HomeMy WebLinkAboutExhibit 12013/2014
AGREEMENT BETWEEN THE STATE OF FLORIDA
OFFICE OF THE ATTORNEY GENERAL
AND
City of Miami Police Department
GRANT NO. V13185
THIS AGREEMENT is entered into in the City of Tallahassee, Leon County, Florida by
and between the State of Florida, Office of the Attorney General, the pass -through agency for the
Victims of Crime Act (VOCA), Catalog of Federal Domestic Assistance (CFDA) Number -
16.575, hereafter referred to as the OAG, an agency of the State of Florida with headquarters
located at PL-01, The Capitol, Tallahassee, Florida 32399-1050, and the City of Miami Police
Department, 3500 Pan American Drive, Miami, Florida, 33133-5535, hereafter referred to as the
Provider. The parties hereto mutually agree as follows:
ARTICLE 1. ENGAGEMENT OF THE PROVIDER
The OAG hereby agrees to engage the Provider and the Provider hereby aarees to
perform services as set forth herein. The Provider understands and agrees all services are to be
performed solely by the Provider and may not be subcontracted or assigned without prior written
consent of the OAG. The Provider agrees to supply the OAG with written notification of any
change in the appointed representative for this Agreement. This Agreement shall be performed
in accordance with the Victims of Crime Act (VOCA), Victim Assistance Grant Final Program
Guidelines, Federal Register, Vol. 62, No. 77, April 22, 1997, pp. 19607-19621 and the U.S.
Department of Justice, Office of Justice Programs, Financial Guide, incorporated herein by
reference.
ARTICLE 2. SCOPE OF WORK
For the 2013/2014 grant period, the Provider will maintain a victim services program that
will be available to provide services to victims of crime that are identified by the Provider and/or
are presented to the Provider, as outlined in the 2013/2014 grant application approved by the
OAG, incorporated herein by reference, unless otherwise approved by the OAG in writing.
ARTICLE 3. TIME OF PERFORMANCE
This Agreement shall become effective on October 1, 2013, or on the date when the
Agreement has been signed by all parties, whichever is later, and shall continue through
September 30, 2014. No costs incurred by the Provider prior to the effective date of said
Agreement will be reimbursed and Provider is solely responsible for any such expenses. The
original signed document must be returned to the OAG by October 15, 2013, or within 15 days
of signature by all parties, or the Agreement shall be voidable at the option of the OAG.
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ARTICLE 4. AMOUNT OF FUNDS
The OAG agrees to reimburse the Provider for services completed in accordance with the
terms and conditions of the Agreement. The total sum of monies reimbursed to the Provider for
the costs incurred under this Agreement shall not exceed 833,859. The Provider agrees not to
commingle grant funds with other personal or business accounts. The U.S. Department of
Justice, Office of Justice Prog-rams, Financial Guide does not require physical segregation of
cash deposits or the establishment of any eligibility requirements for funds which are provided to
a recipient. However, the accounting systems of Providers must ensure OAG funds are not
commingled with funds on either a program -by -program or a project -by -project basis. Funds
specifically budgeted and/or received for one project may not be used to support another. Where
a Provider's accounting system cannot comply with this requirement, the Provider shall establish
a system to provide adequate fund accountability for each project.
In accordance with the provisions of Section 287.0582, F.S. (2012), if the terms of this
Agreement and reimbursement thereunder extend beyond the current fiscal year, the OAG's
performance and obligation to reimburse under this Agreement are contingent upon an annual
appropriation by the Florida Legislature. This Agreement is contingent upon the OAG's Victims
of Crime Act award funded through the U.S. Department of Justice, Office for Victims of Crime
formula grant program.
ARTICLE 5. REGISTRATION REQUIREMENTS
Prior to execution of this Agreement, the Provider shall be registered electronically with
the State of Florida at MyFloridaMarketPlace.com. If the parties agree that exigent
circumstances exist that would prevent such registration from taking place prior to execution of
this Agreement, then the Provider shall so register within twenty-one (21) days from execution.
The online registration can be completed at:
htt ://dms.mvfl orida.com/dmsinurchasing/mvt1oridamarketulace.
The Provider agrees to comply with the applicable requirements regarding registration
with the System for Award Management (SAM) (or with a successor government -wide s'ystem
officially designated by OMB and OJP), and to acquire and provide a Data Universal Numbering
System (DUNS) number. The Provider also agrees to applicable restrictions on sub recipients
that do not acquire and provide a ]DUNS number. The details of Provider obligations are posted
on the Office of Justice Programs web site at http://www.ojp.g_ov/funding/sam.htm (Award
condition: Registration with the System for Award Management and Universal Identifier
Requirements), and are incorporated by reference here. This special condition does not apply to
an award to an individual who received the award as a natural person (i.e., unrelated to any
business or non-profit organization that he or she may own or operate in his or her name).
ARTICLE 6. AUTHORIZED EXPENDITURES
Only expenditures which are detailed in the approved budget of the grant application, a
revised budget, or an amended budget approved by the OAG are eligible for reimbursement with
grant funds. Any modification to the budget must be requested in writing to the OAG and will
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require prior approval by the OAG. Modification approval is at the discretion of the OAG. The
Provider acicnowledges and agrees any funds reimbursed under this Agreement must be used in
accordance with the Victims of Crime Act, Victim Assistance Grant Final Program Guidelines,
Federal Register, Vol. 62, No. 77, April 22, 1997, pp. 19607-19621, and the U.S. Department of
Justice. Office of Justice Programs, Financial Guide, incorporated herein by reference.
The Provider and the OAG agree VOCA funds cannot be used as a revenue generating
source and crime victims cannot be charged either directly or indirectly for services reimbursed
with grant funds. Third party payers such as insurance companies, Victim Compensation,
Medicare or Medicaid may not be billed for services provided b).i VOCA funded personnel to
clients. Grant funds must be used to provide services to all crime victims, regardless of their
financial resources or availability of insurance or third party reimbursements. The OAG and the
Provider further agree that travel expenses reimbursed with grant funds will be in accordance
with all Section 112.061, F.S. (2012) requirements.
Expenditures of state financial assistance must be in compliance with all laws, rules and
regulations applicable to expenditures of State funds, including., but not limited to, the Reference
Guide for State Expenditures.
Only allowable costs resulting from obligations incurred during the term of the
Agreement are eligible for reimbursement, and any balances of unobiigated cash that have been
advanced or paid that are not authorized to be retained for direct program costs in a subsequent
period must be refunded to the State.
The Provider shall reimburse the OAG for all unauthorized expenditures and the Provider
shall not use grant funds for any expenditures made by the Provider prior to the execution of this
Agreement or after the termination date of the Agreement. If the Provider is a unit of local or
state government, the Provider must follow the written purchasing procedures of the government
agency. If the Provider is a non-profit organization, the Provider agrees to obtain.a minimum of
three (3) written quotes for all single item grant -related purchases equal to or in excess of one
thousand dollars (S1,000) unless it is documented that the vendor is a sole source supplier.
The Provider understands and agrees that it cannot use any federal funds (including
VOCA), either directly or indirectly, in support of any contract or subaward to either the
Association of Community Organizations for Refoliii Now (ACORN) or its subsidiaries, without
the express prior written approval of the U.S. Department of Justice, Office ofJustice Programs.
Providers must report suspected fraud, waste and abuse to the Department of Legal
Affairs, the Office of Inspector General at 850-414-3300.
ARTICLE 7. PROGRAM INCOME
Providers must provide services to crime victims, at no charge, through the VOCA
funded project. Upon request, the Provider agrees to provide the OAG with financial records
and internal documentation regarding the collection and assessment of program income,
including but not limited to victim compensation, insurance, restitution and direct client fees.
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ARTICLE 8. METHOD OF PAYMENT
Payments under this Agreement shall be made on a cost reimbursement basis.
Reimbursement shall be made monthly based on the Provider's submission and OAG approval
of a monthly invoice and monthly performance report. The monthly invoice may include the
VOCA Personnel Spreadsheet (VPS), Match Personnel Spreadsheet (MPS), and Actual Expense
Report (AER), if applicable.
In accordance \vith Section 215.971 F.S. (2012), financial consequences are described in
this Article of the Agreement. The Provider will be held responsible for meeting the deliverables
and the performance standards as outlined in Part 9 of the 2013-2014 VOCA Grant Application
and approved by the OAG, incorporated herein by reference as Attachment A, unless otherwise
approved by the OAG in writing. If the. Provider does not provide the anticipated total number of
deliverables as outlined in Attachment A, without an approved justification, the final payment
for the grant will be reduced by 5% of the total award amount as listed in Article 4.
Payment for services shall be issued in accordance with the provisions of Section
215.422, F.S. (2012).
Monthly performance reports must be completed and received with the monthly invoice
to document the provision of the project deliverables. Reimbursement of a monthly invoice is
contingent upon OAG receipt of the corresponding monthly performance report, and approval of
the level of service provided during the report period.
The monthly invoice, with applicable VPSs, MPSs and AERs, and the monthly
performance report must be submitted to the OAG by the last day of the month immediately
following the month for which reimbursement is requested. The Provider shall maintain
documentation of all costs represented on the invoice, The OAG may require documentation of
expenditures prior to approval of the invoice, and may withhold reimbursement if services are
not satisfactorily completed or the documentation is not satisfactory. The final invoice is due to
the OAG no later than 45 days after the expiration or telinination of the Ag,reement. If the
complete and correct invoices are not received within these time frames, all right to
reimbursement may be forfeited, the OAG may not honor any subsequent requests, and the OAG
may terminate the Agreement.
Any reimbursement due or any approval necessary under the terms of this Agreement
may be withheld until all evaluation, financial and program reports due from the Provider, and
necessary adjustments thereto, have been approved by the OAG.
The Provider agrees to maintain and timely submit such progress, fiscal, inventory, and
other reports as the OAG may require pertaining to this grant.
The Provider is required to match the grant award as required in the VOCA Federal
Guidelines. Match contributions of 20% (cash or in-lcind) of the total cost of each VOCA project
(VOCA grant plus match) must be reported monthly to the OAG. All funds designated as match
are restricted to the same uses as the VOCA victim assistance funds and must be expended
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within the grant period. Unless otherwise approved by the OAG, match must be reported on a
monthly basis consistent with the amount of funding requested for reirnbursement.
ARTICLE 9. VENDOR OMBUDSMAN
Pursuant to Section 215.422(7), F.S. (2012), the Agency of Financial Services has
established a Vendor Ombudsman, whose duties and responsibilities are to act as an advocate for
vendors who may have problems obtaining timely payments from state agencies. The Vendor
Ombudsman may be reached at (850) 413-5516.
ARTICLE 10, LIABILITY AND ACCOUNTABILITY
The Provider, if a non-profit entity, agrees to provide continuous and adequate director,
officer, and employee liability insurance coverage against any personal liability or accountability
by reason of actions taken while acting within the scope of their authority during the existence of
this contract and any renewal(s) and extension(s) thereof. Such coverage may be provided by a
self-insurance pro uam established and operating under the laws of the State of Florida.
ARTICLE 11. INDEPENDENT CONTRACTOR
The Provider agrees that it is an independent contractor and not an officer, employee,
agent, servant, joint venture or partner of the State of Florida, except where the Provider is a state
Agency. Neither the Provider nor its agents, employees, subcontractors or assignees shall
represent to others that the Provider has the authority to bind the OAG. This contract does not
create any right to any state retirement, leave or other benefits applicable to State of Florida
personnel as a result of the Provider performing its duties or obligations under this contract. The
Provider agrees to take such actions as may be necessary to ensure that each subcontractor of the
Provider will be deemed an independent contractor and will not be considered or permitted to be
an employee, agent, servant, joint venturer, or partner of the State of Florida. The OAG will not
furnish services of support (e.g., office space, office supplies, telephone service, secretarial or
clerical support) to the Provider, or its subcontractor or assignee, unless specifically agreed in
writing by the OAG.
All deductions for social security, withholding taxes, income taxes, contributions to
unemployment compensation funds and all necessary insurance for the Provider, the Provider's
officers, employees, agents, subcontractors, or assignees shall be the sole responsibility of the
Provider.
ARTICLE 12. DOCUMENTATION AND RECORD RETENTION
The Provider shall maintain books, records, and documents (including electronic sto a
media) in accordance with generally accepted accounting procedures and practices which
sufficiently and properly reflect all revenues and expenditures of grant funds.
The Provider shall maintain a file for inspection by the OAG or its designee, Chief
Financial Officer, or Auditor General that contains written invoices for all fees, or other
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compensation for services and expenses, in detail sufficient for a proper pre -audit and post -audit.
This includes the nature of the services performed or expenses incurred, the identity of the
person(s) who performed the services or incurred the expenses, the daily time and attendance
records and the amount of time expended in performing the services (including the day on which
the services were performed), and if expenses were incurred, a detailed itemization of such
expenses. Documentation, including audit working papers, shall be maintained at the office of
the Provider for a period of five years from the termination date of the Agreement, or until the
audit has been completed and any findings have been resolved, whichever is later.
The Provider shall give authorized representatives of the OAG the right to access, receive
and examine all records, books, papers, case files, documents, goods and services related to the
grant. If the Provider fails to provide access to such materials, the OAG may terminate this
Agreement. Section 119.071, and Section 960.15 F.S.(2012), provides that certain records
received by the OAG are exempt from public record requests, and any otherwise confidential
record or report shall retain that status and will not be subject to public disclosure. The Provider,
by signing this Agreement specifically authorizes the OAG to receive and review any record
reasonably related to the purpose of the grant as authorized in the original grant application and
or the amendments thereto. Failure to provide documentation as requested by the OAG shall
result in the suspension of further reimbursements to the Provider until requested documentation
has been received, reviewed, and the costs are approved for reimbursement by the OAG.
The Provider shall allow public access to all documents, papers, letters, or other materials
made or received in conjunction with this Agreement, unless the records are exempt under one of
the provisions mentioned in the paragraph above, or are exempt from Section 119.071 F.S.
(2012) or Section 24 (a) of Article I of the State Constitution and Chapter 119, Florida Statutes.
Failure by the Provider to allow the aforementioned public access constitutes grounds for
unilateral cancellation by the OAG at any time, with no recourse available to the Provider.
ARTICLE 13. VICTIM ADVOCATE DESIGNATION
The Provider agrees to have at least one staffmember complete training through the
OAG's Victim Services Practitioner Designation Training.
