The URL can be used to link to this page

Home My WebLink AboutMemo - Handtevy Pediatric Resuscitation SystemCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: FROM: Kenneth Robertson DATE : August 19, 2013 Chief Procurement Officer/Purchasing Director Yusbel Gonzalez, CPPB Senior Procurement Specialist 7(1/.( r onducted an investigation to determine whether Pediatric Emergency Standards, Inc., a Non - Local vendor, located at 1440 Lantana Court, Weston, FL.33326, is the sole -source provider of the Handtevy Pediatric Resuscitation System, for the Department of Fire -Rescue. SUBJECT: FILE : Handtevy Pediatric Resuscitation System. Sole Source # 12-13-065 REFERENCES: ENCLOSURES: The Handtevy Pediatric Resuscitation System is a complete, customized pediatric resuscitation and drug dosing system that allows a healthcare provider to run a pediatric code from start to finish. It is created for use by Emergency Medical Service ("EMS") Providers and will be customized for the City of Miami Department of Fire -Rescue. Pediatric Emergency Standards, Inc., is still the sole provider of the Handtevy Pediatric Resuscitation System. They currently have no manufacturer authorized distributors or resellers that may be able to competitively bid should the City issue an Invitation for Bid ("IFB") to purchase this product. Furthermore, my investigation has revealed that other government agencies nearby have procured this same system as a sole source. The Town of Davie confirmed this fact via email on August 1, 2013 (see Exhibit A to this memo). The City of Pompano Beach made the same purchase on or around May of this year. Although there was no indication that the purchase was a sole -source, one may conclude that it was given that their request for approval to buy this system was brought to the Pompano Beach City Commission on May 14, 2013 (see Exhibit B to this memo). Being that no other provider is able to sell the Handtevy Pediatric Resuscitation System, issuing a competitive solicitation (Invitation for Bid or Request for Proposals) for the purchase of this product wouldn't be practical for the City. In accordance with Section 18-92(a)(1) of the City of Miami Procurement Ordinance, sole source awards may be made "Where the compatibility of equipment, accessories, or replacement parts permits one reasonable source of supply." Accordingly, pursuant to Section 18-92 of the Code of the City of Miami, I am recommending that the requirements for competitive sealed bidding be waived, and these findings be approved: Pediatric Emergency Standards, Inc., a Non -Local vendor, located at 1440 Lantana Court, Weston, FL 33326, is the sole -source provider of the Handtevy Pediatric Resuscitation System, for the Department of Fire -Rescue. The terms and conditions of the award have been negotiated so as to obtain the most favorable terms and conditions, including price, as may be offered to other customers or clients by Pediatric Emergency Standards, Inc. Funds for this purchase are allocated from EMS grant dollars received from Miami -Dade County, located in Account Code (PTAEO): 18- 104014 - 03 — 1766 — Equipment — 184010. The total purchase amount will not exceed $36,850.00 1 APPROVED BY`%`C, % enneth Robertsdn hief Procurement Officer/Purchasing Director APPROVED BY: r}%� C�11/I r Johnny j " City Manager Date I", 2 Gonzalez, Yusbel From: Julie Downey <Julie_Downey@davie-fl.gov> Sent: Thursday, August 01, 2013 5:32 PM To: Herb Hyman Cc: Gonzalez, Yusbel Subject: Re: FW: Resolution for the Purchase the Handtevy Pediatric System The product is a sole source If you need any other information please let me know Julie Sent from my Sprint phone. Herb Hyman <Herb Hyman@davie-fl.gov> wrote: Chief Downey, Can you provide info on the question below? Thanks. From: Gonzalez, Yusbel f mailto:YGonzalezPmiamigov.coml Sent: Tuesday, July 30, 2013 11:35 AM To: Herb Hyman Subject: Resolution for the Purchase the Handtevy Pediatric System Hi Herb! Hope all is well. Enclosed is an Agenda Item I found on your website. Our Fire Department wants to purchase the same system and is claiming that it is a sole source. As part of my research, I am calling around other agencies that have purchased this system to find out if they purchased it via a competitive bid process or a sole