HomeMy WebLinkAboutExhibit 1CIPFY 2014 PROPOSED BUDGET AT $743,100
2013
2014 Proposed
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t�,�.••�aS �TOTALBUDGET ^x4481000��?.,,.�'
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Salaries/Taxes/Cost Allocation
269,120.00
180,570.00
546,900.00
Salaries: 15% Increase in salaries; Cost Allocation per formula: 25% of total budget.
Total Operating
196,200.00
SALARIES
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See Salary Chart (Page 1) reflecting proposed FY 2014 changes to current admin. support
staff. An audit of the current admin. clerk position resulted in an higher classification & a
12% salary increase. The CIP also requires an additional administrative support staff
position to perform administrative and investigative functions. Both of these clerical
support staff positions represent a reversion to pre FY2010 distribution of clerical support
responsibilities. All other staff positions and salaries mirror FY 2013 budget.
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Exec::iDirectorfSala Pos.-11579�in h = "-'
e t o amount of�$85,852.00 N
I / ewiPro osed •rE.
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AtldiUonal Sala �� Enhancement m the amount of: 39 200:00 for a`Grant Total for_.Exe
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of$125 000 00 for the FY+ 2014
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The CIP is required to undergo annual audits of its financials" The CIP contracted with the
firm of Harvey, Covington & Thomas to provide the services for its FY 2012 and FY 2013
audits at a fee of $13,000.
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13,000.00
OTHER CONTRAC. SERV.
534000
148,570.00
157,300.00
6%
Increase is pursuant to contractual provisions and/or estimated increases. The following
comprise existing FY 2013 CIP contracts which, due to necessity, are being budgeted for in
FY 2013: Independent Counsel current fee of $132K (w/renewal option Jan 2014 est. max.
5% increase if any); Lexis Nexis for legal research is an annual renewable contract,
estimated $3,660 for FY 2014 pursuant to the contract. LexisNexis/Accurint for locator
and background searches, annual renewable contract, estimated $3,100 for 3 users also
pursuant to the contract. Malpractice Insurance provided pursuant to City requirements
and contractual provision, estimated at 5-8% increase to $8,000. Custodian/bldg.
maintenance services for CIP offices, estimated 5% increase to $3,900. Monthly Pest
Control services discontinued temporarily.
vA)c 13--17 3
CIP FY 2014 PROPOSED BUDGET AT $743,100
TRAINING/PARKING 540000
1
COMMUNICATION SERV. 1541000
POSTAGE
1541100
RENT [BUILDINGS/OUTSIDE] 1544000
MAINTENANCE 1546000
PRINTING/BINDING
1547200
ADVERTISING 1548100
OUTREACH 1549000
OFFICE SUPPLIES 1551000
5,500.00 10,000.00
1,000.00; 1,000.00
650.00; 400.00
2,750.001 2,800.00
300.001 2,000.00
300.00
2,400.00
To cover training for approximately four Panel Members and staff to meet the mandatory
training requirement pursuant to the CIP's Ordinance. The training is specific to the
responsibilities of the members and staff and provided annually in host cities around the
U.S. by the National Assoc. for Civilian Oversight of Law Enforcement (NACOLE). The CIP
has 4 members currently serving plus two pending membership appointments and 2
investigative staff who have yet to undergo the required training in civilian oversight of
police. The CIP proposes that 4 of the total members & staff requiring the training will be
registered to attend in FY 2014. The training is provided annually in host cities around the
82% country by the National Assoc. for Civilian Oversight of Law Enforcement (NACOLE).
0%
Estimated $50 monthly for Exec. Director & total $25 monthly for Investigators usage of cell
phone usage. Cell phones are provided to investigators for use in the field.
Based on FY 2013 usage and further reduction of bulk mailing by providing for electronic
-38% mailing of CIP meeting packages to Panel members.
For annual lease of a B&WCopier/Scanner $1160; Lease of Color Printer $1850 (pursuant to
2% City/County contracts.) (Revised Quote Total $3010)
To cover estimated maintenance cost for equipment not under warranty and for building --
supplies est. at $1,500 for proposed office build -out to accommodate one new staff person
567% and enclose the Director's office.
As a cost saving measure, the LIP s Annual Kept will not be bounded; electronic copies and
in- office printing will be available. The CIP will also utilize the services of GSA where
necessary and allowable for printing of tri-lingual brochures. The savings ($3,000) is
proposed to be added to the Training/Parking line item to offset the shortfall for at least 4
new members/staff attending the 2014 civilian oversight of police training .(See
-100% Membership Line Item 666000)
2,400.001
2,100.00 2,100.00
1,300.00 2,000.00
For required advertising and public notices for CIP meetings, hearings and membership
recruitment/translation of documents in three languages (English, Spanish and Creole) and
0% in newspapers of general circulation.
Community outreach, community input, awareness and cooperation are vital to the
functioning of the CIP as independent, citizen overseers of the MPD's processes and
practices. The CIP has a responsibility not only to investigate citizen complaints but to
proactively address conditions that lead to mistrust and community relation confrontations
and abuses. CIP outreach efforts seek to engage residents in each of the five districts of
Miami community, to inform them of the services provided by the CIP as an independent
body of citizens created to address allegations of police abuse and to help change the
culture of policing so as to foster mutual trust and positive police -community relations. This
is done in part through workshops, public forums to proactively inform and educate or
special meetings and hearings convened to diffuse volatile or potentially volatile incidents.
With a complement of Panel membership expected by the beginning of FY 2014 and
additional staff the CIP will be able to re-establish its outreach program in residential and
business , communities, and schools as well as the men and women of the Miami Police
Department. The CIP Costs include conducting recording meetings off site in the
communities, advertising, and public notices. Translation in English, Spanish and Creole will
0% also be required.
