number of Units: 18 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Felt Campaign Hat w/Badge Eyelet, Color: Navy. Mfr: Stratton, Mfr. Style No. F40-NB). NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 6 Total: $ Page 70 of 110 Line: 3.122' Description: POLICE UNIFORMS - ACCESSORIES: Leather 3-Piece Campaing Hat Chin -Strap, Color: Black. Mfr: Stratton, Mfr. Style No. 3PLS. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.123 Number of Units: 6 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Mylar Hat Cord w/Acorns, Gold. Mfr: Stratton Corporation, Mfr. Item # ACCORN-GOLD. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.124 Number of Units: 24 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: Mylar Hat Cord w/Acorns, Gold. Mfr: Stratton Corporation, Mfr. Item # ACCORN=SILVER. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.125 Number of Units: 24 Total: $ Description: POLICE UNIFORMS - ACCESSORIES: While Polo Vest Carrier, Manufacturer: Mocean, Style # 0568, NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 150 Total: $ Page 71 of 110 Line: 3.126 Description: POLICE UNIFORMS - ACCESSORIES: Shirt Vest Carrier MFG: Fechheimer Model # 67V7786 Shade 5660-2839 LAPD Navy. NO B238. NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Number of Units: 300 Total: $ Line: 3.127 Description: POLICE UNIFORMS - ACCESSORIES: Shirt Vest Carrier MFG: Blauer Model # 8370 Shade 5660-2839 LAPD Navy NO SUBSTITUTION. Category: 20100-00 Unit of Measure: Each Unit Price: $ Line: 3.128 Number of Units: 300 Total: $ Description: POLICE UNIFORMS - OUTERWEAR: Lightweight Jacket Reversible with Hood includes silkscreen black letters by Detail. Mfg. Name: Blauer. Mfg. Style No. FJ 6001-52 / Dark Navy Sworn. NO SUBSTITUTION. Category: 20016-00 Unit of Measure: Each Unit Price: $ Number of Units: 450 Total: $ Page 72 of 110 Invitation for Bid (IFB) 367354 Table of Contents Terms and Conditions 75 1. General Conditions 75 1.1. GENERAL TERMS AND CONDITIONS 75 2. Special Conditions 95 2.1. PURPOSE 95 2.2. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL INFORMATION/CLARIFICATION 95 2.3. TERM OF CONTRACT 95 2.4. CONDITIONS FOR RENEWAL 95 2.5. SCHEDULE OF ESCALATION 95 2.6. EQUITABLE ADJUSTMENT 96 2.7. NON -APPROPRIATION OF FUNDS 96 2.8. METHOD OF AWARD 96 2.9. BIDDER'S MINIMUM QUALIFICATIONS 96 2.10. STORE -FRONT AND TAILORING SERVICES 97 2.11. DELIVERY REQUIREMENTS 97 2.12. FAILURE TO PERFORM 98 2.13. EQUAL PRODUCT 98 2.14. SAMPLES 99 2.15. TESTING, INSPECTION AND ACCEPTANCE OF SAMPLE 99 2.16. NO SUBSTITUTION 99 2.17. INSURANCE REQUIREMENTS 99 2.18. METHOD OF PAYMENT 102 2.19. ORDERING METHOD 102 2.20. PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY 102 2.21. ADDITION/DELETION OF ITEMS/PRODUCTS 102 2.22. PRE-BID/PRE-PROPOSAL CONFERENCE 102 2.23. CONTRACT ADMINISTRATOR 102 2.24. TIE BIDS 102 2.25. PERFORMANCE BOND 103 2.26. MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS 103 2.27. LIMITED WARRANTY 103 2.28. QUALITY AND MANUFACTURE 104 2.29. PRODUCT/CATALOG INFORMATION 104 2.30. QUALITY AND SIZE STANDARDS 104 2.31. PRODUCT SUBSTITUTES 104 2.32. BALANCE OF LINE 105 2.33. REFERENCES 105 2.34. EMERGENCY ORDERS 105 2.35. STOCK PRODUCT 105 2.36. SPECIFICATION EXCEPTIONS 105 2.37. TERMINATION 106 2.38. ADDITIONAL TERMS AND CONDITIONS 106 2.39. PRIMARY CLIENT (FIRST PRIORITY) 106 Page 73 of 110 Invitation for Bid (IFB) 367354 3. Specifications 108 3.1. SPECIFICATIONS/SCOPE OF WORK 108 Page 74 of 110 Invitation for Bid (IFB) 367354 Terms and Conditions 1. General Conditions 1.1. GENERAL TERMS AND CONDITIONS Intent: The General Terms and Conditions described herein apply to the acquisition of goods/equipment/services with an estimated aggregate cost of $25,000.00 or more. Definition: A formal solicitation is defined as issuance of an Invitation for Bids, Request for Proposals, Request for Qualifications, or Request for Letters of Interest pursuant to the City of Miami Procurement Code and/or Florida Law, as amended. Formal Solicitation and Solicitation shall be defined in the same manner herein. 1.1. ACCEPTANCE OF GOODS OR EQUIPMENT - Any good(s) or equipment delivered under this formal solicitation, if applicable, shall remain the property of the seller until a physical inspection and actual usage of the good is made, and thereafter is accepted as satisfactory to the City. It must comply with the terms herein and be fully in accordance with specifications and of the highest quality. In the event the goods/equipment supplied to the City are found to be defective or does not conform to specifications, the City reserves the right to cancel the order upon written notice to the Contractor and return the product to the Contractor at the Contractor's expense. 1.2. ACCEPTANCE OF OFFER - The signed or electronic submission of your solicitation response shall be considered an offer on the part of the bidder/proposer; such offer shall be deemed accepted upon issuance by the City of a purchase order. 1.3. ACCEPTANCE/REJECTION — The City reserves the right to accept or reject any or all responses or parts of after opening/closing date and request re -issuance on the goods/services described in the formal solicitation. In the event of such rejection, the Director of Purchasing shall notify all affected bidders/proposers and make available a written explanation for the rejection. The City also reserves the right to reject the response of any bidder/proposer who has previously failed to properly perform under the terms and conditions of a contract, to deliver on time contracts of a similar nature, and who is not in a position to perform the requirements defined in this formal solicitation. The City further reserves the right to waive any irregularities or minor informalities or technicalities in any or all responses and may, at its discretion, re -issue this formal solicitation. 1.4. ADDENDA — It is the bidder's/proposer's responsibility to ensure receipt of all Addenda. Addenda are available at the City's website at: http://www.ci.miami.fl.us/procurement 1.5. ALTERNATE RESPONSES MAY BE CONSIDERED - The City may consider one (1) alternate response from the same Bidder/Proposer for the same formal solicitation; provided, that the alternate response offers a different product that meets or exceeds the formal solicitation requirements. In order for the City to consider an alternate response, the Bidder/Proposer shall complete a separate Price Sheet form and shall mark "Alternate Response". Alternate response shall be placed in the same response. This provision only applies to formal solicitations for the procurement of goods, services, items, equipment, materials, and/or supplies. 1.6. ASSIGNMENT - Contractor agrees not to subcontract, assign, transfer, convey, sublet, or otherwise dispose of the resulting Contract, or any or all of its right, title or interest herein, without City of Miami's prior written consent. 1.7. ATTORNEY'S FEES - In connection with any litigation, mediation and arbitration arising out of this Contract, each party shall bear their own attorney's fees through and including appellate litigation and any post judgment Page 75 of 110 Invitation for Bid (IFB) 367354 proceedings. 1.8. AUDIT RIGHTS AND RECORDS RETENTION - The Successful Bidder/Proposer agrees to provide access at all reasonable times to the City, or to any of its duly authorized representatives, to any books, documents, papers, and records of Contractor which are directly pertinent to this formal solicitation, for the purpose of audit, examination, excerpts, and transcriptions. The Successful Bidder/Proposer shall maintain and retain any and all of the books, documents, papers and records pertinent to the Contract for three (3) years after the City makes final payment and all other pending matters are closed. Contractor's failure to or refusal to comply with this condition shall result in the immediate cancellation of this contract by the City. 1.9. AVAILABILITY OF CONTRACT STATE-WIDE - Any Governmental, not -for -profit or quasi -governmental entity in the State of Florida, may avail itself of this contract and purchase any and all goods/services, specified herein from the successful bidders)/proposer(s) at the contract price(s) established herein, when permissible by federal, state, and local laws, rules, and regulations. Each Governmental, not -for -profit or quasi -governmental entity which uses this formal solicitation and resulting bid contract or agreement will establish its own contract/agreement, place its own orders, issue its own purchase orders, be invoiced there from and make its own payments, determine shipping terms and issue its own exemption certificates as required by the successful bidder(s)/proposer(s). 1.10. AWARD OF CONTRACT: A. The Formal Solicitation, Bidder's/Proposer's response, any addenda issued, and the purchase order shall constitute the entire contract, unless modified in accordance with any ensuing contract/agreement, amendment or addenda. B. The award of a contract where there are Tie Bids will be decided by the Director of Purchasing or designee in the instance that Tie Bids can't be determined by applying Florida Statute 287.087, Preference to Businesses with Drug -Free Workplace Programs. C. The award of this contract may be preconditioned on the subsequent submission of other documents as specified in the Special Conditions or Technical Specifications. Bidder/Proposer shall be in default of its contractual obligation if such documents are not submitted in a timely manner and in the form required by the City. Where Bidder/Proposer is in default of these contractual requirements, the City, through action taken by the Purchasing Department, will void its acceptance of the Bidder's/Proposer's Response and may accept the Response from the next lowest responsive, responsible Bidder or Proposal most advantageous to the City or re -solicit the City's requirements. The City, at its sole discretion, may seek monetary restitution from Bidder/Proposer and its bid/proposal bond or guaranty, if applicable, as a result of damages or increased costs sustained as a result of the Bidder's/Proposer's default. D. The term of the contract shall be specified in one of three documents which shall be issued to the successful Bidder/Proposer. These documents may either be a purchase order, notice of award and/or contract award sheet. E. The City reserves the right to automatically extend this contract for up to one hundred twenty (120) calendar days beyond the stated contract term in order to provide City departments with continual service and supplies while a new contract is being solicited, evaluated, and/or awarded. If the right is exercised, the City shall notify the Bidder/Proposer, in writing, of its intent to extend the contract at the same price, terms and conditions for a specific number of days. Additional extensions over the first one hundred twenty (120) day extension may occur, if, the City and the Successful Bidder/Proposer are in mutual agreement of such extensions. F. Where the contract involves a single shipment of goods to the City, the contract term shall conclude upon completion of the expressed or implied warranty periods. Page 76 of 110 Invitation for Bid (IFB) 367354 G. The City reserves the right to award the contract on a split -order, lump sum or individual -item basis, or such combination as shall best serve the interests of the City unless otherwise specified. H. A Contract/Agreement may be awarded to the Bidder/Proposer by the City Commission based upon the minirnum qualification requirements reflected herein. As a result of a RFP, RFQ, or RFLI, the City reserves the right to execute or not execute, as applicable, an Agreement with the Proposer, whichever is determined to be in the City's best interests. Such agreement will be furnished by the City, will contain certain terms as are in the City's best interests, and will be subject to approval as to legal form by the City Attorney. 1.11. BID BOND/ BID SECURITY - A cashier's or certified check, or a Bid Bond signed by a recognized surety company that is licensed to do business in the State of Florida, payable to the City of Miami, for the amount bid is required from all bidders/proposers, if so indicated under the Special Conditions. This check or bond guarantees that a bidder/proposer will accept the order or contract/agreement, as bid/proposed, if it is awarded to bidder/proposer. Bidder/Proposer shall forfeit bid deposit to the City should City award contract/agreement to Bidder/Proposer and Bidder/Proposer fails to accept the award. The City reserves the right to reject any and all surety tendered to the City. Bid deposits are returned to unsuccessful bidders/proposers within ten (10) days after the award and successful bidder's/proposer's acceptance of award. If sixty (60) days have passed after the date of the formal solicitation closing date, and no contract has been awarded, all bid deposits will be returned on demand. 1.12. RESPONSE FORM (HARDCOPY FORMAT) - All forms should be completed, signed and submitted accordingly. 1.13. BID SECURITY FORFEITED LIQUIDATED DAMAGES - Failure to execute an Agreement and/or file an acceptable Performance Bond, when required, as provided herein, shall be just cause for the annulment of the award and the forfeiture of the Bid Security to the City, which forfeiture shall be considered, not as a penalty, but in mitigation of damages sustained. Award may then be made to the next lowest responsive, responsible Bidder or Proposal most advantageous to the City or all responses may be rejected. 1.14. BRAND NAMES - If and wherever in the specifications brand names, makes, models, names of any manufacturers, trade names, or bidder/proposer catalog numbers are specified, it is for the purpose of establishing the type, function, minimum standard of design, efficiency, grade or quality of goods only. When the City does not wish to rule out other competitors' brands or makes, the phrase "OR EQUAL" is added. When bidding/proposing an approved equal, Bidders/Proposers will submit, with their response, complete sets of necessary data (factory information sheets, specifications,. brochures, etc.) in order for the City to evaluate and determine the equality of the item(s) bid/proposed. The City shall be the sole judge of equality and its decision shall be final. Unless otherwise specified, evidence in the form of samples may be requested if the proposed brand is other than specified by the City. Such samples are to be furnished after formal solicitation opening/closing only upon request of the City. If samples should be requested, such samples must be received by the City no later than seven (7) calendar days after a formal request is made. 1.15. CANCELLATION - The City reserves the right to cancel all formal solicitations before its opening/closing. In the event of bid/proposal cancellation, the Director of Purchasing shall notify all prospective bidders/proposers and make available a written explanation for the cancellation. 