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Exhibit A
CITY OF MIAMI INTER -OFFICE MEMORANDUM TO: Victoria Mendez City Attorney FRO"ose Of ice o Management and Budget DATE: December 22, 2014 SUBJECT: Civilian Investigative Panel FY 2013-14 Budget The purpose of this memorandum is to clarify the FY 2013-14 Adopted Budget for the Civilian Investigative Panel (CIP) in the amount of $742,200, which consists of $564,000 as a line item for the CIP plus an additional $178,200 for internal service charges that are shown separately in both the Budget and in this memo. The $178,200 for internal service charges did not change throughout the process. In July of 2013, the City published the Proposed Budget which included a total general fund contribution to the CIP in the amount of $464,000 (as reflected on page 269) as part of the total Non -Departmental Accounts (NDA) Budget of $73,547,600 (as reflected on page 269) (Attachment A). At the First Budget Hearing on September 12, the Office of Management and Budget (OMB) prepared the Budget Resolution (Agenda Item 13-00946) that included $73,547,600 million for Non -Departmental Accounts (NDA) as reflected on page 2 of the agenda item (shown as a combination of $33,449,300 for non - departmental expenses and $40,098,300 as transfers out), matching the amount in the Proposed Budget (Attachment E). Also, at the First Budget Hearing on September 12, the CIP proposed a budget for FY 2013-14 of $743,100 (Agenda Item 13-0902, page 9) (Attachment C). The CIP's budget as proposed in this item differed from what the City proposed by $100,900. Due to this deficit, the item was deferred to the Second Budget hearing in order to see if this matter could be resolved. At the Second Budget Hearing on September 26, 2013, the question of the deficit between what the CIP proposed and what was available for its operating budget was addressed. Again, the City proposed $464,000 (Agenda Item 13-00946a, page 11) (shown as a combination of $33,449,300 for non - departmental expenses and $40,098,300 as transfers out) (Attachment D) and the CIP proposed $743,100 (Agenda Item 13-00902, page 7 and 8) (Attachment E). After some discussion, it was decided through a Floor Amendment, that $100,000 would be added to the available budget amount of $642,200. Minutes for the meeting are included (Attachment F). These minutes reflect that the City Commission voted to add an additional $100,000 to the CIP budget of $742,200 as proposed by the City Administration (not added to the $743,100 as proposed by the CIP). The extra funding was available due to a previous vote that reduced the General Employees and Sanitation Employees Retirement Trust FY 2013-14 Proposed Budget by $100,000. The CIP's FY 2013-14 Budget was adopted in the amount of $742,200, a net reduction of $900 from the original CIP proposal of $743,100. This is also reflected in the City's FY 2013-14 Adopted Budget (page 339) (Attachment G). OMB-DEPT-15002 Attachment A Non -Departmental Department Head: Daniel J Alfonso Phone: 305-416-1585 Description Non -Departmental Account (NDA) provides fiscal resources necessary for governmental operations that are considered multi -department or City-wide. Expenditures in this department includes Contingency reserves, outside legal services, lobbying services, and funding necessary for City-wide special events such as the Three Kings parade and Dr. Martin Luther King parade. Department Summary Category FY 2010-11 FY 2011-12 FY 2012-13 FY 2013-14 FY 2012-13 FY 2013-14 Actual Actual Adopted Proposed Position Count Position Count Personnel $11,856,509 $9,711,466 $11,525,700 $14,000,000 Operating Expense $5,940,274 $3,008,730 $2,632,000 $2,686,300 Capital Outlay Non -Operating Expense $15,559,275 $34,251,615 $55,179,400 $56,861,300 $33,356,058 $46,971,811 $69,337,100 $73,547,600 267 Non -Departmental Attachment A Expenditure by Object and Fund General Fund FY 2012-13 Budget FY 2013-14 Proposed Special Special Revenue Fund Total General Fund Revenue Fund Total Personnel Overtime $215,700 Special Pay $11,310,000 $215,700 $11,310,000 $14,000,000 $14,000,000 Total Personnel: $11,525,700 $0 $11,525,700 $14,000,000 $0 $14,000,000 Operating Expense Professional Services $682,000 $682,000 Professional Services- $1;800,000 1 $1,800,000 Legal Services Other Contractual Services Other Current Charges and Obligations $80,000 $80,000 $10,000 $10,000 $741,300 $1,000,000 $80,000 $805,000 $741,300 $1,000,000 $80,000 Subscriptions, Memberships, Licenses, Permits & Others $60,000 $60,000 $60,000 $60,000 Total Operating Expense: $2,632,000 $0 $2,632,000 $2,686,300 $0 $2,686,300 Non -Operating Expense Aids to Government $258,800 Agencies Aids to Private $240,000 Organizations Interfund Transfers $37,277,300 Budget Reserve $258,800 $240,000 $37,277,300 $17,403,300 $17,403,300 $464,000 $464,000 $240,000 " $240,000 $40,098,300 $40,098,300 $16,059,000 $16,059,000 Total Non -Operating $55,179,400 $0 $55,179,400 Expense: $56,861,300 $0 $56,861,300 Total Non -Departmental: $69,337,100 $0 $69,337,100 $73,547,600 $0 $73,547,600 268 Attachment A Non -Departmental Programs Program FY 2013-14 Proposed Budget Description One -Time Pays 14,000,000 Reserve for centralization of separation and other one-time salary payments. Legislative Liaison 50,000 Support for State and Federal lobbying services. Parking Surcharge Administrative Fee 691,300 Fee for the administration of the Parking Surcharge Program. Legal Services 1,000,000 Miscellaneous support for Citywide retention of outside legal services and other legal services. Off -Street Parking 80,000 City of Miami and Department of Off -Street Parking inter -local agreement with Bayside Parking Garage. Special Assessment