54% Based on FY 2013 office supplies expenditures to date.
CIP FY 2014 PROPOSED BUDGET AT $743,100
To cover the purchase of one laptop computer to replace aged computer estimated at
$1500. Purchase and installation of security camera(s) on exterior and for interior office
Machinery & Equipment J664000
2,OOO.001 2,200.00
10%
due to security and safety concerns/breaches-Estimated cost of $700.
j
For Payment of Professional Memberships. The increase is the result of additional and new
MEMBERSHIPSpp�
666000
700.00 1,000.00
43%
board members and staff.
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Civilian Inv. Panel (CIP) Proposed FY 2014
Salaries & Benefits:
-
Salaries
Taxes
Exec. Director/Pos.#11579
Proposed
$85,852.00
$6,574.00
Proposed Additional
Salary enhancement, for
Exec Director/Pos.#11579
Proposed
$39,200.00.
$3,000.00
Asst. Director
Frozen
Admin. Aide II/ Pos.# 8200
Existing
$40,000.00
$3,060.00
Administrative Clerk
Proposed & Pos.# to
be assigned.
$31,370.00
$2,400.00
Community Rel. Liaison
Frozen
Research Analyst
Frozen
Chief Admin.investigator
To be Frozen &
Pos.# transferred to
Exec. Dir. Position.
Investigator II/Pos.#7939
Existing
$52,914.00
$4,050.00
Investigator /Pos.#12446
Existing
$46,572.00
$3,563.00
Investigator/Pos.#12447
Existing
$46,572.00
$3,563.00
Salaries
$342,480.00
Taxes:
$26,200.00
Operating (Less Salaries & Tax):
$196,200.00
COST ALLOCATIONS
$178,200
,—. 5 i 1-.r..et1'u�E,t a.-,
Total Budgt f.
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3".--:rits
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CIVILIAN INVESTIGATIVE PANEL FY 2014 BUDGET PROPOSAL
FY 2013 BASE BUDGET
Salaries: $263,280- For four positions existing as of Oct. 12013.
Social Security Taxes: $20,150-Per Formula for four positions
Accounting /Auditing: $13,000- Pursuant to Contract
Other Contractual: $148,570-Ind.Counsel $132,000; Insurance Premiums, Custodial Services.
Computer assisted research & locater services.
Travel/Pkg: $5,500- Mandatory minimum training for Panel members and staff.
Communication Service: $1;000-Cell Phone usage -for Exec. Dir. and investigators for field use.
Postage: $650-Mailing of routine, day to day correspondence.
Rent/Leases: $ 2,750-Lease of B&W Copier.
Maintenance: $300.00-Office maintenance/ renovation.
Advertising: $2,400-Public notices for meetings and recruitment for panel & staff vacancies.
Printing/Binding; $300-Printing of brochures and flyers
Outreach/Other: $2,100-Costs associated with conducting/hosting and recording special
meetings such as hearings and, presentations.
Office Supplies: $1,300- For day to day operations of office.
Machinery & Equipment: $2,000-Purchase of computers for new staff member to raplace age
computer. .
Membership: $700-Professional Memberships and law enforcement related subscription(s).
TOTAL: $464,000
FY 2014 INCREASE TO BASE BUDGET
Salary: $8,630-FY 2013 audit of position #8200 led to promotion & salary Increase.
Soc. Security: $660-The result of FY 2013 audit & promotion of position #8200. See above.
Other Contractual Services: $8,730-To cover contractual obligations/ contract renewals and
cost of living increase. (Contracts: Lexis Nexis, Accurint, Malpractice Ins., Custodian Services,
Ind. Counsel.)
Rent/Lease: $50-Increase in cost for lease of copier per lease agreement/ cost of living
increase.
CIVILIAN INVESTIGATIVE PANEL FY 2014 BUDGET PROPOSAL
FY 2014 INCREASE TO BASE BUDGET contd.
Travel/Pkg: $4,500: Cost of new panel members/new staff (total 2 additional attendees) to
attend mandatory training pursuant to CIP Ordinance and cost of living.
Office Supplies: $400-Increase in copy needs due to over 200% increase in number and
volume of public records requests, new panel members and staff as well as cost of living
increase.
Memberships: $50 —Projected increase in cost of professional memberships.
TOTAL: $23,020
FY 2014 ENHANCEMENTS
New Proposed — Additional Salary for Exec. Director Position: $39,200
New Proposed — Additional Soc. Sec. Taxes for Exec. Director Position: $ 3,010
New Position: $31,370-Additional clerical staff needed as support to investigative function to
perform basic duties of copying approximately 400 Internal Affairs case files annually, to
create, maintain and oversee storage and destruction of all CIP files, to input data, respond to
basic inquiries, sort mail, draft routine correspondence. This support function is currently
performed by investigators whose time would be more effectively and efficiently spent on
conducting investigations and reducing backlog of cases.
Soc. Sec. Taxes for New Position: $2,400-See above.
Maintenance: $1,700-Projected cost of supplies to fully enclose the Executive Director's
office so as to provide for privacy in conducting sensitive business matters. Labor expected to
be provided by GSA.
Machinery & Equipment: $200: Additional funds needed to cover purchase of a laptop at
$1500 to replace aged laptop that is frequently being serviced and a security camera.
TOTAL: $77,870
FY 2014 COST ALLOCATIONS
Retirement Contributions: $106,300
Life & Health Insurance: $64,700
Worker's Compensation: $7,200
TOTAL: $178,210
CIVILIAN INVESTIGATIVE PANEL FY 2014 BUDGET PROPOSAL
FY 2014 TOTAL BUDGET PROPOSAL: $743,100