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HomeMy WebLinkAboutExhibit 1Miami Parking Authority (Department of Off -Street Parking) Proposed Operating Budget Fiscal Year 2013-14 (Submitted to the City of Miami Commission For Approval) (Approved by the Off -Street Board of Directors July 10, 2013) MIAMI PARKING AUTHORITY Schedule of Revenue and Expenses Proposed FY 2014 Operating Budget Operating Revenue Off -Street Facilities Parking Lots On -Street Management Fees Other Total Operating Revenue Operating Expenses Salaries, Wages & Fringe Benefits Repairs, Maintenance, Cleaning & Landscape Security Utilities Insurance Assessment Expenses Rental - Building/Land Revenue Sharing Parking Meter Parts & Installation Legal and Professional Bank Charges Supplies & Miscellaneous Other Expenses Advertising & Promotion Total Operating Expenses Operating Results Before Depr & Anzort Depreciation & Amortization Operating Results Non -Operating Revenues (Expenses): Interest Income Gain (Loss) on Disposal Property Interest Expenses Total Non -Operating Net Revenue In Excess of Expenses FY 2012 FY 2013 FY 2014 Actual Approved Budget Proposed Budget 3,956,386 7,804,016 13,649,453 919,904 183,821 4,064,930 7,871,246 14,061,000 304,286 200,000 4,365,044 8,027,024 14,764,500 308,236 220,000 26,513,580 26,501,462 27,684,804 5,942,992 1,269,764 756,810 680,615 464,168 496,330 683,755 1,643,866 137,266 1,166,151 858,472 139,925 270,005 234,612 5,912,259 1,284,629 831,971 670,285 554,519 432,022 678,455 1,631,600 151,632 1,113,024 865,000 148,950 329,615 241,500 6,256,872 1,289,663 878,610 709,244 499,207 437,868 678,456 1,91 1,094 188,430 1,248,610 890,000 198,497 325,925 346,000 14,744,731 14,845,461 15,858,476 11,768,849 (3,570,486) 11,656,001 (3,727,209) 11,826,328 (3,513,860) 8,198,363 7,928,792 8,312,468 79,389 2,479,520 (3,653,961) 20,000 10,000 (3,606,145) (3,553,382) (1,095,052) (3,586,145) (3,543,382) 7,103,311 4,342,647 4,769,086 Requested Budget 2014 vs. FY 2012 Actual Budget 2013 Increase/(Decrease) 408,658 223,008 1,115,047 (611,668) 36,179 300,114 155,778 703,500 3,950 20,000 Requested Budget 2014 vs. FY 2012 Actual Budget 2013 Increase/(Decrease) 10.33 2.86 8.17 (66.49) 19.68 7.38 1.98 5.00 1.30 10.00 1,171,224 1,183,342 4.42 4.47 313,880 344,613 5.28 5.83 19,899 5,034 1.57 0.39 121,800 46,639 16.09 5.61 28,629 38,959 4.21 5.81 35,039 (55,312) 7.55 (9.97) (58,462) 5,846 (11.78) 1.35 (5,299) 1 (0.77) 0.00 267,228 279,494 16.26 17.13 51,164 36,798 37.27 24.27 82,459 135,586 7.07 12.18 31,528 25,000 3.67 2.89 58,572 49,547 41.86 33.26 55,920 (3,690) 20.71 (1.12) 111,388 104,500 47.48 43.27 1,113,745 1,013,015 7.55 6.82 57,479 170,327 0.49 1.46 56,626 213,349 (1.59) (5.72) 114,105 383,676 1.39 4.84 (69,389) (2,479,520) 100,579 (10,000) (87.40) (50.00) 52,763 (2.75) (1.46) (2,448,330) 42,763 223.58 (1.19) (2,334,225) 426,439 (32.86) 9.82 MIAMI PARKING AUTHORITY Schedule of Revenue and Expenses Proposed FY 2014 Operating Budget FY 2012 FY 2013 FY 2014 Requested Budget 2014 Requested Budget 2014 Approved Proposed vs. vs. Actual Budget • Budget FY 2012 Actual Budget 2013 FY 2012 Actual Budget 2013 $ $ $ Increase/(Decrease) Increase/(Decrease) Operating Revenue Of1'-Street Facilities 3,956,386 4,064,930 4,365,044 408,658 300,114 10.33 7.38 Parking Lots 7,804,016 7,871,246 8,027,024 223,008 155,778 2.86 1.98 On -Street 13,649,453 14,061,000 14,764,500 1,115,047 703,500 8.17 5.00 Management Fees 919,904 304,286 308,236 (611,668) 3,950 (66.49) 1.30 Other 183,821 200,000 220,000 36,179 20,000 19.68 10.00 Total Operating Revenue 26,513,580 26,501,462 27,684.804 1,171,224 1,183,342 4.42 4.47 Operating Expenses Salaries, Wages & Fringe Benefits Salaries - Regular 4,444,506 4,270,362 4,532,871 88,365 262,509 1.99 6.15 Salaries - Overtime 126,412 158,274 158,274 31,862 - 25.20 Salaries - Sick& Vacation 373,676 265,103 274,510 (99,166) 9,407 (26.54) 3.55 Social Security 317,033 323,393 334,954 17,921 11,561 5.65 3.57 Health Insurance 27,843 390,911 391,118 363,275 207 1,304.73 0.05 Retirement 489,183 401,963 459,566 (29,617) 57,603 (6.05) 14.33 Benefits -(Auto, LTD, STD) 139,932 102,253 105,579 (34,353) 3,326 (24.55) 3.25 Tuition 9,219 (9,219) . - (100.00) - Miscellaneous Pay 15,189 (15,189) (100.00) 5,942,993 5,912,259 6,256,872 313,879 344,613 5.28 5.83 Repairs, Maintenance. Cleanine & Landscape Maintenance -Property 229,838 201,730 160,900 (68,938) (40,830) (29.99) (20.24) Maintenance -Landscaping 133,519 120,773 123,800 (9,719) 3,027 (7.28) 2.51 Maintenance -Elevators 68,838 52,200 70,940 2,102 18,740 3.05 35.90 Maintenance - A/C 24,579 8,500 12,500 (12,079) 4,000 (49.14) 47.06 Maintenance - Computers 70,176 67,250 64,050 (6,126) (3,200) (8.73) (4.76) Maintenance- Garage Equipment 144,871 144,052 178,164 33,293 34,112 22.98 23.68 Maintenance -Alarms 3,993 12,820 8,500 4,507 (4,320) 112.87 (33.70) Maintenance - TV Surveillance 4,500 4,411 17,600 13,100 13,189 291.11 299.00 Repairs -Equipment 21,558 24,500 19,400 (2,158) (5,100) (10.01) (20.82) Motor Pool 163,960 210,630 210,870 46,910 240 28.61 0.11 Cleaning & Housekeeping Supplies 272,436 272,638 250,239 (22,197) (22,399) (8.15) (8.22) Expendable Tools 5,826 - 2,000 (3,826) 2,000 (65.67) - Clothing 24,901 34,900 40,700 15,799 5,800 63.45 16.62 Signs 57,167 75,500 74,000 16,833 (1,500) 29.45 (1.99) Small Equipment 19,749 48,500 52,200 32,451 3,700 164.32 7.63 Maintenance - Other 4,597 6,225 3,800 (797) (2,425) (17.34) (38.96) Cleaning 18,638 - - (18,638) (100.00) - 1,269,146 1,284,629 1,289,663 20,517 5,034 1.62 0.39 Security Security 737,174 810,671 876,310 139,136 65,639 18.87 8.10 Armored Car Services 19,637 21,300 2,300 (17,337) (19,000) (88.29) (89.20) 756,811 831,971 878,610 121,799 46,639 16.09 5.61 Utilities Telephone 286,247 • 252,215 308,756 22,509 56,541 7.86 22.42 Light & Power 367,030 390,644 367,150 120 (23,494) 0.03 (6.01) Water 27,338 27,426 33,338 6,000 5,912 21.95 21.56 680,615 670,285 709,244 28,629 38,959 4.21 5.81 Insurance Property & Gen Liability Insurance Workers Compensation Insurance Rental - Building/Lnnd Rental - Building/Land 437,661 487,610 437,717 56 (49,893) 0.01 (10.23) 26,507 66,909 61,490 34,983 (5,419) 131.98 (8.10) 464,168 554,519 499,207 35,039 (55,312) 7.55 (9.97) 683,755 678,455 678,456 (5,299) 1 ' (0.77) 0.00 Assessment Expenses Assessment Expenses - Repairs & Maintenance .163,050 98,266 99,372 (63,678) 1,106 (39.05) 1.13 Assessment Expenses - Utilities 13,881 5,778 45,600 31,719 39,822 228.51 689.20 Assessment Expenses - Office Supplies 3,624 3,696 3,720 96 24 2.65 0.65 Assessment Expenses - Management Fee 41,566 42,815 38,988 (2,578) (3,827) (6.20) (8.94) Assessment Expenses - Insurance 197,030 204,635 177,564 (19,466) (27,071) (9.88) (13.23) Assessment Expenses - Security 77,179 76,832 72,624 (4,555) (4,208) (5.90) (5.48) 496,330 432,022 437,868 (58,462) 5,846 (1178) 1.35 Revenue Sharing Revenue Sharing 1,643,866 1,631,600 1,911,094 267,228 279,494 16.26 17.13 Parking Meter Parts & Installation Equipment Rental Parking Meter Parts & Installation 38,153 40,632 34,550 (3,603) (6,082) (9.44) (14.97) 99,113 111,000 153,880 54,767 42,880 55.26 38.63 137,266 151,632 188,430 51,164 36,798 37.27 24.27 MIAMI PARKING AUTHORITY Schedule of Revenue and Expenses Proposed FY 2014 Operating Budget Legal and Professional Property Surveys, Platting Legal Services Trustee Fees Audit Fees Other Consultants Bank Chnrees Bank Charges FY 2012 FY 2013 FY 2014 Requested Budget 2014 Requested Budget 2014 Approved Proposed vs. vs. Actual Budget Budget FY 2012 Actual