District Tax 10,000 Special Assessment expense for taxes on City of Miami Parks and Recreation properties. Subscriptions and Memberships 60,000 Annual membership fee to the Miami -Dade County League of Cities ($20,000) and Florida League of Cities ($40,000). Civilian Investigative Panel 464,000 City contribution to the Civilian Investigative Panel (CIP). Coconut Grove BID 240,000 Contribution of 20% for Parking Surcharge. Interfund Transfer 40,098,300 Please refer to Transfers Out Schedule on next page. Reserve for Uncollectible 10,559,000 Budget Reserve for uncollectable revenues. Contingency Reserve 5,000,000 Per the City of Miami Code of Ordinance, Article IX, Division 2. Financial Integrity Principles. Manager's Reserve 200,000 Reserves for Emergencies Services. Festivals/Special Events 300,000 Support for citywide festivals and special events - $75,000 for the Three Kings Parade; $25,000 for the Dr. Martin Luther King Parade; $50,000 for the Dr. Martin Luther King Candlelight Vigil; and $150,000 to be allocated in $30,000 increments to each of the five commission districts . Elections 795,000 Cost of general municipal election in November 2013 and if necessary runoff election; and Civil Service Board Elections. Total Non -Department Accounts 73,547,600 269 AttachmentB City Commission Meeting Agenda September 12, 2013 BH.17 13-00945 Office of Management and Budget BH.18 13-00946 Office of Management and Budget ORDINANCE FIRST READING AN ORDINANCE OF THE MIAMI CITY COMMISSION DEFINING AND DESIGNATING THE TERRITORIAL LIMITS FOR THE CITY OF MIAMI FOR THE PURPOSE OF TAXATION; ADOPTING THE TENTATIVE MILLAGE AND LEVYING AD VALOREM TAXES IN THE CITY OF MIAMI, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014; CONTAINING A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE. ACTIONS BY THE CITY COMMISSION: 1. RECOMPUTE THE PROPOSED MILLAGE RATE, IF NECESSARY 2. ADOPT THE TENTATIVE MILLAGE RATE 13-00945 Summary Form.pdf 13-00945 Legislation.pdf RESOLUTION A RESOLUTION OF THE MIAMI CITY COMMISSION ADOPTING A TENTATIVE BUDGET AND MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2014. ACTIONS BY THE CITY COMMISSION: 1. AMEND THE BUDGET, IF NECESSARY 2. ADOPT THE TENTATIVE BUDGET 13-00946 Summary Form.pdf 13-00946 Memo - FY 2013-14 Proposed Budget.pdf 13-00946 Legislation.pdf City of Miami Page 12 Printed on 9/4/2013 Attachment B Date: 8/12/2013 AGENDA ITEM SUMMARY FORM FILE ID: Requesting Department: Management and Budget Commission Meeting Date: OW12/2013 District Impacted: Various Type: Resolution 0 Ordinance 0 Emergency Ordinance 0 Discussion Item 0 Other Subject: FY 2013-14 Budget Appropriation Resolution Purpose of Item: Law Department Matter ID No, FY 2013-14 budget appropriation resolution providing the appropriations for the General Fund, Special Revenue Funds, Debt Service Funds, and Internal Service Fund, Background Information: Please see attached for details, Budget Impact Analysis YES Is this item related to revenue? YES Is this item an expenditure? If so, please identify funding source below. General Account No: Various Special Revenue Account No: Various CIP Project No: N/A. NO Is this item funded by Homeland Defense/Neighborhood Improve onds? Start Up Capital Cost: Maintenance Cost: Total Fiscal Impact: Final Approvals taiGN AND °Fro CIP Budget If ming .or recefving capital thuds Grants . . Purchasing r fil)14:1)iiec Chief City Manage Page 1 of 1 Attachment B City of Miams eg&tin Resolution umber: 13-00946 City Hall 3500 Pan American Drive Miami, FL 33133 v,+vm,miarnigov.co m 1 Action Da • A RESOLUTION OF THE MIAMI CITY COMMISSION ADOPTING A TENTATIVE BUDGET AND MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR ENDING SEPTFMBiR 30, 2014, WHEREAS, the City Manager has prepared and submitted to the City Commission a Proposed Budget of the expenditures and revenues of all City of Miami ("City") Departments, Offices and Boards for Fiscal Year 2013-14, copies of such estimate having been furnished to the newspapers of the City and to the main library in the City which is open to the public; and WHEREAS, the General Fund Budget for Fiscal Year 2013w14 is $523,5g0600 and the total Budget for ail funds Is $895,143,200; and WHEREAS, the City's ad valorem rniilage rate is 7.6148; and WHEREAS, the major source of revenue for the General Fund is derived on the category identified as "Taxes" in the amount of $251,116,200; and WHEREAS, the name of the Purchasing Department was changed to Procurement; and WHEREAS, provisions have been duly made by the City Commission for Public Hearings on the proposed budget before the City Commission as a Committee of the Whole and Public Hearings thereon were held; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAM6 FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and Incorporated as fully set forth in this Section, Section 2. The City Manager has recommended a proposed budget, including the five-year financial plan, for the City of Miami, Florida, for the Fiscal Year commencing October 1, 2013, Section 3. The Proposed Budget as submitted to the City Commission on July 16, 2013 is incorporated herein by reference and is amended to include all of the applicable changes contained In the September 12, 2013 memorandum entitled "information for First Budget Hearing - FY 2013-14 Proposed Budget". Section 4. The following appropriations are made for the municipal operations of the General'. Fund for the Fiscal Year commencing October 1, 2013 and ending September 30, 2014: Ctt p.Page 1 of 6 Fie 1d:13wt Q946 (4 rsa'arr: 1) Prin#aa1(i:s:: Attachment B File Number; 13OQ946 GENEML FUND Property Taxes Franchise Fees and Other Taxes interest Fines and Forfeits Intergovernmental Revenues