HomeMy WebLinkAboutExhibit 1Coconut Grove Business Improvement District Budget FY.14
tuals'Oct'12 May: Prolectedbct'12-t
71182013 Final
3y
S..:,Sep3013 7:, of rf c:."<+:<' vanencer3Oommon15 c s"•'" sa:
t, s
Parking Wa vers ! ` 4s
$
223,756
$ 233,034
$
349,364
$ 313,079
Rate of Parking Waiver Projection for FY'13 is based on collection rate for FY'12. Budgeted parking Waiver fees are reflected net of 10% contribution to the parking
waiver trust fund as required by City Ordinance 13059 (8347,865-$34,786). The projected 12113 revenue assumes payments for additional number of spaces from
2982 Grand, 3157 Commodore, 3421 Main Highway, 3462 Main Highway and Grove Spot.
Parking Surcharge s , `
$
250,000
$ 259,942
$
259,942
$ 250,000
Due to the restricted nature of the Parking Surcharge Revenue, only the following expenses will be funded with the proceeds from this income surcharge revenue:
Blue Sign Immediate Replacement ($15K), South Bayshore Drive Medians ($45k), Flower Baskets & Planters (Yearly Maintenance & IPM) ($70K) and Tour Bus Drop
Off Zone Enhancements ($5K) for a total of $135K. The remaining $115,000 will be deposited into the Parking Surcharge Reserve Investment Fund.
Special Events Supplemental Feea r
$
34,000
$ 19,833
$
35,000
$ 34,000
Totals reflect the same estimates as FY'13. Total could increase if more events submit applications for events in FY'14.
Sidewalk'Cat fees i ?
$
43,194
$ 32,400
$
43,200
$ 43,200
There are 10 current sidewalk cafes in the District. Additional cafe's scheduled to open in FY'14. Price per square fool is $11.50.
Danner.Fees
$
3,000
$ 2,000
$
5,000
$ 10,000
As per banner fee estimates for FY'14. Banner fees are $500 per banner; BID will look into updating the ordinance for $1,000 per banner.
.. r
BID Assessments ° ' `;
$
443,290
$ 364,122
$
464,122
$ 516,000
Total Amount Billed: $527K. Early payment discount at 3% of the projected 66% of the total amount. 3% penalty for late payments of the remaining total amount
(34%). It also includes 1% processing fee. With all these factors considered the estimated payments would be $516K
Other Income_ `r
$
-
$ -
$.
-
$ -
Invesbnent Income _
$
100,000
$ 100,000
$
68,000
$ 168,000
The investment fund has yielded $148k YTD (May 13). The investment fund budget for FY'14 is $100K plus the additional interest from the FY'13 investment fund in
the amount of $68k ($48K Oct/12-May/13 and $20k in projected Jun-Sep/13).
Colledtions Deferred ",' '
$
50,000
$ 58,391
$ 1,000
$89,920 in outstanding assessments as of June 13'. FY'09 $3,431 - FY'10 $21,181 - FY'11 $10,500 - FY'12 $23,800 - FY'13 $25,000
Total Income
$
1 147 240
$ r 31 069 722'.
$ 1
224 628
$ 1335 279
Approved FY'13
dual$ Oct:'12+
>Mav 13
Protected Oct 12 to
Sep 30 2013
Proposed FY.14.
ark:nice( Comments
Streetscape
$ 106,720
$ 94,407
$ 131,458
$ 134,500
The purchase of flower baskets $3,850 alter Tropical Storm. $2,850 emergency storage fees associated with storms. South Bayshore plantings for damaged islands
due to vehicles for $5,500 in Feb '13. $3,500 in new services in FY'13 (Post Office Wall. Medians)
Security
$ 213,500
$ 124,750
$ 198,381
$ 209,000
April 2013 - BID increased off duty Police services from 4 days a week to 5 days. Went from 32 hours to 40 hours weekly.
Sanitation ,
$ 116,000
$ 83,174
$ 116,138
$ 116,000
110 Hour Weekly Agreement with Block By Block . Clean Team expenses expected to be the same as FY'13
Specal Events &DID Events
$ 106,000
$ 81,221
$ 110,721
$ 91,500
FY'14 - 30% reduction +l- on Coconut Grove special events. (3) Year funding plan implemented for FY'14. Candy Cane Event $15,000 included within Special
Events expenses for FY'13.