1.16. CAPITAL EXPENDITURES - Contractor understands that any capital expenditures that the firm makes, or prepares to make, in order to deliver/perform the goods/services required by the City, is a business risk which the contractor must assume. The City will not be obligated to reimburse amortized or unamortized capital expenditures, or to maintain the approved status of any contractor. If contractor has been unable to recoup its capital expenditures during the time it is rendering such goods/services, it shall not have any claim upon the City. 1.17. CITY NOT LIABLE FOR DELAYS - It is further expressly agreed that in no event shall the City be liable Page 77 of 110 Invitation for Bid (IFB) 367354 for, or responsible to, the Bidder/Proposer/Consultant, any sub-contractor/sub-consultant, or to any other person for, or on account of, any stoppages or delay in the work herein provided for by injunction or other legal or equitable proceedings or on account of any delay for any cause over which the City has no control. 1.18. COLLUSION —Bidder/Proposer, by submitting a response, certifies that its response is made without previous understanding, agreement or connection either with any person, firm or corporation submitting a response for the same items/services or with the City of Miami's Purchasing Department or initiating department. The Bidder/Proposer certifies that its response is fair, without control, collusion, fraud or other illegal action. Bidder/Proposer certifies that it is in compliance with the Conflict of Interest and Code of Ethics Laws. The City will investigate all potential situations where collusion may have occurred and the City reserves the right to reject any and all bids/responses where collusion may have occurred. 1.19. COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS - Contractor understands that contracts between private entities and local governments are subject to certain laws and regulations, including laws pertaining to public records, conflict of interest, records keeping, etc. City and Contractor agree to comply with and observe all applicable laws, codes and ordinances as that may in any way affect the goods or equipment offered, including but not limited to: A. Executive Order 11246, which prohibits discrimination against any employee, applicant, or client because of race, creed, color, national origin, sex, or age with regard to, but not limited to, the following: employment practices, rate of pay or other compensation methods, and training selection. B. Occupational, Safety and Health Act (OSHA), as applicable to this Formal Solicitation. C. The State of Florida Statutes, Section 287.133(3) (A) on Public Entity Crimes. D. Environment Protection Agency (EPA), as applicable to this Formal Solicitation. E. Uniform Commercial Code (Florida Statutes, Chapter 672). F. Americans with Disabilities Act of 1990, as amended. G. National Institute of Occupational Safety Hazards (NIOSH), as applicable to this Formal Solicitation. H. National Forest Products Association (NFPA), as applicable to this Formal Solicitation. I. City Procurement Ordinance City Code Section 18, Article III. J. Conflict of Interest, City Code Section 2-611;61. K. Cone of Silence, City Code Section 18-74. L. The Florida Statutes Sections 218.73 and 218.74 on Prompt Payment. Lack of knowledge by the bidder/proposer will in no way be a cause for relief from responsibility. Non-compliance with all local, state, and federal directives, orders, and laws may be considered grounds for termination of contract(s). Copies of the City Ordinances may be obtained from the City Clerk's Office. 1.20. CONE OF SILENCE - Pursuant to Section 18-74 of the City of Miami Code, a "Cone of Silence" is imposed upon each RFP, RFQ, RFLI, or IFB after advertisement and terminates at the time the City Manager issues a written recommendation to the Miami City Commission. The Cone of Silence shall be applicable only to Contracts for the provision of goods and services and public works or improvements for amounts greater than $200,000. The Cone of Silence prohibits any communication regarding RFPs, RFQs, RFLI or IFBs (bids) between, among others: Page 78 of 110 Invitation for Bid (IFB) 367354 Potential vendors, service providers, bidders, lobbyists or consultants and the City's professional staff including, but not limited to, the City Manager and the City Manager's staff; the Mayor, City Commissioners, or their respective staffs and any member of the respective selection/evaluation committee. The provision does not apply to, among other communications: oral communications with the City purchasing staff, provided the communication is limited strictly to matters of process or procedure already contained in the formal solicitation document; the provisions of the Cone of Silence do not apply to oral communications at duly noticed site visits/inspections, pre -proposal or pre -bid conferences, oral presentations before selection/evaluation committees, contract negotiations during any duly noticed public meeting, or public presentations made to the Miami City Commission during a duly noticed public meeting; or communications in writing or by email at any time with any City employee, official or member of the City Commission unless specifically prohibited by the applicable RFP, RFQ, RFLI or IFB (bid) documents (See Section 2.2. of the Special Conditions); or communications in connection with the collection of industry comments or the performance of market research regarding a particular RFP, RFQ, RFLI OR IFB by City Purchasing staff. Proposers or bidders must file a copy of any written communications with the Office of the City Clerk, which shall be made available to any person upon request. The City shall respond in writing and file a copy with the Office of the City Clerk, which shall be made available to any person upon request. Written communications may be in the form of e-mail, with a copy to the Office of the City Clerk. In addition to any other penalties provided by law, violation of the Cone of Silence by any proposer or bidder shall render any award voidable. A violation by a particular Bidder, Proposer, Offeror, Respondent, lobbyist or consultant shall subject same to potential penalties pursuant to the City Code. Any person having personal knowledge of a violation of these provisions shall report such violation to the State Attorney and/or may file a complaint with the Ethics Commission. Proposers or bidders should reference Section 18-74 of the City of Miami Code for further clarification. This language is only a summary of the key provisions of the Cone of Silence. Please review City of Miami Code Section 18-74 for a complete and thorough description of the Cone of Silence. You may contact the City Clerk at 305-250-5360, to obtain a copy of same. 1.21. CONFIDENTIALITY - As a political subdivision, the City of Miami is subject to the Florida Sunshine Act and Public Records Law. If this Contract/Agreement contains a confidentiality provision, it shall have no application when disclosure is required by Florida law or upon court order. 1.22. CONFLICT OF INTEREST — Bidders/Proposers, by responding to this Formal Solicitation, certify that to the best of their knowledge or belief, no elected/appointed official or employee of the City of Miami is financially interested, directly or indirectly, in the purchase of goods/services specified in this Formal Solicitation. Any such interests on the part of the Bidder/Proposer or its employees must be disclosed in writing to the City. Further, you must disclose the name of any City employee who owns, directly or indirectly, an interest of five percent (5%) or more of the total assets of capital stock in your firm. A. Bidder/Proposer further agrees not to use or attempt to use any knowledge, property or resource which may be within his/her/its trust, or perform his/her/its duties, to secure a special privilege, benefit, or exemption for himself/herself/itself, or others. Bidder/Proposer may not disclose or use information not available to members of the general public and gained by reason of his/her/its position, except for information relating exclusively to governmental practices, for his/her/its personal gain or benefit or for the personal gain or benefit of any other person or business entity. B. Bidder/Proposer hereby acknowledges that he/she/it has not contracted or transacted any business with the City or any person or agency acting for the City, and has not appeared in representation of any third party before any Page 79 of 110 Invitation for Bid (IFB) 367354 board, commission or agency of the City within the past two years. Bidder/Proposer further warrants that he/she/it is not related, specifically the spouse, son, daughter, parent, brother or sister, to: (i) any member of the commission; (ii) the mayor; (iii) any city employee; or (iv) any member of any board or agency of the City. C. A violation of this section may subject the Bidder/Proposer to immediate termination of any professional services agreement with the City, imposition of the maximum fine and/or any penalties allowed by law. Additionally, violations may be considered by and subject to action by the Miami -Dade County Commission on Ethics. 1.23. COPYRIGHT OR PATENT RIGHTS — Bidders/Proposers warrant that there has been no violation of copyright or patent rights in manufacturing, producing, or selling the goods shipped or ordered and/or services provided as a result of this formal solicitation, and bidders/proposers agree to hold the City harmless from any and all liability, loss, or expense occasioned by any such violation. 1.24. COST INCURRED BY BIDDER/PROPOSER - All expenses involved with the preparation and submission of Responses to the City, or any work performed in connection therewith shall be borne by the Bidder (s) /Proposer (s) . 1.25. DEBARMENT AND SUSPENSIONS (Sec 18-107) (a) Authority and requirement to debar and suspend. After reasonable notice to an actual or prospective Contractual Party, and after reasonable opportunity for such party to be heard, the City Manager, after consultation with the Chief Procurement Officer and the city attorney, shall have the authority to debar a Contractual Party, for the causes listed below, from consideration for award of city Contracts. The debarment shall be for a period of not fewer than three years. The City Manager shall also have the authority to suspend a Contractual Party from consideration for award of city Contracts if there is probable cause for debarment, pending the debarment determination. The authority to debar and suspend contractors shall be exercised in accordance with regulations which shall be issued by the Chief Procurement Officer after approval by the City Manager, the city attorney, and the City Commission. (b) Causes for debarment or suspension. Causes for debarment or suspension include the following: (1) Conviction for commission of a criminal offense incident to obtaining or attempting to obtain a public or private Contract or subcontract, or incident to the performance of such Contract or subcontract. (2) Conviction under state or federal statutes of embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, or any other offense indicating a lack of business integrity or business honesty. (3) Conviction under state or federal antitrust statutes arising out of the submission of Bids or Proposals. (4) Violation of Contract provisions, which is regarded by the Chief Procurement Officer to be indicative of nonresponsibility. Such violation may include failure without good cause to perform in accordance with the terms and conditions of a Contract or to perform within the time limits provided in a Contract, provided that failure to perform caused by acts beyond the control of a party shall not be considered a basis for debarment or suspension. (5) Debarment or suspension of the Contractual Party by any federal, state or other governmental entity. (6) False certification pursuant to paragraph (c) below. (7) Found in violation of a zoning ordinance or any other city ordinance or regulation and for which Page 80 of 110 Invitation for Bid (IFB) 367354 the violation remains noncompliant. (8) Found in violation of a zoning ordinance or any other city ordinance or regulation and for which a civil penalty or fine is due and owing to the city. (9) Any other cause judged by the City Manager to be so serious and compelling as to affect the responsibility of the Contractual Party performing city Contracts. (c) Certification. All Contracts for goods and services, sales, and leases by the city shall contain a certification that neither the Contractual Party nor any of its principal owners or personnel have been convicted of any of the violations set forth above or debarred or suspended as set forth in paragraph (b) (5). (d) Debarment and suspension decisions. Subject to the provisions of paragraph (a), the City Manager shall render a written decision stating the reasons for the debarment or suspension. A copy of the decision shall be provided promptly to the Contractual Party, along with a notice of said party's right to seek judicial relief. 1.26. DEBARRED/SUSPENDED VENDORS —An entity or affiliate who has been placed on the State of Florida debarred or suspended vendor list may not submit a response on a contract to provide goods or services to a public entity, may not submit a response on a contract with a public entity for the construction or repair of a public building or public work, may not submit response on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity. 1.27. DEFAULT/FAILURE TO PERFORM - The City shall be the sole judge of nonperformance, which shall include any failure on the part of the successful Bidder/Proposer to accept the award, to furnish required documents, and/or to fulfill any portion of this contract within the time stipulated. Upon default by the successful Bidder/Proposer to meet any terms of this agreement, the City will notify the Bidder/Proposer of the default and will provide the contractor three (3) days (weekends and holidays excluded) to remedy the default. Failure on the contractor's part to correct the default within the required three (3) days shall result in the Contract being terminated and upon the City notifying in writing the contractor of its intentions and the effective date of the termination. The following shall constitute default: A. Failure to perform the work or deliver the goods/services required under the Contract and/or within the time required or failing to use the subcontractors, entities and personnel as identified and set forth, and to the degree specified in the Contract. B. Failure to begin the work under this Contract within the time specified. C. Failure to perform the work with sufficient workers and equipment or with sufficient materials to ensure timely completion. D. Neglecting or refusing to remove materials or perform new work where prior work has been rejected as nonconforming with the terms of the Contract. E. Becoming insolvent, being declared bankrupt, or committing any act of bankruptcy or insolvency, or making an assignment for the benefit of creditors, if the insolvency, bankruptcy, or assignment renders the successful Bidder/Proposer incapable of performing the work in accordance with and as required by the Contract. F. Failure to comply with any of the terms of the Contract in any material respect. All costs and charges incurred by the City as a result of a default or a default incurred beyond the time limits stated, together with the cost of completing the work, shall be deducted from any monies due or which may become due on Page 81 of 110 Invitation for Bid (IFB) 367354 this Contract. 