License and Permits Other Revenues Charges for Services TOTAL GENERAL FUND REVENUES 225,733,400 99,191,900 - 1,000,000 3,519,200 47,112,200 37,743,500 10,738,100 98,552,300 523,590,600 Section 6. The following appropriations are made for the municipal operations of Debt Service Funds for Fiscal Year ending September 30, 2014: DEBT $E13YICELFUNDS APPROPRIATIONS Special Obligation Bonds 41,331,200 General Obligation Bonds 26481,900 TOTAL DEBT SERVICE FUNDS 67,813,100 Section 7, The above appropriations for Debt Service Funds are made based on the following sources of revenues for Fiscal Year ending September 30, 2014: DEBT SERVICUUNDS REVENUES Property Taxes $ 26,481,900 Transfers In & Other Revenues 41,331,200 TOTAL DEBT SERVICE FUNDS $ 67,813,100 Section 8. The following appropriations are made for the municipal operations of Special Revenue Funds for Fiscal Year ending September 30, 2014: SPECIAL R VENUE FUNDS ARRA - Police City Clerk Services Community and Economic Development Economic Development & Planning Services Emergency Projects Fire Rescue Services General Special Revenue Homeless Programs Law Enforcement Trust Fund Miami Ballpark Parking Facilities NET and Code Parks and Recreation Services Ponce Services City of Miami Page 3 of 6 ARP, OPRIATIONS 704,100 685,700 57,569,200 7,123,700 • 100,000 21,387,900 777,400 2,315,900 3,090,900 5,497,000 2,308,000 3,255,000 20,999,600 Pile Id: 13..00946 (Version: 1) Printed On: 9/3/2013 Attachment B File Nvm r: t mO 94+ this budget either by position summary or by the organizational chart are deemed approved by the City Commission, Any permanent change regarding same shall require City Commission approval. Section 14, The City Manager is authorized to administer the executive pay plan and benefit package, to disburse the funds appropriated herein for said purpose in a manner he deems appropriate, The City Manager is also authorized to administer and disburse the City Commission benefit package, With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in Section 10. Section 15. The City Manager is authorized to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive and staff employees as may be approved by the City Manager, Section 16. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City of Miami, who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him/her in the City Charter to fix, adjust, raise, or lower salaries, and to create, abolish, fill or hold vacant, temporary or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City of Miami and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform Its services more efficiently; such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification,. Section 17. (a)(1) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof Is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. (2) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. (b)(1) To effect salary adjustments, the City Manager Is further authorized to make departmental and other transfers from any reserve accounts established in the General Fund, and Is authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the Code of the City of Miami, Florida, as amended. (2) To facilitate effective budgetary control and sound fiscal management, the City Manager Is further authorized to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds, and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. (3) The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. (c) Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto, except that transfers from the Non -Departmental Accounts may be made by resolution. Page $ o "6 i ite ld: 13'410946 °ersi n:.1) t+r e ted On: 9/3 0 Attachment B CITY OF MIA I, FLORIDA INTER -OFFICE MEMORANDUM' TO: Honorable Members of the City Commission FRO Johnny City Manager DATE: September 3, 2013 SUBJECT; First Budget Hearing Changes Memo — FY 2013-14 Proposed Budget. The preparation of the City of Miami's annual operating budget is a dynamic process that often involves changes in information and policy, both of which ultimately affect the final adopted budget. This memorandum is prepared to provide the Commission with the most up-to-date information, to offer proposed changes for consideration of both revenues and expenses between the July 16, 2013 Proposed Budget and the current date, and to present attachments that reflect these changes. Revenue The FY 2013-14 Proposed Budget for General Fund revenue as of July 16th, 2013 was $523.59 million, It is proposed that the budget be revised to $524.01 to include the following adjustments: (See Table 1 below). TA. General Fund Revenue Property Taxes Franchise Fees and Other Taxes Interest Fines and Forfeitures intergovernmental Revenue Licenses and Permits Other Revenues Charges for Services Total Revenues Proposed Budget FY 2013-14 Changes to July 16th,, 2013 Proposed Budget $225,733,400 $99,191,900 $1000,000 $3,519,200 $47,112,200 $37,743,500 $1.0,738,100 $98,552,300 0,61 $500,000 ($310,000) $280,000 ($50,000) $420,000 Preliminary Budget $225,733,400 $99,191,900 $1,000,000 $4,019,200 $47,112,200 $37,433,500 $11,018,100 $98,502,300 $524,010,600 Attachment B Honorable Mayor and Members of the City Commission Page 3 of 3 Public Facil The FY 2013-14 Proposed Budget as of July 16th, 2013 is $6.246 million, it is recommended that the budget be revised to $6.253 million to include the transfer of Stormwater Utility Fee ($7,100) from GSA. Additionally, staff will monitor expenditures related to the Caribbean Marketplace and the black Precinct which are expected to open in the Fall of 2013 and additional funding, if needed, will be provided at the mid -year budget amendment as well as additional revenues. Revised Position Counts