HomeMy WebLinkAboutExhibit 1Contract Number: 13-D S-1 F-11-23-02-
CFDA # 97.067
FEDERALLY -FUNDED SUBGRANT AGREEMENT
THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with
headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and City of Miami, (hereinafter
referred to as the "Recipient").
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
A. The Recipient represents that it is fully qualified and eligible to receive these'grant funds to provide the
services identified herein; and
B. The Division has received these grant funds from the State of Florida, and has the authority to subgrant
these funds to the Recipient upon the terms and conditions below; and
C. The Division has statutory authority to disburse the funds under this Agreement.
THEREFORE, the Division and the Recipient agree to the following:
(1) SCOPE OF WORK.
The Recipient shall perform the work in accordance with the Budget and Scope of Work,
Attachment A of this Agreement.
(2) INCORPORATION OF LAWS, RULES, REGULATIONS ANT) POLICIES
The Recipient and the Division shall be governed by applicable State and Federal laws, rules and
regulations, including those identified in Attachment B.
(3) PERIOD OF AGREEMENT.
This Agreement shall begin upon execution by both parties or October 1, 2012, whichever is
later, and shall end June 30, 2014, unless terminated earlier in.accordance with the provisions of Paragraph (12) of
this Agreement.
(4) MODIFICATION OF CONTRACT
Either party may request modification of the provisions of this Agreement. Changes which are
agreed upon shall be valid only when in writing, signed by each of the parties, and attached to the original of this
Agreement.
(5) RECORDKEEPING
(a) As applicable, Recipient's performance under this Agreement shall be subject to the federal
OMB Circular No. A-102, "Common Rule: Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments" (53 Federal Register 8034) or OMB Circular No. A-110, "Uniform
Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and
Other Nonprofit Organizations," and either OMB Circular No. A-87, "Cost Principles for State, Local and Indian
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Tribal Governments," OMB Circular No. A-21, "Cost Principles for Educational Institutions," or OMB Circular No.
A-122, "Cost Principles for Non-profit Organizations."
(b) The Recipient shall retain sufficient records to show its compliance with the terms of this
Agreement, and the compliance of all subcontractors or consultants paid from funds under this Agreement, for a
period of five years from the date the audit report is issued, and shall allow the Division or its designee, the State
Chief Financial Officer or the State Auditor General access to the records upon request. The Recipient shall ensure
that audit working papers are available to them upon request for a period of five years from the date the audit report
is issued, unless extended in writing by the Division. The five year period may be extended for the following
exceptions:
1. If any litigation, claim or audit is started before the five year period expires, and
extends beyond the five year period, the records shall be retained until all litigation, claims or audit findings
involving the records have been resolved.
2. Records for the disposition of non -expendable personal property valued at $5,000 or
more at the time it is acquired shall be retained for five years after final disposition.
3. Records relating to real property acquired shall be retained for five years after the
closing on the transfer of title.
(c) The Recipient shall maintain all records for the Recipient and for all subcontractors or
consultants to be paid from funds provided under this Agreement, including documentation of all program costs, in a
form sufficient to determine compliance with the requirements and objectives of the Budget and Scope of Work -
Attachment A - and all other applicable laws and regulations.
(d) The Recipient, its employees or agents, including all subcontractors or consultants to be paid
from funds provided under this Agreement, shall allow access to its records at reasonable times to the Division, its
employees, and agents. "Reasonable" shall ordinarily mean during normal business hours of 8:00 a.m. to 5:00 p.m.,
local time, on Monday through Friday. "Agents" shall include, but not be limited to, auditors retained by the
Division.
(6) AUDIT REQUIREMENTS
(a) The Recipient agrees to maintain financial procedures and support documents, in accordance
with generally accepted accounting principles, to account for the receipt and expenditure of funds under this
Agreement.
(b) These records shall be available at reasonable times for inspection, review, or audit by state
personnel and other personnel authorized by the Division. "Reasonable" shall ordinarily mean normal business
hours of 8:00 a.m. to 5:00 p.m., local time, Monday through Friday.
(c) The Recipient shall provide the Division with the records, reports or financial statements upon
request for the purposes of auditing and monitoring the funds awarded under this Agreement.
(d) If the Recipient is a State or local government or a non-profit organization as defined in OMB
Circular A-133, as revised, and in the event that the Recipient expends $500,000 or more in Federal awards in its
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fiscal year, the Recipient must have a single or program -specific audit conducted in accordance with the provisions
of OMB Circular A-133, as revised. EXHIBIT 1 to this Agreement shows the Federal resources awarded through
the Division by this Agreement. In determining the Federal awards expended in its fiscal year, the Recipient shall
consider all sources of Federal awards, including Federal resources received from the Division. The determination
of amounts of Federal
awards expended should be in accordance with the guidelines established by OMB Circular A-133, as revised. An
audit of the Recipient conducted by the Auditor General in accordance with the provisions of OMB Circular A-133,
as revised, will meet the requirements of this paragraph.
In connection with the audit requirements addressed in this Paragraph 6 (d) above, the Recipient shall fulfill
the requirements for auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised.
If the Recipient expends less than $500,000 in Federal awards in its fiscal year, an audit conducted in
accordance with the provisions of OMB Circular A-133, as revised, is not required. In the event that the Recipient
expends less than $500,000 in Federal awards in its fiscal year and chooses to have an audit conducted in
accordance with the provisions of OMB Circular A-133, as revised, the cost of the audit must be paid from non -
Federal funds.
(e) Send copies of reporting packages for audits conducted in accordance with OMB Circular A-
133, as revised, and required by subparagraph (d) above, when required by Section .320 (d), OMB Circular A-133,
as revised, by or on behalf of the Recipient to:
The Division at the following address:
Division of Emergency Management
Office of Inspector General
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Send the Single Audit reporting package and Form SF -SAC to the Federal Audit Clearinghouse by submission
online at
http://harvester.census.gov/fac/collect/ddeindex.html
and to any other Federal agencies and pass -through entities in accordance with Sections .320 (e) and (f), OMB
Circular A-133, as revised.
(f) Pursuant to Section .320 (f), OMB Circular A-133, as revised, the Recipient shall send a copy
of the reporting package described in Section .320 (c), OMB Circular A-133, as revised, and any management letter
issued by the auditor, to the Division at the following address:
Division of Emergency Management
Office of Inspector General
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
(g) By the date due, send any reports, management letter, or other information required to be
submitted to the Division pursuant to this Agreement in accordance with OMB Circular A-133, Florida Statutes, and
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Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organizations), Rules of the
Auditor General, as applicable.
(h) Recipients should state the date that the reporting package was delivered to the Recipient
when submitting financial reporting packages to the Division for audits done in accordance with OMB Circular A-
133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit organisations), Rules of the
Auditor General,
(i) If the audit shows that all or any portion of the funds disbursed were not spent in accordance
with the conditions of this Agreement, the Recipient shall be held liable for reimbursement to the Division of all
funds not spent in accordance with these applicable regulations and Agreement provisions within thirty days after
the Division has notified the Recipient of such non-compliance.
(j) The Recipient shall have all audits completed by an independent certified public accountant
(IPA), either a certified public accountant or a public accountant licensed under Chapter 473, Fla. Stat. The IPA
shall state that the audit complied with the applicable provisions noted above. The audit must be received by the
Division no later than nine months from the end of the Recipient's fiscal year.
(7) REPORTS
(a) The Recipient shall provide the Division with quarterly reports and a close-out report. These
reports shall include the current status and progress by the Recipient and all subrecipients and subcontractors in
completing the work described in the Scope of Work and the expenditure of funds under this Agreement, in addition
to any other information requested by the Division.
(b) Quarterly reports are due to the Division no later than 30 days after the end of each quarter of
the program year and shall be sent each quarter until submission of the administrative close-out report. The ending
dates for each quarter of the program year are March 31, June 30, September 30 and December 31.
(c) The close-out report is due 60 days after termination of this Agreement or 60 days after
completion of the activities contained in this Agreement, whichever first occurs.
(d) If all required reports and copies are not sent to the Division or are not completed in a manner
acceptable to the Division, the Division may withhold further payments until they are completed or may take other
action as stated in Paragraph (11) REMEDIES. "Acceptable to the Division" means that the work product was
completed in accordance with the Budget and Scope of Work.
(e) The Recipient shall provide additional programupdates or information that may be required
by the Division.
(f) The Recipient shall provide additional reports and information .
(8) MONITORING.
The Recipient shall monitor its performance under this Agreement, as well as that of its subcontractors
and/or consultants who are paid from funds provided under this Agreement, to ensure that time schedules are being
met, the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods, and
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other performance goals are being achieved. A review shall be done for each function or activity in Attachment A to
this Agreement, and reported in the quarterly report.
In addition to reviews of audits conducted in accordance with paragraph (6) above, monitoring procedures
may include, but not be limited to, on -site visits by Division staff, limited scope audits, and/or other procedures.
The Recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the
Division. In the event that the Division determines that a limited scope audit of the Recipient is appropriate, the
Recipient agrees to comply with any additional instructions provided by the Division to the Recipient regarding such
audit. The Recipient further agrees to comply and cooperate with any inspections, reviews, investigations or audits
deemed necessary by the Florida Chief Financial Officer or Auditor General. In addition, the Division will monitor
the performance and financial management by the Recipient throughout the contract term to ensure timely
completion of all tasks.
(9) LIABILITY
(a) Unless Recipient is a State agency or subdivision, as defined in Section 768.28, Fla. Stat., the
Recipient is solely responsible to parties it deals with in carrying out the terms of this Agreement, and shall hold the
Division harmless against all claims of whatever nature by third parties arising from the work performance under
this Agreement. For purposes of this Agreement, Recipient agrees that it is not an employee or agent of the
Division, but is an independent contractor.
(b) Any Recipient which is a state agency or subdivision, as defined in Section 768.28, Fla. Stat.,
agrees to be fully responsible for its negligent or tortious acts or omissions which result in claims or suits against the
Division, and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth
in Section 768.28, Fla. Stat. Nothing herein is intended to serve as a waiver of sovereign immunity by any Recipient
to which sovereign immunity applies. Nothing herein shall be construed as consent by a state agency or subdivision
of the State of Florida to be sued by third parties in any matter arising out of any contract.
(10) DEFAULT.
If any of the following events occur ("Events of Default"), all obligations on the part of the
Division to make further payment of funds shall, if the Division elects, terminate and the Division has the option to
exercise any of its remedies set forth in Paragraph (11). However, the Division may make payments or partial
payments after any Events of Default without waiving the right to exercise such remedies, and without becoming
liable to make any further payment:
(a) If any warranty or representation made by the Recipient in this Agreement or any previous
agreement with the Division is or becomes false or misleading in any respect, or if the Recipient fails to keep or
perform any of the obligations, terms or covenants in this Agreement or any previous agreement with the Division
and has not cured them in timely fashion, or is unable or unwilling to meet its obligations under this Agreement;
(b) If material adverse changes occur in the financial condition of the Recipient at any time during
the term of this Agreement and the Recipient fails to cure this adverse change within thirty days from the date
written notice is sent by the Division.
(c) If any reports required by this Agreement have not been submitted to the Division or have
been submitted with incorrect, incomplete or insufficient information;
(d) If the Recipient has failed to perform and complete on time any of its obligations under this
Agreement.
(11) REMEDIES.
If an Event of Default occurs, then the Division may, after thirty calendar days written notice to
the Recipient and upon the Recipient's failure to cure within those thirty days, exercise any one or more of the
following remedies, either concurrently or consecutively:
(a) Terminate this Agreement, provided that the Recipient is given at least thirty days prior
written notice of the termination. The notice shall be effective when placed in the United States, first class mail,
postage prepaid, by registered or certified mail -return receipt requested, to the address in paragraph (13) herein;
(b) Begin an appropriate legal or equitable action to enforce performance of this Agreement;
(c) Withhold or suspend payment of all or any part of a request for payment;
(d) Require that the Recipient refund to the Division any monies used for ineligible purposes
under the laws, rules and regulations governing the use of these funds.
(e) Exercise any corrective or remedial actions, to include but not be limited to:
1. Request additional information from the Recipient to determine the reasons for or the
extent of non-compliance or lack of performance,
2. Issue a written warning to advise that more serious measures may be taken if the
situation is not corrected,
3. Advise the Recipient to suspend, discontinue or refrain from incurring costs for any
activities in question or
4. Require the Recipient to reimburse the Division for the amount of costs incurred for
any items determined to be ineligible;
(f) Exercise any other rights or remedies which may be available under law.