1.28. DETERMINATION OF RESPONSIVENESS - Each Response will be reviewed to determine if it is responsive to the submission requirements outlined in the Formal Solicitation. A "responsive" response is one which follows the requirements of the formal solicitation, includes all documentation, is submitted in the format outlined in the formal solicitation, is of timely submission, and has appropriate signatures as required on each document. Failure to comply with these requirements may deem a Response non -responsive. 1.29. DISCOUNTS OFFERED DURING TERM OF CONTRACT - Discount Prices offered in the response shall be fixed after the award by the Commission, unless otherwise specified in the Special Terms and Conditions. Price discounts off the original prices quoted in the response will be accepted from successful Bidder(s)/Proposer(s) during the term of the contract. Such discounts shall remain in effect for a minimum of 120 days from approval by the City Commission Any discounts offered by a manufacturer to Bidder/Proposer will be passed on to the City. 1.30. DISCREPANCIES, ERRORS, AND OMISSIONS - Any discrepancies, errors, or ambiguities in the Formal Solicitation or addenda (if any) should be reported in writing to the City's Purchasing Department. Should it be found necessary, a written addendum will be incorporated in the Formal Solicitation and will become part of the purchase agreement (contract documents). The City will not be responsible for any oral instructions, clarifications, or other communications. A. Order of Precedence — Any inconsistency in this formal solicitation shall be resolved by giving precedence to the following documents, the first of such list being the governing documents. 1) Addenda (as applicable) 2) Specifications 3) Special Conditions 4) General Terms and Conditions 1.31. EMERGENCY / DISASTER PERFORMANCE - In the event of a hurricane or other emergency or disaster situation, the successful vendor shall provide the City with the commodities/services defined within the scope of this formal solicitation at the price contained within vendor's response. Further, successful vendor shall deliver/perform for the city on a priority basis during such times of emergency. 1.32. ENTIRE BID CONTRACT OR AGREEMENT The Bid Contract or Agreement consists of this City of Miami Formal Solicitation and specifically this General Conditions Section, Contractor's Response and any written agreement entered into by the City of Miami and Contractor in cases involving RFPs, RFQs, and RFLIs, and represents the entire understanding and agreement between the parties with respect to the subject matter hereof and supersedes all other negotiations, understanding and representations, if any, made by and between the parties. To the extent that the agreement conflicts with, modifies, alters or changes any of the terms and conditions contained in the Formal Solicitation and/or Response, the Formal Solicitation and then the Response shall control. This Contract may be modified only by a written agreement signed by the City of Miami and Contractor. 1.33. ESTIMATED QUANTITIES —Estimated quantities or estimated dollars are provided for your guidance only. No guarantee is expressed or implied as to quantities that will be purchased during the contract period. The City is not obligated to place an order for any given amount subsequent to the award of this contract. Said estimates may be used by the City for purposes of determining the low bidder or most advantageous proposer meeting specifications. The City reserves the right to acquire additional quantities at the prices bid/proposed or at lower prices in this Formal Solicitation. 1.34. EVALUATION OF RESPONSES Page 82 of 110 Invitation for Bid (IFB) 367354 A.Rejection of Responses The City may reject a Response for any of the following reasons: 1) Bidder/Proposer fails to acknowledge receipt of addenda; 2) Bidder/Proposer mistates or conceals any material fact in the Response ; 3) Response does not conform to the requirements of the Formal Solicitation; 4) Response requires a conditional award that conflicts with the method of award; 5) Response does not include required samples, certificates, licenses as required; and, 6) Response was not executed by the Bidder's/Proposer(s) authorized agent. The foregoing is not anall inclusive list of reasons for which a Response may be rejected. The City may reject and re -advertise for all or any part of the Formal Solicitation whenever it is deemed in the best interest of the City. B. Elimination From Consideration 1) A contract shall not be awarded to any person or firm which is in arrears to the City upon any debt or contract, or which is a defaulter as surety or otherwise upon any obligation to the City. 2) A contract may not be awarded to any person or firm which has failed to perform under the terms and conditions of any previous contract with the City or deliver on time contracts of a similar nature. 3) A contract may not be awarded to any person or firm which has been debarred by the City in accordance with the City's Debarment and Suspension Ordinance. C. Determination of Responsibility 1) Responses will only be considered from entities who are regularly engaged in the business of providing the goods/equipment/services required by the Formal Solicitation. Bidder/Proposer must be able to demonstrate a satisfactory record of performance and integrity; and, have sufficient financial, material, equipment, facility, personnel resources, and expertise to meet all contractual requirements. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established entity in line with the best industry practices in the industry as determined by the City. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder/Proposer, including past performance (experience) with the City or any other governmental entity in making the award. 3) The City may require the Bidder(s)/Proposer(s) to show proof that they have been designated as an authorized representative of a manufacturer or supplier which is the actual source of supply, if required by the Formal Solicitation. 1.35. EXCEPTIONS TO GENERAL AND/OR SPECIAL CONDITIONS OR SPECIFICATIONS - Exceptions to the specifications shall be listed on the Response and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid (IFB) to be considered non -responsive. It also may be cause for a RFP, RFQ, or RFLI to be considered non -responsive; and, if exceptions are taken to the terms and conditions of the resulting agreement it may lead to terminating negotiations. 1.36. F.O.B. DESTINATION - Unless otherwise specified in the Formal Solicitation, all prices quoted/proposed by the bidder/proposer must be F.O.B. DESTINATION, inside delivery, with all delivery costs and charges included in the bid/proposal price, unless otherwise specified in this Formal Solicitation. Failure to do so may be cause for rejection of bid/proposal. Page 83 of 110 Invitation for Bid (IFB) 367354 1.37. FIRM PRICES - The bidder/proposer warrants that prices, terms, and conditions quoted in its response will be firm throughout the duration of the contract unless otherwise specified in the Formal Solicitation. Such prices will remain firm for the period of performance or resulting purchase orders or contracts, which are to be performed or supplied over a period of time. 1.38. FLORIDA MINIMUM WAGE - The Constitution of the State of Florida, Article X, Section 24, states that employers shall pay employee wages no less than the minimum wage for all hours worked in Florida. Accordingly, it is the contractor's and its' subcontractor(s) responsibility to understand and comply with this Florida constitutional minimum wage requirement and pay its employees the current established hourly minimum wage rate, which is subject to change or adjusted by the rate of inflation using the consumer price index for urban wage earners and clerical workers, CPI-W, or a successor index as calculated by the United States Department of Labor. Each adjusted minimum wage rate calculated shall be determined and published by the Agency Workforce Innovation on September 30th of each year and take effect on the following January 1st. At the time of responding, it is bidder/proposer and his/her subcontractor(s), if applicable, full responsibility to determine whether any of its employees may be impacted by this Florida Law at any given point in time during the term of the contract. If impacted, bidder/proposer must furnish employee name(s), job title (s), job description(s), and current pay rate(s). Failure to submit this information at the time of submitting a response constitute successful bidder's/proposer's acknowledgement and understanding that the Florida Minimum Wage Law will not impact its prices throughout the term of contract and waiver of any contractual price increase request (s). The City reserves the right to request and successful bidder/proposer must provide for any and all information to make a wage and contractual price increase (s) determination. 1.39. GOVERNING LAW AND VENUE - The validity and effect of this Contract shall be governed by the laws of the State of Florida. The parties agree that any action, mediation or arbitration arising out of this Contract shall take place in Miami -Dade County, Florida. 1.40. HEADINGS AND TERMS - The headings to the various paragraphs of this Contract have been inserted for convenient reference only and shall not in any manner be construed as modifying, amending or affecting in any way the expressed terms and provisions hereof. 1.41. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPPA) - Any person or entity that performs or assists the City of Miami with a function or activity involving the use or disclosure of "individually identifiable health information (IIHI) and/or Protected Health Information (PHI) shall comply with the Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the City of Miami Privacy Standards. HIPAA mandates for privacy, security and electronic transfer standards, which include but are not limited to: A. Use of information only for performing services required by the contract or as required by law; B. Use of appropriate safeguards to prevent non -permitted disclosures; C. Reporting to the City of Miami of any non -permitted use or disclosure; D. Assurances that any agents and subcontractors agree to the same restrictions and conditions that apply to the Bidder/Proposer and reasonable assurances that IIHI/PHI will be held confidential; E. Making Protected Health Information (PHI) available to the customer; F. Making PHI available to the customer for review and amendment; and incorporating any amendments requested by the customer; G. Making PHI available to the City of Miami for an accounting of disclosures; and H. Making internal practices, books and records related to PHI available to the City of Miami for compliance audits. Page 84 of 110 Invitation for Bid (IFB) 367354 PHI shall maintain its protected status regardless of the form and method of transmission (paper records, and/or electronic transfer of data). The Bidder/ Proposer must give its customers written notice of its privacy information practices including specifically, a description of the types of uses and disclosures that would be made with protected health information. 1.42 INDEMNIFICATION - Contractor shall indemnify , hold harmless and defend the City, its officials, officers, agents, directors, and employees, from liabilities, damages, losses, and costs, including, but not limited to reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of Contractor and persons employed or utilized by Contractor in the performance of this Contract and will indemnify, hold harmless and defend the City, its officials, officers, agents, directors and employees against, any civil actions, statutory or similar claims, injuries or damages arising or resulting from the permitted work, even if it is alleged that the City, its officials and/or employees were negligent. These indemnifications shall survive the term of this Contract. In the event that any action or proceeding is brought against City by reason of any such claim or demand, Contractor shall, upon written notice from City, resist and defend such action or proceeding by counsel satisfactory to City. The Contractor expressly understands and agrees that any insurance protection required by this Contract or otherwise provided by Contractor shall in no way limit the responsibility to indemnify, keep and save harmless and defend the City or its officers, employees, agents and instrumentalities as herein provided. The indemnification provided above shall obligate Contractor to defend at its own expense to and through appellate, supplemental or bankruptcy proceeding, or to provide for such defense, at City's option, any and all claims of liability and all suits and actions of every name and description which may be brought against City whether performed by Contractor, or persons employed or utilized by Contractor. This indemnity will survive the cancellation or expiration of the Contract. This indemnity will be interpreted under the laws of the State of Florida, including without limitation and which conforms to the limitations of §725.06 and/or §725.08, Fla. Statues, as amended from time to time as applicable. Contractor shall require all Sub -Contractor agreements to include a provision that they will indemnify the City. The Contractor agrees and recognizes that the City shall not be held liable or responsible for any claims which may result from any actions or omissions of the Contractor in which the City participated either through review or concurrence of the Contractor's actions. In reviewing, approving or rejecting any submissions by the Contractor or other acts of the Contractor, the City in no way assumes or shares any responsibility or liability of the Contractor or Sub -Contractor, under this Agreement. 1.43. FORMATION AND DESCRIPTIVE. LITERATURE —Bidders/Proposer must furnish all information requested in the spaces provided in the Formal Solicitation. Further, as may be specified elsewhere, each Bidder/Proposer must submit for evaluation, cuts, sketches, descriptive literature, technical specifications, and Material Safety Data Sheets (MSDS)as required, covering the products offered. Reference to literature submitted with a previous response or on file with the Buyer will not satisfy this provision. 1.44. INSPECTIONS - The City may, at reasonable times during the term hereof, inspect Contractor's facilities and perform such tests, as the City deems reasonably necessary, to determine whether the goods and/or services required to be provided by the Contractor under this Contract conform to the terms and conditions of the Formal Solicitation. Contractor shall make available to the City all reasonable facilities and assistance to facilitate the performance of tests or inspections by City representatives. All tests and inspections shall be subject to, and made in accordance with, the provisions of the City of Miami Ordinance No. 12271 (Section 18-79), as same may be amended or supplemented from time to time. 1.45. INSPECTION OF RESPONSE - Responses received by the City pursuant to a Formal Solicitation will not be made available until such time as the City provides notice of a decision or intended decision or within 30 days after bid closing, whichever is earlier. Bid/Proposal results will be tabulated and may be furnished upon request via Page 85 of 110 Invitation for Bid (IFB) 367354 fax or e-mail to the Sr. Procurement Specialist issuing the Solicitation. Tabulations also are available on the City's Web Site following recommendation for award. 