ARTICLE 14. PROPERTY
The Provider agrees to be responsible for the proper care and custody of all property
purchased with grant funds and agrees not to sell, transfer, encumber, or otherwise dispose of
property acquired with grant funds without the written permission of the OAG. If the Provider is
no longer a recipient, all property acquired by grant funds shall be subject to the provisions of the
U.S. Department of Justice, Office of Justice Programs, Office of the Comptroller Financial
Guide.
ARTICLE 15. AUDITS
The administration of funds disbursed by the OAG to the Provider may be subject to
audits and or monitoring by the OAG, as described in this section.
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This part is applicable if the Provider is a State or local government or a non-profit
organization as defined in OMB Circular A-133, as revised. In the event another OMB
Guidance Circular supersedes OMB Circular A-133, the information, guidance and requirements
for audits provided in the newer circular will be applicable to this agreement.
In the event the Provider expends $300,000 ($500,000 for fiscal years ending after
December 31, 2003) or more in Federal awards of any type in its fiscal year, the
Provider must have a single or program -specific audit conducted in accordance
with the provisions of OMB Circular A-133, as revised. Article 4 to this
Agreement indicates the amount of Federal funds disbursed through the OAG by
this Agreement. In determining the Federal awards expended in its fiscal year,
the Provider shall take into account all sources of Federal awards, including
Federal resources received from the OAG. The determination of amounts of
Federal awards expended should be in accordance with the guidelines established
by OMB Circular A-133, as revised. An audit of the Provider conducted by the
Auditor General in accordance with the provisions OMB Circular A-133, as
revised, will meet the requirements of this part.
In connection with the audit requirements addressed. in this part, the Provider shall
fulfill the requirements relative to auditee responsibilities as provided in Subpart
C of OMB Circular A-133, as revised.
3. If the Provider expends less than $300,000 ($500,000 for fiscal years ending after
December 31, 2003) in Federal awards in its fiscal year, an audit conducted in
accordance with the provisions of OMB Circular A-133, as revised, is not
required. In the event the Provider expends less than $300,000 ($500,000 for
fiscal years ending after December 31, 2003) in Federal awards in its fiscal year
and elects to have an audit conducted in accordance with the provisions of OMB
Circular A-133, as revised, the cost of the audit must be reimbursed from non -
Federal funds (i.e., the cost of such an audit must be reimbursed from Provider
resources obtained from other than Federal entities).
ARTICLE 16. AUDIT REPORT SUBMISSION
Audits must be submitted no later than 180 days following termination or expiration of
the Agreement, but may be submitted at a later date upon written approval of the OAG.
Copies of audit reports for audits conducted in accordance with OMB Circular A-
133, as revised, and required by this Agreement shall be submitted, when required
by Section .320(d), OMB Circular A-133, as revised, by or on behalf of the
Provider directly to each of the following:
Office of the Attorney General
Bureau of Advocacy and Grants Management
PL-01, The Capitol
Tallahassee, Florida 32399-1050
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B. The Federal Audit Clearinghouse designated in OMB Circular A-133, as
revised (the number of copies required by Sections .320(d), OMB Circular
A-133, as revised, should be submitted to the Federal Audit
Clearinahouse). at the following address:
Federal Audit Clearinghouse
Bureau of the Census
1201 East 10th Street
Jeffersonville, IN 47132
C. Other Federal agencies and pass-tlu-ough entities in accordance with
Sections .320(e) and (f), OMB Circular A-133, as revised.
In the event that a copy of the financial reporting package for an audit required by
ARTICLE 15 of this Agreement and conducted in accordance with OMB Circular
A-133, as revised, is not required to be submitted to the OAG for the reasons
pursuant to Section .320(e)(2), OMB Circular A-133, as revised, the Provider
shall submit the required written notification pursuant to Section .320(e)(2) and a
copy of the Provider's audited schedule of expenditures of Federal awards
directly to the OAG.
3. Any reports, management letters, or other infoimation required to be submitted to
the OAG pursuant to this Agreement shall be submitted timely in accordance with
OMB Circular A-133, as revised, as applicable.
4. Providers should indicate the date the financial reporting package was delivered
to the Provider in correspondence accompanying the financial reporting package.
ARTICLE 17. MONITORING
In addition to reviews of audits conducted in accordance with OMB Circular A-133, as
revised, monitoring procedures may include, but not be limited to, on -site visits by OAG staff or
its designee, limited scope audits as defined by OMB Circular A-133, as revised, and/or other
procedures. By entering into this Agreement, the Provider agrees to comply and cooperate with
any monitoring procedures/processes deemed appropriate by the OAG. The Provider further
agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed
necessary by the OAG, Chief Financial Officer, Auditor General or the U.S. Department of
Justice.
The Provider may not accept duplicate funding for any position, service or deliverable
funded by the OAG. Duplicative funding is defined as more than 100% payment from all
funding sources for any position, service or deliverable. If there are multiple funding sources
and a program is funded by the OAG, the OAG or its designee has the right to review all
documents related to those funding sources to determine whether duplicative funding is an issue.
If duplicate funding is found, the Agreement may be suspended, terminated or both while the
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extent of the overpayment is determined. Failure to comply with state law, or the U.S.
Department of Justice Programs, Financial Guide, may also result in the suspension, teimination
or both of the Agreement while the extent of the overpayment is deteimined. Absent fraud, in the
event that there has been an overpayment to a Provider for any reason, including the afore-
mentioned, if the amount of the overpayment cannot be determined to a reasonable degree of
certainty, both parties agree that the Provider shall reimburse to the OAG one half of the monies
previously paid to the Provider for that line item for the grant year in question.
ARTICLE 18, RETURN OF FUNDS
The Provider shall return to the OAG any overpayments made to the Provider for
unearned income or disallowed items pursuant to the terms and conditions of this contract. In
the event the Provider or any outside accountant or auditor deteilliines that an overpayment has
been made, the Provider shall immediately return to the OAG such overpayment without prior
notification from the OAG. In the event the OAG discovers that an overpayment has been made,
the contract manager, on behalf of the OAG, will notify the Provider and the Provider shall
forthwith return the funds to the OAG. Should the Provider fail to immediately reimburse the
OAG for any overpayment, the Provider will be charged interest at the lawful rate on the amount
of the overpayment or outstanding balance thereof.
ARTICLE 19. PUBLIC ENTITY CRIME
Pursuant to Section 287.133, F.S. (2012), the following restrictions are placed on persons
convicted of public entity crimes to transact business with the OAG: When a person or affiliate
has been placed on the convicted vendor list following a conviction for a public entity crime,
he/she may not submit a bid on a contract to provide any goods or services to a public entity,
may not submit a bid on a contract with a public entity for the construction or the repair of a
public building or public work, may not submit bids on leases of real property to a public entity,
may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under
a contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount provided in Section 287.017, F.S. (2012), for CATEGORY TWO for a
period of thirty-six (36) months from the date of being placed on the convicted vendor list.
ARTICLE 20. GRATUITIES
The Provider agrees that it will not offer or give any gift or any fowl of compensation to
any OAG employee. As part of the consideration for this contract, the parties intend that this
provision will survive the contract for a period of two years. In addition to any other remedies
available to the OAG, any violation of this provision will result in referral of the Provider's name
and description of the violation of this teilii to the Department of Management Services for the
potential inclusion of the Provider's name on the suspended vendors list for an appropriate
period. The Provider will ensure that its subcontractors, if any, comply with these provisions.
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ARTICLE 21. PATENTS, COPYR.IGHTS, AND ROYALTIES
The Provider agrees that if any discovery or invention arises or is developed in the course
of or as a result of work or services performed under this contract, or in any way connected
herewith, the discovery or invention shall be deemed transferred to and owned by the State of
Florida. Any and all patent rights accruing under or in connection with the perfoimance of this
contract are hereby reserved to the State of Florida.
In the event that any books, manuals, films, or other copyrightable materials are
produced, the Provider shall identify all such materials to the Agency. Any and all copyrights
accruing under or in connection with performance under this contract are hereby reserved to the
State of Florida.
The Provider shall indemnify and save the OAG and its employees harmless from any
claim or liability whatsoever, including costs and expenses, arising out of any copyrighted,
patented, or unpatented invention, process, or article manufactured or used by the Provider in the
perfoiinance of this contract. The Provider shall indemnify and hold the OAG and its employees
harmless from any claim against the OAG for infringement of patent, trademark, copyright or
trade secrets. The OAG will provide prompt written notification of any such claim, During the
pendency of any claim of infringement, the Provider may, at its option and expense, procure for
the OAG, the right to continue use of, or replace or modify the article to render it non -infringing.
If the Provider uses any design, device, or materials covered by letters patent, or copyright, it is
mutually agreed and understood without exception the compensation paid pursuant to this
contract includes all royalties or costs arising from the use of such design, device, or materials in
any way involved in the work contemplated by this contract.
Subcontracts must specify that all patent rights and copyrights are reserved to the State of
Florida.
ARTICLE 22. INDEMNIFICATION
To the extent permissible under Florida law, the Provider shall be liable for and
indemnify, defend, and hold the OAG and all of its officers, agents, and employees harmless
from all claims, suits, judgments, or damages, including attorneys' fees and costs, arising out of
any act or omission or neglect by the Provider and its agents, employees and subcontractors
during the performance or operation of this contract or any subsequent modifications or
extensions thereof.
The Provider's evaluation or inability to evaluate its liability shall not excuse the
Provider's duty to defend and to indemnify the OAG within seven (7) days after notice by the
OAG. After the highest appeal taken is exhausted, only an adjudication or judgment specifically
finding. the Provider not liable shall excuse performance of this provision. The Provider shall
pay all costs and fees including attorneys' fees related to these obligations and their enforcement
by the OAG. The OAG's failure to notify the Provider of a claim shall not release the Provider
from these duties. The Provider shall not be liable for any sole negligent acts of the OAG,
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ARTICLE 23. TERMINATION OF AGREEMENT
This Agreement may be terminated by the OAG for any reason upon (5) days written
notice via certified mail.
In the event this Agreement is terminated, the Provider shall deliver documentation of
ownership or title, if appropriate for all supplies, equipment and personal property purchased
with grant funds to the OAG, within 30 days after termination. Any finished or unfinished
documents, data, correspondence, reports and other products prepared by or for the Provider
under this Agreement shall be made available to and for the exclusive use of the OAG.
Notwithstanding the above, the Provider shall not be relieved of liability to the OAG for
damages sustained by the OAG by virtue of any termination or breach of this Agreement by the
Provider. In the event this Agreement is teliiiinated, the Provider shall be reimbursed for
satisfactorily performed and documented services provided through the effective date of
termination.
ARTICLE 24. AMENDMENTS
Except as provided under Article 6, Authorized Expenditures, modification of any
provision of this contract must be mutually agreed upon by all parties, and requires a written
amendment to this Agreement.
ARTICLE 25. NONDISCRIMINATION
Recipients of federal financial assistance must comply with applicable federal civil rights
laws, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S,C, §
3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); The Juvenile Justice and Delinquency
Prevention Act of 2002 (42 U.S.C. § 5672(b)); Title VI of the Civil Rights Act of 1964 (42
U.S.C. § 2000d); Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. §7 94), Title II of the
Americans with Disabilities Act of 1990 (42 U.S.C.§ 12131-34); Title IX of the Education
Amendments of 1972 (20 U.S.C. §§1681, 1683, 1685-86); the Age Discrimination Act of 1975
(42 U.S.C. §§ 6101-07); and Exec. Order 13279 (67 Fed, Reg. 241).
Pursuant to applicable federal laws and Section 760, F.S. (2012), the Provider agrees not
to discriminate against any client or employee in the perfoimance of this contract or against any
applicant for employment because of age, race, religion, color, disability, national origin, marital
status or sex. The Provider further assures that all contractors, subcontractors, sub -grantees, or
others with whom it arranges to provide services or benefits to clients or employees in
connection with any of its programs and activities are not discriminating against those clients or
employees because of age, race, religion, color, disability, national origin, marital status or sex.
Pursuant to Section 287.134, F.S. (2012), an entity or affiliate on the Florida Department
of Management Services' discriminatory vendor list may not transact business with any public
entity.
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ARTICLE 26. ACKNOWLEDGMENT
All publications, advertising or written descriptions of the sponsorship of the program
shall state: ''This project was supported by Award No. V13 I9S awarded by the Office for
Victims of Crime, Office of Justice Programs. Sponsored by (name of Provider) and the State of
Florida."
ARTICLE 27. EMPLOYMENT
The employment of unauthorized aliens by the Provider is considered a violation of
Section 274A(e) of the Immigration and Nationality Act. If the Provider knowingly employs
unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement.
Any services performed by any such unauthorized aliens shall not be paid.
The Provider shall utilize the U.S. Department of Homeland Security's E-Verify System
to verifyveri the employment eligibility of all persons hired during the contract term.
ARTICLE 28. ADMINISTRATION OF AGREEMENT
All approvals referenced in this Agreement must be obtained from the parties' contract
administrators or their designees. The OAG's contract administrator is Christina F. Harris. All
notices must be given to the parties' contract administrator.
ARTICLE 29. TEXT MESSAGING
Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging
While Driving," 74 Fed. Reg. 51225 (October 1, 2009), the U.S. Department of Justice
encourages sub recipients (Providers), to adopt and enforce policies banning employees from
text messaging while driving any vehicle during the course of perfoiniing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other
outreach to decrease crashes caused by distracted drivers.
ARTICLE 30. ASSURANCES
Attachment "B" Assurances is hereby incorporated by reference.
ARTICLE 31, CERTIFICATION FORM
Attachment "C" Certification Form is hereby incorporated by reference.
ARTICLE 32. CONTROLLING LAW AND VENUE
This Agreement shall be a rned by the laws of the State of Florida. Any and all
litigation arising under the Agreement shall be instituted in the appropriate court in Leon County,
Florida.
12 of 13
ARTICLE 33. AGREEMENT AS INCLUDING ENTIRE AGREEMENT
This instrument and the grant application embody the entire Agreement of the parties.
There are no provisions, terms, conditions, or obligations other than those contained herein. This
Agreement supersedes all previous communications, representations or Agreements on this same
subject, verbal or written, between the parties.