Marketing & Advertising
$ 165,200
$ 42,478
$ 163,324
$ 191,500
As of June 2013 (2) new GMCVB & (2) New BID initiatives for FY.14 were approved by the Marketing Committee.
Hotel.Commlttee
$ 42,000
$ 40,000
$
GMCVB Hotel Project from FY'12 was paid with FY.13 funds due to the re -launch
Capital Projects ;
$ 85,000
$ 92,192
$ 89,725
$ 115,000
FY'12 accruals of $65,000K & $14,400K for DPZ reflected in totals for FY'14 budget expenses from Oct 1, 2012 to May 31, 2013.
General 8 Administrative
$ 342,500
$ 224,396
$ 354,985
$ 356,932
Additional staff member added in FY'13. $22K parking study fees included. CCSG book keeping & collections contract & expanded scope increased from $4,200 to
$5,000 monthly.
Contribution to Restricted Parking;
Surcharge
N.A.
N.A.
N.A.
$ 115,000
There will be a contribution to the Restricted Parking Surcharge Fund introduced tor the first time in the FY'14 budget. Reference Parking Surcharge Comments
Above.
Total Expenses:
$ 1,176,920
$ 782,618
$ 1,164,732
$ 1,329,432
Net Operating Income
$ (29,680)
$ 287,104
$' 59,896
$ 5,847
Total Contribution BID Fund (Income
$ 29,660
N.A.
N.A.
N.A.
Because of the projected Surplus ($5,847), the total contribution from the BID Fund would be $0.00. In addition, $115K from parking surcharge revenue will be
deposited into the Restricted Parking Surcharge Fund.
Shortfall)
i%A-x * (3 - 17
Coconut Grove BID Special Events & Marketing Budget FY'14
tpfyved 2013 eudgej
9.6201210 M_@y 201 1
*
June 2011 jo $,g'p 2013
olecteil Totals OcE'.12 'z"y i "� a ' ,
flajjk
4. Lg9.L�
Mad Hatter
King Mango Strut
Great Taste of the Grove
Coconut Grove Arts Festival (2/16 -
Fete de la Musique (12/21 -12/23)
The Great Grove Bed Race
Miami Short Film Festival (11/24 &
11l25)
Sail the Grove Regatta Events
Candy Cane Village
4th of July
SUBTOTAL.
m..,_r,.,... n» „. �. Q.. ...,..
$ 7;500'
$ 7,500
$ -
$ 7,500
iSiliie x 3,000
Event funds were cut due to the event's underperformance in 2013 & general decline since 2010
$ 12,500'
$ 12,500
$ -
$ 12,500
$ - 8;750:
Event was cut 30% from 2012-2013 - 3 year plan 30% (year one) - 30% year two - 40% year three
$ ;12 $00'
$ 12,500
$ -
$ 12,500
$ 8 750
Event was cut 30% from 2012-2013 - 3 year plan 30% (year one) - 30% year two - 40% year three
$ 20,000
$ 20,000
$ -
$ 20,000
$ „' 15;000'.
Event was cut $5,000 for FY'14. 3 Year plan
$ , : .;' 6 000
$ 6,000
$ -
$ 6,000
$ ,
Event discontinued.
$ , ii12;500
$ 12,500
$ 12,500
$ 8`,000.
Event funds were cut from 2012-2013. (3) Year plan in effect
$ 1,000;
$ 1,000
$ -
$ 1,000
$
_
Chamber signature event for 2014.
$i 5,000'
$ 5,000
$ -
$ 5,000
$ `' 7,500'
Line item increased for marketing material, pamphlets, flyers & events throughout 6 months of regattas within Coconut Grove.
$ 15000:
$ 15,000
$ -
$ 15,000
$
$ 8,000
$ 14,500
$ • 14,500
$ . , :10;500.
$5,000 wired by District II offices for 4th of July sponsorship in June 2013.
6t1iq><G} j_. 1
$ , .ate; .. 7 ,;99 000
14:$ ,7 i
: < $ -. „79 50tl
7 (t• t...r: ... .
t 3 27 OOU
�y t, ,.
,.. b n106 500 :
'HAY, I /4 ' S
v :*, 4 to ,,:a. 61 500
'3-: . 1 { I . i:;. s .. ! : a3,, yq 41 yst a , a a r ..