by Department The changes noted above caused the position counts in various departments to change. Attachment 3 shows the changes in position count for all Departments. Attachments: Attachment B FY14 Budget Estimating Conference Recommendations August 27, 2013 Page 2 of 2 The Committee reaffirmed a prior recommendation to split out the sources that made up State Shared Revenues. The half cent state sales tax and municipal revenue sharing monies were previously lumped into one category and the City is now tracking them separately. As said split would allow management to properly track and account for larger collections. The Committee further suggests that City could benefit from revising the current chart of accounts and especially creating specific accounts to track collections from murals, parking surcharge, and casinos. The Committee concurs with management that aggregating certain accounts that typically generate smaller amounts (less than $100K) is acceptable. The Committee recommends a negative adjustment of $310K to Licenses and Permits. Although a recent expansion to mural boundaries could generate additional revenues for the City, the adjustment would take into account the possibility of policy changes/various challenges to future mural revenue collections. The reduction would be as a result of reducing FY14 proposed budgeted revenue collections from murals (included in the Planning and Zoning line item #429000) of $5.81M to $5.50M. The Committee recommends that the City should focus on increasing the $5.00M minimum requirement in the Emergency Contingency Reserve (ECR), Specifically, if there is a surplus at fiscal year-end, those savings should be considered for the ECR versus using those savings to create a future recurring expenditure or even a one-time expenditure. It should be a goal of the City to ultimately limit the potential use of savings on discretionary things. The Committee recommends an overall positive adjustment of $280K to Other Revenue. The adjustment would be as a result of increasing the FY14 proposed budgeted revenue collections from the Fire line 'tern (#489000) of $1.42M to $1.60M and the Finance line item (#469000) of $1.30M to $1,40M, The Committee recommends a negative adjustment of $50K to Charges for Services. The adjustment would be as a result of reducing the FY14 proposed budgeted revenue collections from the Emergency Service Fee line item (#442400) of $7.65M to $7.80M. The Committee made suggestions to the layout of various reports that were distributed during the Estimating Conference which would allow the user to more easily navigate through the information presented, The Committee appreciates the opportunity to participate in this very important process, It is hoped that the comments and recommendations indicated above will help the City of Miami achieve and maintain its financial and strategic goals. The Committee would like to commend the City's budget staff and particular its director for all of the hard work, sound budget assumptions and the strategic approach utilized in the budget process. The Budget Estimating Committee OFFICE OF MANAGEMENT ct. 131,JDOET 414 SAY, 24d A% owe, HooriNtiami, PI. 33130 Attachment B Proposed Position Count by Department ATTACHMENT 3 FY 2013.14 Proposed Position Count by Department Prior Total New Elimination New[ Auditor General 9 9 Building 78 78 Clip and Transportation 47 (2) 45 City Clerk 13 13 City Manager 24 24 Civil Service 3 3 Code Compliance 52 62 Commissioners 30 30 Communications x 10 10 Community Development 40 40 Equal Opportunity and Diversity Programs 3 3 Finance 68 2 70 Fire -Rescue 783 783 Grants Administration 43 43 GSA 133 133 Human Resources 34 34 InformationTechnology 62 62 Law 41 41 Management and Budget 13 13 Mayor 11 11 Neighborhood Enhancement Teams (NET) 38 38 Parks and Recreation 192 192 Planning and Zoning 48 48 Police 1,630 1,530 Public Facilities 42 42 Public Works 94 94 Procurement 16 15 Risk Management 19 19 Solid Waste 226 226 Total 3,701 2 (2,) 3,701 Attachment C City Commission Meeting Agenda September 12, 2013 BH.8 RESOLUTION 13-00872 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL BUDGET Miami Parking OF THE DEPARTMENT OF OFF-STREET PARKING FOR THE FISCAL Authority YEAR COMMENCING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014, IN THE AMOUNT OF $15,858,476 EXCLUDING DEPRECIATION, AND OTHER NON OPERATING EXPENSES OF $7,067,242. 13-00872 Memos - Miami Parking Authority.pdf 13-00872 Legislation.pdf 13-00872 Exhibit 1.pdf BH.9 13-00911 Virginia Key Beach Park Trust RESOLUTION A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL BUDGET FOR THE VIRGINIA KEY BEACH PARK TRUST, IN THE AMOUNT OF $530,300, FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014. 13-00911 Summary Form.pdf 13-00911 Legislation.pdf 13-00911 Exhibit 1.pdf BH.10 RESOLUTION 13-00943 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL BUDGET Miami Sports & OF THE MIAMI SPORTS AND EXHIBITION AUTHORITY ("MSEA"), IN THE Exhibition Authority AMOUNT OF $66,000, TO PROVIDE FOR ITS OPERATION AND MAINTENANCE, FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014. 13-00943 Memo - MSEA.pdf 13-00943 Legislation.pdf 13-00943 Exhibit 1.pdf BH.11 RESOLUTION 13.00902 A RESOLUTION OF MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING THE ANNUAL BUDGET FOR THE CIVILIAN INVESTIGATIVE Civilian Investigative PANEL, IN THE AMOUNT OF $743,100 FOR THE FISCAL YEAR Panel COMMENCING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014. 