The Provider's signature below specifically acknowledges understanding of the fact that
the privilege of obtaining a VOCA grant is not something this or any Provider is entitled to
receive. This Agreement is for one time funding only. There is absolutely no expectation or
guarantee, implied or otherwise, the Provider will receive VOCA funding in the future. The
OAG strongly encourages the Provider to secure funding from other sources if the Provider
anticipates the program will continue beyond the current grant year.
IN WITNESS WHEREOF, the OFFICE OF THE A 1 1 ORNEY GENERAL and the City
of Miami Police Department, have executed this Agreement.
Authorizing Official
Dir ofAdministration
Mr. Daniel J. Alfonso for Mr. Johnny Mar tine ;John L. Hamilton
Print Name
Print Name
Date
59-6000375
FETD ofProvider
N/A
SAMAS Code
13 of 13
Date
ATTACHMENT
L
Revised 9-11-2013
Agency Name: City ofMiami
PART 9.VICTIMS SERVED `ND TYPES OF SERVICES
Indicate the number of victims provided services by VOCA-funded and matching staff during the grant period.The
figures indicated are projections based on historical data and/or the anticipated need of the population served
through the VOCA project. It is anticipated thettUe categories indicated for victim populations and/or semiceG
providedm8ybeexpandedornerrOYveddependingontheneedsoftievic0muidentifedduhngthegrentpahod. At
o m/nirnurn, the a0enoy will provide services to no less than BO percent ofthe total number of projected
Eechvictim should becounted only once unless there is a separate instance of victimization, For ex2mple, a victim
of spouse abuse assault should be counted one time during the grant pehcd unless he/she is victimized as a result
of a separate and unrelated crime. /
3013'%O14V0CAGrant Request
(from the Budget Summary Page)
� 33,559
/
*'
#»fVictims
to be Served
Type ofVictim
$ Amount per
Category
%ofTotal
Grant Amount
#ofOthorTypna
of Victims to be
Served
For other types ofcrimes,
idanhfy and list each
oaparatelybe|mv.
15
Child Physical Abuse
197
0.58%
35
Child Sexual Abuse
459
1.3690
2
Child wctm,ofcyb---ro«me
8
DU|/DYV|Crashes
8 105
0J1"&
2
Victim crChild Pnnrcnrapry
1 8OO
Domestic
`
� 23O23
`
�
��77��
2 /
w�m`�o/guno
Violence '
25:Adult Sexual Assault
$ 328
0,87%
G
Hit Run
30 Elder Abuse
$ 394
1.15%
|
�
5 :Aduhs MolestedasChildren
$ OG
019%
20 'Survivors
cfHomicide Victims
* 262
078%
30 Robbery
394
1,16%
OOD !:Assault
7.874
2326"&
'
TOTAL |
VICTIMS
258O
$ 33859
1OOOO�6
12
Subtotal
of.Other| $ 15748
D�7"�
Indicate the number ofvictims projected toeceivethefoUovjngservico(o). (See Definitions for odescription ofeach
service.)
#«fVictims
to be Served
Type ofService
#ofDtherTypes
c
of Services to be
provided
For other types o{
services, identify and list
each separately ba|ow.
Crisis Counseling
2.580
Fo||mw'upContacts
2580
Written /MsJ|Contact
Therapy
_
Support Groups
Crisis Hotline Counseling
| |�he���S�fehous�
2.580
Information and Referral (|n'Person)
.
50
Criminal Justice Support/Advocacy
|
Eme7gencyFinancial Assistance
| |EmergencyLegal Advocacy
2.580
Aaoistence-Fi|ingCompensation Ciaims Mandatory
300 iPersona|Advccecy
2.580 Telephone Contacts
|
TOTAL
SERVICES
|
13,250
'
Subtotal of"Cdne/'
258O |
| Services
OR!
EAL
OMB APPROVAL NO, 1121-01401
ATTACHMENT B
STANDARD ASSURANCES
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations,
policies, guidelines, and requirements, including OMB Circulars A-21, A-87, A-102, A-110, A-122, A-
133; Ex. Order 12372 (intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70
(administrative requirements for grants and cooperative agreements). The applicant also specifically
assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and financial
capability (including funds sufficient to pay any required non-federal share of project cost) to ensure
proper planning, management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
3. It will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the financial
assistance.
4. It will comply with all lawful requirements imposed by the awarding agency, specifically including
any applicable regulations, such as 28 C,F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the award term in
2 C.F.R. § 175.15(b).
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex, Order 11593 (identification and
protection of historic. properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C.§
469 a-1 et sec.), and the National Environmental Policy. Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily -imposed nondiscrimination requirements, which may include the Omnibus Crime Control and
Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); The
Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of
1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C, §7 94); the Americans with
Disabilities Act of 1990 (42 U.S.C.§ 12131-34); the Education Amendments of 1972 (20 U.S.C, §§1681,
1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07); see Ex. Order 13279
(equal protection of the laws for faith -based and community organizations).
7. If a governmental entity —
a) it, will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment of persons displaced as a
result of federal and federally -assisted programs; and
b) it will comply with requirements of 5 U.S.C,§§ 1501-08 and §§7324-28, which limit certain
political activities of State or local government employees whose principal employment is in connection
with an activity financed in whole or in part by federal assistance,
Signature Date
L
Date
ORIGINAL
ATTACHMENT C
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carefully the Instructions (see below) and then complete Section A or Section B or Section C, not all three,
R nt' T : C * y of Miami DUNS Tumb : 07 220791
Address: 3500 Pan inerican Drive, Miami, P1 33133
Grant T . : VOCA 2013-2014
Gran : V1 " 1 Award Amount: ,859.00
Na. e „d Title o Con a P r an: Mrs. Mae C. Sh h d, Police Budget and -inane Manar
Telephone i , er: 05-603-6 98
E-Mail Address. Catherine . She d a ice. cr
6atioif: ' ,e04'..f.Y{4:61-i, aiiijiir 6,-- ' efe:-
e chicg. h -,1 o S:z7yrt -a)-7plx..7: •
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Rec n e '
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n 17§':i
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-
Section B Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying -
That an EEOP Is on File for Review
lf a recpient agency has fifr,) or more employees and is receiving a single award or subaward of S25,000 or more, but less than $500, 000, then the
recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following (42 C.F.R... i 42 305):
-
It--krDan. e . ,""1-fonso for I rq---:--j,. "alanny Martinez {responsible offreia7]—,
certify that the City bf Miami - • [recipient],
which has fifty or more employees and is receiving
S500,000, has formulated an EEOP in accordance
wenty-four months, the proper authority has formulated
federal law, it is available for review by the public,
Civil Rights; Office of Justice Pro-ams, U.S. Department
Equal Opportunity/Diversity PrograMs
a single award or subaward for $25,000 or more, but less than
with 28 CFR pt. 42, subpt. E. I further certify, that within:the last
and signed into effect the EEOP and, as required by applicable
employees, the appropriate state planning agency, and the Office for
of Justice. The EEOP is on file at the following office:
Division [organization],
444 SW 2nd Avenue, #642, Miami, P1 33130 - [address].
Mr DaniAl I Alfnncn fAnkr Mr. JnIlllny MR,rtiap7
`nt or .Type Name and Title Signature Date
Section an -
- TV RAI' ---,,Rcjortl'i1iSubmittedt ii e:Cffie7for
-6 50 -arecipient
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„:. cclaratibli,,..Statinghar
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,. ecipter4 n f 772 _ i ,3?
YahEth.P- riattOn I - o ,•,.
crtir. '-:-:tliat,-',,-7-,, l';::.':''''''':?={`'-',.':''W:-..-'.!-Ii`:F.7,4'...
6- ,-.11a----f -:. Pi.-- *1:::--- P4141537PCs;13-0:1r0.,.40.,Yi.Ti"4-4-01:::04:fd
nro:c-Wit1i28rC,Flep‘rfic42;iSUISpt:;.,.-E,'Wd §§iitittOii.OrO.:4,
Offiee far •iis;til. P.ight'S'-, offiCe---of ,Tils;Pfa-e
cl'S50:1)g00 ,ari7Male",-:haTs'fofriii.ilate : 'i.c,ri:E.,. _
TS? — enVof 71ifi.4.',.t.::=:-.1:-•:"..:..---
,_.
-:: i bite' . -
OMB Approva! No. 1!21-0340 Expiration Date: 05/31/14
OR
NAL
INSTRUCTIONS
Completing the Certification Form
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
The federal regulations implementing the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, as
amended, require some recipients of financial assistance from the U.S, Department of Justice subject to the statue's
administrative provisions to create, keep on file, submit to the Office for Civil Rights (OCR) at the Office of Justice
Programs CO.TP) for review,_and implement an Equal Employment Oqportunity Plan (EEOP). See 28 C.F.R. pt. 42, subpt.
E. All awards from the Office of Community Oriented Policing Services (COPS) are subject to the EEOP requirements;
many awards from 0.TP, including awards from the Bureau of Justice Assistance (BJA), the Office of Juvenile Justice and
Delinquency Prevention (OJJDP), and the Office for Victims of Crime (OVC) are subject to the EEOP requirements; and
many awards frorn the Office on Violence Against Women (OVW) are also subject to the EEOP requirements. If you
have any questions as to whether your award from the U.S. Department of Justice is subject to the Safe Streets Aces
EEOP requirements, please consult your ...rant award document, your program manager, or the OCR.
Recipients should complete either Section A or Section B or Section C, not all three.
Section A
The regulations exempt sorne recipients from all of the EEOP requirements. Your organization may claim an exemption
from all of the EEOP requirements if it meets any of the, following criteria: it is a nonprofit organization, an educational
institution, a medical institution, or an Indian tribe; or it received an award under $25,000; or it has less than fifty
employees. To claim the complete exemption from the EEOP requirements, complete Section A.
Section B
Although the reguiations require some recipients to create, maintain on file, and implement an EEOP, the regulations
allow some recipients to forego submitting the EEOP to the OCR for review. Recipients that (1) are a unit of state or
local government, an agency of state or local government, or a private business; and (2) have fifty or more employees;
and (3) have received a single grant award of $25,000 or more, but less than $500,000, may claim the limited exemption
from the submission requirement by completing Section B. In completing Section B, the recipient should rote that the
EEOP on file has been prepared within twenty-four months of the date of the most recent grant award.
Section C
Recipients that (1) are a unit of state or local government, an agency of state or local government, or a private business,
and (2) have fifty or more employees, and (3) have received a single ga-ant award of 5500,000 or more, must prepare,
maintain on file, submit to the OCR for review, and implement an EEOP. Recipients that have submitted an EEOP
Utilization Report (or in the process of submitting_ one) to the OCR, should complete Section C.
Submission Process
If a recipient receives multiple awards subject to the Safe Streets Act, the recipient should complete a Certification Form
for each grant. Recipients of awards from OJP and OVW should download the online Certification Form, have the
appropriate official sign it, electronically scan the signed document, and then upload the signed document into the
appropriate grant file in OJP's Grants Management System. The document must have the following title: EEO?
Certification. Recipients of awards from COPS should download the online Certification Form, have the appropriate
official sign it, electronically scan the signed document, and then send the signed document to the following e-mail
address: EEOPForins,Tuusdoi.gov. if you have questions about completing or submitting the Certification Form, please
contact the Office for Civil Rights, Office of Justice Programs, 810 71° Street, 1\liW, Washington, DC 2053a (Telephone:
(202) 307-0690 and TTY; (202) 307-2027),
OMB Approval No. 1121-D340 Expiration Date: D5/31 /14
Victims ofCrime Act(V{]C/\)
FY2O13'2D14
Grant Application
Office ofAttorney General Pam Bondi
OFFICE OFTHE ATTORNEY GENERAL
2U13'2O14VOCAGRANT APPLICATION
TABLE OF CONTENTS PAGE
General Information
Background 3
VVho May Apply 3
VOCA GrantApplication3
Funding by Judicial Circuit J
Application Deadline and Submission instructions 3'4
Grant AppUciahon Review Process 4
Av/@nd Announcement and Funding Cycle 4
Applicable Laws/Final Program Guidelines 4'5
Non -allowable Costs and Activities 5
Undenscmed Victims O
Victims with 0ssbi|ities 6
VOCA Definitions 7'8
F|oridaJudicia| Circuits
VDC/\ Grant Application Instructions 10
Part -App|icant|nformstion 10
Pa7t 2 -Agency Eligibility 10
Part 3- Certification Regarding Debarment, Suspension, Ineligibility and Vo�untary 10
Exo|uaion, Lower Tier CoveredTransactions
PaFt4- Funding Source Chart
Pert 5-Statement ofNeed 10
Part 8- Project Proposal 10
Parl7-VOCABuogctRequest 11
Part 8 - Progr2m Match 11
Part 8-Victims Sen/edand Types ofServices, Definitions Ill
Related Parties Questionnaire 11
Required Documentation 11
VOCA Grant Application Parts 1'8 12-35
VOCAApp|icadon Checklist and Excel User Tips 36
Attachment A ' Federal Final Program Guidelines
on-line users co to: h'to:21/'vAvm.oio,uadoioov/ovc/vVoo/vauuide,htm
Page
VOCA GENERAL INFORMATION
1. Background: The Victims of Crime Act (VOCA) was enacted in 1984 to provide federal funding to
assist state, local and private nonprofit agencies to provide direct services to crime victims. The
United States Department of Justice (USDOJ), Office of Justice Programs (OJP), Office for Victims of
Crime (OVC),*provides funds to support the provision of services to victims of crime. Services are
defined as those efforts that respond to the emotional and physical needs of crime victims, assist
victims of crime to stabilize their lives after a victimization, assist victims to understand and participate
in the criminal justice system and provide victims of crime with a measure, of safety and security.
2. Who May Apply: Any public or nonprofit organization or a combination of such organizations that
provides direct services to victims of crime as specified by the VOCA Victim Assistance Grant Final
Program Guidelines (Attachment A). Failure to adhere to the guidelines in the past may affect
applicant's eligibility for funding,
2013-2014 VOCA funding is contingent upon an annual appropriation by the Florida Legislature and
upon the OAG's Victims of Crime. Act award funded through the U.S. Department of Justice, Office for
Victims of Crime formula grant program.