Budget 2013 FY 2012 Actual Budget 2013 $ $ $ Increase/(Decrcasc)` increase/(Decrease) 5,305 5,000 5,000 (305) 117,000 117,624 117,624 624 15,000 30,000 25,000 10,000 150,000 163,000 135,000 (15,000) 878,846 797,400 965,986 87,140 1,166,151 1,113,024 1,248,610 82,459 858,472 (5,000) (28,000) 168,586 135,586 (5.75) 0.53 66.67 (10.00) 9.92 7.07 (16.67) (17.18) 21.14 12.18 865,000 890,000 31,528 25,000 3.67 2.89 Sunnlies & Miscellaneous Postage & Courier Services 7,954 13,900 13,400 5,446 (500) 68.47 (3.60) Printing 70,002 81,350 109,147 39,145 27,797 55.92 34.17 Office Supplies 20,279 23,200 22,600 2,321 (600) 11.45 (2.59) Office Equipment 23,631 7,100 6,050 (17,581) (1,050) (74.40) (14.79) Computer Supplies 1,264 11,900 9,500 8,236 (2,400) 651.58 (20.17) Computer Software 16,795 11,500 37,800 21,005 26,300 125.07 228.70 • 139,925 • 148,950 198,497 - 58,572 49,547 41.86 33.26 Other Exnenses Property Taxes 145,146 153,420 153,430 8,284 10 5.71 0.01 Licenses & Permits 2,454 1,900 950 (1,504) (950) (61.29) (50.00) Miscellaneous 14,805 12,550 12,550 (2,255) (15.23) Entertainment - - - - - - Travel 11,496 12,000 12,000 504 - 4.38 - Training 4,541 38,600 38,600 34,059 750.03 - Meetings and Conventions 50,205 87,150 84,350 34,145 (2,800) 68.01 (3.21) Cashier-Overage/(Shortage) (164) - 50 214 50 (130.49) - Publications 1,241 1,425 1,325 84 (100) 6.77 (7.02) Membership Dues 14,530 22,570 22,670 8,140 100 56.02 0.44 Claims Settlement 25,500 (25,500) - (100.00) Bad Debt Expense - - - Penalties & Interest 252 (252) - (100.00) 270,006 329,615 325,925 55,919 (3,690) 20.71 (1.12) Advertising & Promotion Promotional 8,327 15,000 15,000 6,673 - 80.14 Public Relations 197,519 150,000 230,000 32,481 80,000 16.44 53.33 Advertising 28,767 76,500 101,000 72,233 24,500 251.10 32.03 234,613 241,500 346,000 111,387 104,500 47.48 43.27 Total Operating Expenses 14,744,117 14,845,461 15,858,476 1,114,359 1,013,015 7.56 6.82 Operating Results Before Depr & Antor Depreciation & Amortization Operating Results Non -Operating Revenues (Expenses): Interest Income Gain (Loss) on Disposal Property Interest Expenses Total Non -Operating 11,769,463 (3,570,486) 11,656,001 11,826,328 (3,727,209) (3,513,860) 8,198,977 7,928,792 8,312,468 79,389 2,479,520 (3,653,961) (1,095,052) 56,865 170,327 56,626 213,349 113,491 383,676 0.48 (1.59) 1.38 1.46 (5.72) 4.84 20,000 10,000 (69,389) (10,000) (87.40) (50.00) (2,479,520) - (100.00) (3,606,145) (3,553,382) 100,579 52,763 (2.75) (1.46) (3,586,145) (3,543,382) (2,448,330) 42,763 223.58 (1.19) Net Re, enae In Errccss of Expenses 7,103,925 4,342,647 4,769,086 (2,334,839) 426,439 (32.87) 9.82 MIAMI PARKING AUTHORITY Schedule of Revenues and Expenses Proposed FY 2013 Operating Budget — Line Item Descriptions Description of Line Items: Operating Revenue Off -Street Facilities - Revenue collected at parking garages, including daily customer revenue, monthly cardholder revenue and revenue derived from special events Parking Lots — Revenue collected at parking lots, including daily customer revenue, monthly decal -holder revenue and revenue derived from special events /.rental of lots On -Street — Revenue collected from single space and Pay and Display meters located on -street as well as revenue derived from rental of metered spaces (production events, valet, etc) Management Fees — Fees charged to third parties (i.e. Miami -Dade County, Florida FDOT and City of Miami) for the administration of various parking / non -parking facilities Other — Majority of line item represents fees remitted by towing companies that assist in towing illegally parked vehicles from parking facilities / on -street spaces Operating Expenses Salaries, WaRes & Frinze Benefits Salaries — Regular - Base salaries for all full time / part-time Authority