13-00902 Memos - CIP.pdf 13-00902 Legislation - CIP.pdf 13-00902 Legislation.pdf 13-00902 Exhibit 1.pdf City of Miami Page 9 Printed on 9/4/2013 City of Miami Legislation Resolution Attachment C City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov,com File Number: 13-00902 Final Action Date: A RESOLUTION OF MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING THE ANNUAL BUDGET FOR THE CIVILIAN INVESTIGATIVE PANEL, IN THE AMOUNT OF $743,100 FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014 WHEREAS, the City.of Miami Civilian Investigative Panel (uCIP") provides independent citizens' oversight over the sworn police department with authority to conduct investigations related to allegations of police misconduct, review policies of the Department of Police and is empowered to issue subpoenas for police misconduct investigations; and WHEREAS, Section 11.5-35 of Code of the City of Miami, Florida, as amended, requires that a budget pertaining to the management, operations, maintenance and capital expenditures for the CIP, be approved by the City Commission; and WHEREAS, the CIP having reviewed its previously submitted budget proposal, hereby submits a revised line item budget in the amount of $743,100 for Fiscal Year commencing October 1, 2013 and ending September 30, 2014; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORI DA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as fully set forth in this Section. Section 2. The annual budget for the CIP, attached and incorporated, in the amount of $743,100, for the fiscal year commencing October 1, 2013 and ending September 30, 2014, Is approved. Section 3. This Resolution shall be effective immediately upon its adoption and signature of the Mayor. {1} APPROVED AS TO FORM AND CORRCTNES S: JULIE 0, BR CITY ATTORNEY Footnotes {1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten 'calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission, City fMIiwti Pagel of 1 File Id: 13-00902 (Verslon: 1) Printed On: 0/28/20)3 Attachment C RESOLUTION NO, A RESOLUTION OF THE CITY OF MIAMI CIVILIAN INVESTIGATIVE PANEL WITH ATTACHMENT(S) APPROVING FOR SUBMISSION TO THE MAYOR AND CITY COMMISSION A PROPOSED BUDGET IN THE AMOUNT OF $743,100,00 FOR FISCAL YEAR 2014. Whereas the City of Miami Civilian Investigative Panel (CIP) pursuant to Ordinance No. 12188 Sec. 11,5.35 Is required to submit to the City Commission a Budget request pertaining to its functions; and Whereas the CIP met on July 29, 2013, and approved a budget proposal in the amount of $743,100.00 for Fiscal Year commencing October 1, 2013 and ending September 30, 2014; and NOW THEREFORE, BE IT RESOLVED BY THE CIVILIAN INVESTIGATIVE PANEL THAT: 1. The proposed CIP Annual Budget Proposal for Fiscal Year commencing October 1, 2013, and ending September 30, 2014, in the amount of $743,100.00 attached and Incorporated, Is approved by the Panel on this 29h day of July, 2013, 2. This Rejf 1. shall become effective immediately upon Its adoption and signature by th Attachment D City Commission Meeting Agenda September 26, 2013 BH.10 13-00945 Office of Management and Budget BH.11 13-00946a Office of Management and Budget ORDINANCE SECOND READING AN ORDINANCE OF THE MIAMI CITY COMMISSION DEFINING AND DESIGNATING THE TERRITORIAL LIMITS FOR THE CITY OF MIAMI FOR THE PURPOSE OF TAXATION; ADOPTING THE FINAL MILLAGE RATE AND LEVYING AD VALOREM TAXES IN THE CITY OF MIAMI, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014; CONTAINING A SEVERABILITY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE. ACTIONS BY THE CITY COMMISSION: 1. RECOMPUTE THE PROPOSED MILLAGE RATE, IF NECESSARY 2. ADOPT THE FINAL MILLAGE RATE 13-00945 Summary Form SR.pdf 13-00945 Legislation (Version 2) SR.pdf DATE: SEPTEMBER 12, 2013 MOVER: VICE CHAIR GORT SECONDER: COMMISSIONER SPENCE-JONES VOTE: AYES: 3 - COMMISSIONER(S) GORT, CAROLLO AND SPENCE-JONES NOES: 2 - COMMISSIONER(S) SARNOFF AND SUAREZ ACTION: PASSED ON FIRST READING --PASSED RESOLUTION A RESOLUTION OF THE MIAMI CITY COMMISSION ADOPTING A FINAL BUDGET AND MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2014. ACTIONS BY THE CITY COMMISSION: 1. AMEND THE TENTATIVE BUDGET, IF NECESSARY 2. ADOPT THE FINAL BUDGET 13-00946a Summary Form.pdf 13-00946a Legislation.pdf City of Miami Page II Printed on 9/17/2013 Attachment City of Miami Legislation Resolution City Heil 3500 Pen American Drive Mlami, EL 33133 www.miamigov.com Tile Numbers 13-O09460. Find Action Data A RESOLUTION N OF THE MIAMI CITY COMMISSION ADOPTING A FINAL BUDGET AND MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2014. WHEREAS, the City Manager has prepared and submitted to the City Commission a Budget Estimate of the expenditures and revenues of all City of Miami(City") Departments, Offices and Boards for Fiscal Year 2013.14, copies of such estimate having been furnished to the newspapers of' the City and to the main library in the City which is open tothe public; and WHEREAS, the General Fund Budget for Fiscal Year 2013-14 Is $524,010,600 and thetotal Budget for ell funds is $895,663,200; and WHEREAS, the City's ad valorem miilage rate Is 7.614tt; and WHEREAS, the major source of revenue for the General Fund Is derived from the ci identi led as "Taxes" in the amount of $225,733,400; and WHEREAS, the name of the Purchasing Department was changed to Procurement* and WHEREAS, provisions have been duly made by the City Commission for Public Hearings on the proposed budget before the City Commission as a Committee of the Whole and Public Hearings thereon were held; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings <arstained in the Preatsble to this Roclttion are adapted by reference and incorporated' as fully set forth In thls Section. Section 2. The City Manager has recommended a proposed budget, including the five-year finandlal plan, for the City of Miami, Florida, for the Fiscal Year commencing October 1, 2013, Section 3. The Preliminary Budget as adopted by the City Commission on September 12, 2013 Is Incorporated herein by reference and Is amended to include all of the applicable changes contained'. In the September 26, 2013 memorandum entitled "Information for Second Budget Hearing - FY 2013. 