(g) Pursuing any of the above remedies will not stop the Division from pursuing any other
remedies in this Agreement or provided at law or in equity. If the Division waives any right or remedy in this
Agreement or fails to insist on strict performance by the Recipient, it will not affect, extend or waive any other right
or remedy of the Division, or affect the later exercise of the same right or remedy by the Division for any other
default by the Recipient.
(12) TERMINATION.
(a) The Division may terminate this Agreement for cause after thirty days written notice. Cause
can include misuse of funds, fraud, lack of compliance with applicable rules, laws and regulations, failure to perform
on time, and refusal by the Recipient to permit public access to any document, paper, letter, or other material subject
to disclosure under Chapter 119, Fla. Stat., as amended.
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(b) The Division may terminate this Agreement for convenience or when it determines, in its sole
discretion that continuing the Agreement would not produce beneficial results in line with the further expenditure of
funds, by providing the Recipient with thirty calendar day's prior written notice.
(c) The parties may agree to terminate this Agreement for their mutual convenience through a
written amendment of this Agreement. The amendment will state the effective date of the termination and the
procedures for proper closeout of the Agreement.
(d) In the event that this Agreement is terminated, the Recipient will not incur new obligations for
the terminated portion of the Agreement after the Recipient has received the notification of termination. The
Recipient will cancel as many outstanding obligations as possible. Costs incurred after receipt of the termination
notice will be disallowed. The Recipient shall not be relieved of liability to the Division because of any breach of
Agreement by the Recipient. The Division may, to the extent authorized by law, withhold payments to the Recipient
for the purpose of set-off until the exact amount of damages due the Division from the Recipient is determined.
(13) NOTICE AND CONTACT.
(a) All notices provided under or pursuant to this Agreement shall be in writing, either by hand
delivery. or first class, certified mail, return receipt requested, to the representative named below, at the address
below, and this notification attached to the original of this Agreement.
(b) The name and address of the Division contract manager for this Agreement is:
Michael J. Day
Florida Division of Emergency Management
Domestic Security Unit
Tallahassee, Florida 32399
Telephone: (850) 488-9441
Email: Mishae1.Day@em.myflorida.com
(c) The name and address of the Representative of the Recipient responsible for the
administration of this Agreement is:
Joseph Zahralban, AFC
City of Miami Department of Fire -Rescue
Miami, FL 33130
Telephone: (305) 416-5402
Fax: (305) 400-5100
Email: jzahralbanQmiamiOov.com
(d) In the event that different representatives or addresses are designated by either party after
execution of this Agreement, notice of the name, title and address of the new representative will be provided as
outlined in (13)(a) above.
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(14) SUBCONTRACTS
If the Recipient subcontracts any of the work required under this Agreement, a copy of the unsigned
subcontract must be forwarded to the Division for review and approval before it is executed by the Recipient. The
Recipient agrees to include in the subcontract that (i) the subcontractor is bound by the terms of this Agreement, (ii)
the subcontractor is bound by all applicable state and federal laws and regulations,. and (iii) the subcontractor shall
hold the Division and Recipient harmless against all claims of whatever nature arising out of the subcontractor's
performance of work under this Agreement, to the extent allowed and required by law. The Recipient shall
document in the quarterly report the subcontractor's progress in performing its work under this Agreement.
For each subcontract, the Recipient shall provide a written statement to the Division as to whether that
subcontractor is a minority business enterprise, as defined in Section 288.703, Fla. Stat.
(15) TERMS AND CONDITIONS
This Agreement contains all the terms and conditions agreed upon by the parties.
(16) ATTACHMENTS
(a) All attachments to this Agreement are incorporated as if set out fully.
(b) In the event of any inconsistencies or conflict between the language of this Agreement and the
attachments, the language of the attachments shall control, but only to the extent of the conflict or inconsistency.
(c) This Agreement has the following attachments:
Exhibit 1 - Funding Sources
Attachment A - Budget and Scope of Work
Attachment B — Program Statutes, Regulations and Special Conditions
Attachment C — Justification of Advances
Attachment D — Warranties and Representations
Attachment E — Certification Regarding Debarment
Attachment F — Statement of Assurances
Attachment G — Reimbursement Checklist
(17) FUNDING/CONSIDERATION
(a) This is a cost -reimbursement Agreement. The Recipient shall be reimbursed for costs incurred
in the satisfactory performance of work hereunder in an amount not to exceed $5,239,265.00, subject to the
availability of funds.
(b) Any advance payment under this Agreement is subject to Section 216.181(16), F1a.Stat., and
is contingent upon the Recipient's acceptance of the rights of the Division under Paragraph (12)(b) of this
Agreement. The amount which may be advanced may not exceed the expected cash needs of the Recipient within
the first three (3) months of the contract term. For a federally funded contract, any advance payment is also subject
to federal OMB Circulars A-87, A-110, A-122 and the Cash Management Improvement Act of 1990. All advances
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are required to be held in an interest -bearing account If an advance payment is requested, the budget data on which
the request is based and a justification statement shall be included in this Agreement as Attachment C. Attachment
C will specify the amount of advance payment needed and provide an explanation of the necessity for and proposed
use of these funds. No advance shall be accepted for processing if a reimbursement has been paid prior to the
submittal of a request for advanced payment.
(c) After the initial advance, if any, payment shall be made on a reimbursement basis as needed.
The Recipient agrees to expend funds in accordance with the Budget and Scope of Work, Attachment A of this
Agreement.
(d) Invoices shall be submitted at least quarterly and shall include the supporting documentation
for all costs of the project or services. Invoices shall be accompanied by a statement signed and dated by an
authorized representative of the Recipient certifying that "all disbursements made in accordance with conditions of
the Division agreement and payment is due and has not been previously requested for these amounts." The
supporting documentation must comply with the documentation requirements of applicable OMB Circular Cost
Principles. The final invoice shall be submitted within sixty (60) days after the expiration date of the agreement.
An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to the
Division contract manager as part of the Recipient's quarterly reporting as referenced in Paragraph 7 of this
Agreement.
If the necessary funds are not available to fund this Agreement as a result of action by the United States
Congress, the federal Office of Management and Budgeting, the State Chief Financial Officer or under subparagraph
(19)(h) of this Agreement, all obligations on the part of the Division to make any further payment of funds shall
terminate, and the Recipient shall submit its closeout report within thirty days of receiving notice from the Division.
(18) REPAYMENTS
All refunds or repayments due to the Division under this Agreement are to be made payable to the order of
"Division of Emergency Management" and mailed directly to the following address:
Division of Emergency Management
Cashier
2555 Shumard Oak Boulevard
Tallahassee FL 32399-2100
In accordance with Section 215.34(2), Fla. Stat., if a check or other draft is returned to the Division for collection,
Recipient shall pay the Division a service fee of S 15.00 or 5% of the face amount of the returned check or draft,
whichever is greater.
(19) MANDATED CONDITIONS
(a) The validity of this Agreement is subject to the truth and accuracy of all the information,
representations, and materials submitted or provided by the Recipient in this Agreement, in any later submission or
response to a Division request, or in any submission or response to fulfill the requirements of this Agreement. All of
said information, representations, and materials are incorporated by reference. The inaccuracy of the submissions or
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any material changes shall, at the option of the Division and with thirty days written notice to the Recipient, cause
the termination of this Agreement and the release of the Division from all its obligations to the Recipient.
(b) This Agreement shall be construed under the laws of the State of Florida, and venue for any
actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision of this
Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision shall be null and
void to the extent of the conflict, and shall be severable, but shall not invalidate any other provision of this
Agreement.
(c) Any power of approval or disapproval granted to the Division under the terms of this
Agreement shall survive the term of this Agreement.
(d) This Agreement may be executed in any number of counterparts, any one of which may be
taken as an original.
(e) The Recipient agrees to comply with the Americans With Disabilities Act (Public Law 101-
336, 42 U.S.C. Section 12101 et sea.). which prohibits discrimination by public and private entities on the basis of
disability in employment, public accommodations, transportation, State and local government services, and
telecommunications.
(f) Those who have been placed on the convicted vendor list following a conviction for a public
entity crime or on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services
to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public
building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity, and may
not transact business with any public entity in excess of S25,000.00 for a period of 36 months from the date of being
placed on the convicted vendor list or on the discriminatory vendor list.
(g) Any Recipient which is not a local government or state agency, and which receives funds
under this Agreement from the federal government, certifies, to the best of its knowledge and belief, that it and its
principals:
1. are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by a federal department or agency;
2. have not, within a five-year period preceding this proposal been convicted of or had a
civil judgment rendered against them for fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (federal, state or local) transaction or contract under public transaction; violation of
federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction
of records, making false statements, or receiving stolen property;
3. are not presently indicted or otherwise criminally or civilly charged by a governmental
entity (federal, state or local) with commission of any offenses enumerated in paragraph 19(g)2. of this certification;
and
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4. have not within a five-year period preceding this Agreement had one or more public
transactions (federal, state or local) terminated for cause or default.
If the Recipient is unable to certify to any of the statements in this certification, then the Recipient shall
attach an explanation to this Agreement.
In addition, the Recipient shall send to the Division (by email or by facsimile transmission) the
completed "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion"
(Attachment E) for each intended subcontractor which Recipient plans to fund under this Agreement. The
form must be received by the Division before the Recipient enters into a contract with any subcontractor.
(h) The State of Florida's performance and obligation to pay under this Agreement is contingent
upon an annual appropriation by the Legislature, and subject to any modification in accordance with Chapter 216,
Fla. Stat. or the Florida Constitution.
(i) All bills for fees or other compensation for services or expenses shall be submitted in detail
sufficient for a proper preaudit and postaudit thereof.
(j) Any bills for travel expenses shall be submitted in accordance with Section 112.061, Fla. Stat.
(k) The Division reserves the right to unilaterally cancel this Agreement if the Recipient refuses to
allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Fla.
Stat., which the Recipient created or received under this Agreement.
(1) If the Recipient is allowed to temporarily invest any advances of funds under this Agreement,
any interest income shall either he returned to the Division or be applied against the Division's obligation to pay the
contract amount.
(m) The State of Florida will not intentionally award publicly -funded contracts to any contractor
who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions
contained in. 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act ("INA")]. The
Division shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of
the INA. Such violation by the Recipient of the employment provisions contained in Section 274A(e) of the INA
shall be grounds for unilateral cancellation of this Agreement by the Division.
(n) The Recipient is subject to Florida's Government in the Sunshine Law (Section 286.011, Fla.
Stat.) with respect to the meetings of the Recipient's governing board or the meetings of any subcommittee making
recommendations to the governing board. All of these meetings shall be publicly noticed, open to the public, and
the minutes of all the meetings shall be public records, available to the public in accordance with Chapter 119, Fla.
Stat.
(o) All unmanufactured and manufactured articles, materials and supplies which are acquired for
public use under this Agreement must have been produced in the United States as required under 41 U.S.C. 10a,
unless it would not be in the public interest or unreasonable in cost.
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(20) LOBBYING PROHIBITION
(a) No funds or other resources received from the Division under this Agreement may be used
directly or indirectly to influence legislation or any other official action by the Florida Legislature or any state
agency.
(b) The Recipient certifies, by its signature to this Agreement, that to the best of his or her
knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
Recipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member
of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into
of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal
contract, grant, loan or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan or cooperative agreement, the Recipient shall complete and submit Standard Form-LLL,
"Disclosure of Lobbying Activities."
3. The Recipient shall require that this certification be included in the award documents
for all subawards (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements)
and that all subrecipients shall certify and disclose.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into
this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such
failure.
(21) COPYRIGHT, PATENT AND TRADEMARK
AINTY AND ALL PATENT RIGHTS ACCRUETG UNDER OR IN CONNECTION WITH THE
PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA.
ANY AND ALL COPYRIGHTS ACCRUE -VG UNDER OR EN CONNECTION WITH THE
PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO
THE STATE OF FLORIDA.
(a) If the Recipient has a pre-existing patent or copyright, the Recipient shall retain all rights and
entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise.
(b) If any discovery or invention is developed in the course of or as a result of work or services
performed under this Agreement, or in any way connected with it, the Recipient shall refer the discovery or
invention to the Division for a determination whether the State of Florida will seek patent protection in its name.
12
Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State
of Florida. If any books, manuals, films, or other copyrightable material are produced, the Recipient shall notify the
Division. Any copyrights accruing under or in connection with the performance under this Agreement are
transferred by the Recipient to the State of Florida.