personnel Salaries — Overtime — Overtime funds paid to hourly personnel Salaries — Sick & Vacation — Sick and vacation time for full-time Authority personnel Social Security — Social security taxes paid to the federal government for Authority personnel Health Insurance — Insurance premiums paid by MPA for full-time Authority personnel Retirement = Employer portion of annual pension obligation paid to the MPA's pension plan for full-time Authority personnel Other Benefits — Insurance premiums paid by MPA on behalf of full-time administrative and operations personnel for auto, short-term disability and long term disability Page 1 of 5 Tuition — MPA provides educational assistance for regular full-time employees who have completed 365 calendar days of service in an eligible employment classification. The amount of assistance paid by the Agency is 100% of tuition costs up to a maximum of $3,000 in a calendar year providing the employee earns grade of "C" or better Miscellaneous Pay — Payment for the use of temporary labor for special events and special employee assignments Repairs, Maintenance, Cleaning & Landscape Maintenance — Property — Contractual expenses incurred in connection with the maintenance of parking facility structural components, excluding items detailed below Maintenance — Landscaping — Contractual expenses incurred in connection with the maintenance of parking facility landscaping Maintenance — Elevators — Contractual expenses incurred in connection with the maintenance of parking facility elevators Maintenance — A/C — Contractual expenses incurred in connection with the maintenance of parking facility, operations and administrative office air conditioning units Maintenance — Computers — Contractual expenses incurred in connection with the maintenance of parking facility / administrative office computer equipment Maintenance — Garage Equipment — Contractual expenses incurred in connection with the maintenance of parking facility revenue control equipment Maintenance — Alarms — Contractual expenses incurred in connection with the maintenance of parking facility revenue alarm / security systems Maintenance — TV Surveillance — Contractual expenses incurred in connection with the maintenance of TV surveillance cameras located in garage facilities Repairs — Equipment — Non -contractual repairs associated with parking facilities Motor Pool — Expenditures associated with Agency vehicles including gas, repairs and lease payments for leased Agency vehicles Cleaning / Cleaning & Housekeeping Supplies — Contractual expenses and cleaning supplies purchases for the maintenance of parking facilities / administrative offices Expendable Tools / Small Equipment Maintenance tools and maintenance / office equipment purchases that do not exceed $1,000 and therefore are not considered a capital asset Page 2 of 5 Clothing — Unifoinis for operations personnel Signs — Maintenance and purchase of signage for both off-street and on -street parking facilities Maintenance — Other — Annual contractual maintenance fee incurred for Authority telephone system Security Security — Contractual expenses incurred for security personnel who perform surveillance of parking facilities Armored Car Services — Brinks services for the pickup of cash at specified locations Utilities Telephone — Expenses paid to telephone carriers for the usage of telephone lines and cellular phone lines (i.e. AT&T, Sprint) Light & Power — Electricity expense for all parking facilities / administrative offices (FPL) Water - Water expense for all parking facilities / administrative offices (Miami -Dade Water and Sewer) Insurance Property and General Liability Insurance — Insurance premiums related to property, general liability, and directors and officers