14 Budget". Section 4. The following appropriations are made for the municipal operations of the General Fund for the Fiscal Year commencing October 1, 2013 and ending September 30, 2014: Clip °Miami Paso of6 ikiat134#a Attachment FILE ID: Date: 9/167Q13 Commission Meeting Date: 9/26/2013 s It Requesting Department: Management and Budget District Impacted: Various Type: 4 Resolution LJ Ordinance LJ fmergency Ordinance 0 Discussion 1 e Ej Other Subject: FY 2013-14 Budget Appropriation Resolution Purpose of Item; • Law Department Matter ID No. FY 2013-14 budget appropriation resolution providing the appropriations for the General Fund, Special Revenue Funds, Debt Service Funds, and Internal Service Fund, sac • ground Information: Please see attached for detai s. Budget Impact Analysis YES Is this item related to revenue? YES Is this item an expenditure? If so, please identify funding sour e below. General Account No: Various Special Revenue Account No: Various UP Project No: NO Is this item funded by Homeland Defeuse/Neig borhood rnprovement Start Up Capital Cost: Maintenance Cost: ' Total Fiscal Impact: CIP using or itters+14 C31>i6,1fUIid Grants Purchasing Chief_ Final Approvals LSIGN ANO DATE1 Budget. • Risk Mailigehient Dept. Dime City Manager o n ? Page 1 of 1 Attachment D GENERAL FUND Property Taxes Franchise Fees and Other Taxes Interest Fines and Forfeits Intergovernmental Revenues License and Permits Other Revenues Charges for Services TOTAL GENERAL FUND Section'S. The following appropriations are made Funds for Fiscal Year ending September 30, 2014: QBT SERVICE 'FUNDS Special Obligation Bonds General Obligation Bonds TOTAL DEBT SERVICE FUNDS REVENUES 225,733,400 99,191,900 1,000,000 4,019,200 47,1112,20y0y 37,433,500 11,018,100 98,502,300 524,010,600 he rnunlc'pal operations of Debt Se A P'ROFRIATIONS, Section 7, The above appropriations for Debt Service Funds are sources of revenues for Fiscal Year ending September 30, 2014: BT SERVICE FUNDS Property Taxes Transfers In & Other Revenues TOTAL DEBT SERVICE FUNDS Section 8. The following appropriations ar€ Revenue Funds for Fiscal Year ending September SPECIAL REVENUE FUND ARRA - Police City Clerk Services Community and Economic Development Economic Development & Planning Services Emergency Projects Fire Rescue Services General Special Revenue Homeless Programs Law Enforcement Trust Fund Miami Ballpark Parking Facilities NET and Code Parks and Recreation Services Police Services REVEN $ de=for th 2014: 41,331,200 g6,481,900 67,813,100 ade based on the following 28,481,900 41,331,20Q P7,813,100 municipal operations of Special APPROPRIATIONS 704,100 585,700 57,589,200 7,123,700 100,000 21,387,900 777,400 2,315,000 3,090,900' 5,497,000 2,308,000 3,255,000 20,999,600 City o,/'Mfanat Page 3 aid* If Attachment D Nunrbsr+ gOO 4 this budget either by position summary or by the organizational ohart are deemed approved by the City Commission. Any permanent change regarding earn shall require City Commission approval, Section 14. The City Manager Is authorized to administer the executive pay plan and benefit package, to disburse the funds appropriated herein for said purpose In a manner,he deems appropriate. The City Manager is also authorized to administer and disburse the City Commission benefit package. With the exception of those positions In which the salary is established by City Commission action, the City Manager is further authorized to establish the salaries of those employees in executive and staff positions In accordance with the"executive and staff pay plan. These employees may receive any salary increases given in Section 10, Section 15. The City Manager is authorized to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive and staff employees as may be approved by the City Manager. Section 16. Nothing contained In this Resolution shall be construed es to prohibit or prevent the City Manager, the administrative head of the City of Miami, who is responsible for the efficient administration of all Departments, from exercising the power granted to and Imposed upon him/her in the City Charter to fix, adjust, raise, or lower salaries, and to create, abolish, fill or hold vacant, temporary or permanent positions whenever it has been determined by the City Manager to be in the best Interest of efficient and economical administration of the City of Miami and all its Departments. The authority contained In this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently; such reorganization may Include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 17. (a)(1)The transfer of funds between the detailed accounts cornprlaln any separate amount appropriated by the above sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient, (2) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above sections hereof le approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. (b)(1) To effect salary adjustments, the City Manager is further authorized to snake departmental and other transfers from any reserve accounts established in the General Fund,. and is authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained In Chapter 18, Article IX of the Code of the City of Miami, Florida, as amended, (2) To facilitate effective budgetary control and sound fiscal management, the City Manager Is further authorized