(c) Within thirty days of execution of this Agreement, the Recipient shall disclose all intellectual
properties relating to the performance of this Agreement which he or she knows or should know could give rise to a
patent or copyright. The Recipient shall retain all rights and entitlements to any pre-existing intellectual property
which is disclosed. Failure to disclose will indicate that no such property exists. The Division shall then, under
Paragraph (b), have the right to all patents and copyrights which accrue during performance of the Agreement.
(22) LEGAL AUTHORIZATION.
The Recipient certifies that it has the legal authority to receive the funds under this Agreement and
that it's governing body has authorized the execution and acceptance of this Agreement. The Recipient also certifies
that the undersigned person has the authority to legally execute and bind Recipient to the terms of this Agreement.
(23) ASSURANCES.
The Recipient shall comply with any Statement of Assurances incorporated as Attachment F.
13
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
RECIPIENT:
City of Miami
By:
Name and Title:
Date:
FID#
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
Bv:
Name and Title: Bryan Koon, Director
Date:
ATTEST:
BY: BY:
Todd Hannon
City Clerk
Johnny Martinez
City Manager
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
BY: BY:
Julie O. Bru
City Attorney
15
Calvin Ellis
Risk Management
EXHIBIT —1
THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE RECIPIENT UNDER THIS
AGREEMENT:
NOTE: If the resources awarded to the Recipient are from more than one Federal program, provide the same
information shown below for each Federal program and show total Federal resources awarded.
Federal Program
Federal agency: Department of Homeland Security
Catalog of Federal Domestic Assistance title and number: 97.067
Award amount: $5,239,265.00
THE FOLLOWING_COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED
• UNDER THIS AGREEMENT:
NOTE: If the resources awarded to the Recipient represent more than one Federal program, list applicable
compliance requirements for each Federal program in the same manner as shown below.
Federal Program:
List applicable compliance requirements as follows:
1. First applicable compliance requirement (e.g., what activities/services/purposes the federal resources must
be used for): _ Recipient is to use funding to perform the following eligible activities as identified in the United
States Department of Homeland Security, Federal Emergency Management Agency, National Preparedness
Directorate Fiscal Year 2012-13 State Homeland Security Grant Program (SHSGP), consistent with the Department
of Homeland Security State Strategy.
2. Second applicable compliance requirement (e.g., eligibility requirements for recipients of the resources: _
Recipient is subject to all administrative and financial requirements as set forth in this Agreement, or will
be in violation of the terms of the Agreement.
NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5) (a), Florida Statutes, require that
the information about Federal Programs and State Projects included in Exhibit 1 be provided to the Recipient.
16
Proposed Program Budget
Below is a general budget which outlines eligible categories and their allocation under this award. The Recipient is to utilize the
"Proposed Program Budget" as a guide for completing the `Budget Detail Worksheet" below.
The equipment category will require a "Detailed Budget Worksheet" including the proposed equipment to be purchased and the
corresponding Authorized Equipment List (AEL) reference number. The AEL can be found at www.rkb.us.
The transfer of funds between the categories listed in the "Proposed Program Budget" is permitted. However, 25% of the award
allocation has to be used for eligible LETP- Type activities.
At the discretion of the Recipient, funds allocated to Management and Administration costs (as described in the `Proposed Program
Budget") may be put towards Programmatic costs instead. However, no more than 3% of each Recipients' total award may be
expended on Management and Administration costs.
teg<
FY 2012 - State Homeland Security
Grant Program — Urban Area
Security Initiative - Issue 25
Miami/Fort Lauderdale UASI
Award Allocation
S5,401,304.00
State Management & Administration withheld
3%
$162,039.12
Expendable Award Allocation after 3%
reduction
S5,239,264.88
LETP-Type Activities (25% of award allocation)
This amount is not in addition to the remaining
award amount but instead signifies the amount
needed to meet the 25% requirement.
S1,309,816 22
Management and Administration
(the dollar amount which corresponds to 5% of
the total local agency allocation is shown in the
column on the right).
17
$261,963.24
ma ,R �� r�,s- ,v'
Aitowable F?i;anning Gosts n .
uantty
d^-mc'x'
Unit Cost
� v
Totai Cosy t
x.._., . g '
Developing hazard/threat-specific annexes that incorporate the
range of prevention, protection, response, and recovery activities
Developing and implementing homeland security support
programs and adopting ongoing DHS national initiatives
Developing related terrorism prevention activities
1. Business & Community Partners Against Terrorism. The
Business/Community Partners Against Terrorism Program is
designed to forge close two-way relationships between the
Sheriffs Office and important elements in the county's private
sector communities, including: 1) key representatives of the
busirress communities that contribute to the Critical Infrastructure
and Key Resources Project (Cl/KR), and 2) private community
organizations' representatives such as homeowners associations,
condominium and coop boards, gated communities, etc. The
guiding framework for this initiative derives from materials
developed.by DHS. (Line Item: 2012-61)
1
$10,000.00
$10,000.00
1. P,T & E. This project will support multi -disciplinary projects for
the City of Miami under the leadership of MEM. Project scope will
involve a full scale exercise, revision of planning documents such
as the CEMP/COOP/COG and trainings that benefit terrorism -
related emergency management trainings. (Line Item: 2012-5)
1
$5,960.71
$5,960.71
2. Regional P, T&E. This project will fund regional planning,
training and exercises for all jurisdictions and disciplines in the
UASI Region. These projects will be coordinated through the
Regional Project Manager and Regional Planning, Training and
Exercise Coordinator. (Line Item: 2012-17)
1
$32,287.89
$32,287.89
3. P,T&E (To be able to plan, train and exercise so that the City
of Miami will be able to identify, provide for mitigation, respond to
and recover from any potential terrorist activity.) (Line Item: 2012-
19)
1
$34,915.29
$34,915.29
1. Regional Personal Preparedness Survey (CCP). In an effort to
aggressively capture personal preparedness, civic engagement
and community resilence on a regional basis for South Florida; it is
important to conduct a survey so local emergency managers have
a define scope of work and specifically targeted areas to better
service. South Florida represents over 30% of the overall states
population by 2009 estimates for Monroe, Miami -Dade, Broward
and Palm Beach counties. This population of over 5.6 million
people, which will surely increase with the results of the 2010
Census strongly suggest a sense of urgency for such a regional
survey for "all hazards", and especially for one of the most critically
hurricane prone and diverse populations in the United States.
(Line Item: 2012-25)
1
$16,400.00
$16,400.00
18
2. Critical Infrastructure/Key Resources Assessments. Through
the use of the DHS ACAMS system, the Palm Beach County's
Critical Infrastructure/Key Resources (Cl/KR) project will 1)identify,
prioritize, and assess the vulnerability of Palm Beach County's
critical infrastructure and assets as defined by the National
Infrastructure Protection Plan and the 2010 Taxonomy; 2) identify
significant and specific security enhancements for the protection of
those critical infrastructures and resources in Palm Beach County;
and 3) provide a timely warning and ensure the protection of those
infrastructures and assets that face a specific imminent threat
through the use of the Department of Homeland Security Office of
Infrastructure Protection, the Southeast Regional Fusion Center,
and the Business Partners Against Terrorism Program. (Line Item:
2012-41)
1
$24,000.00
$24,000.00
1. Whole Community Preparedness Planning. This project will
continue to work on planning activities for the entire County,
incorporating the Whole Community concept into Emergency
Management focusing significantly on collaboration, preparedness,
and communications activities . Using the Federal Emergency
Management Agencies Comprehensive Preparedness Guide
(CPG) 101, as well as other reference and guidance tools to both
bring in non -governmental stakeholders and non-traditional
_governmental stakeholders into a cohesive sustainable emergency
management program.
This project will also sustain the EM Specialist position (originally
funded under FY07) focusing on communications interoperability
protocols and solutions and local geospatial data systems and
developing and enhancing emergency operating plans and
procedures. (Line Item: 2012-32)
1
$193,558.51
$193,558.51
1. Regional Citizen Corps Symposium. These events will address
all components of Citizen Corps program and provide hands on
training to increase the knowledge and life saving skills of
volunteers. Events will be held in Palm Beach, Broward, and
Miami -Dade Counties, bring together council partners in each
county to increase the interaction between programs and
agencies, thus building stronger partnerships with our
communities. Monroe County will be partnering with Miami -Dade
on this event. (Line Item: 2012-31)
1
$60,000.00
$60,000.00
2. FDNY Special Ops Symposium. Learn techniques to deal with
terrorism events and other CBRNE related operations (Line Item:
2012-58)
1
$8,225.92
$8,225.92
Materials required to conduct planning activities
Travel/per diern related to planning activities
Overtime and backfill costs (in accordance with operational Cost
Guidance)
Establishing, expanding, and maintaining volunteer programs and
volunteer recruitment efforts that support disaster preparedness
and/or response
Other projects areas with prior approval from FEMA
Activities to achieve planning inclusive of people with disabilities
„
ch ltabCeiSGPn"d�.i.^.d`.`"lOgan�zt�o•tera iA�ctEvt�es lmtetcc_
oft itat1ASItAiar.. .r ... . _
rtt
�✓
tt C''
ce4-
):£O
19
Reimbursement for select operational expenses associated with
increased security measures at critical infrastructure sites incurred
(up to 50 percent of the allocation)
Overtime for information, investigative, and intelligence sharing
activities (up to 50 percent of the allocation)
Hiring of new staff positions/contractors/consultants for
participation in information/intelligence analysis and sharing
groups or fusion center activities (up to 50 percent of the
allocation)
4 �- , a ,, �
able,Trarntng.Gostsa ._......
Q� ar t�ty
�_ ,. -,.
x r it cyst
Tota[ Calf
«.
Developing, Delivering, and Evaluating Training
1. P,T & E. This project will support multi -disciplinary projects for
the City of Miami under the leadership of MEM. Project scope will
involve a full scale exercise, revision of planning documents such
as the CEMP/COOP/COG and traininas that benefit terrorism -
related emergency management traininas. (Line Item: 2012-5)
1
$5,960.71
$5,960.71
2. Regional P, T&E. This project will fund regional planning,
training and exercises for all jurisdictions and disciplines in the
UASI Region. These projects will be coordinated through the
Regional Project Manager and Regional Planning, Training and
Exercise Coordinator. (Line Item: 2012-17)
1
$32,287.89
$32,287.89
3. F,T&E (To be able to plan, train and exercise so that the City
of Miami -will be able to identify, provide for mitigation,respond to
and recover from any potential terrorist activity.) (Line Item: 2012-
19)
1
$34,915.29
$34,915.29
4. CERT Training. Throughout the year, the City of Fort
Lauderdale CERT graduates help their communities prepare for
disasters and during response and recovery, they assist their
communities and if interested, then fulfill unmet missions the City
assigned to them. CERT is a strong resource for local government
so their recruitment, training, exercising, provision of supplies and
equipment, and continuing education is critical. (Line Item: 2012-
27)
1
$20,000:00
$20;000 00
5. American Red Cross Training.The American Red Cross will
continue to offer disaster preparedness training including DEM
materials county -wide with All Hazards Mitigation educational
information to 75,000 households throughout the Miami/Ft.
Lauderdale area covering tri-counties, serving Disaster training
will be provided for 350 volunteers & staff for advanced disaster
response procedures. This program will provide training materials
for on -going training for new & existing volunteers, staff &
leadership in disaster -related, planning & prevention courses.
There will be shelter simulation exercises to prepare volunteers,
staff & management to set up & manage a shelter/evacuation
center for local disasters including acts of terrorism. (Line Item:
2012-28)
1
$26,569.71
$26,569.71
6. Citizen Corps Regional CERT Training. This project will assist
various CERT teams through the region to provide equipment,
overtime for instructor cost and train new recruited CERT
members through the region- Miami Dade, Broward, Monore and
Palm Beach. (Line Item: 2012-30)
1
$55,000.00
$55,000.00
7. Radiological/Nuclear Detection Course. Fundamentals of
radiation, radioactive materials, ionization and contamination.