1.46. INSURANCE - Within ten (10) days after receipt of Notice of Award, the successful Contractor, shall furnish Evidence of Insurance to the Purchasing Department, if applicable. Submitted evidence of coverage shall demonstrate strict compliance to all requirements listed on the Special Conditions entitled "Insurance Requirements". The City shall be listed as an "Additional Insured." Issuance of a Purchase Order is contingent upon the receipt of proper insurance documents. If the insurance certificate is received within the specified time frame but not in the manner prescribed in this Solicitation the Contractor shall be verbally notified of such deficiency and shall have an additional five (5) calendar days to submit a corrected certificate to the City. If the Contractor fails to submit the required insurance documents in the manner prescribed in this Solicitation within fifteen (15) calendar days after receipt Notice of Award, the contractor shall be in default of the contractual terms and conditions and shall not be awarded the contract. Under such circumstances, the Bidder/Proposer may be prohibited from submitting future responses to the City. Information regarding any insurance requirements shall be directed to the Risk Administrator, Department of Risk Management, at 444 SW 2nd Avenue, 9th Floor, Miami, Florida 33130, 305-416-1604. The Bidder/Proposer shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in effect for the duration of the contractual period; including any and all option terms that may be granted to the Bidder/Proposer. 1.47. INVOICES - Invoices shall contain purchase order number and details of goods and/or services delivered (i.e. quantity, unit price, extended price, etc); and in compliance with Chapter 218 of the Florida Statutes (Prompt Payment Act) . 1.48. LOCAL PREFERENCE A. City Code Section 18-85, states, "when a responsive, responsible non -local bidder submits the lowest bid price, and the bid submitted by one or more responsive, responsible local bidders who maintain a local office, as defined in Section 18-73, is within fifteen percent (15%) of the price submitted by the non -local bidder, then that non -local bidder and each of the aforementioned responsive, responsible local bidders shall have the opportunity to submit a best and final bid equal to or lower than the amount of the low bid previously submitted by the non -local bidder. Contract award shall be made to the lowest responsive, responsible bidder submitting the lowest best and final bid. In the case of a tie in the best and final bid between a local bidder and a non -local bidder, contract award shall be made to the local bidder." B. City Code Section 18-86, states, "the RFP, RFLI or RFQ, as applicable, may, in the exercise of the reasonable professional discretion of the City Manager, director of the using agency, and the Chief Procurement Officer, include a five (5%) percent evaluation criterion in favor of proposers who maintain a local office, as defined in Section 18-73. In such cases, this five (5%) percent evaluation criterion in favor of proposers who maintain a local office will be specifically defined in the RFP, RFLI or RFQ, as applicable; otherwise, it will not apply. 1.49. MANUFACTURER'S CERTIFICATION - The City reserves the right to request from bidders/proposers a separate Manufacturer's Certification of all statements made in the bid/proposal. Failure to provide such certification may result in the rejection of bid/proposal or termination of contract/agreement, for which the bidder/proposer must bear full liability. 1.50. MODIFICATIONS OR CHANGES IN PURCHASE ORDERS AND CONTRACTS - No contract or understanding to modify this Formal Solicitation and resultant purchase orders or contracts, if applicable, shall be binding upon the City unless made in writing by the Director of Purchasing of the City of Miami, Florida through Page 86 of 110 Invitation for Bid (IFB) 367354 the issuance of a change order, addendum, amendment, or supplement to the contract, purchase order or award sheet as appropriate. 1.51. NO PARTNERSHIP OR JOINT VENTURE - Nothing contained in this Contract will be deemed or construed to create a partnership or joint venture between the City of Miami and Contractor, or to create any other similar relationship between the parties. 1.52. NONCONFORMANCE TO CONTRACT CONDITIONS - Items may be tested for compliance with specifications under the direction of the Florida Department of Agriculture and Consumer Services or by other appropriate testing Laboratories as determined by the City. The data derived from any test for compliance with specifications is public record and open to examination thereto in accordance with Chapter 119, Florida Statutes. Items delivered not conforming to specifications may be rejected and returned at Bidder's/Proposer's expense. These non -conforming items not delivered as per delivery date in the response and/or Purchase Order may result in bidder/proposer being found in default in which event any and all re -procurement costs may be charged against the defaulted contractor. Any violation of these stipulations may also result in the supplier's name being removed from the City of Miami's Supplier's list. 1.53. NONDISCRIMINATION —Bidder/Proposer agrees that it shall not discriminate as to race, sex, color, age, religion, national origin, marital status, or disability in connection with its performance under this formal solicitation. Furthermore, Bidder/Proposer agrees that no otherwise qualified individual shall solely by reason of his/her race, sex, color, age, religion, national origin, marital status or disability be excluded from the participation in, be denied benefits of, or be subjected to, discrimination under any program or activity. In connection with the conduct of its business, including performance of services and employment of personnel, Bidder/Proposer shall not discriminate against any person on the basis of race, color, religion, disability, age, sex, marital status or national origin. All persons having appropriate qualifications shall be afforded equal opportunity for employment. 1.54. NON-EXCLUSIVE CONTRACT/ PIGGYBACK PROVISION - At such times as may serve its best interest, the City of Miami reserves the right to advertise for, receive, and award additional contracts for these herein goods and/or services, and to make use of other competitively bid (governmental) contracts, agreements, or other similar sources for the purchase of these goods and/or services as may be available. It is hereby agreed and understood that this formal solicitation does not constitute the exclusive rights of the successful bidder(s)/proposer(s) to receive all orders that may be generated by the City in conjunction with this Formal Solicitation. In addition, any and all commodities, equipment, and services required by the City in conjunction with construction projects are solicited under a distinctly different solicitation process and shall not be purchased under the terms, conditions and awards rendered under this solicitation, unless such purchases are determined to be in the best interest of the City. 1.55. OCCUPATIONAL LICENSE - Any person, firm, corporation or joint venture, with a business location in the City of Miami and is submitting a Response under this Formal Solicitation shall meet the City's Occupational License Tax requirements in accordance with Chapter 31.1, Article I of the City of Miami Charter. Others with a location outside the City of Miami shall meet their local Occupational License Tax requirements. A copy of the license must be submitted with the response; however, the City may at its sole option and in its best interest allow the Bidder/Proposer to supply the license to the City during the evaluation period, but prior to award. 1.56. ONE PROPOSAL - Only one (1) Response from an individual, firm, partnership, corporation or joint venture Page 87 of 110 Invitation for Bid (IFB) 367354 will be considered in response to this Formal Solicitation. When submitting an alternate response, please refer to the herein condition for "Alternate Responses May Be Considered". 1.57. OWNERSHIP OF DOCUMENTS - It is understood by and between the parties that any documents, records, files, or any other matter whatsoever which is given by the City to the successful Bidder/Proposer pursuant to this formal solicitation shall at all times remain the property of the City and shall not be used by the Bidder/Proposer for any other purposes whatsoever without the written consent of the City. 1.58. PARTIAL INVALIDITY - If any provision of this Contract or the application thereof to any person or circumstance shall to any extent be held invalid, then the remainder of this Contract or the application of such provision to persons or circumstances other than those as to which it is held invalid shall not be affected thereby, and each provision of this Contract shall be valid and enforced to the fullest extent permitted by law. 1.59. PERFORMANCE/PAYMENT BOND —A Contractor may be required to furnish a Performance/Payment Bond as part of the requirements of this Contract, in an amount equal to one hundred percent (100%) of the contract price. 1.60. PREPARATION OF RESPONSES (HARDCOPY FORMAT) —Bidders/Proposers are expected to examine the specifications, required delivery, drawings, and all special and general conditions. All bid/proposed amounts, if required, shall be either typewritten or entered into the space provided with ink. Failure to do so will be at the Bidder's/Proposer's risk. A. Each Bidder/Proposer shall furnish the information required in the Formal Solicitation. The Bidder/Proposer shall sign the Response and print in ink or type the name of the Bidder/Proposer, address, and telephone number on the face page and on each continuation sheet thereof on which he/she makes an entry, as required. B. If so required, the unit price for each unit offered shall be shown, and such price shall include packaging, handling and shipping, and F.O.B. Miami delivery inside City premises unless otherwise specified. Bidder/Proposer shall include in the response all taxes, insurance, social security, workmen's compensation, and any other benefits normally paid by the Bidder/Proposer to its employees. If applicable, a unit price shall be entered in the "Unit Price" column for each item. Based upon estimated quantity, an extended price shall be entered in the "Extended Price" column for each item offered. In case of a discrepancy between the unit price and extended price, the unit price will be presumed correct. C. The Bidder/Proposer must state a definite time, if required, in calendar days for delivery of goods and/or services. D. The Bidder/Proposer should retain a copy of all response documents for future reference. E. All responses, as described, must be fully completed and typed or printed in ink and must be signed in ink with the firm's name and by an officer or employee having authority to bind the company or firm by his/her signature. Bids/Proposals having any erasures or corrections must be initialed in ink by person signing the response or the response may be rejected. F. Responses are to remain valid for at least. 180 days. Upon award of a contract, the content of the Successful Bidder's/Proposer's response may be included as part of the contract, at the City's discretion. G. The City of Miami's Response Forms shall be used when Bidder/Proposer is submitting its response in hardcopy format. Use of any other forms will result in the rejection of the response. IF SUBMITTING HARDCOPY FORMAT, THE ORIGINAL AND THREE (3) COPIES OF THESE SETS OF FORMS, UNLESS OTHERWISE SPECIFIED, AND ANY REQUIRED ATTACHMENTS MUST BE RETURNED TO THE CITY Page 88 of 110 Invitation for Bid (IFB) 367354 OR YOUR RESPONSE MAY BE DEEMED NON -RESPONSIVE. 1.61. PRICE ADJUSTMENTS — Any price decrease effectuated during the contract period either by reason of market change or on the part of the contractor to other customers shall be passed on to the City of Miami. 1.62. PRODUCT SUBSTITUTES - In the event a particular awarded and approved manufacturer's product becomes unavailable during the term of the Contract, the Contractor awarded that item may arrange with the City's authorized representative(s) to supply a substitute product at the awarded price or lower, provided that a sample is approved in advance of delivery and that the new product meets or exceeds all quality requirements. 1.63. CONFLICT OF INTEREST, AND UNETHICAL BUSINESS PRACTICE PROHIBITIONS - Contractor represents and warrants to the City that it has not employed or retained any person or company employed by the City to solicit or secure this Contract and that it has not offered to pay, paid, or agreed to pay any person any fee, commission, percentage, brokerage fee, or gift of any kind contingent upon or in connection with, the award of this Contract. 1.64. PROMPT PAYMENT —Bidders/Proposers may offer a cash discount for prompt payment; however, discounts shall not be considered in determining the lowest net cost for response evaluation purposes. Bidders/Proposers are required to provide their prompt payment terms in the space provided on the Formal Solicitation. If no prompt payment discount is being offered, the Bidder/Proposer must enter zero (0) for the percentage discount to indicate no discount. If the Bidder/Proposer fails to enter a percentage, it is understood and agreed that the terms shall be 2% 20 days, effective after receipt of invoice or final acceptance by the City, whichever is later. When the City is entitled to a cash discount, the period of computation will commence on the date of delivery, or receipt of a correctly completed invoice, whichever is later. If an adjustment in payment is necessary due to damage, the cash discount period shall commence on the date final approval for payment is authorized. If a discount is part of the contract, but the invoice does not reflect the existence of a cash discount, the City is entitled to a cash discount with the period commencing on the date it is determined by the City that a cash discount applies. Price discounts off the original prices quoted on the Price Sheet will be accepted from successful bidders/proposers during the term of the contract. 1.65. PROPERTY - Property owned by the City of Miami is the responsibility of the City of Miami. Such property furnished to a Contractor for repair, modification, study, etc., shall remain the property of the City of Miami. Damages to such property occurring while in the possession of the Contractor shall be the responsibility of the Contractor. Damages occurring to such property while in route to the City of Miami shall be the responsibility of the Contractor. In the event that such property is destroyed or declared a total loss, the Contractor shall be responsible for replacement value of the property at the current market value, less depreciation of the property, if any. 1.66. PROVISIONS BINDING - Except as otherwise expressly provided in the resulting Contract, all covenants, conditions and provisions of the resulting Contract shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. 1.67. PUBLIC ENTITY CRIMES - A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a response on a contract to provide any goods or services to a public entity, may not submit a response on a contract with a public entity for the construction or repair of a public building or public work, may not submit responses on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section Page 89 of 110 Invitation for Bid (IFB) 367354 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. 