HomeMy WebLinkAboutSummary FormDate: 09/06/ 2013
AGENDA ITEM SUMMARY FORM
FILE ID: 3 - C 11%
Requesting Department: Police Department
Commission Meeting Date: 10/24/2013 District Impacted: All
Type: 11 Resolution ❑ Ordinance n Emergency Ordinance ❑ Discussion Item
n Other
Subject: Invitation for Bid (IFB) 368329 Flex -Cuff Restraints.
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to authorize a resolution accepting the bid received July 23, 2013, pursuant to
Invitation for Bid No. 368329, from Adorama Camera, Inc.; the lowest responsive and responsible bidder, for
the provision of Flex -Cuff Restraints, for the Department of Police, on an as -needed, contractual basis, for an
initial contract period of two (2) years with the option to renew for three (3) additional one (1) year periods,
authorizing the allocation of funds from the various sources of funds of the user department, subject to
availability of funds and budgetary approval at the time of need
Background Information:
The Purchasing Department has identified a need to establish a term contract for Flex -Cuff Restraints. On July
8, 2013, the Purchasing Department issued Invitation for Bid (IFB) No. 368329. As required by the
Procurement Code, the IFB was advertised and issued on-line. On July 23, 2013, at the bid opening, five (5)
bidders responded and the bids have been tabulated. Adorama Camara, Inc., submitted the lowest responsive
and responsible bid, per bid specifications, and is therefore recommended for the award. The average annual
estimated spend amount will be about $18,000.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
00001.191501.552100
N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
N/A
N/A
N/A
CIP N/A
If using or receiving capital funds
Grants
N/A
Final Approvals
(SIGN AND DATE)
Budget
Purchasing`/,//co .Q L(
Chief
Risk Manage
—Dept. Director
City Manager
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