Focuses on possible health effects, hazard identification and
proper notification. (Line Item: 2012-68)
1
$16,451.83
$16,451.83
20
8. Medical Preparedness and Response to Bombings. This
project will train personnel in techniques designed as a result of
the London Subway bombing (pre and post event). Will focus on
commonly used explosives, bombing injuries and treatment. (Line
Item: 2012-74)
1
$32,903.66
$32,903.66
9. FLUSAR Training. (Line Item: 2012-76)
1
$39,948.82
$39,948.82
10. Incident Command for Structural Collapse Incidents. The ICS
for Structural Collapse Incidents course is designed to provide fire
officers with an understanding of command operations at a
structural collapse incident. This course mirrors the course of the
same name developed by the National Fire Academy in
Emmitsburg, Maryland. This course is designed to ensure that
Incident Commanders (IC) have an understanding of how the
Incident Command System can be applied to large and small
structural collapse incidents. This course is designed to provide
members of a command staff with the knowledge, skills, and
abilities to perform leadership at structural collapse scenes due to
natural disasters or terrorist incidents. This course is specifically
designed for participants who already have an understanding of
the Incident Command System (ICS) and builds upon the ICS 100
and 200 level training. This course is 100% classroom. The
purpose of this course is to provide fire command officers or
individuals who have statutory authority/responsibility and may
serve in a unified command structure at a structural collapse
incident. This course provides the participants with the
understanding of the key elements of a structural collapse,
demonstrate a working knowledge of Incident Command System
(ICS) procedures and organization; identify various resource
levels, types and capabilities; identify critical cues/issues that
affect collapse scene management; identify unique operational
considerations for a collapse incident; and describe all operational
phases of a structural collapse incident. (Line Item: 2012-79)
1
$43,871.55
$43,871.55
11. CBRNE Training for Police and Fire. Medical and first
responder training (patient decon, medical stabilization and scene
management). Courses will be selected off of the approved state
training list. (Line Item: 2012-85)
1
$63,499.60
$63,499.60
Overtime and backfill for emergency preparedness and response
personnel attending FEMA-sponsored and approved training
classes.
1. Backfill for Training (Line Item: 2012-1)
1
$13,140.65
$13,140.65
Overtime and backfill expenses for partOtime and volunteer
response personnel participating in FEMA training.
emergency
Training Workshops and Conferences
1. EOC Section Training and WebEOC Workshops. EOC
Section training and WebEOC Workshops for employees tasked
staffing the EOC during an emergency. (Line Item: 2012-4)
1
$16,800.00
$16,800.00
with
n,-+;.,;+;o+ o-hiava traininn inclusive of people with disabilities
21
Full or Part -Time Staff or Contractors/Consultants
Travel
Supplies
Tuition for higher education
Other items
A complete list of FEMA approved courses may be found at www.oio.usdoi.aov/FEMAidocs/Ellaible Federal Courses.pdf
cnmta„ Ex rcasE GOS S � . -
, ...
s
Design, Develop, Conduct and Evaluate an Exercise
1. Regional Citizen Corps Drill. To allow Citizen Corps volunteers
to interact with each other and with first responders in real-time
simulations, bringing teams together from across the region. This
will allow citizens to leam and evaluate their abilities and exercise
their skills. Drills will be held in each of the four counties in Region
7. (Line Item: 2012-29)
1
$45,000.00
$45,000.00
2. P,T & E. This project will support multi -disciplinary projects for
the City of Miami under the leadership of MEM. Project scope will
involve a full scale exercise, revision of planning documents such
as the CEMP/COOP/COG and trainings that benefit terrorism -
related emergency management trainings. (Line Item: 2012-5)
1
$5,960.71
$5,960.71
3. Regional P, T&E. This project will fund regional planning,
training and exercises for all jurisdictions and disciplines in the
UASI Region. These projects will be coordinated through the
Regional Project Manager and Regional Planning, Training and
Exercise Coordinator. (Line Item: 2012-17)
1
$32,287.89
$32,287.89
4. P,T&E (To be able to plan, train and exercise so that the City
of Miami will be able to identify, provide for mitigation, respond to
and recover from any potential terrorist activity.) (Line Item: 2012-
19)
1
$34,915.29
$34,915.29
Exercise Planning Workshop - Grant funds may be used to plan
and conduct an Exercise Planning Workshop to include costs
related to planning, meeting space and other meeting costs,
facilitation costs, materials and supplies, travel and exercise plan
development.
Full or Part -Time Staff or Contractors/Consultants - Full or part-
time staff may be hired to support exercise -related activities.
Payment of salaries and fringe benefits must be in accordance
with the policies of the state or local unit(s) of government and
have the approval of the state or the awarding agency, whichever
is applicable. The services of contractors/consultants may also be
procured to support the design, development, conduct and
evaluation of CBRNE exercises. The applicant's formal written
procurement policy or the Federal Acquisition Regulations (FAR)
must be followed.
Overtime and backfill costs — Overtime and backfill costs, including
expenses for part-time and volunteer emergency response
participating in FEMA exercises
personnel
Implementation of HSEEP
Activities to achieve exercises inclusive of people with disabilities
22
Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.)
are allowable as expenses by employees who are on travel status
for official business related to the planning and conduct of the
exercise project(s). These costs must be in accordance with state
law as highlighted in the OJP Financial Guide. States must also
follow state regulations regarding travel. If a state or territory does
not have a travel policy they must follow federal guidelines and
rates, as explained in the OJP Financial Guide. For further
information on federal law pertaining to travel costs please refer to
http://www.ojp.usdoj.gov/FinGuide.
Supplies - Supplies are items that are expended or consumed
during the course of the planning and conduct of the exercise
project(s) (e.g., copying paper, gloves, tape, non -sterile masks,
and disposable protective equipment).
Other Items - These costs include the rental of space/locations for
exercise planning and conduct, exercise signs, badges, etc.
EIigifile Equipment Acquisition PO's
s
v � `� �
- � .«>'%�A
Unit CosfTotal
,5 ` a3'i .3
Cost
£
k:
The table below t ghlighhts the allowable equipment categories for
this award A comprehensive listing•of these allowable equipment,
°�a'k,E:.. f�G.1 h 8 y ^R �". nz 7 f..i
categoriesjfand<apecificfequipmenteligible under each category,
4 ,S2 { � a h 4 'iF "`
can be found on the web based Authorized Equipment List at
h z
I IlL4/ //www rI�U u.S '�h ;���K T � �
'
5
j Quantity
Y
w
ick on Authorized Equipment List (AEL}
If you wish to purchase a piece of±equipment from anyg
category below then In the space given below that category puts
thef AEL iterri'numbei' and title
t . :e � y gins - ¢�
Personat,protective equipment
1. Respirators. Air purifying, full face, tight -fitting negative
pressure, CBRNE Respirator (Line Item: 2012-57) (AEL: 01-03AR-
PAPR)
1
$7,000.00
$7,000.00
2. FRT Protection Level Upgrade. The project will equip the
Broward Sheriff's Office Crime Scene Unit personnel with six (6)
sets of SCBA equipment and Level A (Law Enforcement
Response Level 1 (LERL-1) ) PPE. (Line Item: 2012-84) (AEL:
01 CL-02-ENSM)
1
$63,440.00
$63,440.00
3. Tactical Body Armor for SWAT Team & K9 Unit. Tactical body
armor to protect the torso and extremities. This type of personal
protective equipment will be used by personnel involved with
tactical operations. (Line Item: 2012-62) (AEL: 01LE-01-ARMR)
1
$11,745.78
$11,745.78
4. Tactical Carrier Vests. Tactical Carrier Vests offer the ability to
house full ballistic body armor. These vests give officers the
ability to place front and back plate protection against higher
caliber weapons. The Hialeah Police Department would like to
outfit it's Criminal Investigations Teams who respond to critical
incidents as first responders. The vests would greatly afford these
officers with a much higher degree of portability, and would house
all the equipment needed to address high level threats. There are
a total of 78 officers who fall within this category. (Line Item: 2012-
55) (AEL: 01LE-01-PRPD)
1
$5,483.94
$5,483.94
23.
5. SWAT DHS Type III. The purpose of this project is to train the
Sunrise Police SWAT Team to the operational readiness
standards of a DHS Type III SWAT Team. This training will
enhance the response capabilities of the Sunrise Police
Department and the region in the event of a CRBNE terrorist
attack. The Type III training involves extensiveuse of Personal
Protective Equipment in simulated CRBNE enviroments. In order
to successfully complete this training, the Sunrise Police
Department must replace the SWAT Team's aging PPE gear with
a MT94 (Multi -Threat) ensemble protective suit and FM53
protective mask. This equipment will also be deployed in an
operational capacity upon the completion of training. (Line Item:
2012 90)(AEL 21GN 00 TRNG 01AR 02 APR 01CB 02 ENSM)
1
$116,477.62
$116,477.62
yr+tr` _e�.i'''^s. _.
- xplosivedeutcelnitigationand remediation equipment
CBRNE operational search and-rescue:equipmentx:. . � �, a��< K��a.. ,---.•. -� _ �_ ,--� N_a
1. TALON Generation IV Robot. The acquisition of this equipment
will provide enhanced security and safety to law enforcement and
first responder personnel conducting high risk operations. The
remote -controlled, autonomous two-way data- capable Robot
platform with audio & video protocols, will enable enhanced joint
and regional response law enforcement operations within the UASI
to record audio and video within target locations during CBRNE
and other high risk operations; perform enclosure breaches; and
deploy non -lethal diversionary devices and chemicals; Enhanced
personnel security and safety, as well as environmental health
issue remediation, will be substantially increased. The provision of
additional technical capabilities during CBRNE and other
extremely high -risk operations are the Target Capabilities
enhancements provided by this Project equipment acquisition.
(Line Item: 2012-91) (AEL: 030-07-ROBT)
1
$121,140.60
$121,140.60
2. Tactical Video Device. Specialized video devices for tactical
situations. (Line Item: 2012-59) (AEL: 030E-01-CTAC)
1
$8,288.00
$8,288.00
3. Night Vision. Boynton Beach Police Department's Tier 2 SWAT
team is in need of night vision equipment to enhance their efforts
in countering terrorism. Having the ability to see in the dark or in
low light conditions will provide SWAt members a hugh advantage
over someone without a light or similar technology. This will allow
for better operational safety and efficiency. (Line Item: 2012-65)
(AEL: 030E-02-TILA)
1
$12,317.76
$12,317.76
4. Lighting Towers. Funding will be utilized to purchase lighting
towers for use in response and recovery efforts. This equipment
will be readily available for use by any entity in the region. (Line
Item: 2012-73) (AEL: 030E-03LTPA)
1
$30,000.00
$30,000.00
5. Blue View P900-130 Sonar System with video. The system will
allow for maximum efficiency in low visability situations. The
compact size and ultra -wide field -of -view makes this the most
efficient and effective forward looking imaging sonar system
available today. By covering wide areas quickly, it minimizes the
amount of time it takes to complete and inspection or search. (Line
Item: 2012-44) (AEL: 03WA 02 SONR)
1
$50,000.00
$50,000.00
fr.Informationxteehnologyz`_,
24
1. South Florida CAD InterOperability Communications Project.
Implement a CAD Interoperability system that allows local and
regional jurisdictions to connect via IP interface to a central
location permitting the sharing of data, such as available resources
for closest unit response and CAD back-up should a jurisdiction
need to implement a continuity of operations plan (COOP). This
system will link disparate CAD systems providing a data sharing
platform capable of future expansion to include Law Enforcement
and other Public Safety related systems. This system will also
allow for regional and county -wide real time visibility of Emergency
Response resource status, enabling greater coordination with
emergency management and other public safety support agencies.