3. VOCA Grant Application: The instructions, information, references and the attachment contained
herein comprise the official VOCA Grant Application. Applicants must sign a certification that they
have read all of the VOCA Grant Application materials and that the applicant will comply with all
applicable federal and state statutes, administrative rules, procedures and policies established in the
application. The VOCA Grant Application packet consists of the following materials:
• General Information and Application Instructions
• VOCA Grant Application
* OJP FineFrogram Guidelines (Attachment A).
on-line users do to: http://www.olo.usdoi.00vicycivocaivacuide.htm
4. Funding by judicial Circuit: VOCA funds will be awarded by judicial circuit. Applicants will apply for
funds within the judicial circuit served by the agency. If the agency serves victims of crime in more
than one judicial circuit, an individual application must be submitted for each judicial circuit to be
served. All components of each application must be specific to the judicial circuit to be served. See
(page 9) for a listing of the counties within each judicial circuit.
5. Application Deadline and Submission Instructions: The original application and one exact copy
must be received in the Office of the Attorney General (OAG) no later than 5:00 p.m., Eastern
Standard Time, on Friday, February 22, 2013. Only one application per agency per judicial circuit will
be accepted. The application containing original signatures must be marked "original" in the top right
hand margin of the first page and stapled together. The applicant should retain an exact copy of the
VOCA Grant Application. Applications must be mailed cr delivered to the following address:
Using the U.S. Postal Service:
Office of the Attorney General
Bureau of Advocacy and Grants Management
PL-01, The Capitol
Tallahassee, Florida 32399-1050
Page 3
Using oilier mail carrierservicessuch as Federal Express. UPS, etc., p|e�aoe use the Collins Building
address:
Office ofthe Attorney General
Bureau ofAdvocacy and Grants Management
Collins Building
1O7West Gaines Street
Tallahassee, FL323O1
~~Do not use the Collins Building address for any U.S Postal Service rnaii°~
The submission to the Attorney General's O-HiCe mustinckude. in the following order:
° Fully connp|e1edVOCA Grant Application packet (Parts 1'9),
° Job descriptions for all proposed VDCA-flundsd personnel and match personnel.
° Three current letters ofsupport-
Documentation of 'the agency's 501(c) 3 ruUng from the Internal Revenue Service.
Do not include the aopl�c@tion instructions. definitions. brochures, annual reoolts or additional
documents in the submission tothe A%ttornev General's Office. Do not include binders or not--�books,
Late app|icationswill not beconsidered. Required documents submitted byfax oremail will
not baconsidered,
6. Grant Application Review Process: After arant app�icalions are received the app|kcation wi|i be
review -ad by OAG staff for technical compliance. A|| applications meeting technical compliance njU be
considered forfunding.
7. Award Announcement and Funding Cycle: Branda\vards are announced ann,-iaUy prior to
September 1.foramaximum ofone year for the period ofOctober 1 throughSeptember 3O.
8, Applicable Laws/Final Pnoorann Guidelines: The Reference Guide to State Financial Expenditures,
Lhe Federal Financial Guide. applicable Office of Management and Budget (OMB) Cirou|ans, and the
VOCA Final Program Guidelines. The United States Department of Justice (U3D[)J). Office of Justice
Prograrns((]JP). Office for Victims of Crime (CVC), published Final Prcgram Guidelines in the April
22, 1997, Federal RegJster 1c) implement the victim assistance gran.t program as authorized by the
Victims ofCrime Act of18B4.asamended 42U.8.C. 1O8O1.otseq. |fanapp|ioantreceives funding
under this prognsrn, the applicant must comply with applicable federal and state laws and regu|ationa,
including the OJP Final Program Guidelines sndOJP Financial Guide. The following is a partial listing
ofVOCA eligibility requirennonio, The applicant musti
^ Provide d|had services to crime victims at no charge to the v!ct|m (i.e., provIderoannct biU a third
party for VOCAAssistance funded services)
° Be a pub3cor nonprofit organization or s oombin3bon of such organizations
~ Provide d6curneniation that exhibits community suppo7l: and approval of its services
° Demonstrate financial support from non-federal sources
^ Demonstrate, if -3 newprogram. that 25'5096 of finoncia| support comes from non-federal sources
Provide 20% program match derived from resources other than federal funds
^ Use volunteers which may ino�udeinterns
Page
° Promote coordinated servioeswilth pub|io and private cl'for',a within the community to aid crime
victims
° Aoaist vic�mc vv�h �|�ng vi�dm compeneabon o(eims
° K4ainta/n owi| rights informaticn on served by race or national origin, �ex, age, and d/rabi|q
y
~ Maintain oonfident\a}ity of client -counselor information. as required by state and federal law
° Comp|ywi th state criteria
° Provide services to victims of federal crimes
^ Comply �ith apphcab|e provisions of the [)JP Financial Guide. In addition to satisfying an annual
audit requimnrnen<, these provisions include maintaining programmatic and financial records that
huUy disc|ose the amount �n� disposition ofVOCAfunds nacek/ed� finan�a| documentation hor
di'sbucsemsn1s; daily time and attendance records specifying t|[ne devoted to aUovvab(e VDCA
vicdm aer-Vices: client files: the poFtiona of the pr ject supplied by other sources of revenue; job
descriptions; contracts for services; and other records vvhichf8ci|itate an effective audit.
9� Non-allowab'[e Costs and Activities: The fcilowirg list 'identifies some of ',,he services, activities, and
costs that cannot be supported whh yOCAfunds, All unaUowsb|e ooatsvv1U be removed during C]AG
Lechnica| review and budgets*iU be reduced accordingly, Seethe Final Program Guidelines
64�achrnent/\) for additional information concerning non'aUcuab!e costs and services at
h����va*�/�usdoi�ov/ovo/vooa/v�oui�e�dnn
° Lobbjngand administrative advocacy
^ Perpetrator rehebi|i\aUonand oounsa|ing
° Needs assessments, surveyo.eva|uet(ons or studies
° Prosecution2ctivdies. including Crinl|n9|invesUg2dons
^ Fund-raising activities
~ Indireotorgonizadon oosts, ino�uding butnot limited io. liability insurance onproperty or vehicles
capital ir0prove0GntS, security and body guards, propeftLy losses aOd expenses, real estate
punchascs�mortgage payments, construction
° Property loss
° Most medical costs
° Relocation expenses
" Vehic|os.unless approved inadv@ncebythe state VOCAAdministrator
° Adminis-trative staff expenses including edministrstore, board nlernbeB, eXscuUvedireotors.
supervisors, etc,
° Adminietnaltivaoperating expenses
° Coordination activities su-oh as serving on task forces ordevelop rnentofp0to0O|S. in��rsgsnCy
agnsamarts, and otherv/prWng agreementa undertaken as por"L of the agency's role as a victim
sepioesorganiz2tion
^ Costs ofoendingindividual crime victims toconferences
° Activities exclusively related to crime prevention
` Supporting senvices to incarcerated /ndVdua|o
° Supplement to crime victim compensation awards
° Non'ernergenoyega|representation (ie,divorce)
PsQe5
11 Underserved Victims: Applicants are encouraged to idert- gaps in available services for
^undenserVed" victims and to seek funding to provide services to these victims. Underservsd
populations may include, but are not limbed to, child-on'chUd abuse, child abuse by non'oarstakor,
crimes against the elderly, non-English Speaking penaonm, persons vv'ith disabi|it/ms, victims of federal
crimes, victim ofworkp|ace viok*nce and members of racial or ethnic minorities,
11 Victims with: Disabilities: Costs ol furniture, auxiilar-y aids that assist perscrs Mth sensorydisabi|it|eo
to communicate such as | | Y/TTD machines forthe hearing impaired or qualified interpne!ers, or
minor bu||dino a|teraOons/impromsmentn that make victim services more sooessib|e to persons w@h
disabi|biee are aUo',Aab}e,
P
VOCA DEFINITIONS
Use this information in comp|eling Parf 4. Victims Served and Types of Services. Definitions are provided by
the U. SOapa,-tnnent of Justice, Office of Justice Progrmms. Offioefor Victims of Crime (OVC) The
informat|on provided in this section must �� �on����en�w/i�h �he s�phc�nt'3 'Statement of Need and Project
�[oposei �,n applicant who receives V[)CAfunding will be required to maintain rJata on victims served and
types of services provided in accordance with the following definitions.
Assistance with Victim Compensation includes making victims aware of the availability of crime vict'm
compensation; assisting the victim in completing the required fonns, cathering the needed �ocumen\aUon.
etc. It may also include follow-up contactwiththe victim compensation agency on behalf of the victim.
This is a nnandutoryVOC/\ service.
Criminal Justice Support/Advocacy refers to suppoFt, assistance, and -advocacy provided to victims at
any s!ageofthe criminal justice procesS, tVinclude post -sentencing services and support.
Crisis Counseling reffens to in -person crisis intervendon, emotional support, and guidance and counsehng
provided by aC�vDoa�ss. ouunse|Ors. R7en's| health professionals, or peers. Such counseUng may occur at
ihescenecfa*crirne.7�nrnediate|yafteraohnle.orbsprovdedonanon'goingbasis,
Crisis HoUinaCounne|ing typically refers to dhe operation of 24-hour'e|ephoOe service. 7 days a vvee�,
which provides crisis counseling, guidance, emotional support. |nfornO�Lion arid referral, o1c
Emergency Financial Assistance refers to cash outlays fortransportation, food. o|cthing, ern*rBency
housing. etc. that io supported vvilthV[}CA grant funds orreporledas matching expenses,
Emergency Legal Advocacy refers to the filing of temporary restraining ordsns, irUunc1ions, other
pi-otectiVeurd*rs. elder abuse petitions and child abuse pet'!tions, but does not inciude criminal prosecution
or the employment of attorneys for non -emergency purposes, auoh as custody diopu1es, civil suits, etc.
Follow-up Contact refers to in -person contacts. telephone cortacts, and whtten communications with
victims to offer emotional support, provide empathetic |'Isbening, check on a viotim's progress, etc.
|information and Referral (in -person) refers to in -person oortaciovvith victims during which time services
and available ouppor', are identified.
Other Services refersto otharV[}CA aUowab�e services and activities not |iu1ad inthe options provided,
Personal Advocacy refers to assisting victims in securing rights, Fernedies, and services from other
agenr_ies� locating emergency financial assistance, intervening wi'h emp|oyers, oredkors, and others on
behalf ofthe victim-, assisbng infi|ing for losses covered by public and private insurance programs
indudinQworhnnan's compensation, unemployment benefits, welfare, etc.; accompanying the victim to1he
hospital, etc,
Primary Victims are the people against whom the crime was directed, except in cases ofhomicide and
DUI deaths vvhcne the primaryvictims are survivors, In comccUc violence situationo, children of spouse
abuse vicUrno who receive services ana also considered primary victims.
Secondary Viodnno are people other than primary victims receiving services as a result oftheir own
reaction to or needs resu|ting from a crime directed against o primary viotim, e.g the husband of rape
victim who receives oounss|ing, non -offending cerelaker of child abuse victims, etc
Page
ShelterlSafe House refe,-s to providing short- and long-term housing services to victims andfami|ies
foUovving aviohmizabon.
Support Groups refers tothe coordination and provision ofsVPpOrtive group 3otk/itien and includes se|f-
he|p.pecr.eocia| support, etc,
Te|ephoneCbnbscts[eferstocontaotswithviChmsduhngwhich{imeaenjceyand available support are
identified.
Therapy refers to intensive professional poyc�o|ogica| and/orpsych|ath:--treatment of/ndkjdua|s. coup|es,
and farnOy members related to -ounse||ng to prov«d8ernotiona| support in crisis arising from the
occui-renoe of crime. This includes the evaluation of mental health ne*ds, as as the actual delivery of
psychotherapy. Individuals who provide this service must meet the criteria outlined |nthe Florida Statutes
(F5)
Unduplicated, Victims are victims not oountedoi)previous reports. Unduplicated victims may be either
prinnsryoraecondaryvicUmsofchrne.A�ersonmaybecoun\admone�hanonce only asa result ofan
entirely separate and unre|ated crime duhng the repor-Aing period, e-.g, a domestic violence victim is
vichm(zedduring o separate episode.
Page
FLORIDA JUDICIAL CIRCUITS
FIRST SIXTH THIRTEENTH
Escambi3 Pasco Hi|!sborough
[)ha|oosa Pinellas
Santa Rosa FOURTEENTH
VVa|ton SEVENTH Bay
F|eg|er Ce|houn
SECOND Putnam Gulf
FranN|n St, Johns Holmes
Gadsden Vo|usis Jackson
Jefferson Washington
Leon EIGHTH
Libe rLy Alachua FIFTEENTH
XVahuUs Baker Palm Beach
Bradford
THIRD Giichrist SIXTEENTH
Columbia Levy Monroe
Dixie Union
iarni�'on SEVENTEENTH
Lafayette NINTH Browarol
Mad/sun [}ranQe
Suwan-.ee Osceola EIGHTEENTH
�ey|or Brevsrd
TENTH Seminole
FOURTH Hardee
Clay Hiohiands NINETEENTH
Duval Polk �ndian River
Nassau Martin
ELEVENTH Okeechobee
FIFTH K8iarni-Dade 8t.Lucie
Chruu
Hernando TWELFTH TWENTIETH
Lak- DeScto Chadot,e
&qehon Manatee Collier
Sumter Sarasota Glades
Hendry
Lee
STATEWIDE
Any pr jectthathoe
an impact throughout
the stae.
APPLICATION INSTRUCTIONS
The VOCA Grant Application packet consists of Parts 1-9 plus the required documentation. The
following information is provided to assist the applicant in completing,the application packet. Late
applications will not be considered. Faxed or e-mailed applications will not be accepted.
For any questions concerning the VOCA Grant Application, contact the Bureau of Advocacy and Grants
Management, Office of the Attorney General, The Capitol, Room PL-01, Tatahassee, Florida 32399-
1050 at (850) 414-3380.
Part 1. - Applicant Information: Complete the information requested for the applicant agency.
,
Enter the agency name as it should appear on a contract in the event the program receives VOCA
funding_ Note: An original signature is required on this form.