1.68. PUBLIC RECORDS - Contractor understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida Statutes, and City of Miami Code, Section 18, Article III, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable law. Contractor's failure or refusal to comply with the provision of this section shall result in the immediate cancellation of this Contract by the City. 1.69. QUALITY OF GOODS, MATERIALS, SUPPLIES, PRODUCTS, AND EQUIPMENT - All materials used in the manufacturing or construction of supplies, materials, or equipment covered by this solicitation shall be new. The items bid/proposed must be of the latest make or model, of the best quality, and of the highest grade of workmanship., unless as otherwise specified in this Solicitation. 1.70. QUALITY OF WORK/SERVICES - The work/services performed must be of the highest quality and workmanship. Materials furnished to complete the service shall be new and of the highest quality except as otherwise specified in this Solicitation. 1.71. REMEDIES PRIOR TO AWARD (Sec. 18-106) - If prior to Contract award it is determined that a formal solicitation or proposed award is in violation of law, then the solicitation or proposed award shall be cancelled by the City Commission, the City Manager or the Chief Procurement Officer, as may be applicable, or revised to comply with the law. 1.72. RESOLUTION OF CONTRACT DISPUTES (Sec. 18-105) (a) Authority to resolve Contract disputes. The City Manager, after obtaining the approval of the city attorney, shall have the authority to resolve controversies between the Contractual Party and the city which arise under, or by virtue of, a Contract between them; provided that, in cases involving an amount greater than $25,000, the City Commission must approve the City Manager's decision. Such authority extends, without limitation, to controversies based upon breach of Contract, mistake, misrepresentation or lack of complete performance, and shall be invoked by a Contractual Party by submission of a protest to the City Manager. (b) Contract dispute decisions. If a dispute is not resolved by mutual consent, the City Manager shall promptly render a written report stating the reasons for the action taken by the City Commission or the City Manager which shall be final and conclusive. A copy of the decision shall be immediately provided to the protesting party, along with a notice of such party's right to seek judicial relief, provided that the protesting party shall not be entitled to such judicial relief without first having followed the procedure set forth in this section. 1.73. RESOLUTION OF PROTESTED SOLICITATIONS AND AWARDS (Sec. 18-104) (a) Right to protest. The following procedures shall be used for resolution of protested solicitations and awards except for purchases of goods, supplies, equipment, and services, the estimated cost of which does not exceed $25,000. Protests thereon shall be governed by the Administrative Policies and Procedures of Purchasing. 1.Protest of Solicitation. i. Any prospective proposer who perceives itself aggrieved in connection with the solicitation of a Contract may protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief Procurement Officer within three days after the Request for Proposals, Request for Qualifications or Request for Letters of Interest is published in a newspaper of general circulation. A notice of intent to file a protest is considered Page 90 of 110 Invitation for Bid (IFB) 367354 filed when received by the Chief Procurement Officer; or ii. Any prospective bidder who intends to contest the Solicitation Specifications or a solicitation may protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief Procurement Officer within three days after the solicitation is published in a newspaper of general circulation. A notice of intent to file a protest is considered filed when received by the Chief Procurement Officer. 2. Protest of Award. i. A written notice of intent to file a protest shall be filed with the Chief Procurement Officer within two days after receipt by the proposer of the notice of the City Manager's recommendation for award of Contract, which will be posted on the City of Miami Purchasing Department website, in the Supplier Corner, Current Solicitations and Notice of Recommendation of Award Section. The notice of the City Manager's recommendation can be found by selecting the details of the solicitation and is listed as Recommendation of Award Posting Date and Recommendation of Award To fields. If "various" is indicated in the Recommendation of Award To field, the Bidder/Proposer must contact the buyer for that solicitation to obtain the suppliers name. It shall be the responsibility of the Bidder/Proposer to check this section of the website daily after responses are submitted to receive the notice; or ii. Any actual Responsive and Responsible Bidder whose Bid is lower than that of the recommended bidder may protest to the Chief Procurement Officer. A written notice of intent to file a protest shall be filed with the Chief Procurement Officer within two days after receipt by the bidder of the notice of the city's determination of non responsiveness or non responsibility. The receipt by bidder of such notice shall be confirmed by the city by facsimile or electronic mail or U.S. mail, return receipt requested. A notice of intent to file a protest is considered filed when received by the Chief Procurement Officer. iii. A written protest based on any of the foregoing must be submitted to the Chief Procurement Officer within five (5) days after the date the notice of protest was filed. A written protest is considered filed when received by the Chief Procurement Officer. The written protest may not challenge the relative weight of the evaluation criteria or the formula for assigning points in making an award determination. The written protest shall state with particularity the specific facts and law upon which the protest of the solicitation or the award is based, and shall include all pertinent documents and evidence and shall be accompanied by the required Filing Fee as provided in subsection (f). This shall form the basis for review of the written protest and no facts, grounds, documentation or evidence not contained in the protester's submission to the Chief Procurement Officer at the time of filing the protest shall be permitted in the consideration of the written protest. No time will be added to the above limits for service by mail. In computing any period of time prescribed or allowed by this section, the day of the act, event or default from which the designated period of time begins to run shall not be included. The last day of the period so computed shall be included unless it is a Saturday, Sunday or legal holiday in which event the period shall run until the end of the next day which is neither a Saturday, Sunday or legal holiday. Intermediate Saturdays, Sundays and legal holidays shall be excluded in the computation of the time for filing. (b) Authority to resolve protests. The Chief Procurement Officer shall have the authority, subject to the approval of the City Manager and the city attorney, to settle and resolve any written protest. The Chief Procurement Officer shall obtain the requisite approvals and communicate said decision to the protesting party and shall submit said decision to the City Commission within 30 days after he/she receives the protest. In cases involving more than $25,000, the decision of the Chief Procurement Officer shall be submitted for approval or disapproval thereof to the City Commission after a favorable recommendation by the city attorney and the City Manager. Page 91 of 110 Invitation for Bid (IFB) 367354 (c) Compliance with filing requirements. Failure of a party to timely file either the notice of intent to file a protest or the written protest, together with the required Filing Fee as provided in subsection (f) , with the Chief Procurement Officer within the time provided in subsection (a), above, shall constitute a forfeiture of such party's right to file a protest pursuant to this section. The protesting party shall not be entitled to seek judicial relief without first having followed the procedure set forth in this section (d) Stay of Procurements during protests. Upon receipt of a written protest filed pursuant to the requirements of this section, the city shall not proceed further with the solicitation or with the award of the Contract until the protest is resolved by the Chief Procurement Officer or the City Commission as provided in subsection (b) above, unless the City Manager makes a written determination that the solicitation process or the Contract award must be continued without delay in order to avoid an immediate and serious danger to the public health, safety or welfare. (e) Costs. All costs accruing from a protest shall be assumed by the protestor. (f) Filing Fee, The written protest must be accompanied by a filing fee in the form of a money order or cashier's check payable to the city in an amount equal to one percent of the amount of the Bid or proposed Contract, or $5000.00, whichever is less, which filing fee shall guarantee the payment of all costs which may be adjudged against the protestor in any administrative or court proceeding. If a protest is upheld by the Chief Procurement Officer and/or the City Commission, as applicable, the filing fee shall be refunded to the protestor less any costs assessed under subsection (e) above. If the protest is denied, the filing fee shall be forfeited to the city in lieu of payment of costs for the administrative proceedings as prescribed by subsection (e) above. 1.74. SAMPLES - Samples of items, when required, must be submitted within the time specified at no expense to the City. If not destroyed by testing, bidders)/proposer(s) will be notified to remove samples, at their expense, within 30 days after notification. Failure to remove the samples will result in the samples becoming the property of the City. 1.75. SELLING, TRANSFERRING OR ASSIGNING RESPONSIBILITIES - Contractor shall not sell, assign, transfer or subcontract at any time during the term of the Contract, or any part of its operations, or assign any portion of the performance required by this contract, except under and by virtue of written permission granted by the City through the proper officials, which may be withheld or conditioned, in the City's sole discretion. 1.76. SERVICE AND WARRANTY —When specified, the bidder/proposer shall define all warranty, service and replacements that will be provided. Bidders/Proposer must explain on the Response to what extent warranty and service facilities are available. A copy of the manufacturer's warranty, if applicable, should be submitted with your response. 1.77. SILENCE OF SPECIFICATIONS - The apparent silence of these specifications and any supplemental specification as to any detail or the omission from it of detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship and services is to be first quality. All interpretations of these specifications shall be made upon the basis of this statement. If your firm has a current contract with the State of Florida, Department of General Services, to supply the items on this solicitation, the bidder/proposer shall quote not more than the contract price; failure to comply with this request will result in disqualification of bid/proposal. 1.78. SUBMISSION AND RECEIPT OF RESPONSES - Responses shall be submitted electronically via the Oracle System or responses may be submitted in hardcopy format to the City Clerk, City Hall, 3500 Pan American Drive, Miami, Florida 33133-5504, at or before, the specified closing date and time as designated in the IFB, RFP, Page 92 of 110 Invitation for Bid (IFB) 367354 RFQ, or RFLI. NO EXCEPTIONS. Bidders/Proposers are welcome to attend the solicitation closing; however, no award will be made at that time. A. Hardcopy responses shall be enclosed in a sealed envelope, box package. The face of the envelope, box or package must show the hour and date specified for receipt of responses, the solicitation number and title, and the name and return address of the Bidder/Proposer. Hardcopy responses not submitted on the requisite Response Forms may be rejected. Hardcopy responses received at any other location than the specified shall be deemed non -responsive. Directions to City Hall: FROM THE NORTH: I-95 SOUTH UNTIL IT TURNS INTO US1. US1 SOUTH TO 27TH AVE., TURN LEFT, PROCEED SOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN RIGHT ON PAN AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT. FROM THE SOUTH: US1 NORTH TO 27TH AVENUE, TURN RIGHT, PROCEED SOUTH TO SO. BAYSHORE DR. (3RD TRAFFIC LIGHT), TURN LEFT, 1 BLOCK TURN RIGHT ON PAN AMERICAN DR. CITY HALL IS AT THE END OF PAN AMERICAN DR. PARKING IS ON RIGHT. B. Facsimile responses will not be considered. C. Failure to follow these procedures is cause for rejection of bid/proposal. D. The responsibility for obtaining and submitting a response on or before the close date is solely and strictly the responsibility of Bidder/Proposer. The City of Miami is not responsible for delays caused by the United States mail delivery or caused by any other occurrence. Responses received after the solicitation closing date and time will be returned unopened, and will not be considered for award. E. Late responses will be rejected. F. All responses are subject to the conditions specified herein. Those which do not comply with these conditions are subject to rejection. G. Modification of responses already submitted will be considered only if received at the City before the time and date set for closing of solicitation responses. All modifications must be submitted via the Oracle System or in writing. Once a solicitation closes (closed date and/or time expires), the City will not consider any subsequent submission which alters the responses. H. If hardcopy responses are submitted at the same time for different solicitations, each response must be placed in a separate envelope, box, or package and each envelope, box or package must contain the information previously stated in 1.82.A. 1.79. TAXES - The City of Miami is exempt from any taxes imposed by the State and/or Federal Government. Exemption certificates will be provided upon request. Notwithstanding, Bidders/Proposers should be aware of the fact that all materials and supplies which are purchased by the Bidder/Proposer for the completion of the contract is subject to the Florida State Sales Tax in accordance with Section 212.08, Florida Statutes, as amended and all amendments thereto and shall be paid solely by the Bidder/Proposer. 1.80. TERMINATION —The City Manager on behalf of the City of Miami reserves the right to terminate this contract by written notice to the contractor effective the date specified in the notice should any of the following apply: A. The contractor is determined by the City to be in breach of any of the terms and conditions of the contract. Page 93 of 110 Invitation for Bid (IFB) 367354 B. The City has determined that such termination will be in the best interest of the City to terminate the contract for its own convenience; C. Funds are not available to cover the cost of the goods and/or services. The City's obligation is contingent upon the availability of appropriate funds. 