(Line Item: 2012-52) (AEL: 04AP-01-CADS )
1
$293,558.50
$293,558.50
2. SEFFC Intelligence Data Sharing/Collaboration of Analytics.
Southeast Florida Fusion Center (SEFFC) Collaboration and
Analytics software to establish identity and relationship and/or
association with subject, victims and other related parties Enabling
multiple silos to share and leverage data to gain insight in a
manner that never exposes sensitive information as the identity
and association is established. This system will provide the police
officer/first responder with the ability to develop a context
accumulating- analytics such as a- RAP Sheet to integrate the
disparate data sources that are critical to the police officers as it
relates to officer safety. (Line Item: 2012-36) (AEL: 04AP-07-
iNVN, 04HW-01-INHW)
1
$175,000<00
$175,000.00
3. Code Red. The MGPD has purchased and implemented the
Code Red citizen emergency notification system. Funding from
this project will be used to provide two years of service to the
City's existing contract. (Line Item: 2012-12) (AEL: 04AP-
09ALRT)
1
$62,000.00
$62,000.00
4. Mobile Command Vehicle Sustainment. This project will cover
the costs associated with sustaining technology contained in the
UASI purchase Mobile Command Unit. (Line Item: 2012-53) (AEL:
04AP-09-ALRT)
1
$2,741.97
$2,741.97
5. Fire Officer Operations at CBRNE Emergencies. To prepare
fire officers for command and control of CBRNE related
emergencies. (Line Item: 2012-75) (AEL: 04AP-09-ALRT)
1
$32,903.66
$32,903.66
6. Countywide Public Alert & Notification System. Miami -Dade
County will continue to support it's enhanced Public Alert and
Waming System, originally funded in UASI FY09 to reach as many
end users as possible through the use of SMS (Text) Messaging
Services, email, voice, and web services to ensure for redundant
and diverse multilingual communications in an emergency and/or
disaster. This is a vendor hosted system that incorporated all of
the services mentioned into a single interface. This system directly
impacts the county's Whole Community Emergency Management
approach by reaching a variety of disparate populations using as
many means of communications as possible, in a variety of
languages. (Line Item: 2012-18) (AEL: 04AP-09-ALRT )
1
$100,000.00
$100,000.00
25
7. Forensic Crime Lab. This project will establish a Single Digital
Forensic Workstation which incorporates the acquisition of
computer hardware and software assets for the use of counter-
terrorism measures. Equipment to be purchased includes
stationary and portable Forensic Recovery of Evidence
Device/computers that will be used for the discovery, analysis and
dissemination of any local and regional intelligence reagarding
terrorism in efforts to prevent any terrorist acts. (Line Item: 2012-
33) (AEL: 04HW-01-1NHW)
$11,951.00
$11,951.00
8. Incident Management System Communication Enhancements .
WebEOC software application upgrades will be sought for
WebEOC Mapper and WebEOC Resource Manager, which will
enhance the operational capacity of the city response by adding
critical location identification and visual assessment along with GIS
interface collaboration. WebEOC Resource Manager will enhance
the logistics execution within an operation as critical city assests
can be more effectively tracked and monitored. Additionally, this
project will involve the costs associated with renewing the
WebEOC license with the vendor ESI, Inc so that Miramar can
continue to use the WebEOC application. (Line Item: 2012-40)
(AEL: 04HW-01-INHW)
1
$20,714.25
$20,714.25
9. WebEOC - Interoperable Communications software needed for
regional info sharing during emergency operations as well as non -
emergency situtations to provide a platform for day-to-day regional
info sharing and updates. (Line Item: 2012-51) (AEL: 04HW-01-
INHW )
1
$159,484.00-
$159,484.00
10. Damage Assessment Application. Support ongoing damage
assessment software application. (Line Item: 2012-26) (AEL:
04HW-01-INHW,)
1
$20,000.00
$20,000.00
11. Pictometry. Pictometry photography and software provides a
prospective of the landscape which shows a front facing 45%
degree angle of a structure or city street. Shown in the four
distinct directions of north, south, east and west this gives the
viewer a perspective of all sides of a street block or specific
building. (Line Item: 2012-38) (AEL: 04HW-01-INHW,)
1
$8,549.30
$8,549.30
12. Mobile Data Terminals. The mobile data terminals will
enhance the city of Hialeah Police and Fire Departments
interoperable communications and field intelligence capabilities
through the field deployment of mobile data terminals that will
allow for greater access to and the dissemination of vital
information such as wanted subjects, and direct communication
with county, state and federal agencies. (Line Item: 2012-43)
(AEL: 04HW-01-MOBL, 131T-00-INTL)
1
$41,129.58
$41,129.58
13. EOC Sustainment. This will pay for on -going information
technology costs related to the operation of the City of Miami EOC.
(Line Item: 2012-10) (AEL: 04MD-03-DISP; 21GN-00-INST;
04HW 01 INHW 06CP 02 BRDG 14SW 01 PACS)
1
$35,000.00
$35,000.00
rs s 3',"''n`,�''s"+'s ,y ,}Aa" + -�, da`st
4444In 6 "' 4""}'
Gybe=secuniyen�aricecner�t�equipment-.�<� � r.. _.-6. �,�._�:�--_�.,�,_��--
q
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e } Y£ y, i h % r *�
lrateroperah[e;communicabons�equ�pmer+t�� f� � .�...�r���..��. �, ��:.�....�
1. Sustain Satellite Phones. Previous Urban Area Security
Initiative (UASI) has driven the safety for personnel emergency
responders and the citizens we protect. The equipment and
training must stay current to provide the most efficient and
expedited response to any emergency. (Line Item: 2012-56) (AEL:
06CC-03-SATM)
1
$6,756.22
$6,756.22
26
2. EOC FIX Satellite Phones. Fixed Satellite communications
services in Emergency Operations Center and Satellite locations.
(Line Item: 2012-81) (AEL: 06CC-03-SATM)
1
$50,561.00
$50,561.00
3. Satellite Phone Sustainment Citywide (18 months). This
project will sustain the satellite phones that are installed
throughout City Departments including police and fire stations
which allow all first responders to communicate when primary
communication services are down. (Line Item: 2012-71) (AEL:
06CC-03-SATP)
1
$23,400.00
$23,400.00
4. Ethernet Secured @ Fire College for Redundant
Communications for Miami's First Responders (18 months). This
project will continue services for a Metro -Ethernet line that
provides fast network connectivity between the City's network and
the E911 back up center. (Line Item: 2012-60) (AEL: 06CC-05-
P RTY)
1
$10,000.00
$10,000.00
5. Monroe 800 MHz Radios. This project is to purchase and
transition first responders to 700/800 MHz trunked individual
portable radio transceivers which are intrinsically safe,
submersible, P25 complaint, digital and analog capable. These
radios will be distributed to EMS and LE personnel to upgrade 400
MHz radios and enhance interoperable communications within
Monroe County and Region 7 during a terrorist event. (Line Item:
2012-88) (AEL: 06CP-01-MOBL)
1
$96 925.27
$96,925.27
6. Interoperable Communincations Radios. Portable radios and
associated equipment for Hialeah Police and Fire. (Line Item:
2012-87) (AEL: 06CP-01-PORT)
1
$95,969.02
$95,969.02
7. Bidirectional Amplifier for Jackson Memorial Hospital Trauma
Center. Amplifies radio signals in JMH to provide better coverage
and ability for Medical Control to communicate with field units. Will
also improve MPD ability to communicate in all areas of the
Trauma Center. Should also work for MDPD or any other 800Mhz
radio system user such as Miami Beach or Hialeah. (Line Item:
2012-78) (AEL: 06CP-03-BAMP)
1
$41,129.58
$41,129.58
8. MDPD Rapid Deployment Force Sustainment Project. The
Rapid Deployment Force (RDF) is a multi -agency regional
response unit which responds to critical incidents and emergency
requests for assistance wherever needed. The RDF is currently
comprised of officers and firefighters from Miami -Dade, Broward,
Monroe, and Collier Counties. RDF members receive extensive
training and are used in a variety of missions which include
terrorism response operations, WMD and CBRNE response
operations, natural and man-made disasters, post -blast EOD
support, civil disturbances, and humanitarian aid missions.
This project will upgrade equipment currently in use by the RDF
and enhance both officer safety levels and unit effectiveness
during RDF missions. The project includes tactical helmets,
ballistic face shields, and voice amplification systems needed for
gas masks. The need for this equipment has been identified based
on lessons !earned from previous RDF deploymehts and missions.
(Line Item: 2012-86) (AEL: 06CP-03-PRAC, 01LE-01-HLMT,
01 LC 01 SHLD)�:,a
1
$75,000.00
$75,000.00
n..s:Cr m�nn4. °i,
27
1. Sunrise Fire Rescue Detection and Protection - 5 Gas
Monitors. This project will provide all Sunrise Fire Department
Engine and Ladder companies to detect flammable and toxic
atmospheres at the first responder level, in conjunction with
existing radiological detection. Such equipment will permit first
responders to such high target venues such as the Broward Arena
(Bank Atlantic Center) and Sawgrass Mills Mall to effect rapid
threat assessment, guide PPE selection, and permit rapid entry to
rescue, remove, and/or decontaminate victims of a terrorist
(CBRNE) attack. The addition of 6 Level A Vapor Protective Suits
will permit entries into atmospheres which exceed the protection of
Structural Firefighting PPE, and allow for more complex mitigative
measures from a CBRNE release. The budget caused this line
item to be reduced to just 5 gas monitors. (Line Item: 2012-66)
(AEL: 01VT-01-ENSM, 01VT-03-ITSt, 07CD-01-DPPI,-7CD-01-
DPMG
$15,400.00
$15,400.00
2. Miami Gardens Police SWAT and Canine. This project will
enable the Miami Gardens Police Department to respond to critical
incidents through the expansion of the City's SWAT Team
capabilities. The proposed project will equip a team of 24 SWAT
certified officers. Additionally, the MGPD will purchase an
explosive detection canine. This resource will be available
throughout the region to assist in explosive search and detection.
This project will enhance the capabilities of the Miami/Fort
Lauderdale Region by increasing the number of special response
trained personnel available for deployment in emergency
operations and resources for explosive detection.
Due to budget cuts, this line item was reduced to just a canine and
no SWAT equipment will be purchased. (Line Item: 2012-64) (AEL:
07ED-01-DOGS, 01LE-01-ARMR: 01LE-01-HLMT, 01LE-01-
SHLD, 01LE-02-BDUS, 01LE-02-BOOT, 01LE-02-PRPD, 01ZA-
02-GLVA, 01ZA-03-EYEP, 01ZA-06-HYDR, 01ZP-00-GBAG)
leco tarrinat±on,Equpirent :(1 SGP oril`
$12, 000.00
$12,000.00
Medical supplies"
1. Dialogic Upgrade. Prior to, during, and after an incident/event it
is imperative that we have the capability to keep the public
informed. Palm Beach County's Division of Emergency
Management currently uses the Dialogic NXT COMMUNICATOR
and GEOCAST WEB. We utilize this system to notify both
residents and governmental agencies separately or
simultaneously and for varying reasons using multiple methods of
critical information prior to, during or after an event/incident.
Upgrading Dialogic NXT and GEOCAST will allow Palm Beach
County's Division of Emergency Management the ability to deliver
information to its citizenry and public officials in a timely and
efficient manner. (Line Item: 2012-9) (AEL: 09AP-09-ALRT)
$28,000.00
$28,000.00
28
2. Database Upgrade. Palm Beach County's Division of
Emergency Management's (PBC DEM) database of its citizens
has not been upgraded since 2005. This database is used to
notify citizens using the Dialogic NXT and GEOCAST programs
during an incident or event. Our current database only reaches
Palm Beach County Residents who have opted in to the system or
who have not changed addresses since 2005. Purchasing this
database will allow PBC DEM the ability to communicate with
more citizens during an incident or event. (Line Item: 2012-15)
AEL: 09AP-09-ALRT
1
$81,639.72
$81,639.72
3. GlideScope. This is a portable video laryngoscope which will be
used in on deployments by SMART 7 or any healthcare response
within Region 7 that may need the use for intubation, direct
laryngoscopy and many other indications. (Line Item: 2012-63)
(AEL: 09MS-02-AW MG)
4. Sonosite. This is a portable handheld ultrasound machine that
will be used in on deployments by•SMART 7 or any healthcare
response within Region 7 that may need the use of ultrasound for
many clinical incidences. (Line Item: 2012-80) (AEL: 09MY-01-
XRAY)
1
1
$11,915.00
$45,000.00
$11,915.00
$45,000.00
CBRNE reterece'rriaferiais,
CBRNEkrncident esponse,vehicle,�,: .. .
1. Target Hardening Fire, Police, City Hall. Physical Access
Control for the City of Hialeah Fire Administration Building. Upon
completion of this project, the outcome will result in the
enhancement and improvement of target hardening of Fire
Department Headquarters. The project will secure and restrict
access to the Fire Department Headquarters and the City's Public
Communications Center. (Line Item: 2012-47) (AEL: 12VE-00-
MISS)
er`rorismtiric dent prev eMIoh ;equipment-;
1. Palm Beach Regional Fusion Center. The project is
continuation funding for the Palm Beach Regional Fusion Centers
to enhance information collection, analysis, and dissemination.
This center is the primary authors of the area's Risk Assessments.
The Center has increased the analytical capability of the region.
The PBRFC maintains the Virtual Fusion Center, the primary
vehicle for information collection, analysis, and sharing within the
region. (Line Item: 2012-34) (AEL: 131T-00-DFSN)
2. Intelligence Fusion Analysts (Line Item: 2012-37) (AEL: 131T-
00-INTL)
3. Mobile Data Terminals Connectivity. Mobile computer devices,
usually mounted permanently in vehicle, operating form DC power
supply. Used for data upload and download, as well as local data
entry. Connectivity to be built in or provided by secured air card
connection. (Line Item: 2012-42) (AEL: 131T-00-INTL)
4. Sustainment CCTV Surveillance. Provides necessary
hardware to sustain CCTV system at the Hialeah Fire Department.