NEW MANDATORY REQUIREMENTS
The DUNS number is a unique nine -character number that identifies your org,f,nization. It is a tool of
the federal government tc track how federal money is distributed. Mast large organizations, libraries,
colleges and research universities already have DUNS numbers. Ask your grant administrator or
chief financial officer to provide your organization's DUNS number. If your organization does not
have a DUNS number, use the Dun & Bradstreet (D&B) ohline registration to receive one. free of
charge. The website address for DUNS information/registration is:
http://fedgov..cinb.com/webform
Applicant agencies need to register your business with the federal government's SAM (formerly
Central Contract Registration), the primary database of vendors doing business with the federal
government. Register with SAM at:
httio://www.s m .00v
Part 2. - Agency Eligibility: Complete of the information requested. Use the listing of Florida's
judicial circuits to identify the circuit that the VOCA program will be serving (see page 9). For
example, Miami -Dade is in the 11th judicial circuit. Congressional District information can be found
at:
rittp://ww.v.nationalatlas.00v
Part 3. - Certification Regarding Debarment, Suspension, Ineligibility and Voluntary
Exclusion, Lower Tier Covered Transactions: This certification is required by federal regulations
implementing Executive Order 12549, Debarment and Suspension, 2B CFR Part 67, Section 67,510,
Participants= Responsibilities. The authorized representative at the subrecipient level must sign the
certification. •The signed certification must be submitted with the grant application.
Part 4. - Funding Source Chart: Compiete all of the information requested.
Part 5. - Statement of Need: Complete all of the 'nformation requested.
Part 6. - Project Proposal: Complete all of the information requested for each section.
Page 10
Part 7. - VOCA Budget Request: The Budget section of the VOCA Application is an itemized
description by budget category of proposed costs for VOCA funding. The budget categories are
personnel, contractual services, equipment and c.-.)peratina expenses. Refer to the instructions on the
forms.
Part 8. - Program Match Budget: The Final Program Guidelines require thatall proposals provide a
20 percent match of the total VOCA project. Total VOCA Project is defined as the VOCA Budget
Request plus the Program Match, Match funds are subject to the same restrictions that govern
VOCA grant funds, i,e,, the source of program match must be a VOCA-allowable expenditure.
Refer to the instructions on the forms.
Part 9. - Victims Served and Types of Services: Compte ali of the information requested.
Required Documentation:
Related Parties Questionnaire: This form must be completed and signed by the Executive Director
or an agency official who is authorized to enter into contractual agreements. Additional narrative
pages may be attached if necessary.
Job descriptions: A job description is required for ail proposed VOCA-funded personnel and match
personnel and must indicate the percentage of time allocated for each task totaling 1009/0 of the job
duUes.
Letters of Support: Attach three (3) current letters of support from local community or
government groups. Letters from individuals or units within the applicant agency or letters in a
standardized format will not be accepted. Do not provide more than three letters. It is the
responsibility of the applicant agency to ensure letters confirm the applicant agency's record of
providing effective services to victims of crime (if applicable) and demonstrate community support
for the VOCA Grant Application. A current letter is one that is dated during the current calendar year.
Note: Letters acknowledging participation in a conference or meeting are not acceptable as fetters
of support. FORM LETTERS WILL NOT BE ACCEPTED.
Documentation of the agency's 501(c) 3 ruling from the Internal Revenue Service: Do not send
the 990 statements or tax-exempt certificate.
Page 11
ORIGINAL
2013-2014 VOCA GRANT APPLICATION
PART`1, APLCANT INFORMATION
•
Name of Applicant Agency: The applicant agency is the legal name of the agency that is see,king VOCA funding.
Enter tne name as it should appear on a contract in the event the agency receives VOCA funding.
City of Miami
Federal Data Universal Numbering System (DUNS) Number:
072220791
Federal Employee Identification Number (FEIN): 59-6000375
Registered with the System of Award Management (formerly CCR)?
YES
Agency Director: Prefix (Mr., Ms:, Dr.. etc ) Mr.
Title:
City Manager
Na,me.lJohnny Martinez
Telephone #: (305)250-5400 Fax (305)250-5410
Mailing Ad:-.'re.ss:'3500 Pan American
(Streei, ?.0„ Box, e-,c1
0i1y: Miami
State: FI 9-Digit Zip Code: 33133-5535!
E-Maii Address: johnnyrnartin z rniamigov.com
Performance Report Contact: Prefix (Mr.. Ms.. Dr., etc.)
Name:
Title:
Violent Crime Administrator
Lillian Elondet
Telephone #:(305) 416-1553
Fax 4:1(305) 416-2151
MaNng Address:l444 S.VV, 2nd Avenue, 5th floor
i:Stretel P 0. Box, eic
City:
E-Mail Address:
Financial Contact:
Miami
;state:FF1 9- i it Zip CodeJ331307-:9101
Ibiondet igov.com
Prefix (Mr., fiAs., Dr., et.)
Ms.
Title:
Buget and Finance Manager
Name:Mae Catherine Shepherd
Telephone 44:1305-603-6198
Fax.
305-57-9634
Mailing Address:jCity of Miami Police Department 400 NW 2 Ave.
(StreeL.P.0 Bcx, etc.)
City:IMI-ami
State: Fi
9-Digit Zip Code:
33i28-T55
E-Mail Address: Mee.Shepherdgmiami-pdice.org
acknowledge that I have read, understand, and agree to the conditions set forth in the Victims of Crime Act Grant
Applicattn, Instructions and the Final Program Guidelines for the duration of the grant period. I certify that any VCCA
grant funds that this agency might receive will not be used to supplant any state and local funds that would otherwise
be available tor crime victim services. Further, I certify that the information contained in this application is true,
complete and correct
Signature of Agency Director: Date:
Page 12
PART 2. AGENCY ELIGIBILITY
1. Identify which of the following categories best describe the appicant agency:
Publc
2. Describe the type of implementing agency (Choose Only one category):
Criminal Justice - Government (choose one from the drop -down menu):
Law Enforcement
Describe Other:
Li Non-CriMinJustice - Government (choose one from the droo-down men
Describe Other:
PrivateNon-Profit (choose one from the drop -down menu):
Describe Oth
Native American Tribe or Organization (choose
e drop 'o n =nu):
3, Judicial circuit to be
11 - Eleventh
Describe Other:l
ed: (refer to list on page 9)
4. List counties to be served:
Miami Dade County
5. List the total population of the counties to be served:
. 408,750 City of Miarni
5. Describe the geographic characterisitcs of the service area (choose one from the drop -down menu):
!Mixed
7. List ths. Congressional District(s) served (up to 5 allowed, statewide projects note "99)
District 17, 18, 20, 21, 25
a. Describethe purpose of the proposed VOCA project (choose one from the drop -down menu):
Continue .e VOCA funded victim project funded in a previous year
. Funds will primarily be used to (choose one from the drop -down menu):
IContinue existing services to crime victims
10. is the appcant organization faith -based? (choose one from the drop -down menu):
INC)
Page 13
PARTJ. CERT|FICAT|ONREGARDING DEBARMENT
Instructions for Cer-tification
1 By signing and submitting this propose[\he�roape��e |owerher participant is ppovid}ng�he
certification set out below,
2.The corlifioationIn th|sc|auseisamatehs|repncsentahonoffoctuponxmichreUanoewasplacedwhen
Lhio transaction was entered into, |fitis later determined that the prospective |owertier participant
hnovving|yrendsred an erroneous oerUflcst'ion. in addition to other remedies available to the Federal
Government, the department oragency with which this transaction criginated may pursue avaOsb|e
remedies, including suspension and/or debarment.
3. The prospective |owsrher participant shall provide immediate written notice to the person to which this
proposF-.!issubm7i-LLedifatany t1methe proxpeodve|o*erlierparticipant learns that its certification was
erroneous when submitted or has become erroneous by reason of chanced c'rcumotanoes.
4� Thetormn^coveredtranaaohon.^"debanec."^ouspendsd'~"ine|iglb|e."^|owertiercovercd{nznsachon.^
^parboipant.^ "person," "primary covered transaction," "principal," "propos2l," and "vcluntal-Oy excluded,"
as used in this o|aune, have the meanings set out in the Definitions and Coverage sections of rules
implementing Executive [}rder125Z-q
5� The prospective lower tier partticipant agrees by submitting this proposal that, should the proposed
oovered1nenssction be en' --red into, it shall not knowirgNenter inLo any |owertier covered transaction
with a person
' who is deberred, euspended, declared ineUQib|e, orvoluntarily excluded from participation
in this covered transscton, unless authorized by the department oragency with which th|c transaction
originated.
G. The prospective lower tiler parbcipantfur�ther agrees by submitting this proposal that it will include the
clause title ^CerLif.cahon Regarding Debarment, Suspension, |ne|ig|bi||)/ andYo|untary Exo|us|on'Lower
Tier Covered Trenaoodons.^without modi5cadun, in aU lower tier covered t-lanaedions and in all
solicitations for owertier covered transactions.
7 A pondcipantin a covered transaction may rely upon a certification of prospective participant in a |orxer
tier covered transaction that it is not deberred, suspended, ine|iQib|e, or voluntarily excluded from the
covered transaotion. unless it knows that the certification is erroneous. A parUoipantmay decide the
method and -frequency by which it determines the eligibility of its principals. Each parhcipantmay check
Lhe Non'Qrocurement List,
8 Nothing containec in the loregoing shall be construed to require establishment of 2 system of records in
order torender ingood faith the certification required bythis clause. Ti-le knowledge and information of
aparticipant isnot required koexceed that which isnormally possessed byaPrudent person inthe
ordinary course ofbueines� dealings. .
QExcept -ortrsnsactionaauthohzedunderpanagraph(5)oftheae|notnuctiono.ifaparticipantinaoovered
transaction knowingly enters into a (o*ertier covered transaction with o person who is auspended,
debarred, ineSgiLde, or voluntarily excluded from participation in this transaction.,in addition to other
remedies availabte to the Federal "'3overnment, 'Lle department or agency with which the transaction
,originated may pursue avai;able remedies, including suspension and/or debarment.
Psge14
Original was signed and dated
Revised 8-26-13
2
U. S. DEPARTMENT OF JUSTICE
OFFICE OF THE COMPTROLLER
OFFICE OF JUSTICE PROGRAMS
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered transactions
(Sub -Recipient)
This certification is required by the regulations implementing Executive Order 12549,
Debarment and Suspension, 28 OFF': Part 57,510. Participantsresponsibilities. The
regulations were published as Part VII of the May 26, 19E8 Federal Register (pages 19160 5
19211).
The prospective lower tier participant certifies, by submission of the proposal, that neither it
nor its principals are presently debarred. suspended, proposed for debarment. declared
ineligib.le, cr voluntarily excluded from participation in this transaction, by any Federal
cepartment or agency,
'Vhere the prospective cp,ve.i- tier participant is unabie to certify to "any of the statements in
this certification, sucon prospective participant shall attach an explanation to this proposal.
Lillian Biondet, Director of Gents Administration
Name and Title of Authorized Representative
' . .
Sicnature Date
City of Miami
Name of Organization
444 SIT,' 2 Ave. 5th Floor, MIarni, Fioric.!a 7.13130-1910
Address of Organization
Foga 15
Revi-sed 9-11-2013
PART 4.FUNDING SOURCE CHART
Applicants must provide information 1hatdennonstra1c community support ofits servioas� financial
support rom non-federal sources� non-federal resources for the required 20% program match (unless
in -kind match is utihzad)� and, if a new program. ohovvo 1hst 25'5096 ofthe total financial support is from
non-federal sources,
Provide the amol�ntoffunding that isallocated tovictim serviCeswithin the applicant agency for the
cu7,1entfiscal ye;arand the amount requested for 'the 2O13'2O14V[)CAproject. Round amounts to the
nearest dollar, and include all expenses which are budgeted for the victim services program (i.e,,
personnel oost �which include salaries for directors, c|ehcaKsupport staff, victim advocates, counse|ons,
etc� training costa, equipment such as computers, fax machines, printers, copiers, |e|ephones. and
furnishings.e!c.; operating costs such ss ud|djes, postage, phnting, office supplies, travel, counseling
supplies, etc.). Please note: [}onot incluce in -kind match,
The amounts listed for state. |oos[ pub|ic. private and/or other funding must be equal to orgnsaterthan
the amount shown as cash match 'in the%latoh Budget (Part 15).
/ FundingSource
Agency Total
Victim Services
Budget (Current
Fiscal Year)
2O13'2Q14
Project
VOCAPr ~�
Budget
Federal Funding `Describebe|mx
2O13-2O14VOCAgrant request (excluding match)
� 33.859,00
State Funds
Loca|� Public orPrivate Funds
$ 135.019.00
other�
(Describe atright)
Match amount oomeafrom the City of
Miami whose revenues for this purpose
comefrom property taxes.
$ '
$ 8.4655,00
| �
� 135019 ! $ 42,324
'
^ For the iudicia{ circuit you are requesting funding with this application
|
*if the app|icant.agencycur,,ert|yreceives federal funding for victim aervioas, indicate the sounce(s) and
the use of those funds. (Response is limited to 1000 characters.)
NjA
PART5. STATEMENT OFNEED
Statement ofNeed: The statement of need should Provide e description about vvhythis pro�ectis needed,
Beclear and avoid acronyms that may be confus|nQ. Responses are limited to 1000oharsotcrs. minimum 10
point font.
1� Briefly dsscnbethe need lor services to victims of crime that will be addressed using VOCA funding. If
needed, define the deficiency ofservices tVvictims.
/Ths City of Miami F'oUce Department (K4PD) as Fir5f Responder for the citizens of Miami ;is requesting
funding to maintain and continua the quality of service it provides to1he victims of crime in the City.
Award of Victims of Crime (VOICIA) grant funds would eUmw K8PD to persevere vvi{h providing services in
the mostefficen< manner possible. Through funds from V(]CA a much needed Victims Advocate, more
!m|c1ims will receive assistanCea8n h|ingfor victim compensation. advoCscy, inlorma1ion and referrals,
!Upon approval of a 2013'14 VOCA grant. the City of Miami would be able to maintain quality services city -
Advocacy �u�ent|y Miami's \�c�im Advo�acy Program is ste�s� vv�h ��o pos�ions` e VOCAfundcd position
|and a supervisor position which provides the match. Without the VDCAfunded Vic1irn Advocate position
|
!the proQramwill not beable toserve the 2.5BDc;tjz=-nsitProjects vviUbevidimsofohmedurinBthe2O13'
14fisoa|yeac
2, Provide information about crime statistics forthe service area. SpechioaUy, detai| the statistics related to
the need described inquestion #11.