1.81. TERMS OF PAYMENT - Payment will be made by the City after the goods and/or services awarded to a Bidder/Proposer have been received, inspected, and found to comply with award specifications, free of damage or defect, and properly invoiced. No advance payments of any kind will be made by the City of Miami. Payment shall be made after delivery, within 45 days of receipt of an invoice and authorized inspection and acceptance of the goods/services and pursuant to Section 218.74, Florida Statutes and other applicable law. 1.82. TIMELY DELIVERY - Time will be of the essence for any orders placed as a result of this solicitation. The City reserves the right to cancel such orders, or any part thereof, without obligation, if delivery is not made within the time(s) specified on their Response. Deliveries are to be made during regular City business hours unless otherwise specified in the Special Conditions. 1.83. TITLE - Title to the goods or equipment shall not pass to the City until after the City has accepted the goods/equipment or used the goods, whichever comes first. 1.84.TRADE SECRETS EXECUTION TO PUBLIC RECORDS DISCLOSURE- All Responses submitted to the City are subject to public disclosure pursuant to Chapter 119, Florida Statutes. An exception may be made for "trade secrets." If the Response contains information that constitutes a "trade secret", all material that qualifies for exemption from Chapter 119 must be submitted in a separate envelope, clearly identified as "TRADE SECRETS EXCEPTION," with your firm's naive and the Solicitation number and title marked on the outside. Please be aware that the designation of an item as a trade secret by you may be challenged in court by any person. By your designation of material in your Response as a "trade secret" you agree to indemnify and hold harmless the City for any award to a plaintiff for damages, costs or attorney's fees and for costs and attorney's fees incurred by the City by reason of any legal action challenging your claim. 1.85. UNAUTHORIZED WORK OR DELIVERY OF GOODS- Neither the qualified Bidder(s)/Proposer(s) nor any of his/her employees shall perform any work or deliver any goods unless a change order or purchase order is issued and received by the Contractor. The qualified Bidder(s)/Proposer(s) shall not be paid for any work performed or goods delivered outside the scope of the contract or any work performed by an employee not otherwise previously authorized. 1.86. USE OF NAME - The City is not engaged in research for advertising, sales promotion, or other publicity purposes. No advertising, sales promotion or other publicity materials containing information obtained from this Solicitation are to be mentioned, or imply the name of the City, without prior express written permission of the City Manager or the City Commission. 1.87. VARIATIONS OF SPECIFICATIONS - For purposes of solicitation evaluation, bidders/proposers must indicate any variances from the solicitation specifications and/or conditions, no matter how slight. If variations are not stated on their Response, it will be assumed that the product fully complies with the City's specifications. Page 94 of 110 Invitation for Bid (IFB) 367354 2. Special Conditions 2.1. PURPOSE The purpose of this Solicitation is to establish a contract, for Police Uniforrns and Accessories, as specified herein, from a source(s) of supply that will give prompt and efficient service fully compliant with the terms, conditions and stipulations of the solicitation. 2.2. DEADLINE FOR RECEIPT OF REQUEST FOR ADDITIONAL INFORMATION/CLARIFICATION Any questions or clarifications concerning this solicitation shall be submitted by email or facsimile to the Purchasing Department, Attn: Yusbel Gonzalez; fax: (305) 400-5104 or email: ygonzalez@ci.miami.fl.us. The solicitation title and number shall be referenced on all correspondence. All questions must be received no later than Thursday, August 1, 2013 at 5:00 PM. All responses to questions will be sent to all prospective bidders/proposers in the form on an addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE. 2.3. TERM OF CONTRACT The Contract shall commence upon the date of notice of award and shall be effective for two (2) years with the option to extend for three (3) additional one (1) year periods, subject to the availability of funds for succeeding fiscal years. Continuation of the contract beyond the initial period is a City prerogative; not a right of the bidder. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. 2.4. CONDITIONS FOR RENEWAL Each renewal of this contract is subject to the following: (1) Continued satisfactory performance compliance with the specifications, terms and conditions established herein. (2) Availability of funds 2.5. SCHEDULE OF ESCALATION Bidders are requested to bid firm prices for each item, for as many years as possible, up to five (5) years, but in all cases firm prices must remainfixed and firm for the first two (2) years of the Contract. After the initial two (2) year term, prices may be subject to escalation, up to a maximum of 3% per year. Bidder shall indicate in the Header/Certifications section of the IFB the percentage increase for the Third (3rd), Fourth (4th), and Fifth (5th) year of the contract. Percentage increases for the Third (3rd), Fourth (4th), and Fifth (5th) year of the contract will be considered in determining the lowest responsive and responsible bidder. It shall be the Successful. Bidder's responsiblity to request any upward pricing adjustment under this provision. After the initial two (2) year term, and at least thirty (30) calendar days before the start date of the new terra, Successful Page 95 of 110 Invitation for Bid (IFB) 367354 Bidder shall submitt a written request to the Purchasing Department indicating which individual items require a price increase. This request must be accompanied by Manufacturer documentation, which shall serve as evidence indicating that the product has increased in price. Any adjustment received after deadline indicated above, may not be considered. If no adjustment request is received from the Successful Bidder, the City will assume that the Successful Bidder has agreed that the next year term will be without any upward price adjustment. 2.6. EQUITABLE ADJUSTMENT The Purchasing Department may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply is affected by extreme or unforeseen volatility in the marketplace, that is, by circumstances that satisfy all the following criteria: (1) the volatility is due to circumstances beyond the successful bidder(s) control, (2) the volatility affects the marketplace or industry, not just the particular contract source of supply, (3) the effect on pricing or availability of supply is substantial, and (4) the volatility so affects the successful bidder(s) that continued performance of the contract would result in a substantial loss. Successful bidders) might have to supply documentation to justify any requested percentage increase in cost to the City of Miami. 2.7. NON -APPROPRIATION OF FUNDS In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable in any fiscal period for payments due under this contract, then the City, upon written notice to Contractor or his assignee of such occurrence, shall have the unqualified right to terminate the contract without any penalty or expense to the City. No guarantee, warranty or representation is made that any particular or any project(s) will be awarded to any firm(s). 2.8. METHOD OF AWARD Award of this contract will be made to the lowest responsive and responsible bidder on a group by group basis, or on a total of the three groups, whichever is in the best interest of the City. In order to be considered for award of a group, bidders must bid on all items within that group. Failure to bid on all items within a group shall deem your bid non -responsive for that group. Group 1 - Pants and Shirts (Equal Items Accepted), Line Items # 1.1 to 1.23) Group 2 - Supplemental, Honor Guard, Civilian, Career, Emblems/Insignias/Patches (Equal Items Accepted), Line Items # 2.1 to 2.59) Group 3 - Supplemental, Outerwear, Accessories, Duty Gear, Footwear (No Substitution), Line Items # 3.1 to 3.128 2.9. BIDDER'S MINIMUM QUALIFICATIONS Bids will be considered only from firms that are regularly engaged in the business of providing goods and/or services as described in this Bid for at least two (2) consecutive years; furthermore, the Bidder shall: (1) Have sufficient financial support, equipment and organization to insure that they can satisfactorily provide the goods and/or services if awarded a Contract under the terms and conditions herein stated. Page 96 of 110 Invitation for Bid (IFB) 367354 (2) Not have any member, officer, or stockholder that is in arrears or is in default of any debt or contract involving the City, is a defaulter surety otherwise, upon any obligation to the City, and/or has failed to perform faithfully on any previous contract with the City. (3) Have no record of pending lawsuits or criminal activities, and have never been declared bankrupt. (4) Be a Manufacturer OR Manufacturer/Distributor Authorized Reseller/ Dealer of the items specified in this Invitation for Bid. (5) Within fifteen (15) calendar days after receipt of Notice of Award, have a Store Front Facility located within the jurisdictional limits of the City of Miami ready to deliver uniform garments, provide tailoring services, have personnel try on uniform garments to ensure proper fit, and perform on -site alterations as needed. 2.10. STORE -FRONT AND TAILORING SERVICES A) Bidders will not be eligible for award unless they provide the services of a fully licensed tailor to take measurements, fit, and perform alterations as required for all garments during the term of the contract. Store -Front and Tailoring Services shall be available five (5) days a week, Monday through Friday, 7:00 a.m. through 4:00 p.m. B) Bidder's facility shall have adequate dressing rooms. Tailor shall be fully equipped to make all alterations and fittings required by the City during normal hours of operation. C) Bidder shall take all measurements and perform all alterations at the local facility, with the exception of services. provided for Patrol "C"/Midnight Shift. The Bidder shall measure these patrolmen at the station or shall arrange to adjust his/her business hours, which ever is more convenient to the City. The same shall apply to delivery. D Bidders shall indicate in the Bid Response number of calendar days required to complete alterations after the taking of measurements. E) Tailoring Procedure: 1. The Bidder shall make arrangements to begin taking measurements immediately upon Notice of Award. 2. Upon measurement, the Bidder shall indicate on each uniform request "chit", any alterations required and shall have the officer/recipient initial those remarks. These chits shall be dated with the date measurements are taken. 3. Alternations shall be performed within the time stipulated in the Bidder's response, and shall notify the Contract Administrator upon completion. 4. Uniforms shall be tried on by the individual officer to assure satisfactory fit. The Bidder shall require each officer to sign the "chit" for any and all garments received indicating the date received. 5. It is the Bidder's responsibility to insure that all uniforms fit properly and to the acceptance of the individual officer. 2.11. DELIVERY REQUIREMENTS A) Point: Delivery of the items shall be made to individuals either at the Successful Bidder's facility, or to the Police Department Central Headquarters or Substations, as may be required. The Contractor shall notify the Police Property Unit Quartermaster ("Contract Administrator) when the items are ready for pick-up or delivery. The Successful Bidder will be furnished with the addresses of the Central Headquarters and Substations, upon issuance of Purchase Order(s). Page 97 of 110 Invitation for Bid (IFB) 367354 B) Delivery Schedule: Bidders shall indicate on their response the number of calendar days required to complete and deliver (or have ready for pick up) the uniforms after measurements have been taken. Bidders shall indicate delivery days for uniforms requiring alteration, and for those requiring no alterations. C) Verification: The Successful Bidder shall be responsible for dating the item request Chit with the date of measurement and shall indicate whether alterations are required. Each chit shall then be initiated by the using officer. The Successful Bidder shall further ensure that invoices are signed and dated by the individual officer upon final receipt of items. Chits and invoices shall be submitted in duplicate to the Police Department. D) Delays - Date of delivery or pick up may be extended for a specific period of time when the delay is the result of a natural disaster, war, civil commotion, strike or any other condition beyond the control of the Successful Bidder, provided that written notice (via email) and verbal notice (via the telephone) is provided to the Contract Administrator immediately upon knowledge of the delay. The written and verbal notice shall include the estimated delivery time and the reason for the delivery delay. Written approval of the delay must be provided by the Contract Administrator to the Successful Bidder(s). E) Liquidated damages - Successful Bidder shall provide all items at the guaranteed delivery time specified by the Bidder in its bid response. If the Successful Bidder fails to deliver within the specified delivery time, it is understood that 1% of the unit price per calendar day per item will be deducted, as liquidated damages, for each day beyond the specified delivery time (not to exceed the total amount of the contract), not as a penalty but as a form of compensation for the loss of not having the ability to use the product. F) Prohibition against the sale - The Successful Bidder will not sell or distribute any item(s) with The City of Miami name or logo thereon to the general public. Police Department identification will be required for items picked up at the Successful Bidder's local store. The City of Miami fully intends to enforce liquidated damages for noncompliance of any portion of these specifications or delivery/pick-up requirements. Prospective Bidders should carefully consider all terms before submitting their bid. 2.12. FAILURE TO PERFORM Should it not be possible to reach the contractor or supervisor and/or should remedial action not be taken within 48 hours of any failure to perform according to specifications, the City reserves the right to declare Contractor in default of the contract or make appropriate reductions in the contract payment. 2.13. EQUAL PRODUCT Manufacturer's name, brand name and model/style number when used in these specifications are for the sole purpose of establishing minimum requirements of levels of quality, standards of performance and design required andis in no way intended to prohibit the bidding of other manufacturer's brands of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product so bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, bid must be accompanied by complete sets of necessary data (Le. factory information sheets, specifications, brochures, pictures, etc.) in order for the City to evaluate and determine the equality of the item(s) bid. The City shall be the sole judge of equality and its decision shall be final. Bidder's are not required to submit uniform samples at time of bid submittal. Instead, the City will notify Page 98 of 110 Invitation for Bid (IFB) 367354 Prospective Bidder (s) in writing, after the bid closing date and time, should samples of equal items be needed. Samples shall be submitted no later than seven (7) calendar days after a formal request is made by the City. NOTE: Items(s) that are not deemed as "Approved Equal" by the City, may cause the bidder's response to be deemed non -responsive. 