source finding. Could you let me know how the Town of Davie procured this system? Thanks in advance for your help! Sincerely, Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity Team 2) City of Miami 1 £k F Purchasing Department 444 S.W. 2nd Ave. 6th Floor Miami, FL33130 Office: 305-416-1958 Fax: 305-400-5104 e-mail: ygonzalez@miamigov.com Web: www.miamigov.com/procurement <http://www.miamigov.com/procurement> CONFIDENTIAL COMMUNICATION -The-information contained in this transmission -may -contain -privileged -and confidential-information:It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply E-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. 2 Davie, Florida - Page 1 of 3 Davie Town ffat1: 6591 Orange Drive, Davie, Flor• a 33314 Phony (954)797.1000 REGULAR MEETING May 1, 2013 6:30 PM 1. PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. OPEN PUBLIC MEETING 4. PRESENTATIONS 5. APPROVAL OF CONSENT AGENDA Proclamations 5_1 Osteogenesis Imperfecta (01) Awareness Week (May 4 - 11, 2013) 5.2 Joan O'Brien Day (May 2, 2013) 5_3 Public Service Recognition Week (May 5 -11, 2013) 5_4 National Salvation Army Week (May 13 - 19, 2013) Resolutions Administration 5.5 GRANT - A RESOLUTION OF THE TOWN OF DAVIE, FLORIDA, APPROVING THE COUNTY INCENTIVE GRANT PROGRAM AGREEMENT BETWEEN THE TOWN OF DAVIE AND THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE DAVIE ROAD PROJECT BETWEEN STATE ROAD 84 AND NOVA DRIVE; AND PROVIDING FOR AN EFFECTIVE DATE. Fire Dept. 56 GRANT - A RESOLUTION OF THE TOWN OF DAVIE, FLORIDA, AUTHORIZING THE ACCEPTANCE OF THE AGREEMENT BETWEEN BROWARD COUNTY AND THE TOWN OF DAVIE FOR A GRANT FROM THE FLORIDA DEPARTMENT OF HEALTH (DOH) EMS GRANT PROGRAM FOR THE PURCHASE OF THE HANDTEVY PEDIATRIC SYSTEM AT NO COST TO THE TOWN. Housing & Community Development 5.7 LOCAL HOUSING ASSISTANCE PLAN - A RESOLUTION OF THE TOWN OF DAVIE, FLORIDA, APPROVING THE LOCAL HOUSING ASSISTANCE PLAN AS REQUIRED BY THE STATE HOUSING INITIATIVES PARTNERSHIP PROGRAM ACT, SUBSECTIONS 420.907-420.9079, FLORIDA STATUTES; AND RULE CHAPTER 67-37, FLORIDA ADMINISTRATIVE CODE; AUTHORIZING THE MAYOR TO EXECUTE ANY NECESSARY DOCUMENTS AND CERTIFICATIONS NEEDED BY THE STATE; AUTHORIZING THE SUBMISSION OF THE LOCAL HOUSING ASSISTANCE PLAN FOR REVIEW AND APPROVAL BY THE FLORIDA HOUSING FINANCE CORPORATION; AND PROVIDING FOR AN EFFECTIVE DATE. Parks, Recreation & Cultural Arts 5.8 SUPPORT - A RESOLUTION OF THE TOWN OF DAVIE, FLORIDA, AUTHORIZING THE TOWN OF DAVIE TO SUPPORT THE DAVID POSNACK JEWISH COMMUNITY CENTER WHEN THEY HOST THE 2015 MACCABI GAMES BY ALLOWING THE USE OF DAVIE RECREATION AND SPORTS FACILITIES AT NO COST TO THE JCC. Utilities 5.9 BID SELECTION - A RESOLUTION OF THE TOWN OF DAVIE, FLORIDA, APPROVING THE BID FOR REPAIRS, MAINTENANCE AND REHABILITATION OF RAW WATER PRODUCTION WELLS AWARDED BY THE CITY OF SUNRISE, FLORIDA (CONTRACT NO. (12)C-21-H) ($200,000). 5.10 BID SELECTION - A RESOLUTION OF THE TOWN OF DAVIE, FLORIDA, APPROVING THE THE BID FOR http://www.davie-fl.gov/pages/FOV 1-0003 8A09/05012013/A0501-2013?textPage=1 8/16/2013 (J&4(1(f 5.6 APPROVAL OF CONSENT AGENDA TOWN OF DAVIE TOWN COUNCIL AGENDA REPORT TO: Mayor and Councilmembers FROM/PHONE: Joseph Montopoli, Fire Chief/EMC, 954-797-1213 PREPARED BY: Julie Downey, Asst Chief EMS, 954-797-1189 SUBJECT: Resolution AFFECTED -DISTRICT: All ITEM REQUEST: Schedule for Council Meeting TITLE OF AGENDA ITEM: GRANT - A RESOLUTION OF THE TOWN OF DAVIE, FLORIDA, AUTHORIZING THE ACCEPTANCE OF THE AGREEMENT BETWEEN BROWARD COUNTY AND THE TOWN OF DAVIE FOR A GRANT FROM THE FLORIDA DEPARTMENT OF HEALTH (DOH) EMS GRANT PROGRAM FOR THE PURCHASE OF THE HANDTEVY PEDIATRIC SYSTEM AT NO COST TO THE TOWN. EXECUTIVE SUMMARY: The Handtevy Pediatric System enables agencies to treat proficiently a pediatric patient from start to finish without wasting valuable time performing mathematical calculations to provide various treatment and/or medications. This system will help to improve or expand pre -hospital emergency medical services by reducing pediatric patient morbidity and increasing the efficiency of our fire rescue personnel when treating a pediatric patient. The Handtevy Pediatric System will be customized for Davie Fire Rescue Department and all participating agencies. Broward County will