to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds, and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. (3) The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. (c) Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto, except that transfers from the Non -Departmental Accounts may be made by'resolulion, ant. Page $ of d Pik ld i le i a"t a t rsl©n 2) P Attachment E City Commission Meeting Agenda September 26, 2013 BH.4 RESOLUTION 13-00916a A RESOLUTION OF THE MIAMI CITY COMMISSION ADOPTING A BUDGET AND MAKING APPROPRIATIONS FROM THE DOWNTOWN Downtown DEVELOPMENT DISTRICT AD VALOREM TAX LEVY AND OTHER Development MISCELLANEOUS INCOME FOR THE DOWNTOWN DEVELOPMENT Authority AUTHORITY ("DDA") OF THE CITY OF MIAMI, FLORIDA ("CITY"), FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014; AUTHORIZING THE DDA TO INVITE AND ADVERTISE REQUIRED BIDS; PROVIDING FOR BUDGETARY FLEXIBILITY; PROVIDING THAT THIS RESOLUTION BE DEEMED SUPPLEMENTAL AND IN ADDITION TO THE RESOLUTION MAKING APPROPRIATIONS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014, FOR THE OPERATIONS OF THE CITY. ACTIONS BY THE CITY COMMISSION: 1. AMEND THE TENTATIVE BUDGET, IF NECESSARY 2. ADOPT THE FINAL BUDGET 13-00916a Memo - DDA.pdf 13-00916a Resolution - DDA.pdf 13-00916a Pre-Legislation.pdf 13-00916a Sec. 14-27 Boundaries Designated.pdf 13-00916a Legislation.pdf BH.5 RESOLUTION 13-00941 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE BUDGET OF THE SOUTHEAST SEOPW Community OVERTOWN/PARK WEST COMMUNITY REDEVELOPMENT AGENCY Redevelopment ("SEOPW CRA"), ATTACHED AND INCORPORATED, FOR THE FISCAL Agency YEAR COMMENCING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014, AS APPROVED BY THE SEOPW CRA'S BOARD OF COMMISSIONERS. 13-00941 Memo - SEOPW CRA.pdf 13-00941 Legislation.pdf 13-00941 Exhibit 1.pdf DATE: SEPTEMBER 12, 2013 MOVER: COMMISSIONER CAROLLO SECONDER: COMMISSIONER SPENCE-JONES VOTE: AYES: 5 - COMMISSIONER(S) GORT, SARNOFF, CAROLLO, SUAREZ AND SPENCE-JONES ACTION: DEFERRED --PASSED BH.6 13-00902 Civilian Investigative Panel RESOLUTION A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING THE ANNUAL BUDGET FOR THE CIVILIAN INVESTIGATIVE PANEL, IN THE AMOUNT OF $743,100 FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014. City of Miami Page 7 Printed on 9/17/2013 Attachment E City of Miami Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigev,com File Number: 13,00902 Final Action Date: A RESOLUTION OF MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING THE ANNUAL BUDGET FOR THE CIVILIAN INVESTIGATIVE PANEL, IN THE AMOUNT OF $743,100 FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014. WHEREAS, the City.of Miami Civilian Investigative Panel ('CIP") provides independent citizens' oversight over the sworn police department with authority to conduct investigations related to allegations of police misconduct, review policies of the Department of Police and is empowered to issue subpoenas for police misconduct investigations; and WHEREAS, Section 11.5-35 of Code of the City of Miami, Florida, as amended, requires that a budget pertaining to the management, operations, maintenance and capital expenditures for the CIP, be approved by the City Commission; and WHEREAS, the CIP having reviewed its previously submitted budget proposal, hereby submits a revised line item budget in the amount of $743,100 for Fiscal Year commencing October 1, 2013 and ending September 30, 2014; NOW, THEREFORE, E IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as fully set forth in this Section, Section 2. The annual budget for the CIP, attached and incorporated, in the amount of $743,100, for the fiscal year commencing October 1, 2013 and ending September 30, 2014, is approved, Section 3. This Resolution shall be effective immediately upon its adoption and signature of the Mayor. {1) APPROVED AS TO FORM AND CORRECTNESS: JULIE O. BR CITY ATTORNEY Footnotes: {1} If the Mayor does not sign this Resolution, it shall become effective at the end of ten 'calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission, City of Miami Page 1 of 1 File Id: 13-00902 I ersion; 1) Printed On: 8/28/2013 Attachment F City Commission Meeting Minutes September 26, 2013 Chair Sanf.BH.5 is the Southeast/Overtown Park West CRA (Community Redevelopment Agency) budget. Commissioner Spence -Jones: So moved. Vice Chair Gort: Second. Chair Sarnoff We have a motion by Commissioner Spence -Jones; second -- Commissioner Carollo: Second. Chair Sarnoff -- by Commissioner Gort. Any discussion? Hearing no discussion, all in favor, please say aye." The Commission (Collectively): Aye. Clarence Woods (Executive Director, Community Redevelopment Agency): Thank you. BH.6 RESOLUTION 13-00902 Civilian Investigative A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH Panel ATTACHMENT(S), APPROVING THE ANNUAL BUDGET FOR THE CIVILIAN INVESTIGATIVE PANEL, IN THE AMOUNT OF $743,100 FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2013 AND ENDING SEPTEMBER 30, 2014. 