HomeMy WebLinkAboutSummary FormDate: 9/3/ 2013
AGENDA ITEM SUMMARY FORM
FILE ID: f b l b ct9
Requesting Department: Information Technology
Commission Meeting Date: 10/24/2013 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Piggyback — Computers: Microsoft Surface, Accessories, and Hardware — State of Minnesota
Contract # 1084(5), Cooperative Purchasing Venture (CPV).
Law Department
Matter ID No.
Purpose of Item:
A resolution of the Miami City Commission, authorizing the procurement of Computers: Microsoft Surface,
Accessories, and Hardware From Microsoft, Inc., utilizing existing State of Minnesota contract # C-1084(5)
available under Minnesota's Cooperative Purchasing Venture (CPV) program, effective through December 31,
2014 with the option to renew for an additional thirty-six (36) months, subject to any further renewals,
extensions and/or replacement contracts by the State of Minnesota, for the Depat ltuent of Information
Technology, to be utilized on an as -needed contractual basis, Citywide, subject to the availability of funds and
budgetary approval at the time of need; further acknowledging the cooperative procurement benefits of the
CPV program that enables the City to aggregate its purchasing volume with that of other participating member
agencies in order to realize a larger percentage discount pricing structure to the financial benefit of the citizens
of the City; further authorizing piggybacks of other and future State of Minnesota contracts under the CPV
program without additional City Commission authorization upon determination by the Chief Procurement
Officer that said piggybacks are in compliance with section 18-111 of the Procurement Code, subject to the
availability of funds and budgetary approval at the time of need
Background Information:
SEE ATTACHED
Budget Impact Analysis
YES Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: N/A
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
N/A
N/A
N/A
CIP N/A
If using or receiving capital funds
Grants
N/A
Purchasing / ( �i .,(� 9)/d'(en
Chief -v-ad QGC`�----
Final Approvals
(SIGN AND DATE
Budget
Risk Management N/A
a ept. Director --��
City Manage'v.
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Agenda Item Summary Form, Continued...
Subject: Piggyback — Computers: Microsoft Surface, Accessories, and Hardware — State of Minnesota
Contract # 1084(5), Cooperative Purchasing Venture (CPV).
Background Information:
The Minnesota Cooperative Purchasing Venture (CPV) allows members to purchase goods and services
under contracts established by the State of Minnesota. The benefits of CPV membership include: access
to over 800 competitively solicited contracts; reduced time researching product specifications; enhanced
and simplified product selection; decreased time and expenses required to award, process, and maintain
a contract. Per Section 18-111 of the City's Procurement Code, the Chief Procurement Officer
determined that the CPV contract for the procurement of Computers: Microsoft Surface, Accessories,
and Hardware was entered into pursuant to a competitive process in compliance with the City's laws,
policies, and procedures. Additionally, per Section 18-111 of the City's Procurement Code, the City
Manager signed a Cooperative Purchasing Agreement and approved the purchase of goods and services
exceeding $25,000, but less than $50,000 with Microsoft, Inc., for the Departments of Building and
Code Enforcement to satisfy immediate product needs and to take advantage of a temporary price
reduction. The adoption of this Resolution will enable City Departments to continue purchasing
Computers: Microsoft Surface, Accessories, and Hardware, as needed, from Microsoft, Inc., under the
CPV, subject to budgetary approval and availability of funds at the time of need.
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