-i. o a � �'. , ram. rc adn. , - ,.. ....,
New Special Events - BID Recruited
Grove Gallery Walk
December Events & Media 2013
Concierge Events
SUBTOTAL:
•
$
$
$
$
$ 30,000
Special Event grant funds used specifically to attract new events "seeding' via Special Event application forms introduced for
FY'14 - Miami International Film Festival 2014, Bacardi Sailing Week, Other?
$ ;;6,400.
$ -
$ 2,500
$ 2,500
`-
Design & printing of maps for gallery walk needs to be completed prior to the close of FY'13.
$
$ 1,406
$ -
$ 1,406
$ `:.600.
$ 315
$ -
$ 315
Line item for BID contributions for small merchant events/marketing initiatives to encourage traffic within the District
.,.,,... :, I u
{.. ,. ':ji{.r r.::. U
,.� n,, t,;�.s.
,,, r,. .. d
I r, 7000.
$ , I ti , l
,, ,,,..�,r, . �d1t ,r .
>..i. j:�. sl i. ,>
..fix, ,,
.: >' ..
1. . .,]. "�. .., P..
,n... rls
:,,: G, i .
, . 1 721r
,�.. � .�
.,,,f.. .,i �. a:}.I�-:: ,ii
. , .,...,-,-
.. I '.,., � .. .:. 1 11 I.. l
9 4 1Ik ... h.., �:C,.., ., 1.1 , , . [, , }, n
I.I .,. <:7. , a. :.., ,. ro ..
i , t.
G � L ,I� ,s.
,$ r . ( . ,� 2 500 e,a n;,, r_a,r ,, , 4 221 . 3 b
�. $ $ [ pp , b .. 0 Q0
.; .. n1.i�..aa, v. .) .�>L,,,:-,Jl;,b,:u,t��:.,,r....,:r:nl :d5l�lla.�44g ,,. r.. I
lll :� I,a (il, .,, ,.,,.
f - ...'. ( i:' ,.� I
,n , , .. a :1, i ..t 1.. kt. ...e! .. u
.. 64.d I.,, �t �I,x„ r k. ,ct. ,< , ,,. ,. L., 1,. N.11 .I ,. ,. :;,.5. ,�.« ,.a ,,. �
n I, c. i IJ re , , , L . e z d., t .,:n„
,.,.i I r ,, z tl. ,, t„_ s
� I. , ,. ,� a. l
��: ,pp qq..,, { 1 , { ., fu 4 �<, , . 4. ,a ..r r >, .., Y ,. :u, ti ad .,,, i
., .L q,� 71f.:I. d ,! i�t.. i P�E?'..,,L,.:,i.n l'�rr�) t+t. N,�78. ..I �. 1.. t4„�_hA V�3 rs Jc �" i ��'. IIit wn- ,B��. qr 1M�9r,�, �i
>r, �xl ,.�l rAld.: �J��,l�! 7>r„I.:,La s � .,,,,,,ur. U, �. LC �,i.l,.b ri,�It.3,..,t.,en�..dPiJi j�.hd�I{I6;h�+l:@1� L���1.,,eY .��t dn,4lnn�:
Coconut Grove Ambassador
GMCVB Co -Op Tourism Campaign
GMCVB Visitors Guide Print! Video
Package NEW FY'14
Tourism Campaign
Newsprint Quarterly Hotel
Social Creative Web
Promotional Materials - NEW FY'14
Photographer
PR Agency
Holiday Decor
Grove Historic Walking Tour - NEW
Social Media
Restricted Non Identified
Advertising Fund
SUBTOTAL:
$
30 000.
•$745.00
$ 26,928
$ 11,682
$
38,610
$ 43,500
35 hours Monday thru Friday and 5 hours Saturday thru Sunday al $16.50 per hour. New uniforms and insurance premium of
included in pricing.
$
$ -
$ -
$
-
$ : •7;000,
Print and digital Latin American campaign - Argentina, Brazil, Chile, Colombia, Peru (March - November 2014).
$
$ -
$
-
$ 10;000"
Full page color ad in GMCVB Visitor Guide that is in 156 hotels, 248,408 circulation within Miami, plus full page of Travel
Planner and Business magazine publications. Also listing for businesses, hotels, and restaurants plus new 30 second video of
Coconut Grove for kiosks in Miami hotels.