pay the vendor directly for the purchase of the Handtevy Pediatric System. The term of this agreement is for a period of one (1) year from the date of execution with a one (1) year extension. KEY POINTS: • The agreement is between Broward County and Town of Davie for the purchase of the Handtevy Pediatric System • Broward County has agreed to pay the vendor directly with no cost to the Town tei • The Handtevy Pediatric System will help agencies to proficiently treat a pediatric patient from start to finish • The Handtevy Pediatric System will help reduce valuable time performing mathematical calculation for treatment and/or medications • The system will also increase efficiency for fire rescue personnel when treating pediatric patient by reducing morbidity and improving pre - hospital emergency medical services • The term is for a period of one (1) year upon execution of the agreement with a one (1) year extension PREVIOUS ACTIONS: CONCURRENCES: FISCAL IMPACT: not applicable Has request been budgeted? n/a If yes, expected cost: $ Account name and number: If no, amount needed: $ What account name and number will funds be appropriated from: Additional Comments: RECOMMENDATION(S): Motion to approve resolution Attachment(s): Resolution, EMS County Agreement RESOLUTION A RESOLUTION OF THE TOWN OF DAVIE, FLORIDA, AUTHORIZING THE ACCEPTANCE OF THE AGREEMENT BETWEEN BROWARD COUNTY AND THE TOWN OF DAVIE FOR A GRANT FROM THE FLORIDA DEPARTMENT OF HEALTH (DOH) EMS GRANT PROGRAM FOR THE PURCHASE OF THE HANDTEVY PEDIATRIC SYSTEM AT NO COST TO THE TOWN AND PROVIDING FOR AN EFFECTIVE DA 1'E. WHEREAS, The Florida Department of Health (DOH) has awarded a grant to purchase the Handtevy Pediatric System; and WHEREAS, The Handtevy Pediatric System will help agencies to proficiently treat a pediatric patient from start to finish; and WHEREAS, The Handtevy Pediatric System will help reduce valuable time performing mathematical calculation for treatment and/or medications; and WHEREAS, The system will also increase efficiency for fire rescue personnel when treating a pediatric patient by reducing morbidity and improving pre -hospital emergency medical services. NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF DAVIE, FLORIDA. SECTION 1. The Town Council authorizes the Mayor or designee to enter into an agreement with the Broward County for a period of one (1) year effective upon execution of the agreement and with a one (1) year extension. SECTION 2. This resolution shall take effect immediately upon its passage and adoption. PASSED AND ADOPTED THIS DAY OF , 2013. MAYOR/COUNCILMEMBER ATTEST: TOWN CLERK APPROVED THIS DAY OF , 2013 1k (`(7 L' Gonzalez, Yusbel From: Gonzalez, Yusbel Sent: Tuesday, July 30, 2013 11:29 AM To: 'purchasing@copbfl.com' Subject: Agenda Item 21; 5/14/2013; Handtevy Pediatric System Attachments: Agenda Item 21.pdf Hi Judy: Enclosed is the Agenda Item I found on your website. Our Fire Department wants to purchase the same system and is claiming that it is a sole source. As part of my research, I am calling around other agencies that have purchased this system to find out if they purchased it via a competitive bid process or a sole source finding. Thanks in advance for your help. Sincerely, Yusbel Gonzalez, CPPB Senior Procurement Specialist (Commodity Team 2) City of Miami Purchasing Department 444 S.W. end Ave. 6th Floor Miami, FL 3313o Office: 3°5-416-1958 _ Fax: 305-400-5104 e-mail: ygonzalez(a)miamigov.com Web: www.miamigov.com/procurement CONFIDENTIAL COMMUNICATION The information contained in this transmission may contain privileged and confidential information. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please immediately contact the sender by reply E-mail and destroy all copies of the original message. Thank you. *Please Note: Due to Florida's very broad public records law, most written communications to or from City of Miami employees regarding City business are public records, available to the public and media upon request. Therefore, this e-mail communication may be subject to public disclosure. 