13-00902 Memos - CIP.pdf 13-00902 Resolution - CIP.pdf 13-00902 Legislation.pdf 13-00902 Exhibit 1.pdf 13-00902-Submittal-Commissioner Sarnoff-Summary of requested Increases for CIP Budget.pdf Motion by Commissioner Carollo, seconded by Commissioner Spence -Jones, that this matter be ADOPTED WITH MODIFICATIONS PASSED by the following vote. Votes: Ayes: 5 - Commissioner(s) Gort, Sarnoff, Carollo, Suarez and Spence -Jones R-13-0391 Chair Sarnoff BH.6 is the Civilian Investigative Panel. Commissioner Suarez: Move it. Commissioner Spence -Jones: Second. Chair Sarnoff: Motion by Commissioner Suarez; second by Commissioner Spence -Jones. Any discussion? Commissioner Carollo: Yes. Commissioner Spence -Jones: Nope. Oh, okay. Chair Sarnoff: You're recognized for the record. Commissioner Carollo: Yes. Mr. Alfonso, in the City budget, do we have the extra amount City of Miami Page 24 Printed on 10/21/2013 Attachment F City Commission Meeting Minutes September 26, 2013 they're asking. A lot of that is because of the allocation. But we have a slight difference in the 70 versus 100, so I want Chris Rose to go ahead and address that issue. Christopher Rose (Director, Office of Management and Budget): Good evening, Commissioners. We are -- we have the growth from 464 to 743. There's 178, 000 of cost allocation. We have set that aside. We're putting that towards them, so their -- that is not part of the increase. We have that. There is another 100,000 that's made up of 39,000, plus some Social Security for the executive director, just as we've discussed, and a clerical position, which is 31,000, plus some Social Security. On top of that, there's a few other things, as he said. There's other contractual going up. There is another $4,500 of travel. There's enclosing the director's office. There's another -- a new laptop. There are some things in there that all total up to about $100,000. Commissioner Carollo: Mr. Chairman, Mr. Aguirre: Let me answer one question. One word came up that know our listeners on TV (Television) were going to pick up on, travel, $4, 500. Yes, we do travel; not all of us. Out of the entire Civilian Investigative Panel, four members, including staff, will go to one conference every year called the NACOLE (National Association for Civilian Oversight of Law Enforcement) Conference, National Association of Civilian Law Enforcement. This is a four -day seminar taught by psychologists, psychiatrists, and police officers, and speakers from Department of Justice that train people, such as myself that come from the public sector. I'm a management finance guy. I'm not a police officer. Without this type of training, people on this panel would not know what to do. So we do have travel once a year and that is 4,500. That's correct. So it's not Disney World. It's not Carnival Cruise Lines, It's not Moscow or Paris. Commissioner Spence -Jones: So let -- resolution. So what -- I guess Commissioner Carollo is the one that has the -- Commissioner Carollo: Yeah. I mean, if we approve this budget -- before we approve this budget, if we're going to approve this budget, I'm going to ask our CFO (Chief Financial Officer), our Budget director, where's the $100, 000 coming from then for our City budget? Because this -- the money they're asking is coming from our City budget. In our City budget, we don't have those $100,000 budgeted for, so if we're actually thinking of -- debating whether we're giving or we're setting money aside for additional police officers or not, the bottom line is, we just went $100,000 backwards in our budget because -- Commissioner Spence -Jones: Do you want to table this until we have a whole entire budget conversation then? Commissioner Carollo: Yes. Commissioner Spence -Jones: And then come back and plug in? That would be this recommendation, 'cause if not, we're going to go back and forth. So, Horacio, at this point, just to make sure that we're all on the same page, I think probably the best thing to do is allow for us to get to the point where we're talking about the whole issues around the budget and then we'll see where we can plug in. I know that means you have to sit here a little longer, but you may have to. Okay. Mr. Aguirre: Thank you. Commissioner Spence -Jones: All right, so we're tabling that. Is that okay, Mr. Chair? Chair Sarnoff: Table that. Later... City of Miami Page 26 Printed on 10/21/2013 Non -Departmental Programs Attachment G Program FY 2013-14 Adopted Budget Description One -Time Pays 14,000,000 Reserve for centralization of separation and other one - time salary payments. Legislative Liaison 50,000 Support for State and Federal lobbying services. Parking Surcharge Administrative Fee 691,300 Fee for the administration of the Parking Surcharge Program. Legal Services 1,000,000 Miscellaneous support for Citywide retention of outside legal services and other legal services. Off -Street Parking 80,000 City of Miami and Department of Off -Street Parking inter -local agreement with Bayside Parking Garage. Special Assessment District Tax 10,000 Special Assessment expense for taxes on City of Miami Parks and Recreation properties. Subscriptions and Memberships 60,000 Annual membership fee to the Miami -Dade County League of Cities ($20,000) and Florida League of Cities ($40,000). Civilian Investigative Panel 564,000 City contribution to the Civilian Investigative Panel (CIP). Increased by $100,000 from Proposed Budget. Coconut Grove BID 240,000 Contribution of 20% for Parking Surcharge. Interfund Transfer 39,948,300 Please refer to Transfers Out Schedule on next page, Reduced by $150,000 from Proposed Budget. Reserve for Uncollectible 9,159,000 Budget Reserve for uncollectable revenues. Reduced by $1.4 million from Proposed Budget. Contingency Reserve 5,000,000 Per the City of Miami Code of Ordinance, Article IX, Division 2. Financial Integrity Principles, Manager's Reserve 200,000 Reserves for Emergency Services. Festivals/Special Events 300,000 Support for citywide festivals and special events - $75,000 for the Three Kings Parade; $25,000 for the Dr. Martin Luther King Parade; $50,000 for the Dr, Martin Luther King Candlelight Vigil; and $150,000 to be allocated in $30,000 increments to each of the five commission districts . Elections 295,000 and if necessary runoff election; and Civil Service Board Elections. Reduced by $500,000 from Proposed Budget. Other Reserve 1,999,300 Reserve for Police use to be determined. Increased by $1.999 million from Proposed Budget. Total Non -Department Accounts 73,596,900 339