'8000rd|ng to statistics provided by the [ViPO Information Technology Support Section. in 2012 the Police
Department received 312.19Ocalls for service compsnsdto28O.372|n2D11,Out of -the calls forservice,
wenehomicidcs� 1BO5��re robb�hes�4O1D vv�ne �urg|�riee��371 wer�aggrevs�edossau�s�. 230
,72 ` .
v/er� scx o�sns�o� 31B7 vv�r� domestic violence ns|��sd� � vvere DU|s (invo\v|ng fatalities); � Hit � runs�
and 6Owere traffic homicides. |n2D12the W1POfaced atotal cfG57Bcrimes against persons and 22O1Q
proper1ycrimes,
3, Describe the dernographic;s of the population to be served through the propoaedVOCA pro(ect. At a
minimum, provide information about gender, race, or national origin and age for the population served.
Known for its diverse culture and ethnicitiey. Miami is the largest municipaUty in IViiomi'Oade County.
According to the US. Census Bunmau, the estimated 2011 copulation forMiam| io4OB.75O. Mismi has a
68.9%Hispaoic/ 18.296African American and en11.9%yVhitapopulation, Across 'the country and Latin
Amehcethouchts of Miami evoke images of beautiful beaches, warm wcather, international flare and an
exol'ting lifestyle. /n stark contrast tothe vitality of the City. 2596 of 'its residents' median household
income is less than $15.000 as oomoared to 12% in the United States overall, K is o dense u[baR area of
needy 3S square miles with a median household income ofS28.621 |ncomparison tothe average US
household incorheof$5O.O4G. Twenty-seven percent live below povor-tylevel, Thrity'threcpercent of
Miami residents do not possess o high school diploma. The needs and characteristics of the City of
Miami residents put a heavy demand on 'the limited resources of the k4PD.
Pagel7
PART G.PROJECT PROPOSAL
The pniecJ propoob| should dearly outlinevvhet needs to be cone and byvvhonn in orderto address the
issues identified )n !hm statement of need� The pFoJect propose| psritsins on|yto the services related hothe
proposed Tota|\/0CAPJect(VOCAgnsrdp|usmatohactivities). Responsesare limited to1OOOcharacters,
rJininlunl 10 poiOffOrit,
1 Describe which services wiU be provided to the crime victims described in the statement of need.
Summarize which services will be provided by each proposed VDC'4funded personnel position OF
contractor, 3pecificaUy, indicate how the proposed personnel, operating and contraotua� expenses are
associated with the provision of services '10 orime victims.
'TheVic�ims AdvocatewiUprovideserviossdirect|yatthecrinnencsnc.TheVlotimAdvocatewiUasssas
the needs of1hs victim ThoAdvooala provides the Victim Compensation form and explains
the process to complete the form. Thev|cUnl is assisted with filing the o|s{rn. The Advocate pnzvidea
crisis intervention and referrals tothe appropriate agencies, The victim receives avictims' rights
brochure and their rights are explained. The Victims Advocate will maintain a high qua|ity network of
other advocates and agencies in ordsrto enhance sen/|ces, FoUovv up visits are conducted as waU as
te|ephoneoa|!s or mail contacts sssppropriatefor the needs of the victim, This is required to make sure
'he victims' needs are met, A database of 'the services provided miU be maintained. Add\�ionaUy, training
Will be provided to police officers on victims' rights with e follow upto the rest of the sialf.
2. Provide e U,t(ng of other agencies thstwil| coordinate aerviceawbh the app!icsntfor the VOCA project
and the services provided by each agency.
Office of the State Attorney- Assists with the oourtsystsm, KhsO House- Assists sexually sbused
chi|dren. Safes
paca and the Lodge- 'victims ufdomeshc vio�ence, FACES' Counsels victims of
crimes, America for |nnrnigrants- Assists battered imm(gronts and victims of violent crimes as a neou|tof
immigrant status, Switchboard of &qiami'!nformstionand referral. Miami Bridge- Assists runaway
children in foster care. Florida Department of Children and FarnUies'Assists farni|ies and chDdren.
Community Action and Human Son/ice Department ' Certifies viotirns of domestic violenc-e .
Jackson Health System RoxyBolton Rape Treatment Center-Aosis{srapevictimS. Guardian ad
|itenn Prograrn`4dvooatesfor children.
Page18
PART G.PROJECT PROPOSAL
3. Describeindetail hovvthe coordination ofservices will baacoumpkshsd. |ndicataif aMemorandum of
Agreement or otherformal coordination p|an is in p|ace
[}ncethe initial* assessment is mede.thaVictim AdvocetevvU| daterminiethe necessary aenvices needed
based on the victims' circumstances. The Victim Advocate will make an appointment for the victim to
come to the Victim Advocacy program to receive services orwiU make the necessary referra/ to another
apprOphateSe(viceproVider,TheVictimf"�dvoca1ewiUfOUowuptDinsurethat1heserviCeprovideri5
responsive to the needs of the victim. In addition. 'the service provider then bacomes responsible for he
victim once the advocate confirms that services are being provided, The YctimAdvocate will a|sobe
responsib|efor providing assistance with filling the v|obm compensalionforns. The KXiami\/ictims
Advooateprogram has o/Vu|tidisop|ienryTeam Agreement with the [)r|ov';tz'Lee Children Advocacy
Center.
4. Does a dup|icadion ofaervice exist? (Ch000e one from the drop -down menu):
_
If yes, p|ease cxp{ain. N/A
NO
Page1g
PART G.PROJECT PROPOSAL
5. The 7ina| Program Guidelines mandate that grant reoipien� use volunteers hnthe vic�im servic�s
,Drograrn, Describe how volunteers will be uGized to provide services to crime victims. If 'the agency0=5
not current|yuti|ize voiunhaers, p|e3ee expiain howthey Mil be recruited andinconpicrated into !theviciim
services program.
Volunteers are utilized to provide information and brochures tothe public, Volunteers may also be ut,Tzed
in assisting with providing direct services to the victims, under the supervision of 'the Victims Advocate
Supervisor. Vo|untsers a|aocomp|ete intakes, make
oopias, explain the victims' rights brochures and
fu|fiU other duties as a ---signed by the ViotimaA,dvocaic Supemisor.
S. Identify the nurnberoTvo|untearacurrently utilized inthe agency's victimeervices program. Thisnumber
must be expressed inFTEs.
1.00
52
0.03 '
!Volunteers provide
Hours ofservice annually
FTErquivo|ent (hours provideddivided by2G8O)
7� Aoen�iaa �hs� rcmeiveVOC� gryntfunding �ns r�quired to �oounat�|y m�intsin�vU rights
infonnadon(gender. race, orneiiona|orioin. age and disability), about victims served
through the VDCA project for reporting purposes. �� 2w3rdedYOCA grant funding will the
applicant agency be able to rnaintain1he reouired records?
YES
Page2O
PART 6. PROJECT PROPOSAL
8. To maximize the availability of services to all victims of crime, the OAG discourages the use of VOCA
funding to provide services that are eligible for payment through the Victim Compensation Program.
Justification that demonstrates the effectiveness of any such duplication is required as part of the budget
narrative. Failure to submit a justification may result in removal of the budget request. If applicable,
provide a justification for not billing Victim Compensation for services that may be funded through Victim
Compensation. Fcr example, therapy services requested es part of the personnel or contractual budgets.
IN/A
Page 21
Revised 8-26-13
Agency Name: City of Miami
Part 7A. VOCA PERSONNEL BUDGET
Complete the table below for each position requested (adding additional pages if necessary). In the explanation section
indicate if the salary/benefit expenses listed include costs that are anticipated during the 12 mcnih period. For example,
raises and increases in benefit costs.
Provide a job description for all proposed VOCA-funded staff and indicate the percentage of time by each job duty. The
job description must reflect VOCA allowable activities that are equal to or greater than the percentage of the position
that is VOCA funded.
RATE: A percentage should be indicated for those benefits that are calculated by using a percentage of the gross
salary, e.g., retirement is often calculated in this manner.
Personnel:
Position
Total Actual Cost
(from chart below)
Total Amount
VOCA Funded 2013-2014
Percent
VOCA
Funded
VOCA
Funded
FTE
Victim Advocate Positio
33,859
.8
0 7
0
10
10
$
Subtotal; $
-9
.Agency Contribution for Personnel Expenses
Pay schedule (choose one from the drop -down menu):
Fosit
Reauested: IVictim Advocate Position iTemporry
Hours per week a 25
RATE
Yearly
Employer
Czet
Per Pay
Period
Approved
Budoet
Hourly Rate a,
$ 20.8571
Gross SaIery
31,452 5
::-:":-_;.i:
$ 31,452 51
1,209.71
FICA
I:
7.55°/c
$2,406.12
$ 92 54
Retirement
-
Health Ins.
.
Life lns.
, .
Dental ins
I $ -
Workers Como
,
- I $ -
Unemployment
rist $SK(
- -
101her.Medicare 1 ,
I
$ -
I TOTAL
33.859
$ 1302.23
Explanation (if applicable):
!According to the City of filiami employment cuidelines, ternporsry
employees do not receive any benefits other Then FICA and Medicare. The
, positort is listed as temporary.
Is this position used as e matching expense Y/N?
33,859
bi-weekly
0 73
Position Requested:
Hours per week a
Hourly Rate. =
Gross Salary
RATE
Per Pay
Yearly Period
Employer Cost Approved
Budget
1-5
FICA
Retirement
!Health Ins.
Life. Inc.
Dental Inc.
1S
Vvorkers Comp
Unemployment
(1st $8K)
$
• $
$
•
Other:
I $
TOTALt$
-15
Explanation (if applicable):
NO Is this position used as a matching expense YR\I?
Page 1
Agency Name: City of Miami
Part 7A. VOCA PERSONNEL BUDGET
!Position Reueste;
Hours per week =
Hourly Rate =
Gross Salary
RATE
Yearly
Employer Cost
Per Pay
Period
Approved
Budget
F IC A
Retire, nt
Haa'th Ins
!Life Ins
De Mal Ins.
:Workers Comp
Unemployment
Cist 55K1
!Other:
- 4
FOTA
$
Explanationpplicabie):
Is this position used as a matching expense YIN?
Po on Requested:
Hours per leek =
Hourly Rate =
ATE
Yearly
Employer Cost
Per Pay
Period
Approved
Budget
!Gross Salary
'FICA
5
'Retirement
-
'Health Ins.
ife Ins,
5
Denial In
Workers Comp
Unemployment
(1st $6K)
s
$
$
Other:
TOTAL
$
Explanation (if applicable):
Position Requested: ;
Hours per week =!'
PATE
yearly
Employer Cost
Fer Py
Period
Approved
Budget
Hourly Rate =
Gross Salary
$
• $
.
!FICA
$
..
-
Retirement
15
-
!Health Ins.
$
Life Ins
S
-
Dental Ins.
5
-
Workers Comp
• ! $
.
Unemployment
(Ist $5K)
..
-
5
!Other: 1
-
TCTALI $
Explanation (if applicable):
Is this position used as a Fr -latching expense Y
PositionRequested:
Hors per week =
RATE
Per Pay
Yearly Period
Employer Cost! Approved
l Budget
Hourly Rata, =
Gross Salary
.
- $ -
FICA
,Retirement
5 -
5 _
l Health Hs.
$ _
!Life Ins.
5 -1
Dental Ins.
$ -
orkers Comp
ii_
I $ -
$ - ;
llinemploymept
(1st SEK)
.,.., -
-
5 .
Other:
..i.-,:-.:-,! :-.:
, , -
I
-
'IOTA
Explanation (if apolicaole):
!s this position used as a matching expense YIN? is this position used as a matching expense Y/N?
Page 23
Agency Name: ,,ity of Miami
Part 7A, VOCA PERSONNEL BUDGET
Position Re.quested:
Hours per week =l
RATE
Yearly
Ernobyer Cost
Per Pay
Period
Approved
Budget
Hourly Rate =I
-
:Grass Salary $ -
- $ .
'FCA
:
$ - ; $ -
Retirement
-
-
Health Ins .
•
Life Ins
.
.
a-nt! ins .
5
larkers Comp
; .
-
$ _
lUnemployrnent
.(1s1 SEK)
$ • $ •
'Other:
TOTALS - $ _
Explanation (if pplicabrie):
Is this position used as a ma chino expense Y
Po.s.ilion Requested:
' Hours per v,,e..ek r
1
RATE
Yearly
Employer Cost
Per Pay
Period
Approved
Budget
Hourly Rata =
1 Gross Salary
.
. -
IFICA
$ -
_
Retirement
$ •
$ -
Heatth Ins
.
Life Ins.
.
-
a ii.ntal .s.
$ -
,Vv'oekers Ccmo
zi -
.
-
:Unemployment
',ist $5k)
-
-
Other:
. I
-
TOTAL
5 - 5 -
Explanation applic.able):
Is this position used as a metchinig expense YIN?
Position Reauested:
Hot.,rs per week =
RATE
Yearly
Employer Cost
Per Pay
Period
Approved
Budget
Hourly Rate =
- Gross Salary
- 1 $
FICA 1
5 - ! $
;Retirement
$ - I $
t
1 Hea It Ins.
S .
1Lift Ins.
Dents Ins.
S
/orkers Comp
- 5-
Unernptoymert
;(1st SEK)
•
5
;Other:
$
TOTAL
$ -
$
Explanation (if applicable):
Is this position used as a matching exoanse Y/N?
IP 'ti : Reed:
' Hours ; er week =
RATE
Yearly
employer Cost
Per'Pay
Period
Approved
Budget
Hourly Rate =
Gross Sala - I _ . -
-
FICA -
..
Retirernent-
-
Health Ins.
$
.
Life Ins. 1
-
Dental Ins:
5
.
\No k 'rs Comp'
- 5
-
Unemployment
(isi 3 K)
, -
-
Other:
15
.
TOTAL
5 -
-
Explanation (if applicable):
is this position used as a matching expense Y/N?
Page 24
Agency Name: City of Miami
PART 7B, VOCA CONTRACTUAL BUDGET
Por each contractual service listed, include 3 description of the service to be provided, the business name of
the contractor, the cost per unit of service, and the estimated units of service to be used. Indicate in the
narrative section how the number of services requested was determined, Also, give a description of a unit cf
service, e.g., a 60 minute unit of legal services, e 60 minute individual therapy session, a 90 minute group
therapy session. Attach additional page(s) if needed.
EXAMPLE - Budget Narrative:
Therapy, Inc., will provide therapy for adult survivors of incest. It is anticipated that this service will be used
approximately 10 times during the year.