2.14. SAMPLES Samples, as stipulated under Section 2.13, are to be submitted at the time indicated therein. Failure to meet any of the submission requirements for samples may deem your bid non -responsive. Please note that a sample shall not be required for any item that represents the manufacturer and brand name specified in the bid. Each individual sample shall be clearly labeled with the bidder's name, bid number, bid title, manufacturer's name and brand name, style number, and its corresponding item number from the Lines section of the Invitation for Bid. Two (2) samples of each item shall be submitted. After the City has completed its evaluation, the Succesful Bidder will receive back one of the samples submitted for each item. The sample item returned shall become the Bidder's reference standard from which all ordered garments would be made. The second sample will be mainted by the Police Department who will periodically audit the ordered garments to ensure compliance with the sample on record and for specifications and requirements compliance as listed within the contract. If the bidder fails to submit the "equal item" samples, properly labeled, the City may deem the bidder non -responsive. Bidders shall also submit comparable samples of Sleeve Emblems/City Patch that indicate quality, style and design as required. (The City shall further require actual samples of this item from the Contractor after award, and production is subject to the approval and acceptance of the City.) 2.15. TESTING, INSPECTION AND ACCEPTANCE OF SAMPLE Samples submitted by bidders will be compared for tailoring, styling, construction, materials, and components with the standard sample on file with the department. Bid Samples may go under a complete testing program by an independent laboratory facility designated by the City of Miami to verify that items meet specifications in both fabric and construction as stated within this contract. Any bidder that submits products not conforming to specifications assumes financial responsibility for testing costs incurred by the City. All items bid "as equal" may be subject to rigid examination and inspection by the Chief of the Department of Police, or his designee, before final acceptance. Any uniforms not meeting specifications will be rejected at the contractor's risk. 2.16. NO SUBSTITUTION When "No Substitution" is used in combination with a manufacturer's name, brand name and/or model number that named item is the only item that will be accepted by the City. 2.17. INSURANCE REQUIREMENTS INDEMNIFICATION Page 99 of 110 Invitation for Bid (IFB) 367354 Bidder shall pay on behalf of, indemnify and save City and its officials harmless, from and against any and all claims, liabilities, losses, and causes of action, which may arise out of bidder's performance under the provisions of the contract, including all acts or omissions to act on the part of bidder, including any person performing under this Contract for or on bidder's behalf, provided that any such claims, liabilities, losses and causes of such action are not attributable to the negligence or misconduct of the City and, from and against any orders, judgments or decrees which may be entered and which may result from this Contract, unless attributable to the negligence or misconduct of the City, and from and against all costs, attorneys' fees, expenses and liabilities incurred in the defense of any such claim, or the investigation thereof. The bidder shall furnish to City of Miami, c/o Purchasing Department, 444 SW 2nd Avenue, 6th Floor, Miami, Florida 33130, Certificate(s) of Insurance which indicate that insurance coverage has been obtained which meets the requirements as outlined below: (1) Commercial General Liability A. Limits ofLiability: Bodily Injury and Property Damage Liability, Each Occurrence: $1,000,000 General Aggregate Limit: $2,000,000 Personal and Adv. Injury: $ 1,000,000 Products/Completed Operations: $1,000,000 B. Endorsements Required: City of Miami listed as additional insured Employees included as insured Contingent and Contractual Liability (2) Business Automobile Liability A. Limits of Liability: Bodily Injury and Property Damage Liability Combined Single Limit Any Auto Including Hired, Borrowed or Non -Owned Autos Any One Accident: $1,000,000 B. Endorsements Required: City of Miami included as an Additional insured. (3) Worker's Compensation A. Limits of Liability Page 100 of 110 Invitation for Bid (IFB) 367354 Statutory -State of Florida Waiver of Subrogation Employer's Liability A. Limits of Liability Bodily injury caused by an accident, each accident: $100,000 Bodily injury caused by disease, each employee: $100,000 Bodily injury caused by disease, policy limit: $500,000 The above policies shall provide the City of Miami with written notice of cancellation or material change from the insurer in accordance to policy provisions. BINDERS ARE UNACCEPTABLE. The insurance coverage required shall include those classifications, as listed in standard liability insurance manuals, which most nearly reflect the operations of the bidder. All insurance policies required above shall be issued by companies authorized to do business under the laws of the State of Florida, with the following qualifications: The Company must be rated no less than "A-" as to management, and no less than "Class V" as to financial strength, by the latest edition of Best's Insurance Guide, published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies and/or certificates of insurance are subject to review and verification by Risk Management prior to insurance approval. NOTE: CITY BID NUMBER AND/OR TITLE OF BID MUST APPEAR ON EACH CERTIFICATE. Compliance with the foregoing requirements shall not relieve the bidder of his liability and obligation under this section or under any other section of this Agreement. --If insurance certificates are scheduled to expire during the contractual period, the Bidder shall be responsible for submitting new or renewed insurance certificates to the City at a minimum of ten (10) calendar days in advance of such expiration. --In the event that expired certificates are not replaced with new or renewed certificates which cover the contractual period, the City shall: (1) Suspend the contract until such time as the new or renewed certificates are received by the City in the manner prescribed in the Invitation To Bid. (2) The City may, at its sole discretion, terminate this contract for cause and seek re -procurement damages from the Bidder in conjunction with the General and Special Terms and Conditions of the Bid. The Bidder shall be responsible for assuring that the insurance certificates required in conjunction with this Section remain in force for the duration of the contractual period; including any and all option terms that may be granted to the Bidder. Page 101 of 110 Invitation for Bid (IFB) 367354 2.18. METHOD OF PAYMENT Payment will be made upon receipt and acceptance of goods ordered via a Blanket Release (i.e. "Purchase Order"). No down or partial down payments will be made. 2.19. ORDERING METHOD All orders/requests for items covered under this contract will require the issuance of a Blanket Release (i.e. "Purchase Order") prior to delivery. Items ordered anddelivered without the prior issuance of Blanket Release shall be considered UNAUTHORIZED, in accordance with General Terms and Conditions Section 1.85 of the IFB. 2.20. PACKING SLIP/DELIVERY TICKET TO ACCOMPANY ITEMS DURING DELIVERY The Successful Bidder shall enclose a complete packing slip or delivery ticket with any items to be delivered in conjunction with this bid solicitation. The packing slip/delivery ticket shall be attached to the shipping carton(s) or uniform garments and shall be made available to the City's Contract Administrator during delivery. The packing slip or delivery ticket shall include, at a minimum, the following information: name of employee(s) receiving uniform garments, purchase order number; date of order; a complete listing of items being delivered; and back -order quantities and estimated delivery of back -orders, if applicable. 2.21. ADDITION/DELETION OF ITEMS/PRODUCTS Although this Solicitation identifies specific items/products to be provided, it is hereby agreed and understood that any related item/products may be added/deleted to/from this contract at the option of the City. When an addition to the contract is required, the Successful Bidder(s) under this contract, and other suppliers, as deemed necessary, shall be invited to submit price quotes for these new items/products. If these quotes are comparable with market prices offered for similar items/products, the supplier(s), if applicable, and item(s) shall be added to the contract. An amendment and updated Blanket Purchase Agreement shall be issued by the City. The newly added items/products shall be ordered via a Blanket Release / Purchase Order. 2.22. PRE-BID/PRE-PROPOSAL CONFERENCE None 2.23. CONTRACT ADMINISTRATOR Upon award, contractor shall report and work directly with Mr. Jay Pollen, Police Propery Manager/Quartermaster, who shall be designated as the Contract Administrator. 2.24. TIE BIDS Whenever two or more Bids which are equal with respect to price, quality and service are received by the City for the procurement of commodities or contractual services, a Bid received from a business that certifies that is has Page 102 of 110 Invitation for Bid (IFB) 367354 implemented a drug -free workplace program shall be given preference in the award process. Established procedures for processing tie Bids will be followed if none of the tied vendors have a drug -free workplace program. In order to have a drug -free workplace program, a business shall: (1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the action that will be taken against employees for violations of such prohibition. (2) Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. (3) Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in subsection (1). (4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under Bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction, (5) Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if suchis available in the employee's community, by any employee who is so convicted. (6) Make a good faith effort to continue to maintain a drug -free workplace through implementation of this section. 2.25. PERFORMANCE BOND Within ten (10) working days following notice of award by the City, the successful bidder shall furnish to the City of Miami, Purchasing Department, a Performance Bond in the total amount of $250,000 (Cost to the City for the period of the contract). The Performance Bond can be in the form of a Cashier's Check, made payable to the City of Miami, a Bond written by a surety company authorized to do business in the State of Florida and shall comply with State Statute 287.0935; or an Irrevocable Letter of Credit. If the latter is chosen, it must be written on a bank located in Miami -Dade County, be in the amount of the contract and should clearly and expressly state that it cannot be revoked until express written approval has been given by the City of Miami. The City, to draw on same, would merely have to give written notice to the bank with a copy to the successful contractor. 2.26. MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS The Bidder hereby acknowledges and agrees that all materials/products, except where recycled content is specifically requested, supplied by the Bidder in conjunction with this Bid shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials/products supplied to the City by the Bidder are found to be defective or do not conform to specifications, the City reserves the right to cancel the order and return such materials/products to the Bidder to replace the materials/products at the Bidder's expense. 2.27. LIMITED WARRANTY All items will be warranted against defects in materials, parts and construction for the duration of the contract. The Page 103 of 110 Invitation for Bid (IFB) 367354 sample and contract garments shall carry a manufacturer's printed warranty hang tag. A sample warranty hang tag must accompany the bid package as well. The tag shall instruct the owner of their rights under the warranty. Warranty information not provided on an item's hang tag may be submitted on company letterhead. The Limited warranty shall contain at minimum the following: Coverage: Manufacturer agrees to warrant to the original purchaser that the product will be free from defects in materials and workmanship for a period of one (1) year from date of purchase. Service: Should a covered product become defective during the warranty period, the garment shall be returned to the manufacturer with dated proof of purchase, The manufacturer agrees to repair or replace any item determined to be defective and will return to purchaser at no charge. Limitations: this warranty does not cover abnormal wear and tear, nor the color fastness of fluorescent fabrics, nor damage from chemicals, fire, misuse, accident or negligence. 2.28. QUALITY AND MANUFACTURE The apparent silences of these specifications as to any details or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only materials and workmanship of first quality are to be used. All interpretations of these specifications shall be made upon the basis of this statement. Specifications, brands and manufacturers' names, where given, are to establish product type and quality required. Any equal thereto will be considered, subject to the approval of the City of Miami. Bidders shall indicate on the Bid Sheets, the manufacturer, brand and model or style number they intend to supply to the City, for each item bid. All materials shall be new, of current manufacture, and shall carry standard warranties. No substitutions shall be allowed after the bid is awarded unless so authorized by the City. 2.29. PRODUCT/CATALOG INFORMATION For items bid as "equal", bidders must submit product information on the items they propose to furnish on this bid. Any bid received not containing this information may be rejected for that reason. If Manufacturer Item Numbers, Style Numbers, and/or Catalog Numbers shown in this bid are incorrect or obsolete, it is the responsibility of the vendor to update or advise the City of this problem. The City will issue an addendum to correct and update the numbers, when applicable. The Manufacturer Item Number Style Number and/or Catalog Number shown on the bidder's response is the one the City will expect to receive. 2.30. QUALITY AND SIZE STANDARDS The Successful Bidder shall provide uniforms of USA sizes and quality equal to the samples submitted to and accepted by the City. Any items not conforming to the samples submitted to and approved by the City will not be accepted and will be returned to the bidders as exchange for suitable merchandise or for full credit at no additional cost to the City. Failure on the bidder's part to immediately correct this problem will be grounds for default and subsequent cancellation of contract. 