HomeMy WebLinkAboutMemo - BIDMemorandum
To: Honorable Mayor and Members of the City of Miami Commission
From: Coconut Grove Business Improvement District
Date: 8/16/2013
Re: Submission of FY'14 Budget— Grove BID
Enclosed is the Coconut Grove Business Improvement District budget for the Fiscal Year 2013/2014. The
Business Improvement District is proud to announce the initiation of various new initiatives dedicated to the
enhancement of the neighborhood experience and re-establishment of Coconut Grove as a world -class
commercial walking village.
• Installation of CCTV monitoring services for the District (Capital)
• Approval of piggy -backing City of Miami contract up to $25,000 for emergency debris removal services
• Facade improvement program increase in funding for FY'14 (Capital)
• Increase of District off -duty City of Miami Police hours for coverage 5 days a week (Security)
• Initiation of (3) Year Plan for current special events grant recipients
• $30,000 in seed money for recruitment of new events (Marketing)
• Promotional material budget for Coconut Grove (Marketing)
• (2) new initiatives with GMCVB (Latin American Co -Op) (Marketing)
• 20 new flower planters & expansion of flower basket program (Streetscape)
• Fabrication & installation of missing special event banner pole on South Bayshore Drive (Capital)
• Tour bus loading zone Beautifications (Streetscape)
We respectfully request your approval of this budget at your scheduled City of Miami Commission meeting
scheduled this upcoming September 2013.
Sincerely,
Manny Gonzalez
Executive Director
Coconut Grove BID
Coconut Grove BID 3390 Mary St. #130 Coconut Grove, FI 33133 www.coconutgrove.com Ph; 305-461=5506.Fax:. 305-461-5773
Sec. 2-1257. Annual budget; source of funds.
(a) Upon the effective date of the enactment of the ordinance from which this division derives,
the BID board shall establish a fiscal year which coincides with that of the city. Within 60
days following the effective date of the enactment of the ordinance from which this division
derives, the BID board shall submit to the city commission, in a form acceptable to the city
manager, a BID board budget for adoption and ratification by the city commission.
Commencing with fiscal year 2009-2010, consistent with the city's budget process, the BID
board shall submit to the city manager, a BID board budget request pertaining to
management, operation and maintenance expenditures and delineating the financial
responsibility of the city for certain categories including but not limited to: insurance, security,
utilities and maintenance to be approved by the city commission. Nothing contained herein
shall be construed to prohibit the BID board from submitting a supplemental budget to the
city commission for approval.
(b) No expenditure shall be made in any given year without approval by the city commission of
the BID board budget for that year and all expenditure shall comply with city procedures for
acquisition of goods and services.
(c) In conjunction with the submission of the budget, the BID board shall submit a plan reflecting
the proposed operations, activities, improvements, and maintenance plans for the
forthcoming fiscal year. The city commission may review and deny any item contained in the
plan within 30 days from the date of its submission by the BID board.
(d) No provision contained in this division shall be construed to violate the Anti -Deficiency Act,
as set forth in sections 18-500-18-503.
(e) The operations of the BID board shall be principally financed from the following sources and
such other sources as may be approved by the city commission:
(1) Contributions, gifts, and/or donations to the BID board for the performance of its
functions.
(2) Proceeds of a special assessment as authorized by Resolution 08-0455, adopted July
24, 2008, and later confirmed in Resolution #09-0076, adopted on February 12, 2009.
(3) Parking waiver fees as authorized by section 35-224
(4) Parking surcharge fees as authorized by section 35-342
(5) Sidewalk cafe fees as authorized by section 54-223
(6) Event supplemental fees as authorized by section 54-343
(7) Banner fees as authorized by section 54-344
(8) Grant proceeds.
(Ord. No. 13059, § 2, 3-12-09)
Coconut Grove BID Board of Directors Meeting
Peacock Gardens Cafe
Friday, August 2, 2013, 9:30 a.m.
2889 McFarlane Rd., Coconut Grove, FL 33133
**Meeting Minutes are not verbatim
Board Members in Attendance:
Commissioner Marc D. Sarnoff, Chair, BID Board
Art Noriega, Finance Committee Chair
Robert Masrieh, Finance Committee Member
William Rivas, Finance Committee Member
Catherine Hernandez, Finance Committee Member
Scott Silver, Operations Committee Chair
William Rivas, Finance Committee Member
H.H. Bredemeier, Marketing Committee Chair
Donna Demichael, Marketing Committee Member
Sue McConnell, Capital Improvement Committee
Lalo Durazo, Executive Committee Member
Joe Harrison, Operations Committee Chair
Maria Viera, Coconut Grove BID Member
Steven Licata, Operations Committee Member
Members Absent:
Eduardo Del Rivero, Marketing Committee Member
Valerie Davis -Bailey, Operations Committee Member
Thomas Langone, Coconut Grove BID Member
Monty Trainer, Marketing Committee Member
Sylvano Bignon, Marketing Committee Member
Others in Attendance:
Manny Gonzalez, Coconut Grove BID
Wayne Koehler, Coconut Grove BID
Margaret Nee, Marketing Committee Member
Nateli, Coconut Grove BID
Jackie Segedin, Coconut Grove BID
Ron Nelson, City of Miami District II
Homer Whittaker, Miami Dade County District #7
Edward Leyva, Capital Committee Member
❑ Commissioner Marc D. Sarnoff BID Board Chair called the meeting to order at 9:30 a.m.
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Meeting Motion Summary:
1. APPROVAL OF MINUTES:
❑ Upon a properly made and seconded motion it was unanimously resolved to approve the April 26,
2013 Coconut Grove Business Improvement District Board of Director meeting minutes.
Motion passed unanimously
2. APPROVAL OF 2013/2014 BUDGET:
❑ Upon a properly made and seconded motion it was unanimously resolved to approve the 2013-
2014 Coconut Grove BID budget for the fiscal year beginning October 1, 2013 and ending
September 20, 2014.
Motion passed unanimously
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