(Line Item: 2012-39) (AEL: 13LE-00-SURV)
29
1
1
1
1
$86,171.41
$46,409.00
$250,000.00
$27,419.80
$10,967.89
$86,171.41
$46,409.00
$250,000.00
$27,419.80
$10,967.89
5. Fixed License Plate Readers. Fixed license plate readers allow
for the collection of intelligence directly related to crimes by
recording photographs and license plate numbers of vehicles that
have just perpetrated crimes. These license plate readers are to
be permanently affixed to the ingress and egress points of the
jurisdiction. The city of Hialeah would install the readers at
approximately 10 (ten) points of egress in our city. (Line Item:
2012-46) (AEL: 13LE 00 SURV)
1
$68,549.30
$68,549.30
g:5412 s:. , 43,,= '� �'Y' ,
aPhysicai secuenhanm ceent-equrpment
nty
1. Portable License Plate Reader System. The Hollywood Police
Department seeks to enhance the overall protection of the general
public, critical infrastructure and enhance criminal suspect
identification, arrest, solvability and prosecution through the use of
License Plate Readers (LPR) static systems. (Line Item: 2012-49)
(AEL: 14SW-01-SIDV)
1
$122,257.95
$122,257.95
2. Critical Infrastructure Monitoring & Protection. Funds will be
used to continue to enhance and protect Palm Beach County's
critical infrastructure facilities and key resources with enhanced
security equipment and technology. (Line Item: 2012-45) (AEL:
14SW-01-VI DA)
1
$53,499.48
$53,499.48
3. Law Enforcement Surveillance (CCTV) (The Closed Circuit TV
project will allow the Miami Police Department the opportunity to
deploy CCTV equipment in the area of soft targets and enhance
our ability to deter and investigate terrorist activity.) (Line. Item:
2012-50) (AEL: 14SW-01-VIDA,04HW-01-INHW, 04MD-03-DISP)
1
$139,743.48
$139,743.48
4. Critical Infrastructure and Key Resource Protection Project.
This project will involve purchasing equipment to fortify the
security measures of the City of Coral Springs government
facilities, emergency operations center, and regional training
facility which is its location for employee sheltering as well as
succession planned location as a back up to its municipal
emergency operations center. Specifically, the cameras, computer
equipment and proxima card systems assist with threat
assessment and monitoring, critical response and communications
during an emergency, investigations, identify and track employee
and visitor access and locations, along with accountability to
prevention efforts and safety initiatives for residents, visitors and
employees. (Line Item: 2012-48) (AEL: 14SW-01-VIDA,04HW-01-
INHW, 04MD-03-DISP, 04AP-05-CREd, 04AP-09-ALRT, 06CP-
03 ICOM 14C1 00 COOP)
1
$120,544.25
$120,544.25
t
antlSceeriinq•systems
„Inspection
9
Agnct�iture,Tetronsm�P=reventtori Res onse, antl=Mrti abort Equipment,.{HSGP, on1
F - ?Sit. ...*t °4 ,,,
BRyEPreveatraanResponse watecra45.fdgy
'tie
*CBRNE Aviation Equip en[ u � =u; ..°h, . a.Y.'.._� s .
. ..
?v"W. 3 r' , �. � .,.,.. rs .w.�; .. $ .._
CBF2NEzlogis.bcal'suppgrt,egttlpment,�a=.
30
1. Planning for the Whole Community - FNSS Support Package.
This is a new project which will enhance planning for the Whole
Community by integrating and coordinating emergency
preparedness, response and recovery for children and adults with
disabilities and others with access and functional needs. Project
funding will be used to purchase seven Functional Needs Support
Services (FNSS) Shelter Support Caches, FNSS training for
emergency management stakeholders, and one Whole
Community Planner position. (Line Item: 2012-20) (AEL: 19SS-
00-SHEL)
1
$133,440.00
$133,440.00
g S t' _: '� "",8 $ T,� =� ^�,i -
=infe ienton'eq ipment
'�� sv,� F;•2a,�
�
�: Via' ��'`•
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,. € • '°' "'fie k--r'§`�z� t}.
Public=Atert and Wamtng,_Equipr ent �:s. _ �
5,�&. a`
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1. CERT Program Training and Equipment, Citizen Notification.
The MGPD will utilize these funds to recruit, train and equip a
cadre of civilian volunteers who will participate in the City's CERT
Program. Currently the City only has 10 active members and will
utilize these funds to aggressively build the program in order to
more effectively use civilian participation in preparedness and
response. The final portion of funding will be utilized to purchase
lighting towers for use in response and recovery efforts. This
equipment will be readily available for use by any entity in the
region. (Line Item: 2012-24) (AEL: 21GN-00-CCEQ)
1
$16,193.85
$16,193.85
2. Repair & Maintenance for UASI Purchased Equipment.
Maintenance on equipment acquired through UASI. (Line Item:
2012-3) (AEL: 21 GN-00-MAIN )
1
$16,451.83
$16,451.83
3. Maintenance and Sustainment (This funding will be used to
keep grant funded equipment in working order so that we will have
a functioning capability to use equipment purchased to respond
effectively to terrorist activity.) (Line Item: 2012-67) (AEL: 21GN-
00-MAIN )
1
$15,998.00
$15,998.00
4. Mobile Command Vehicle Sustainment. This project will
strengthen the response capabilities of the Hialeah Fire, Police,
and Emergency Management by having the ability to sustain the
Mobile Command Vehicle assets such as; Satellite voice and
Internet capability, interoperable communications capabilities, and
work areas. (Line Item: 2012-69) (AEL: 21GN-00-MAIN )
1
$16,451.83
$16,451.83
5. Repair & Replacement for UASI Purchased Equipment. This
will cover the costs associated with maintaining, replacing and
repairing UASI purchased equipment. (Line Item: 2012-72) (AEL:
21GN-00-MAIN )
1
$27,419.72
$27,419.72
6. Support for current UASI Equipment. Continue support of
equipment purchased with UASI Funds (servers, storage units,
desktop, laptops, etc.). Some of these purchases were done using
a 1-year support coverage. Will maintain servers at the Coral
Springs disaster recovery site. (Line Item: 2012-77) (AEL: 21GN-
00-MAIN )
1
$40,000.00
$40,000.00
7. UASI Fire Vessel Maintenance & Equipment. This funding will
sustain the 48ft fire boat and 27ft dive boat purchased under UASI
to support public safety, firefighting operations, urban search and
rescue and emergency medical operations for homeland security -
related threats/activities on the waterways. (Line Item: 2012-82)
(AEL: 21GN-00-MAIN )
1
$54,839.44
$54,839.44
31
8. Emergency Operations/UCP Enhancements. To provide the
necessary equipment and supplies to establish and maintain an
Emergency Operation/Unified Command Post. (Line Item: 2012-6)
(AEL: 21 GN-00-OCEQ)
1
$20,000.00
S20,000.00
9. 2012 Southeast Florida Fusion Center Awareness Project. In
order to support the statewide launch of the "If You See
Something, Say Something" public awareness campaign, the
Miami -Dade Police Department Homeland Security Bureau is
requesting funds to conduct an effective public awareness
campaign. The public awareness campaign will align with the
federal message/campaign from the US DHS. To ensure broad
coverage, the campaign will utilize technology mass media,
including e-bill boards and other forms of electronic messaging, in
addition to print media. Partnerships with primary transportation
hubs will facilitate the message broadcast, such as the Port of
Miami, Miami International Airport, and Miami -Dade Transit. The
campaign . will also draw upon • the Miami -Dade Police
Department's media bureau via full use of broadcast media
outlets. (Line Item: 2012-11) (AEL: 21GN-00-OCEQ)
1
$43,558.50
$43,558.50
10. CERT Training. CERT Training and equipment. (Line Item:
2012-23) (AEL: 21 GN-00-OCEQ)
1
$13,709.86
$13,709.86
11. Emergency Operations Center Management. The City of Fort
Lauderdale maintains its own Emergency Operations Center
(EOC). EOC equipment and capabilities must be continuously
upgraded and enhanced to take advantage of new technologies
and ever changing hazards and threats. (Line Item: 2012-83)
(AEL: 21 GN-00-OCEQ)
1
$59,308.90
$59,308.90
12. Municipal EOC Enhancement Project. The City of Miramar is
requesting funding to establish an Emergency Operations Center
(EOC) that will serve the needs of 125,000 residents in the event
of a natural or manmade disaster. The Miramar EOC would have
communication/collaboration with the Broward County EOC and
Regional EOCs in South Florida in a disaster. The funding
requested is for equipment purchases needed to create an EOC
for the city. Currently the city operates an EOC from an existing
Fire Rescue Station which is not sufficiently equipped and also
does not have the adequate space to house the staff needed to
run an EOC in an emergency. The current city EOC equipment is
insufficient to meet the needs of the citizens of the city and not
adequate for coordination with County emergency operations and
NIMS procedures. (Line Item: 2012-89) (AEL: 21 GN-00-OCEQ)
1
$100,000.00
$100,000.00
13. Sustain Responder Training. Previous Urban Area Security
Initiative (UASI) has driven the safety for personnel emergency
responders and the citizens we protect. The equipment and
training must stay current to provide the most efficient and
expedited response to any emergency. (Line Item: 2012-22) (AEL:
21 GN-00-TRNG)
1
$9,624.32
69,624.32
14. Active Shooter Training. Simmunitions to be used for Active
Shooter Training only. (Line Item: 2012-54) (AEL: 21GN-00-
TRNG)
1
$5,483.94
$5,483.94
32
15. Field Force Maneuvers Training & Exercise OT/Backfill. The
Hialeah Police Department responds to civil and domestic threat
events. To that end, the department wishes to train its patrol
division in field force maneuvers and applications in order to
effectively address any such threat. This requires a two-day
training class. The department wishes to train its 160 officer patrol
force. The training will result in back -fill overtime for the patrol
division. In order to train the entire patrol division, this would
require six (6) training sessions. Each training session would
result in backfill overtime . (Line Item: 2012-70) (AEL: 21GN-00-
TRNG)
1
$21,935.78
$21,935.78
p x�
�x �"`
x22' Drsabilrty AcccessTan 1 Functional
23 Otter authanzed5eourpmentcosts (inctudeany'construct€667611renovaUon costs r rs category-"Wrr rgapp
provided g7etMA prior to the;use of; any; funds, for construction or renovation} " � '~
aval must be
Personnel 4� �.: w*. __ .� fir.. » w .i .. ... z ......
... , ,M� __
Up to 50 percent of total program funds may be used for personnel
and personnel -related activities
1. LPR Planner Sustainment. Sustainment funding for a License
Plate Reader Planner for Hialeah. (Line Item: 2012-7)
1
$27,419.72
$27,419.72
2. EOC Planner-Sustainment. Continued sustainment of the
Planning Coordinator who is responsible for the planning,
promotion, direction and evaluation of the City's CBRNE and all
hazards capabilities. This position assures a close collaboration
amongst regional, state , and federal agencies. The Planning
Coordinator spearheads the City's on -going compliance with the
implementation and sustainment of the National Incident
Management System and the National Response Plan. (Line
Item: 2012-8)
1
$27,419.72
$27,419.72
3. Regional Training and Exercises Planner - this position
includes the responsibilities of ensuring compliance with training
courses as well as the coordination of necessary regional
exercises. (Line Item: 2012-13)
1
$65,000.00
$65,000.00
4. Emergency Management Planner (12 months). This position
will assist with general planning responsibilities related to the
implementation of the UASI grant program. (Line Item: 2012-14)
1
$80,000.00
$80,000.00
5. Regional Program Manager. This position assists the Miami
and Ft, Lauderdale with regional planning needs (e.g. drafting of
investment justifications, coordination of UAWG meetings,
development of annual budgets, etc.). (Line Item: 2012-16)
1
$95,000.00
$95,000.00
6. Emergency Management Planning Coordinator (12 months).
This position will assist with the development/revision of citywide
emergency management plans such as the CEMP, COG and
COOP. (Line Item: 2012-21)
1
$160,000.00
$160,000.00
7. R-LEX Regional Coordinator/Trainer. This project will provide
for a position to assist with the administration and training involved
with this regional intelligence sharing system. (Line Item 2012-35)
1
$100,000.00
$100,000.00
.4 o^.� „,r'£ zK-� 4y�.a- "i _ 3�
< P 4 s
EligibleManagement and ct�Ammn strationAosts
Hiring of full-time or part-time staff or
contractors/consultants:
To assist with the management of the respective grant
program
To assist with application requirements of the grant program
To assist with the compliancy with reporting and data
collection as it may relate to the grant program
33
1. Miami UASI M&A (Line Item: 2012-92)
1
$261,963.24
$261,963.24
Development of operating plans for information collection
necessary to respond to DHSIODP data calls.
and processing
Costs associate with achieving emergency management that
is inclusive of the access and functional needs of workers
and citizens with disabilities.