2.31. PRODUCT SUBSTITUTES In the event a particular approved and awarded manufacturer's product becomes unavailable during the term of the Page 104 of 110 Invitation for Bid (IFB) 367354 Contract, the Contractor awarded that item may arrange with the authorized City representative, to supply a substitute product at the bid price or lower, provided that a sample is approved beforehand and that the new product meets or exceed all quality requirements. Contractor shall replace items purchased by the City which are of unacceptable quality or which are determined by the using department unserviceable for any reasons. Items covered by express warranty shall be governed by terms and conditions therein. 2.32. BALANCE OF LINE While the City has listed all major items on the bid solicitation, which are utilized by the Police Department in conjunction with its operations, there may be ancillary items that must be purchased by the City during the term of this contract. For this reason, bidders are requested to quote the percentage discount that will be offered to the City for items, which do not appear on this bid solicitation. This discount shall be offered for all items listed in nationally established annual retail supply catalogs. The most recently published catalog shall serve as the basis for establishing the retail price to be discounted. Bidders shall submit, within ten (10) days of the City's request, the product catalog, published price list, or other verifiable pricing source(s) for the products they offer as the Balance of Line. 2.33. REFERENCES Each bidder must provide at least three (3) references in the Header / Attributes / Certifications Section of the Invitation for Bid. References must include the name of the agency/company, dates of contract, description of goods supplied, a contact person, telephone number, and e-mail address. Failure to provide at least three (3) references may deem bidder non -responsive. 2.34. EMERGENCY ORDERS During the term of the contract the Police Department may require the Bidder, to issue uniform pants and shirts that require alterations and any other necessary items within 8 to 24 hours. 2.35. STOCK PRODUCT To insure availability of style and color for the purpose of maintaining departmental uniformity for future purchases, bidders may be required to provide evidence in the form of catalogs, price lists, or similar written material that this items bid are currently available on an "as needed" basis. The bid sample must be provided from current manufacturer's stock of the specified style. The successful bidder may be required to provide a full size run of try -on garments within 10 days for agency approval, sizing of personnel, and for further evidence of in -stock availability. 2.36. SPECIFICATION EXCEPTIONS Specifications are based on the most current literature available. Bidder shall notify the City of Miami Purchasing Department, in writing, no less than ten (10) days prior to solicitation closing date of any change in the manufacturers' specifications which conflict with the specifications. For hard copy bid submittals, bidders must explain any deviation from the specifications in writing as a footnote on the applicable specification page and enclose a copy of the manufacturer's specifications data detailing the changed item(s) with his/her submission. For Page 105 of 110 Invitation for Bid (IFB) 367354 electronic bid submittals, bidders must explain in the Header Section or by an Attachment and, if applicable, enclose a scanned copy of the manufacturer's specifications data detailing the changed item(s) with his/her submission. Additionally, bidders must indicate any options requiring the addition of other options, as well as those which are included as a part of another option. Failure of bidders to comply with these provisions will result in bidders being held responsible for all costs required to bring the item(s) in compliance with contract specifications. 2.37. TERMINATION A. FOR DEFAULT If Contractor defaults in its performance under this Contract and does not cure the default within 30 days after written notice of default, the City Manager may terminate this Contract, in whole or in part, upon written notice without penalty to the City of Miami. In such event the Contractor shall be liable for damages including the excess cost of procuring similar supplies or services: provided that if, (1) it is determined for any reason that the Contractor was not in default or (2) the Contractor's failure to perform is without his or his subcontractor's control, fault or negligence, the termination will be deemed to be a termination for the convenience of the City of Miami. B. FOR CONVENIENCE The City Manager may terminate this Contract, in whole or in part, upon 30 days prior written notice when it is in the best interests of the City of Miami. If this Contract is for supplies, products, equipment, or software, and so terminated for the convenience by the City of Miami the Contractor will be compensated in accordance with an agreed upon adjustment of cost. To the extent that this Contract is for services and so terminated, the City of Miami shall be liable only for payment in accordance with the payment provisions of the Contract for those services rendered prior to termination. 2.38. ADDITIONAL TERMS AND CONDITIONS No additional terms and conditions included as part of your solicitation response shall be evaluated or considered, and any and all such additional terms and conditions shall have no force or effect and are inapplicable to this solicitation. If submitted either purposely, through intent or design, or inadvertently, appearing separately in transmittal letters, specifications, literature, price lists or warranties, it is understood and agreed that the General Conditions and Special Conditions in this solicitation are the only conditions applicable to this solicitation and that the bidder's/proposer's authorized signature affixed to the bidder's/proposer's acknowledgment form attests to this. If a Professional Services Agreement (PSA) or other Agreement is provided by the City and is expressly included as part of this solicitation, no additional terms or conditions which materially or substantially vary, modify or alter the terms or conditions of the PSA or Agreement, in the sole opinion and reasonable discretion of the City will be considered. Any and all such additional terms and conditions shall have no force or effect and are inapplicable to this PSA or Agreement. 2.39. PRIMARY CLIENT (FIRST PRIORITY) The successful bidder(s)/proposer(s) agree upon award of this contract that the City of Miami shall be its primary client and shall be serviced first during a schedule conflict arising between this contract and any other contract successful bidder(s)/proposer(s) may have with any other cities and/or counties to perform similar services as a result of any catastrophic events such as tornadoes, hurricanes, severe storms or any other public emergency Page 106 of 110 impacting various areas during or approximately the same time. Invitation for Bid (IFB) 367354 Page 107 of 110 Invitation for Bid (IFB) 367354 3. Specifications 3.1. SPECIFICATIONS/SCOPE OF WORK GROUP 1 (IFB Line Items 1.1 to 1.23) All of the below listed specifications shall be adhered to and are applicable regardless of fabric type. Non-compliance with these specifications may deem Bidder non -responsive: • Bidder is bidding on a stock item with the below listed customizations. Substituted items shall be based upon the construction and consistency of the design of the listed model(s) for each item. Please check carefully. Submitted equals that do not conform in the overall design of the listed model(s) may disqualify Bidder's response. • Two (2) samples of each item (1.X — 1.XX) shall be submitted in accordance with the requirements and instructions stated herein and in Special Condition Section 2.13 and 2.14. Each sample must be labeled with the corresponding IFB line item number. The sample shall be of the following sizes: Men — Shirt size is 15-1/2", Sleeve length for long sleeve is 34", Pants size is 34" un-hemmed;Women - Shirt and Pant size is 12 and pants are un-hemmed, Skirt size is Medium. o The Successful Bidder will receive back one of the samples submitted for each item listed. The returned sample item will then become the bidder's reference standard from which all ordered garments would be made to. The second sample will be maintained by the Police Department who will periodically audit the ordered garments to insure compliance with the sample on record for specifications and requirements compliance as listed within the contract. • All samples will be returned to unsuccessful bidders, once the evaluation of bid responses is completed and award of the contract is made. • All U.S. standard manufacturer sizes will be available. No additional charge for oversize is allowed. • Sizing and color shall be consistent throughout the life of the contract. • For Items 1.X to 1.XX, Uniform Pants and Shirts, the reference standard from which the bidor manufactured garment shall be made from is the Fechheimer brand of the specified model/style numbers or approved equal. For Skirts, any generic uniform brand of similar quality as above will be accepted as approved equal. The City is the sole judge of "approved equal" item(s). • Emblems, Insignias and Patches (by Florida Embroidery, Inc. - OR EQUAL): Name tapes, patches, chevrons, insignias, or silk screening shall be included and attached to all police uniform shirts and shall be included in the per unit cost of the garment. • Color Matching: all men's and women's midnight blue shirts, pants and skirts must match in color to the satisfaction of the Police Department for all fabrics. • Sample items not matching may disqualify Bidder's response. Page 108 of 110 Invitation for Bid (IFB) 367354 • Fabric Weight: The 100% Texturized Tropical Polyester shirt must be of a weight between 9.5 to 10 ounce per linear yard. Pants shall be100% Gabardine Polyester weighing between 12 to 12.5 ounce per linear yard. Customization: • The shirts will include a finished pen/pencil pocket in each of the two front pockets • The shirts will include a two (2) ply collar satin or fabric (blue goods) • The long sleeve shirts will include two (2) - horizontal buttons for adjustments • The collar shall have a hidden button down collar with loop and button to secure the collar down. • Short Sleeve Shirt, Optional —The right and left side panel shall be made with perforated stretch fabric, which will not expose undergarments, navy dyed to match body of shirt. • Front pocket will be closed using Velcro, no snaps. • The collar stay will be sewn parallel to the leading edge of the collar • The shirts will come with a front zipper closure hidden beneath the shirt buttons. • The epaulet, front pockets, and badge mount will be reinforced or stiffen to prevent curling and to provide a sturdy support for the attachment of corresponding equipment or insignia • The left and right epaulet inside the shirt will provide a sling that covers the sewn button or P button from the outer side epaulet. • Men's and Women's uniforms will be designed and cut to correspond to the proper anatomy. • All stitching for the shirts except for the sides and shoulders of the shirt will be single stitched. • Trousers will have "lint -track" in the crease. • Trousers will have a stretch waist band. • The rear pant pockets will be reinforced with a triangular tack on each side of the Reese opening. • Certification of Fabric Content Color from mill used with the mill number and color shade. A 36-inch by 36-inch (square yard) sample swatch shall be included for each different material used in the below listed items. Each swatch must be labeled identifying the corresponding item. • Creases - Two (2) permanent sewn in creased in the front of shirt, from epaulet to top of pocket flap and from bottom of pocket flap to tail of shirt for long and short sleeve shirt, to include pleated pocket and scalloped flaps. Three (3) permanent sewn in creases on back of shirt. Variations or additions beyond the specifications listed above may be cause for bid disqualification. GROUP 2 (Items 2.1 to 2.59) • In general, for each item, Bidder is bidding on a specific stock model and or brand. Approved equal will be considered, when noted. Please check carefully. Bids on approved equals that do not conform in the overall design, color, features, and or performance capabilities of the listed brand/model may deem Bidder non -responsive. • Unless noted, samples are not required. However, if the submitted item is of a different brand and/or model number from those listed by the City, or a sample is required as listed for each of the items, then two (2) samples of each item shall be submitted in accordance with the requirements and instructions stated herein and in Special Conditions Section 2.13 and 2.14. Each sample must be labeled with the Page 109 of 110 Invitation for Bid (IFB) 367354 corresponding IFB line item number. If the item is a garment, the sample shall be of the following sizes: Men - Shirt Size is 15-1/2", Sleeve Length for long sleeve is 34", Pants Size is 34" un-hemmed, Jackets 42 Regular or equivalent size; Women - Shirt and Pant size is 12 and pants are un-hemmed, Skirt size is Medium, Jacket size 12 or equivalent. The Successful Bidder will receive back one of the samples submitted for each item listed. The returned sample item will then become the bidder's reference standard from which all ordered garments would be made to. The second sample will be maintained by the Police Department who will periodically audit the ordered garments to insure compliance with the sample on record for specifications and requirements compliance, as listed within the contract. All samples will be returned to unsuccessful bidders, once the evaluation of bid responses is complete and award of contract is made. • Emblems, Insignias and Patches (by Florida Embroidery, Inc. - OR EQUAL): Name tapes, patches, chevrons, insignias, or silk screening shall be included and attached to police uniform shirts, caps, athletic apparel and other garments, where and in the quantity required, specified, or otherwise indicated in this bid. The cost of these items, when supplied with a garment, shall be included in the bid price for the garment. There shall be no additional charge to the City for the furnishing (or for the attachment, silkscreen or direct embroidery) of these items, when supplied with the shirt, caps, athletic apparel or other garment. Additionally, the City will require spare and/or replacement emblems and insignias throughout the contract period. These items shall be identical to those supplied with garments. • All U.S. standard manufacturer sizes will be available. No additional charge for oversize. • Sizing and color shall be consistent throughout the life of the contract. GROUP 3 (Items 3.1 to 3.128) • Uniforms and Accessories (No Substitution): For these line items, the City shall only accept the specified manufacturer name, brand name, style number and/or model number listed in the line item description. • All U.S. standard manufacturer sizes will be available. No additional charge for oversize. • Sizing and color shall be consistent throughout the life of the contract. Page 1l0 of 110