1Contractual Services Contracts for specialized services:
ost Per Unit o
Service
e of Business or Contractor
Es mated Units of
Service
Total
1
I 2
3
N/A
4
Contractual Subtotal
5
Budget Narrative:
1
4
5
6
N/A
Page 25
~ Agency Name. City of Miami
PART 7C.VDCAEQUIPMENT BUDGET
items included ir). this section must be furniture and/or equipment costing $1.0100 or more. If awarded funds
in this ostegory, prior approva� is required before purchasing items. Provkde a]usdfication for the equipment
purchaseneques1s, Attachadditionaipaga(s)ifneeded.
EXAI�4PLE'Narrative Response:
The computerwi|| increase 'he advocate's ability to reach and better serve crime victims. The cost Usted
above in for a oornp|ehe computer package which includes the oompu1er. monitor, nso7lware and phnter.
ALL EQU|PMENTPURCHASES WIU8TBEPRE-APPROVED PRIOR TQTHE ACTUAL PURCHASE
Equipment:
�escription
Number
Cost Per Item l
Total '
1
N/A
$
_
/2
|
$
'
-3
/ �
'|
4
'
5
/
|$
'
6
�
$
'
--
Equipnnen� �u��o(��
'
)
~~|-
.. $
�
BudgetNarrative:�
3.
v�
Page25
S
Agency Name: City ofMiami
PAP,T7O.VOCAOPERATING BUDGET
Office supplies such as paper, penci|s, toner, prindng, bocks, pootage, tnansportabonfor victims� monthly
service costs for telephone or uli|ities� staff travel (for direct service to crime Victims on|y). etc, Furniture and
equipment cosdng|essthan $1.ODOshould be requested ironnthis budgstca1egory. In the narrative aection,
Provide a brief description ofthe operating expenses and note ifthe cost iSprO'ra1ed. Indicate how 'the
number and cost ofservices requested were determined (by FTE? by '6 use? bysq/lt?), /_kttech addiiiona|
page(s) if needed,
EXAMPLE- Narrative Response-.
The Victim Advocate will need morth|yte|ephcna service Cs!cu(atedat 520 per rnDn1h, which iSthe standard
rate budgeted for new positionsinthis agency.
'iOperating Expenses:
Description
I N/4.
Number
Cost Pe
Tofa|
2
4
[)peralting Subtotal|
Budget Narrative:
1, NA\�
Page27
fGency Name: City of Miami
PART 8. VOCA MATCH BUDGET
Program Match: The Final Program Guidelines reauire that all proposals provide a 20% match of the total VOCA
project. Total VOCA Project is defined as the VOCA Budget Request plus the Program Match. Match funds are
subject to the same restrictions that govern VOCA grant funds, Le., the source of program match must be a VOCA-
allowable expenditure.
To determine the amount of match required by the Final Program Guidelines for the proposed VOCA project,
divide the total amount of the VOCA Budget Request by four. The result is the amount of the program match,
For example, if the VOCA Budget Request is $30,000, then divide $30,000 by four which equals $7,500. In this
case, the required match is $7,500 which eauals 20% of the total VOCA project, The following further illustrates
the program match requirement:
$30,000 VOCA Budget Request
± 7,500 Required Program Match ($7,500 equals 20% of the total VOCA Project)
$37,500 Total VOCA Project
Allowable match funds may include, but are not limited to, volunteers, staff salaries, rent, equipment, operating
costs, etc. Federal funds from other sources cannot be used for VOCA match. Match used for the VOCA project
cannot be used as match for any other grant. Do not over report match, i.e., do not provide match in excess of 20c/0
of the total VOCA project, Match may be provided as either cash or in -kind or a combination of cash and in -kind as
follows:
Cash Match: A cash match is any cost component that is included in the agency's overall budget as it applies
to the provision of direct services for victims of crime, i.e., staff providing direct victim services, travel related to
the delivery of direct victim services, rent paid by the agency for the portion of the program providing direct
victim services, etc. If the agency pays for the expense, then it may be used as a cash match.
In -Kind Match: An in -kind match includes donated items or services that benefit the program but which do not
have a dollar value assigned for budgeted purposes. For example, programs may use volunteer hours as
match. The value placed on donated services must be consistent with the rate of compensation paid for
similar work in the applicant agency. If the required skills are not found in the applicant agency, the rate of
compensation must be consistent with the labor market. Programs may use items donated by other programs
or individuals as in -kind match, Le., rent and utilities used for the provision of direct services to victims and
donated by another source outside the agency.
The Program match section is an itemized description by budget category of proposed matching contributions, The
budget categories are personnel, contractual services, equipment and operating expenses. Provide a detailed
(itemized) list and a budget narrative for each budgeted category, Indicate the funding source and indicate if it is a
cash or in -kind match. Do not over report required match. Unless otherwise approved by the OAG, reported match
must be consistent with the monthly reimbursement request.
Match Narrative: Describe in detail the type of Match, whether cash or in -kind, the budget category, etc. Submit the
same detailed information for match as provided for VOCA funded items. If match is in the personnel category for
paid staff complete the table below (attach additional page(s) if needed) and provide the total saiary and benefits
and percentage. Attach job descriptions for all paid staff and/or volunteers reported as Match. Failure to provide
VOCA allowable job descriptions may result in a reduction to your request.
lAgency Name: City of Miami
PART 8. VOCA MATCH BUDGET
EXAMPLES- Match Narrative:
Our agency utilizes volunteers vvho provide direct services to victims of crime, such as intake clerks, clerical (types
reports and calls victims) and victim advocates. The aaency anticipates using volunteers at the equivalent of 20 -
23 hours per week x 52 weeks x $5.15 for a match of $5,698,* Only those agencies with an established
volunteer component are eligible to utilize volunteers as match.
The agency rents office space from the Global Company at $14,400 annually and the agency's pro rated portion for
office space for volunteers and supervisor of the victim advocate would be approximately 19% (or $234 per month)
x 12 months = $2,807. .
Approximately 5% of the Victim Advocate Supervisor position will be utilized to provide supervision for the victim
advocate position. The:supervisor's total salary and benefits equal $32,000.
Program Match Description .
Funding Source
May not be derived from
Federal Dollars
Cash or In-
kind
.
Budget
Category
I
Match Amount
1
Violent Crime Intervention
City of Miami
CASH
Personnel
$8,465.00
2
3
4
l .
5
6
7
8
l
Match Total
$8,465 GO
Match Narrative:
1.
2.
8.
Approximately 11.64c/o (11.63765%) of the Violent Crime Intervention Administrator's (VCIA) position salary will
be utlized to provide supervision for the Victim Advocate position. The VCIA's salary equals $72,738.
Page 2
,Agency Name: City of Miami
PART 8. VOCA MATCH BUDGET
Match Position:
Violent Crime Iritervention Administrator
VOCA FEE °,1c,
0.12
Hours per week
1 =
40
RATE
Employer
Cost,97
Reported
MATCH=
Hourly Rate =
$ 34
11.64%
Annual Gross
Salary
$ 72,738
-Tr- -
72,738
8,465
FICA
Retirement
-,.....- =.----., !.-, i
-
$
-
S -
Health Ins.
— . --—
--,&---
$ -
Life Ins.
, _
..,_
-
Dental Ins.
S-
Workers Comp
--.-
$
-
$
Unemployment
(1 st $7,000)
' - -'-.'.
$
-
$
Other (provide
explanation
below):
k
$ -
TOTAL
8
72738
S 8,465
Explanation (if pplicabl :
Match Position:
VOCA FTE ',/c;
0,00 •
Hours per week
=
RATE
Employer
Cost
Reported
MATCH=
Hourly Rate =
Annual Gross
Salary
1
T
-
-
) ; , -,-,%_.7t.,-,7;.--
FICA ,,...„_,-..
$
- S
_
Retirement !ff...77. -7
--L
- $
-
Health Ins,
- i:2.-
$
Life lns.
t-------; ---,--,_
Denta ns. _
Workers Comp
,..., . .-,
-..7---- - ,,,
_
$
Unemploymen
(1 st $7,000)
-
-
! -
Other (provide
explanation
below):
-
-
TOTAL
$
_
Explanation (if applicable):
Match Position:
VOCA FTE %
0.00
Hours per week
=
RATE
Employer
Cost
'
Reported
MATCH=
Hourly Rate =
Annual Gross
Salary
-
:.!!.
.,„....
$ -
-
FICA
Retirement
- -'' ' -
$ '
$
'
Health Ins.
'.--
S
Life Ins.
.,,.. --,.. --:o.v
-
Dental Ins,
,„
!-.:
-
Workers Comp
$ -
$
..e.:
Unemployment
(1st S7,000)
'.;' ' _
, -
_
Other (provide
explanation
below):
% ' - '
- - --,-,
-
TOTAL
- $
-
Explanation (if
pp
icable):
Match Position:
VOCA FTE %
0,00
Hours per week
=
RATE
;
Employer
Cost
Reported
MATCH=
Hourly Rate =
Annual Gross
Salary
$ _
:,-,,,_,,,,,,
-- —
-
!FICA
:_..",-if..--_-,t-t•,,,--.14--
-
$
Retirement
-.. ,.$
-
_
Health Ins.
-
Life Ins.
...- .
_
l Dental Ins.
-,,
_
Workers Comp
$ -
$ _
.,1
Unemployment
(1st $7,000)
' =
$ -
$ -
Other (provide
explanation
below):
-,- -
$ -
TOTAL1 $ -
_
Explanation (if applicable):
Page 3
.,'\gency Name: City of Miami
PART 8. VOCA MATCH BUDGET
Match Position:
VOCA FTE %
0,00
Hours per week
=
RATE
Employer
Cost
Reported
MATCH=
Hourly Rate =
Annual Gross
Salary
-
iz,
--:=*-7
-
$
-
--i.,
.1.
FICA
.,,, - — -0-, -it.,..4,-
,. ._._ ....,
$
-
-
Retirement
, — ...
-
$
Health Ins.
-
Life ins.
7.1.---•,-4,---.:-_-..
-,:,-'-7.------,--
-Lifens.
Dental Ins.
[7,4f4V*---t.-
-
Comp
-
- -Workers
Unemployment
(1 st $7,000)
-
-
Other (provide
explanation
below):
-1?
-
TOTAL'''
-
-
Explanation (if applibable):
Matcb Position:
VOCA FTE %
0.00
Hours per week
RATE
Employer
Cost
Reported
MATCH=
Hourly Rate =
.
Annual Gross
Salary
..
FICA
S
-
Retirement
-4----,
*',Ae;
-
-
Health Ins.
„,. .,,,,
:,
$ _
L' ns,
'--- l'"
_
Dentel Ins.
'' ,1--..
E..,
$
Workers Comp
-
Unemployment
(1 st $7,000)
_
-
Other (provide
explanation
below):
TOTAL$
Explanation (if applibable):- - —
Match Position:
VOCA FTE ./D
0.00
Hours per week
=
RATE
Employer
Cost
Reported
MATCH=
Hourly Rate =
Annual Gross
Salary
-
..
-
.„.i.,
FICA
,-.47--,7,„-,,ii
$
-
Retirement
ii -.„,
$ -
-
Health Ins.
_..4
7;.:1
_
Life Ins.
-lia-47- ,.--'';',„,, .i-tz.
--- -
Dental Ins.
neAi4--.
-
Workers Cornp
7,,,,i--.1,;
-
.
Unemployment
(1st $7,000)
'''-- ::---,
.;:- ' -,,. ..,
-
-
Other (provide
explanation
below):
'''--
$ -
TOTAL
$ _
$ -
Explanation applicable :
Match Position:
VOCA FTE et,
0.00
Hours per week
RATE
Employer
Cost
Reported
MATCH=
hourlyRate
Annual Gross
S
,
-
FICA
- -..-i"--'
-...,_ ,;...,-.7--..
-$
Retirement,..-,p,'._
.,..-r---t.
-
$
Health ins.'
-,, „,--.
Litens,
--W.-'7.:$
Dental Ins.
Workers Comp
. -,..
-
S -
Unemployment
$7,000)
,
-
-
Other (provide
explanation
below):
-2
-,.
-
TOTALS
-
Explanation (if applicable):
Page 4
VOCA BUDGET REQUEST
Budget Summary By Category - Provide the subtotal for each budget
category for the Total VOCA Budget Request. Amounts must be
rounded to the nearest whole dollar.
TOTAL VOCA
BUDGET
REQUEST
Personnel (7A)
33.859
Contractual Services (7B)
Equipment (7C)
Operating Expenses (7D)
TOTAL
33,859
REQUIRED MATCH (use this totatotal amount in Pa
ch Buci
$8,465
How many victim advocates/direct victim service providers does your
agency staff?
2.00
The following items calculate automatically from the budget pages:
Number of staff requested from VOCA? Expressed in FTEs:
Number of staff reported as matching expenses, expressed in FTEs:i
Total Number of VOCA project staff (VOCA funded staff + Match staff):
1.00
1.00
2.00
Revised 0-11-2013
Agency Name: City ofMiami'
PART8. VICTIMS SERVED AND TYPES DF3EWCES
Indicate the :umber�:)f victims provided services by VOC,'-',Ljnd=-d and matching staff during the gr�nt period. The
figureaindicated are projections basedonhistohcs(dstsand/brthean§cipatedneadofthapopu|adonserved
through the VOCA project, it is anticipated that the categories indicated 'or victim popul-ations and/or services
provided may beexpanded nr narrowed depending on the needs ofthe victims identified during the grant period. At
a minimum, the agency will provide services to no less than 90 percent of the total number of projected
Each victim should be counted only once unless there is a separate instance of victimization, For examp8e. avictim
ofspouae sbuoe Eunouh should be counted one time during the grant period unless he/she is victimized os a result
ofaseparate and uF�ne|otedcrime.