Overtime and backfill costs — Overtime expenses are defined as
the result of personnel who worked over and above their normal
scheduled daily or weekly worked time in the performance of
FEMA — approved activities. Backfill Costs also called "Overtime
as Backfill" are defined as expenses from the result of personnel
who are working overtime in order to perform the duties of other
personnel who are temporarily assigned to FEMA — approved
activities outside their core responsibilities. Neither overtime nor
backfill expenses are the result of an increase of Full — Time
Equivalent (FTEs) employees. These costs are allowed only to the
extent the payment for such services is in accordance with the
policies of the state or unit(s) of local government and has the
approval of the state or the awarding agency, whichever is
applicable. In no case is dual compensation allowable. That is, an
employee of a unit of government may not receive compensation
from their unit or agency of govemment AND from an award for a
single period of time (e.g., 1:00 pm to 5:00 pm), even though such
work may benefit both activities. Fringe benefits_on overtime hours
are limited to Federal Insurance Contributions Act (FICA),
Workers' Compensation and Unemployment Compensation.
Travel expenses
1. Travel. This is costs for staff to attend DHS and State
sponsored grant management/UAS! courses/conferences. (Line
Item: 2012-2)
1
$15,000.00
$15,000.00
Meeting -related expenses (For a complete list of allowable
meeting -related expenses, please review the OJP Financial Guide
http://www.ojp.usdoj.gov/FinGuide).
at
Acquisition of authorized office equipment, including personal
computers, laptop computers, printers, LCD projectors, and other
equipment or software which may be required to support the
implementation of the homeland security strategy.
The following are allowable only within the contract period:
Recurring fees/charges associated with certain equipment,
such as cell phones, faxes, etc.
Leasing and/or renting of space for newly hired personnel to
within the grant program.
administer programs
T.-.i., l
$5,239,264.88
$5,239,264.88
34
Budget Detail Worksheet
The Recipient is required to provide a completed budget detail worksheet, to the Division, which accounts for the total award as described in the
"Proposed Program Budget".
If any changes need to be made to the "Budget Detail Worksheet", after the execution of this agreement, contact the grant manager listed in this
agreement via email or letter.
B. Scope of Work
Funding_ is provided to perform eligible activities as identified in the Office of Grants and Training Fiscal Year 2012 Urban Area Security
Initiative (UASI} Grant Program, consistent with the Department of Homeland Security State Strategy and the Urban Area Strategy. Eligible
activities are outlined in the Scope of Work for each category below:
I. Categories and Eligible Activities
Urban Area Security Initiative
FY2012 UASI allowable costs are divided into the following categories: planning, organization, equipment, training, exercises,
management and administration cost are allowable cost. Up to 25% of UASI funds must be dedicated towards law enforcement
terrorism prevention -oriented planning, organization, training, exercise and equipment activities. Each category's allowable costs
have been listed in the "Budget Detail Worksheet" above.
A. Planning
Developing hazard/threat-specific annexes that incorporate the range of prevention, protection, response, and recovery
activities.
Developing and implementing homeland security support programs and adopting DHS national initiatives including but not
limited to the following:
39
• Implementing, the National Preparedness Guidelines(NPG) and the Whole community approach to Security and
Emergency Management
• Pre -event recovery planning
• Implementing the National Infrastructure Protection Plan (NIPP)and associated Sector Specific Plans
• Enhancing and implementing Statewide Communication Interoperability Plans (SCIP) and Tactical Interoperable
Communications Plans (TICP) that align with the goals, objectives, and initiatives of the National Emergency
Communications Plan (NECP)
• Costs associated with the adoption, implementation, and adherence to NIMS compliance requirements, including
implementing the NIMS National Credentialing Framework
• Modifying existing incident management and EOPs to ensure proper alignment with the National Response Framework
(NRF) coordinating structures, processes, and protocols
• Establishing or enhancing mutual aid agreements
• Developing communications and interoperability protocols and solutions
• Conducting local, regional, and tribal program implementation meetings
• Developing or updating resource inventory assets in accordance to typed resource definitions issued by the NIMS
Integration Center (NIC)
• Designing State and local geospatial data systems
• Developing and conducting public education and outreach campaigns, including promoting individual, family, and
organizational emergency preparedness; alerts and warnings education; promoting training, exercise, and volunteer
opportunities; informing the public about emergency plans, evacuation routes as well as CBRNE prevention awareness
• Designing programs to address targeting at -risk populations and engaging them in emergency management planning efforts
• Activities, materials, service, tools and equipment to achieve planning, protection, mitigation, response and recovery that is
inclusive of people with disabilities (physical, programmatic and communications access for people with physical, sensory,
mental health, intellectual and cognitive disabilities)
• Preparing materials for State Preparedness Reports (SPRs)
• WHTI implementation activities including the issuance of WHTI-compliant tribal identification cards
Developing related terrorism prevention activities including:
• Developing THIRA that reflects a representative make up and composition of jurisdiction
• Developing initiatives that directly support local efforts to understand, recognize, prepare for, prevent, mitigate, and
respond to pre -operational activity and other crimes that are precursors or indicators of terrorist activity, in accordance with
civil rights/civil liberties protections
• Developing law enforcement prevention activities, to include establishing and/or enhancing a fusion center
• Hiring an IT specialist to plan, develop, and implement the IT applications necessary for a fusion center
• Developing and planning for information/intelligence sharing groups
• Integrating and coordinating fire service, emergency management, public health care, public safety, and health security
data -gathering (threats to human and animal health) within State and Major Urban Area fusion centers to achieve early
warning and mitigation of health events
• Integrating and coordinating private sector participation with fusion center activities
• Acquiring systems allowing connectivity to State, local, tribal, territorial, and Federal data networks, such as the National
Crime Information Center (NCIC) and Integrated Automated Fingerprint Identification System (IAFIS), as appropriate
• Planning to enhance security during heightened alerts, terrorist incidents, and/or during mitigation and recovery
• Multi -discipline preparation across first responder community, including EMS for response to catastrophic events and acts
of terrorism
• Accessible public information/education: printed and electronic materials, public service announcements, seminars/town
hall meetings, and web postings coordinated through local Citizen Corps Councils or their equivalent
• Conducting public education campaigns including promoting suspicious activity reporting and preparedness; individual,
family, and organisational emergency preparedness; promoting the Ready campaign; and/or creating State, regional, or
local emergency preparedness efforts that build upon the Ready campaign
Evaluating Critical Infrastructure Protection (CIP) security equipment and/or personnel requirements to protect and secure
sites
• CIP cost assessments, including resources (e.g., financial, personnel) required for security enhancements/deployments
• Multi -Jurisdiction Bombing Prevention Plans (MJBPP)
• Underwater Terrorist Protection Plans
Developing and enhancing plans and protocols, including but not limited to:
• Community -based planning to advance "whole community" security and emergency management
• Incorporating government/non-governmental collaboration, citizen preparedness, and volunteer participation into State and
local government homeland strategies, policies, guidance, plans, and evaluations
• Developing, enhancing, maintaining a current EOP that conforms to the guidelines outlined in the CPG 101 v.2
• Developing or enhancing local, regional, or Statewide strategic or tactical interoperable emergency communications plans
• Activities associated with a conversion from wideband to narrowband voice channels to support interoperability
• Implementing Statewide Communications lnteroperability Plan (SCIP) and Tactical Interoperable Communications Plans
(TICPs) that align with the goals, objectives, and initiatives of the National Emergency Communications Plan (NECP)
40
• Developing protocols or standard operating procedures for specialised teams to incorporate the use of equipment acquired
through this grant program
• Developing terrorism prevention/protection plans
• Developing plans, procedures, and requirements for the management of infrastructure and resources related to HSGP and
implementation of State or Urban Area Homeland Security Strategies
• Developing plans for mass evacuation and pre -positioning equipment
• Developing or enhancing plans for responding to mass casualty incidents caused by any hazards
• Developing or enhancing applicable procedures and operational guides to implement the response actions within the local
plan including patient tracking that addresses identifying and tracking children, access and functional needs population,
and the elderly and keeping families intact where possible
• Developing or enhancing border security plans
• Developing or enhancing cyber security and risk mitigation plans
• Developing or enhancing secondary health screening protocols at major points of entry (e.g., air, rail, port)
• Developing or enhancing cyber risk mitigation plans
• Developing or enhancing agriculture/food security risk mitigation, response, and recovery plans
• Developing public/private sector partnership emergency response, assessment, and resource sharing plans
• Developing or enhancing plans to engage and interface with, and to increase the capacity of, private sector/non-
governmental entities working to meet the human service response and recovery needs of survivors
• Developing or updating local or regional communications plans
• Developing plans to support and assist jurisdictions, such as port authorities and rail and mass transit agencies
• Developing or enhancing continuity of operations and continuity of government plans
• Developing or enhancing existing catastrophic incident response and recovery plans to include and integrate Federal assets
provided under the NRF
• Developing plans and response procedures for validating and responding to an alarm from a chemical or biological detector
(response procedures should include emergency response procedures integrating local first responders)
• Developing or enhancing evacuation plans
• Developing mechanisms for utilizing the National Emergency Family Registry and Locator System (NEFRLS)
• Developing or enhancing plans to prepare for surge capacity of volunteers
• Developing or enhancing the State emergency medical services systems
• Developing or enhancing plans for donations and volunteer management and the engagement/integration of private
sector./non-governmental entities in preparedness, response, and recovery activities
• Developing or enhancing Bombing Prevention Plans
• Developing school preparedness plans
• Developing preparedness plans for child congregate care facilities, including group residential facilities, juvenile detention
facilities, and public/private child care facilities
Ensuring jurisdiction EOPs adequately address warnings, emergency public information, evacuation, sheltering, mass care,
resource management from non -governmental sources, unaffiliated volunteer and donations management, and volunteer
resource integration to support each Emergency Support Function, to include appropriate considerations for integrating
activities, materials, services, tools and equipment to achieve planning inclusive of people with disabilities (physical,
programmatic and communications access for people with physical, sensory, mental health, intellectual and cognitive
disabilities). Developing and implementing civil rights, civil liberties, and privacy policies, procedures, and protocols
Designing and developing State, local, tribal, and territorial geospatial data systems
• Developing and implementing statewide electronic patient care reporting systems compliant with the National Emergency
Medical Services Information System (NEMS1S)
• Costs associated with inclusive practices and the provision of reasonable accommodations and modifications to provide
full access for children and adults with disabilities
Developing 01' conducting assessments, including but not limited to:
• Developing pre -event recovery plans 1
• Conducting point vulnerability assessments at critical infrastructure sites/key assets and develop remediation/security plans
• Conducting or updating interoperable emergency communications capabilities assessments at the local, regional, or
Statewide level
• Developing, implementing, and reviewing Area Maritime Security Plans for ports, waterways, and coastal areas
• Updating and refining threat matrices
• Conducting cyber risk and vulnerability assessments
• Conducting assessments and exercising existing catastrophic incident response and recovery plans and capabilities to
identify critical gaps that cannot be met by existing local and State resources
• Conducting Bombing Prevention Capability Analysis
• Activities that directly support the identification of specific catastrophic incident priority response and recovery projected
needs across disciplines (e.g., law enforcement, fire, EMS, public health, behavioral health, public works, agriculture,
information technology, and citizen preparedness)
• Activities that directly support the identification of pre -designated temporary housing sites
• Conducting community assessments, surveys, and research of vulnerabilities and resource needs, to determine how to meet
needs and build effective and tailored strategies for educating individuals conducting assessments of the extent to which
compliance with the integration mandate of disability laws is being achieved
41
• Soft target security planning (e.g., public gatherings)
Identify resources for medical supplies necessary to support children during an emergency, including pharmaceuticals and
pediatric -sized equipment on which first responders and medical providers are trained
Ensuring subject matter experts, durable medical equipment, consumable medical supplies and other resources required
to assist children and adults with disabilities to maintain health, safety and usual level of independence in general population
environments
Developing and implementing a community preparedness strategy for the State/local jurisdiction
Establishing, expanding, and maintaining volunteer programs and volunteer recruitment efforts that support disaster
preparedness strategy for the State/local jurisdiction
• Citizen support for emergency responders is critical through year-round volunteer programs and as surge capacity in
disaster response, including but not limited to: citizen Corps Affiliate Programs and Organizations, Community Emergency
Response Team (CERT), Fire Corps, Medical Reserve Corps (MRC), Neighborhood Watch/UASonWatch, volunteers in
Police Service (VIPS), and jurisdiction specific volunteer efforts
Establishing and sustaining Citizen Corps Councils or their equivalent
Working with youth -seining organizations to develop and sustain a youth preparedness program
B. Organizational Activities —
Organizational activities include:
• Program management
• Development of whole community partnerships
• Structures and mechanisms for information sharing between the public and private sector
• Tools, resources and activities that facilitate shared situational awareness between the public and private sectors
• Operational Support
• As identified in priority one utilization of standardized resource management concepts such as typing, inventorying,
organizing, and tracking to facilitate the dispatch, deployment, and recovery of resources before, during and after and
incident
• Responding to an increase in the threat level under the National Terrorism Advisory System (NTAS), or needs in
resulting from a National Special Security Event
• Paying salaries and benefits for personnel to serve as qualified intelligence analysts.