1 441;2 Meeting Date: 05/14/2013 Agenda Item )l REQUESTED COMMISSION ACTION: X Consent Ordinance X Resolution Consideration/Discussion Presentation SHORT TITLE Request for Commission approval to enter into an agreement for State EMS County Funding between the City of Pompano Beach and Broward County for a grant funding for a Handtevy Pediatric System. Summary of Purpose and Why: Pompano Beach Fire Rescue is a participating agency with the Town of Davie grant proposal to fund the Handtevy Pediatric System in Broward. This EMS grant will fund equipment and training for our personnel. The total value of the grant for Pompano Beach is $20,735.00. (1) Origin of request for this action: Staff -(2) Primary staff contact:: —John. Jurglej Assistant Fire Chief __ — " • __-- 954-_._--786=4510-- (3) Expiration of contract, if applicable: One year after execution of agreement (4) Fiscal impact and source of funding: None (100% grant funding) DEPARTMENTAL COORDINATION Fire Administration Budget Finance City attorney X City Manager DATE DEPARTMENTAL RECOMMENDATION Approval #2013-997 ACTION TAKEN BY COMMISSION: Ordinance Resolution 1st Reading 1st Reading Results: DEPARTMENTAL HEAD SIGNATURE 2nd Reading Consideration Workshop Results: Pompano Beach Fire Rescue To: John Jurgle, Assistant Fire Chief From: Michael Hohl, Division Chief Date: 05/04/13 Re: EMS Grant for Handtevy Pediatric Kit FIRE ADMINISTRATION MEMO # 13-A108 Attached is the EMS County Grant Agreement 13-OMETS-8340(03) and Addendum for the Handtevy Pediatric System. A Resolution is also attached for City Commission approval of the Addendum that will allow Pompano Beach to participate in the grant with the Town of Davie. The Handtevy Pediatric System is the latest innovation in pediatric emergency medical care that has been proven to be superior- - -- to the currently used Broeslow Pediatric System in both ease of use and accuracy in determination of patient size specific equipment and medication dosages. This countywide EMS grant will provide the Handtevy Pediatric System for all frontline advanced life support units in participating agencies. Pompano Beach will receive a total of thirteen (13) Handtevy Pediatric Systems under the grant. The individual cost of each kit is $1,595.00 for a total of $20,735.00 provided to Pompano Beach by the grant. There is no financial impact to the City of Pompano Beach in accepting this grant. If we do not accept this grant, we will continue to use the Broselow Pediatric System until such time that we can budget the necessary funds to purchase this new system to improve pediatric emergency medical care. Please let me know if you have any questions. Thank you. • Page 1 City Attorney's Communication #2013-997 May 1, 2013 TO: Michael Hohl, Division Chief FROM: Gordon B. Linn, City Attorney RE: Resolution — Addendum to EMS County Grant Funding Agreement As requested in your e-mail of April 30, 2013, the following form of Resolution, relative to the above -referenced matter, has been prepared and is attached: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF POMPANO BEACH, FLORIDA, APPROVING AND AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN ADDENDUM TO EMS COUNTY GRANT FUNDING AGREEMENT BETWEEN THE CITY OF POMPANO BEACH AND BROWARD COUNTY FOR A HANDTEVY PEDIATRIC SYSTEM; PROVIDING AN EFFECTIVE DATE. Please attach the appropriate city signature page to the addendum prior to presenting the resolution to the City Commission. GBL/jrm L: cor/fire/adrn/2013 -997 Attachment (‘ ff RESOLUTION NO. 2013- CITY OF POMPANO BEACH Broward County, Florida A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF POMPANO BEACH, FLORIDA, APPROVING AND AUTHORIZING THE PROPER CITY OFFICIALS TO EXECUTE AN ADDENDUM TO EMS COUNTY GRANT FUNDING AGREEMENT BETWEEN THE CITY OF . POMPANO BEACH. AND BROWARD . CO.UNTY FOR A HANDTEVY PEDIATRIC SYSTEM; PROVIDING AN EFFECTIVE DATE. BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF POMPANO BEACH, FLORIDA: - SECTION 1. — That an Addendum between the City of Pompano Beach and Broward County, a copy of which Addendum is attached hereto and incorporated by reference as if set forth in full, is hereby approved. SECTION 2. That the proper City officials are hereby authorized to execute said Addendum between the City of Pompano Beach and Broward County. SECTION 3. This Resolution shall become effective upon passage. PASSED AND ADOPTED this day of , 2013. ATTEST: MARY L. CHAMBERS, CITY CLERK GBL/jrm 5/1/13 1:reso/2013-274 LAMAR FISHER, MAYOR