$
„11 200.;
$ -
$ -
$ :'
Line item cancelled FY'14
k
$ 5,237
$
5,237
$ 15,000,
Grovite Newspaper - Quarterly print and design for $3,900.00 each (may be paid for by advertising sales),
$
'9,000
$ -
$ 7,000
$
7,000
$i, .10;000..
Periodical update and upgrades throughout the year/ refreshing of design and pictures within site.
$ ',17 500.:
BID and Coconut Grove pamphlets, mailings, and merchandise to market and advertise what we are doing.
$
4,000:
$ 2,000
$ 2,000
$
4,000
$ , T ,2,000.
Photographer services will be off set by requirements set forth by new BID special event application.
$
; i16,000
$ 9,873
$ 6,127
$
16,000
$
Line item cancelled for FY'13 - Hired Marketing Specialist
$
:''4,000.
$ 632
$
632
$
Line item moved to Operations Committee as per FY' 14
$ 45
$
45
VIlli 1,5001
Coconut Grove BID Partnership with History Miami - 4 tours (2 walking/ 2 bike).
$
'6;000.
$ 3,000
$ 3,800
$
6,800
$ ;i:
Will hire a social media intern (unpaid) to work in the BID office yearly
$
85 000
$ 85,000
$
85,000
$ 85;000:
FY'14 Restricted advertisement fund that needs to be procured & approved al all levels within the BID. Extension of Markham
Unlimited Campaign can be used if Marketing Committee approves.
i,;
h)1i f 7 try'176r5+209!
$ 42,478
$ 120,846
$
163,324
' III 1 ff,911j50Q
TOTAL
�,!
$
aUnAt lI,{ P I F
14:41 s � 11y200
$yi{4 t,IIC, ,, .. Ire,
, ys M ,It N Ill/
° ip23 69fl
1 •L.. Ott .�tT
IlHIa�G4rrl 4i A y
$ 1 +lls { 15�0 346'
n,lw;,;i 1 �ntr r,: Yx k'
, yl�l
, 3-r
tI.1R,,.,.+A �
rllf Ilik
12f;4;049
W.'.:
�1 "1( IIIMI I t J
$ l''t11 1 ,r a28 ebbs'
+rfl 1.1 u d -
Graffiti Removal
Kiosk Maintenance
South Bayshore Drive Medians
• Plantings
- Maintenance
Tree Fertilization & Tree Trimming
(Whitefly)
Landscaping (Mulching & Weeding)
Flower Baskets, Post Office,
Planters + (Yearly Maintenance &
IPM)
Seasonal Events
Tour Bus Drop -Off Zone
Enhancements
SUBTOTAL:
ecurity
152 Total Weekly Hours - Security
Agreement
Off -Duty Police Officers
CCTV
SUBTOTAL:
iinitation
128 Total Weekly Hours -
Sanitation Agreement
SUBTOTAL:
TOTALS:
Coconut Grove BID Streetscape, Security & Sanitation Budget FY'14
Yt APProvnd`2013 9udq
Oct 2012 to MeV 2013
'0013 to'Si 2013,
Protected Totals 0Ct 12 to
Prop6so4 2014 Budget',a
Variance! Commentas
000::
Purchasing of graffiti wipes far use in sensitive surface areas (city, county signage, glass & walls)
00,
Painting, locks, window repairs
7500
$ 45,250
$ 11,783
$ 57,033
,000
Green Island Ficus standardizing of islands & emergency green island plantings throughout various
medians throughout the year on Bayshore Drive.
4;000
$ 650
$ 650
$'.
500,
Disease & while -fly treatments as per infestation to ensure healthy canopy within District.
1;000
$
$ 48,507
$ 25,268
$ 73,775
$
i500;
00..
Emergency mulching/landscape services for year FY'14 to cover District area.
$7,000 poinsettias for Christmas decorations. $6,850 emergency purchase of 35 baskets damaged
from Tropical Storm in fall of 2012. New maintenance services for pork chop on Grand Ave & Flower
Wall on 32nd Ave inherited in FY'12.
Christmas poinsettias on 104 baskets & 8 planters on entry corridors within the District.
000:'
Improvements on Virginia St. & Grand Ave bus station landing zone.
106720.,
07
458
131 000,,
87,750
37,000
43,895
29,736
131,645
66,736
1000
oo
Block by Block security services for 152 hour monthly agreement. Contract set to expire in June 2014.