liability coverage Workers Compensation Insurance — Workers compensation premiums for Authority personnel Rental — Building /Land Rental Building/Land — Fixed, contractual lease payments paid for the rental of parking lots managed and not owned by the Authority Assessment Expenses Assessment Expenses — The expenses for the Courthouse Center Garage condos that are accumulated and paid to the condo association. The items in this category include but are not limited to: repairs and maintenance, utilities, office supplies, management fees, property insurance and security Page 3 of 5 Revenue Sharing Revenue Sharing — Payments made to lessors of parking lots that are managed by the Authority. These payments are based on a % of either gross or net revenue derived by the parking lot Parking Meter Parts & Installation Equipment Rental — Rental of golf carts for security personnel to roam facilities, rental of office copiers Parking Meter Parts & Installation — Purchases of parking meter supplies / parts to replace defective parking meter equipment Legal and Professional Property Surveys, Platting — Expenditures incurred related to property surveys and platting of prospective parking facility acquisitions Legal Services — Legal fees paid to City of Miami for City Attorney services Trustee Fees - Fees paid to Trustee of Authority bonds Audit Fees — Fees paid in connection with the annual audit of the Authority's financial records Pay and Display Fees — Service contract fees paid to parking meter vendors, parking consultants, payroll processing fees, website redesign fees, rating agency fees in connection with the Authority's bonds Bank Charges Bank Charges — Bank fees and credit card processing charges associated with the Authority's parking facilities Supplies and Miscellaneous Postage & Courier Services — Postage expense for Authority's mailings Printing — Printing of tickets and decals for parking facilities and customer service pamphlets Office Supplies — Desk supplies (i.e. paper) for all Authority facilities / administrative offices Office Equipment — Office equipment purchases that do not meet threshold for capitalization Page 4 of 5 Computer Supplies — Computer supply purchases for all Authority facilities / administrative offices Computer Software — Computer software purchases for all Authority facilities / administrative offices Other Expenses Licenses & Permits - Miscellaneous licenses and fees Miscellaneous — Payment for medical exams and back ground check for employees (new hire and worker comp cases) and mystery shopper program Travel - Business travel expenses incurred for parking related conferences Training -Training expenses for all employees Meetings and Conventions - Business meeting expenses for all employees Publications — Miscellaneous business publication subscriptions Membership dues Membership dues for various parking related organizations and professional associations Advertising & Promotion Promotional — Promotional materials distributed to customers at special events / customer appreciation week Public Relations — Contractual expenditures related to public relations consultant services and sponsorships of various charities and non-profit organizations Advertising — Media advertising expenses (i.e. radio, television, and printed media) Non -Operating Revenues / (Expenses) Depreciation & Amortization — Depreciation related to parking facilities, including building and structures, leasehold improvements, furniture and fixtures, and parking equipment Interest Income — Interest and gain/losses on Authority investments Interest Expenses — Interest expenses and amortization of bond issuance costs incurred in connection with the Authority's bond issue. 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