2O13'2O14V{}CAGrant Request
(from the Budget Summary Page)
33,859
Of Victims
to be Served
TypeofVlc�m
$ Amount per
Catego[y
%ofTotal
Grant Amount
#ofCtherTypes
of Victims to be
Served
For�har��euofchmea
'
iden1ilysnd list each
separate|yb�o*,
15
35
C�i|dPhysical Abuse
$ 197
0.58^6
Chi�Sexual Abuse
5 453
1 �3G��
2
CoounansmCvuv,Crime
_
8
DUKDVV|Crashes
3 105
0.31,11&
2
Victim gChild povoerapov
1 003
'
�omas6cVio/�nc�
� 2�523
GS77��
2
,uxm`smyarg
25
Adult Sexual Assault
5 328
0.970/o
S
Hit & Run
30
BdsrAbuse
5 384
11606
5
Adults 1�0o|ested as Children
8 GG
01906
20
Survivors o/Homicide Victims
S 262
0761/o
3O
Robbery
$ 384
1161/b
'
600
AssouN
S 7.874
23.261/o
TOTAL
$ 33869
1ODOO,&
12VICtIrWIS
Subtotal2BO
of
� 15748
O4796
|ndicatethe number bfvictims projected tpthe following senice(3). (See Definitions for adescription ofeach
service.)
#ofVictims
to be Served'
Type
�ofOther Types
of Services to be
Provided
For /�he-types cf
services, identify and |io\
each sepan2te/ybelow.
Crisis Counseling
2.580-
Follow-up Contacts
2580
VVh�en��aU�o�a�
_
Therapy
Support. Groups
Crisis Hot|ineCounse(ing
—
Shslterj�Safehnusa
2,580
|nfonnm'onandReferral (}n'Pecson)
50
Criminal Justice Support/Advocacy
Emercen,cy Financia|Assistance
Emen]ncy Lega|Advooacy
2.580
P'asistan"ce FUinDCnmpenaadonClaims 'rVandatnry
300
Peroons<Advocacy
2580
Telephone Contacts
---'
TOTAL
SERVICES�
�3'250
2`�8D
Gubtota\cf''Dth:r'
Services
Agency Name: Cty of
RELATED P-ARTIES QUESTIONNAIRE
This form must be completed and signed by the Executive Director or an agency official who is authorized
to enter into contractual agreements.
Are there currently any family relationships that exist between the board of directors, the agency's
principal officers, the agency's employees, and any independent contractors?
If yes, describe any and all family relationships that exist.
YES/NO
NO
2. Are you aware of a.ny interests, direct or indirect, that exist with the current board of directors, the current
agency principal officers, the current agency employees, or any current independent contractors in the following
area?
(a) Sale, purchase, exchange, or leasing of property?
(b) Receiving or furnishing of goods, services, or facilities?
(c) Transfer or receipt of compensation, fringe benefits, or income or assets?
(d) Maintenance of bank balances as compensating balances for the benefit of another?
If yes to any above, describe any and all interests that you are aware of at this time.
N /A
Are any current board of directors, current agency's principal officers, current agency's employees,
or any current independent contractors indebted to the agency?
If yes, describe the nature of the debt.
YES/NO
NO
N/A
Agency Name: City of Miami
RELATED PARTIES QUESTIONNAIRE
4. Have any current board of directors, current agency principal officers, current agency employees, or
any current independent contractors misappropriated assets or committed other forms of fraud
against the agency?
If yes, describe the nature of the misappropriation.
YES/NO
NO
N /A
By signing this form, I hereby certify that the information contained in this questionnaire is true and accurate to
the best of my knowledge and belief. acknowlecge my obligation to notify the Office of the Attorney General
VOCA Grant Manager for this contract of any changes to the information provided.
Signature
Mr. Johnny Martinez
Print Name
Date
CityCitv Man
Title
Page 2
VOCA APPLICATION CHECKLIST
Original Application plus one exact copy must be received in the Office of the Attorney General
(Tallahassee office), no later than 5:00 p.m., Eastern Standard Time on Friday, February 22, 2013.
The applicant should use the following checklist to ensure that all parts of the VOCA Grant Application
have been completed. Failure to complete and submit all information could result in elimination of the
application from further consideration.
LE
ri
Part 1: Applicant Information
Part 2: Agency Eligibility
Part 3: Certification Regarding Debarment
Part 4: Funding Source Chart
Part 5: Statement of Need
Part 6: Project Proposal
Part 7: VOCA Budget Request
Part 8: Program Match
Part 9: Victims Served and Types of Services
Related Parties Questionnaire
Required Documentation:
111 Job descriptions: A job description is required for all proposed VOCA-funded personnel and match
personnel and must indicate the percentage of time allocated for each task totaling 100% of the
job duties.
E Three (3) Letters of Support
E Documentation of the agency's 501(c) 3 ruling from the Internal Revenue Service
Late applications will not be considered. Required documents submitted by fax or email will not be
considered.
Questions? Call the Office of the Attorney General at (850) 414-3380
- Agenc
e: City of Miami Police Department
SUPPLANTING CERTIFICATION FORM
(PUBLIC AGENCIES ONLY)
This form must be signed by an agency official who is authorized to enter into contractual
agreements.
I hereby certify that pursuant to the Victims of Crime Act, (VOCA) Federal Guidelines;--grant-funds
will be used to enhance or expand services and will not be used to supplant state and local funds
that would otherwise be available for crime victim services,
-13
Date
Daniel J. Alfonso for Johnny Martinez Acting City Manager
Frint Name
Title
JOB DESCRIPTIONS
MIAMI POLICE DEPARTMENT
VIOLENT CRIMES INTERVENTION ADMINISTRATOR'S
JOB DESCRIPTION
Responsible for coordinating and supervising other support personnel
(City, grant funded or volunteer), which includes: (100`)/0)
• Functioning as an advocate for victims of violent crimes; such as homicides, sex
crimes, assaults, hit & runs, DUIs, robberies and domestic violence. (5%)
Familiar with the basic working knowledge of a police department.
o Have a solid working understanding_ of victim's advocacy procedures.
• Provide information on victim's rights as required by Florida State Statute (F.S.
960.001). (5%)
• Assist and treat victims or survivors of violent crimes with dignity, fairness and
compassion. (25%)
• Provide contact for direct services to victims or survivors. (5%)
• Provide safety plans. (5%)
Provide initial crisis intervention referrals to an existing counseling program or
agency. (10%)
• Follow up with victims to ensure quality service and ascertain additional needs.
(10%)
• Establish and maintain a comprehensive and succinct case management system
that would include tracking and following up on cases from their inception
through closure, (5%)
• Must be familiar with available community service agencies.
O Must be familiar with the State's Victims Compensation Program.
o ASsign cases to victim advocate. (1 %)
• Review advocates files on victims to ensure proper service and contact have been
prOvicled. (5%)
• Identify high -risk cases. (2%)
• Meet with advocates as needed to ensure cases are in compliance. (1°/0)
• Create and maintain a victim database. (10%)
• Create and maintain schedule for advocates. (5%)
• Review advocates daily work log. (1%)
• The Victim Advocate will train new police officers on victims' rights and will
follow up with the rest of the police officer staff in roll call training or by our
Unit's monthly bulletin, (5%)
MIAMI POLICE DEPARTMENT
VICTIM'S ADVOCATE'S
JOB DESCRIPTION
• Assist victims or survivors of violent crimes by providing initial crisis
intervention referrals to the appropriate counseling programs or agencies.
Note: The provision of mental health services is not allowed for the Miami
Police Department, as we are not a bona -fide mental health agency, hence,
services in this area are limited to agency referrals. (1 0 %)
O Perform crisis intervention by visiting crime scenes, homes, hospitals and
funerals to provide assistance to primary and secondary victims (as needed).
(5%)
• Provide immediate support assistance to victims by contacting family
members, doctors, counselors, etc. (20%)
e Ensure that proper services are provided to victims and survivors. Services
may include but are not limited to crisis intervention, facilitating
compensation for victims, providing referrals to mental health agencies, etc.
(25%)
• Notify victims of their legal rights. (1%)
• Follow up with victims to ensure the receipt of quality service and ascertain
additional needs. (2%)
• Provide education to the victims concerning the State's Victims
Compensation Program and the importance of participating in the criminal
justice process. (3%)
O Assist victims with filing Victim Compensation Forms. (10%)
Provide victims with case information and follow-ups. (5%)
• Keep track of eligibility of victim for compensation. (5%)
Maintain contact with analyst at the Attorney General's Office in Tallahassee.
(4%)
• Establish and maintain a detailed and concise case management, which
includes a record of initial contact and follow-up contacts. (10%)
• Considerable knowledge of community services available,
• Considerable knowledge of the State's Victim Compensation Program
• Ability to be on call 24 hours per day, 7 days per week,
MIAMI POLICE DEPARTMENT
VOLUNTEER'S
JOB DESCRIPTION
Assist Program Supervisor and Victims Advocate in providing services to victims
or:survivors of violent crimes by:
• Making photocopies. (40%)
• Answering and distributing telephone calls. (25%)
• Scheduling appointments for clients. (5%)
• Distributing brochures to clients. (5%)
• Entering data into database systems. (10%)
• Typing letters and general correspondence. (5%)
• Mailing notifications and general correspondence to clients.
• Other duties as assigned. (5%)
SUPPORT LETTERS
/
Jackson Kerri°,iuHospital
/611 N;X. 12th/vepvt
wiamijlocduj3)36
Bu-shacss:5O�585-694y
Faxc3o5-5a5-756o
January 2]'2OI3
Chief Christina Harris
Office ofthe Attorney General
Bureau ofAdvocacyand Grants Manacement
The Capitol, RoomPL-Cl
Tallahassee, FL
3Z389-IO5O
BE: Miami Police Depar-tment's Victim Adnocate 3en/ice5 Program
Letter ofSupporrt
Dear Chief Harris,
On beha|fofU7e Ro:cy Bolton Rape Tr atnent[enter(RT[)' | am pleased to write this letter in support
ofthe VOCAGrant Application that is being submitted bythe K4ianiPolice Department for theirVictfims
Advocate Program.
The RTC understands how vital �,t is toprovide personalized and professional assistance to"he pecpleof
Miami and as such, has worked closely with the Miami Police Department for the last SO years to
address the welfare of its victims of crime by mutually refer v:ctims to one another to satisfy the victims'
needs.
%Ale understand that the Miami Police Department is seeKing funds to sustain its usrvice5 to the
underprivileged and undersened popu|at�on of its district by submitting a Victims of Oinne Act grant
application. :The RTC is supporting their efforts for such funding as we wo,k hand -in -hand towards
provid|ng exzeUant services to all survivors of violent crime, regardless oftheir ethnic, social, religious
and economic background. We offer our 'Full support of their Advocacy Pnogram, which provides
advocacy support tu any person suf��r(n8a physical oremotional traumu due to a criminal. act. Their
ability to offer assistance directly at the crime scene, during the investigation, and throughout the
judicial process is crudal to helping primary and �eccndary victims cope With their crisis.
We therefore strongly support the City of Miami's efforts to obtain this grant. Should you need any
additional information' please do not hesitate to contact us.
Sincerely,
,ice Gonzalez, RN, ViSN
Director ot Patient Care Services
]G/i5c
�
Am Rqu;,Jurpo-Tu"ily E=ployc,
Janu
Family, Adult & Child Enrichment Services, Inc.
7
Christina Harris, Chief
Office of the Attorney General
Bureau of Advocacy and Grants Management
The Capitol, Room PL-01
Tallahassee, FL 32399-1050
RE: Victims of Crime Act (VOCA) Grant FY 2013-20:4
Ms. Harris:
1 am pleased to write a letter in support of the Victim Advocate Program at the City of Miami
Police Department. The funding provided by VOCA is essential in the invaluable support that
the Victim Advocate Program provides.
I have had the honor and privilege to work hand in hand with Tania Bigles and her team with
many victims of crime. They have been instrumental in helping victims of gang -related crime,
domestic violenc-e, rape, rriuggintzs, sexual assaults and survivors of murder/suicide attempts.
Since 2010, I have been able to assist many victims and their families adjust to their horrible
ordeals. And, I must say, if it weren't for the knowledgeable support that the victim advocates
provide, 1 would fear that victims would have their trauma prolonged unnecessarily.
Our excellent working relationship provides for quick response to victims and, therefore, we are
able to minimize the trauma that is inflicted on these victims by their perpetrators. Ms. Bigles
and I remain in constant contact on relevant cases that re -quire, a more comprehensive approach to
manage their distress. I fully support and look forward to being able to continue to work with
this great team of victim advocates. Therefore, it is without reservation and with much emphasis
that I request that the VOCA funding be extended for the fiscal year 2013-2014.
Thank you, in advance, for your consideration and assistance,
Sincerely,
o
Felix O. Padron, Psy.D., L.MHC, CAP
Clinical Director
.
PC). Bcx47022.Miami, FLB|47
7al:(3O5)693'i|7O"FzY.:(3O5)693'28]|
Christine Harris, Chief
Office ofthe A�orneyGener-a|
Bureau of Advocacy and Grants Management
The Capitol, Room PLD1
TaUahassee'F|orida 3l399-1050
Re: Victims of Crime Act (VOCA) Grant FY 2013-2DI4
Dear Vs. Hanns:
Victim Response Inc. —The Lodge (The Lodge) bpleased to*rftethis letter in support ofthe City nfMiami Police
Depart,ments application for Victims of Crimes Act (VOCA) funding thr,-)ugh the Office nfthe Attorney GeneaL The Lodge
is a state certified domestic violence center located in Mlami-Dade County serving more than 1200 victims ofdomestic
violence, rape, sexual assault and stalking and their mfnorchi|dncneach year. The Lodge provides temporary emergency
shelter, counseling, case management, information and referrals to these victims intheir residential and outreach
programs.
The City of Miami police department is seeking funding to support its victim advocacy program. As first responders, *the
xxiamiPolice Depar-4ment's victim advocates not only assist victims of domestic violence but all victims of crimes and the
survivors ofhomicides. They provide 'the \qct)m'sRights brochure tnall victims. These brochures list all the services
avail2ble to the victims as well as information about victim compensation through -Lhe Office of the Attorney General. The
advocate makes contact Wth every vi�im by letter or telephone and makes follow up contact to victims referred for
services.
VO[Afunding will beused tofund one victim advocate for the program. The advocate will prmvi6ecounseling, -assist
eligible victims with the submission of crinnes compensation z!pplications, provide information and rniake referrals to
supportive community agencies such asThe Lodge.
T
.Ine Lodge and the Miami Police Department have an excellent working relationship. Our advocates and those ofthe
department work coUaborativelyonbehalf ofthe victims weboth serve, |tiswithout hesitation that %vegive the City of
Miami Police Department our fu||support. Should you need any additional information, please do not hesitate to contact
me
Sincere
An,-e4-0iaz vIdaiUet, CEEO
ifed
eirio�Catr
�
�
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