$1,416 since May 1st. Extra 25K as per BID Board meeting in April 2013. Security services are now
from Wednesday to Sunday (8) hour shifts as per April 2013 BID Board meeting.
Yearly maintenance and Internet services for (3) kiosks CCTV 2014 Project
3'(500
4750ii
631:.
381;
$
116 000<
$
83,174
$
32,964
$
116,138
$
116;000'
Block by Block janitorial services Wednesday to Sunday. (5) total clean team members; approximately
128 weekly hours.
$
116,000
$
83,174
$
32,964
$
116,138
$
116,000
6;220:;'
331
3,646'
r9500
)&1A'dmtnlstrativo.o
Staff Salaries
Bookkeeping Staff - CCSG
Actual Benefits, PTL, Health
Payroll/ FICA
Licenses, Fees, Dues
Website related management
Database Services/
Assessments
Office Equipment & Supplies
Office Rent
Office Utilities
Annual Audit
Insurance Liability
SUBTOTAL:
Ar3)rove62013 Budget.
000
0
Oct 2012`:Io Mav 2Q1
$ 127,513
$ 35,900
$ 5,478
$ 11,088
$ 3,798
Coconut Grove BID General & Administrative Budget FY'14
48,000
$ 42,000
$ 4,763
$ 3,840
$ 1,900
$ 175,513
$ 77,900
$ 10,241
$ 14,928
$ 5,698
propasK,2014`Bu'dael
00`.
VerlapeeICOmmgrus
Four employees in FY'14 versus 3 in FY'13 - Exec D 69K, PC- $45K, MKI Specialist - $47K,
Part lime ad -min $25K (30hrs @$16.00) (6K for staff raise capability)
Monthly expanded collection & bookkeeping fees after RFP #13-001 went from $4,200 monthly
in FY'13 to $5,000 per month in May 2013
Exec Dir monthly ($400) - PC monthly ($350) Mkt- estimated ($500)
Awaiting confirmation estimates for FY'14 with one additional staff member
IDA Membership Yrly Dues ($700) & GMCVB Yrly dues ($500) Dept of Eco Opp ($175) Cert of
Use ($170)
$ 5,546
600.
$ 7,302
$ 20,105
$ 2,899
800.
$ 1,500
$ 12,000
$ 1,800
12,800
$ 5,546
$ 8,802
$ 32,105
$ 4,699
$ 12,800
800
Fees associated with website improvements for Coconutgrove.com
Services discontinued and are now being facilitated by bookkeeping office
Office depot, water cooler chargesm UPS Store, mailings, postage
Rent Roll after lease was executed rose from $2,850 to $3,160 including Operating Expenses
Comcast is about $220 ($2,700 Yrly) FPL is about $190 ($2,280)
Annual Audit pricing for FY 2012 is $12,800 as per RFP received in November 2011
4,767
1,986
6,753
342,500
$ 224,396
$ 130,589
$ 354,985
356,932
FMIT ($5,944) & D&0 Insurance ($1,337) & General Liability WMP ($800)
Blue Sign Immediate Replacement
CDBG Project Job Creation Project
Urban Planning Project
Facade Improvement Grants - BID
CCTV(WI-Ft - NEW
Shutter Removal Grant Funds
SUBTOTAL:
Coconut Grove BID Capital Budget FY'14
A roved 2013 Bud et
9
oct 2012 to M0v 2013
June 2013 to Sep 2013
Protected Tolale oC12 to
r -
proposed 2014 Budget
'
Va•rlanCel Comments
Ssu 13
$ 4,450
$ 82,742
$ 5,000
$ 3,500
$ 3,500
$ 70,000
$
7,950
$ 86,242
$ 75,000
Street sign on Grand & Virginia St. & other signage repairs due in
summer. Banner pole repairs on South Bayshore needed for
FY'14. Not currently being used for safety reasons until fixed.
Line item was cancelled in January 2013. $55,000 in funds were
transferred to small grants line item.
Were not reflected in October - May 2013. Please note, expenses
for Robert Gibbs visit for $3,500 in August 2013.
Annual approval of yearly facade grants by BID office.
First phase of installation of CCTV monitoring services for District.
Grand Ave, Commodore Plaza & Main Highway.
FY'12 accruals of $65,000K & $14,400K for DPZ are included in
$ 85,000
$ 92,192
$ 77,000
$ 169,192
$ 115,000
$169,192.00 total reflected herein.