Overtime Costs — Overtime costs are allowable for personnel to participate in information, investigative, and intelligence
sharing activities specifically related to homeland security and specifically requested by a Federal agency. Allowable costs
are limited to overtime associated with Federally requested participation in eligible fusion activities including anti -terrorism
task forces, Joint Terrorism Task Forces (JTTFs), Area Maritime Security Committees (as required by the Maritime
Transportation Security Act of 2002), DHS Border Enforcement Security Task Forces, and Integrated Border Enforcement
Teams. Grant funding can only be used in proportion to the Federal man-hour estimate, and only after funding for these
activities from other Federal sources (i.e. FBI T1-I1• payments to State and local agencies) has been exhausted. Under no
circumstances should DHS grant funding be used to pay for costs already supported by funding from another Federal source.
Intelligence Analysts — Per the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of
Homeland Security Act (Public Law 110-412), SHSP and UASI funds may be used to hire new staff and/or contractor
positions to serve as intelligence analysts to enable information/intelligence sharing capabilities, as well as support existing
intelligence analysts previously covered by SHSP or UASI funding. In order to be hired as an intelligence analyst, staff and/or
contractor personnel must meet at least one of the following criteria:
o Successfully complete training to ensure baseline proficiency in intelligence analysis.and production within six months of
being hired; and/or,
o Previously served as an intelligence analyst for a minimum of two years either in a Federal intelligence agency, the
military, or State and/or local law enforcement intelligence unit
As identified in the Maturation and Enhancement of State and Major Urban Area Fusion Centers priority, all fusion centers analytic personnel
must demonstrate qualifications that meet or exceed competencies identified in the Common Competencies for State,Local, and Tribal
Intelligence Analysts, which outlines the minimum categories of training needed for intelligence analysts. These include subject -matter expertise,
analytic methodologies, customer -service ethics, information handling and processing skills, critical thinking skills, computer literacy, and
objectivity and intellectual honesty. A certificate of completion of such training must be on file with the SAA and must be made available to
FEMA Program Analysts upon request. In addition to these training requirements, fusion centers should also continue to mature their analytic
capabilities by addressing gaps in analytic capability identified during the fusion center's BCA.
42
Operational Overtime Costs - In support of efforts to enhance capabilities for detecting, deterring, disrupting, and
preventing acts of terrorism, operational overtime costs are allowable for increased security measures at critical infrastructure
sites. FY 2012 SHSP or UASI funds for organizational costs may be used to support select operational expenses associated
with increased security measures at critical infrastructure sites in the following authorized categories:
Backfill and overtime expenses (as defined in the FOA) for staffing State or Major Urban Area fusion centers
Hiring of contracted security for critical infrastructure sites
Public safety overtime (as defined in the FOA)
Title 32 or State Active Duty National Guard deployments to protect critical infrastructure sites, including all
resources that are part of the standard National Guard deployment package (Note: Consumable costs, such as
fuel expenses, are not allowed except as part of the standard National Guard deployment package)
• Increased border security activities in coordination with CBP, as outlined in Information Bulletin #135
FY 2012 SHSP or UASI funds may only be spent for operational overtime costs upon prior approval provided in writing by
the FEMA Administrator.
B. Personnel
Personnel hiring, overtime, and backfill expenses are permitted under this grant in order to perform allowable FY 2012 HSGP
planning, training, exercise, and equipment activities.
• A personnel cost cap of up to 50 percent of total SHSP and UASI program funds may be used for personnel and personnel -
related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of
Homeland Security Act (Public Law 110-412). Grantees who wish to seek a waiver from the personnel cost cap must
provide documentation explaining why the cap is unacceptable; waiver requests will be considered only under extreme
circumstances. In general, the use of SHSP and UASI funding to pay for staff and/or contractor regular time or
overtime/backfill is considered a personnel cost. Activities that are considered "personnel" and "personnel -related," and
therefore count against the personnel cost cap of 50 percent, include, but are not limited to:
• Operational overtime
• Overtime/bac1 ill to participate in approved training or exercise deliveries
• Salaries and personnel costs of intelligence analysts
• Overtime to participate in intelligence sharing activities
• Salaries and personnel costs of planners, equipment managers,
• exercise coordinators, and/or training coordinators
• Salaries and personnel costs under the M&A category
• Contractor costs associated with performing the above activities
C. Equipment Acquisition
The 21 allowable prevention, protection, response, and recovery equipment categories and equipment standards for FY 2011
HSGP are listed on the web -based version of the Authorized Equipment List (AEL) on the Responder Knowledge Base (RKB),
at https://www.rkb.us. Unless otherwise stated, equipment must meet all mandatory regulatory and/or DHS-adopted standards to
be eligible for purchase using these funds. In addition, agencies will be responsible for obtaining and maintaining all necessary
certifications and licenses for the requested equipment.
The equipment, goods, and supplies ("the eligible equipment") purchased with funds provided under this agreement are
for the purposes specified in "Florida's Domestic Security Strategy". Equipment purchased with these funds will be
utilized in the event of emergencies, including, but not limited to, terrorism -related hazards. The sub -recipient shall place
the equipment throughout the State of Florida in such a manner that, in the event of an emergency, the equipment can be
deployed on the scene of the emergency or be available for use at a fixed location within two (2) hours of a request for
said deployment. The Florida Division of Emergency Management (FDEM) must approve any purchases of equipment
not itemized in a project's approved Initial Strategic Implementation Plan (ISIP) in advance of the purchase.
The sub -recipient will, in accordance with the statewide mutual aid agreement or other emergency response purpose as
specified in the "Florida Domestic Security Strategy," ensure that all equipment purchased with these funds is used to
respond to any and all incidents within its regional response area as applicable for so long as this Agreement remains in
effect. Prior to requesting a response, the FDEM will take prudent and appropriate action to determine that the level or
intensity of the incident is such that the specialized equipment and resources are necessary to mitigate the outcome of the
incident.
The sub -recipient shall notify the FDEM Office of Domestic Preparedness at 2555 Shumard Oak Blvd., Tallahassee,
Florida 32399 one year in advance of the expiration of the equipment's posted shelf -life or normal life expectancy or when
it has been expended. The sub -recipient shall notify the FDEM immediately if the equipment is destroyed, lost, or stolen.
The sub -recipient shall not transfer, rent, sell, lease, alienate, donate, mortgage, encumber or otherwise dispose of the
eligible equipment without the prior written consent of the FDEM.
43
D. Training
Allowable training -related costs include, but are not limited to, the following:
• Developing, Delivering, and Evaluating Training — Includes costs related to administering the training, planning,
scheduling, facilities, materials and supplies, reproduction of materials, disability accommodations and equipment.
Training should provide the opportunity to demonstrate and validate skills learned, as well as to identify any gaps in
these skills. Any training gaps, including those for children and individuals with disabilities or access and functional
needs is allowable (e.g., sign language interpreters, communication Access Realtime Translation [CART] and other
modifications of policies and practices to fully include participants with disabilities). Stakeholders are also
encouraged to leverage existing training provided via educational/professional facilities and to incorporate non-
traditional methodologies such as the interne, distance learning, or home study whenever such delivery supports
training objectives. Pilot courses and innovative approaches to training citizens and instructors are encouraged.
Training that promotes individual, family, or community safety and preparedness is encouraged, including: all -
hazards safety training such as emergency preparedness, basic first aid, life saving skills, crime prevention and
terrorism awareness, school preparedness, public health issues, mitigation/property damage prevention, safety in the
home, light search and rescue skills, principles of NIMS/ICS, volunteer management and volunteer activities, serving
and integrating people with disabilities, pet care preparedness, CPR/AED training, identity theft workshops, terrorism
awareness seminars, and disability -inclusive community preparedness conferences. The delivery of the CERT Basic
Training Course and supplement training for CERT members who have completed the basic training, the CERT
Train -the -Trainer Course, and the CERT Program Manager Course are strongly encouraged.
• Overtime and Bacld-rll — The entire amount of overtime costs, including payments related to backfilling personnel,
which are the direct result of attendance at FEMA and/or approved training courses and programs, are allowable.
These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State
or unit(s) of local government and has the approval of the State or the awarding agency, whichever is applicable. In
no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation
from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00
p.m.), even though such work may benefit both activities.
• Travel — Costs (e.g., airfare, mileage, per diem, hotel) are allowable as expenses by employees who are on travel
status for official business related to approved training.
• Hiring of Full or Part -Time Staff or Contractors/Consultants — Payment of salaries and fringe benefits to full or
part-time staff or contractors/consultants must be in accordance with the policies of the State or unit(s) of local
government and have the approval of the State or awarding agency, whichever is applicable. Such costs must be
included within the funding allowed for program management personnel expenses. In no case is dual compensation
allowable.
• Certification/Recertification of Instructors — States are encouraged to follow the NTE Instructor Quality Assurance
Program to ensure a minimum level of competency and corresponding levels of evaluation of student learning. This
is particularly important for those courses that involve training of trainers. This information is contained in
Information Bulletin #193, issued October 20, 2005. Additional information can be obtained at
http:f/www.fema.}ov/good guidance/download/10146.
• Other Items — These costs include the rental of equipment and other expenses used specifically for exercises, costs
associated with inclusive practices and the provision of reasonable accommodations and modifications to provide full
access for children and adults with disabilities.
Unauthorized training -related costs include:
Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction
vehicles) medical supplies, and emergency response apparatus (e.g., fire trucks, ambulances).
Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct (e.g.,
electronic messaging signs).
The purchase of food is not permissible under this grant , subject to prior approval of the Department of
Financial Services, explicitly authorized by 2 CFR, Part 225, Appendix B. While this is an allowable purchase
by DHS, please note that FDEM adheres to Florida Statues, which are more stringent than federal guidance.
Such expenditures are restricted to the rates specified for Class C meals in Section 112.061, Florida Statutes.
E. Exercises
All Urban Areas are required to develop a Multi -Year Training and Exercise Plan (TEP) and submit to the FEMA Grants and
Preparedness Community of Interest (COI) on the Homeland Security Information Network (HSIN). Further, Urban Areas are
encouraged to develop a Multi -Year Plan and Schedule that takes into consideration anticipated training needs of the Urban Area
for at least the immediate year, with exercises being timed to provide responders the opportunity to utilize training received.
Further guidance concerning the Training and Exercise Plan and the Training and Exercise Plan Workshop can be found at
https: //hseep.dhs.gov.
Allowable exercise -related costs include:
44
Funds Used to Design, Develop, Conduct, and Evaluate an Exercise — Includes costs related to planning, meeting
space and other meeting costs, facilitation costs, materials and supplies, travel, and documentation. Grantees are
encouraged to use government facilities to conduct meetings and conferences whenever possible.
Hiring of Full or Part -Time Staff or Contractors/Consultants — Full or part-time staff may be hired to support
exercise -related activities. Such costs must be included within the funding allowed for program management
personnel expenses, which must not exceed 15 percent of the total allocation. The applicant's formal written
procurement policy or the Federal Acquisition Regulations (FAR) — whichever is more stringent — must be followed.
In no case is dual compensation allowable.
Overtime and Bacld-ill — The entire amount of overtime costs, including payments related to bacl lling personnel,
which are the direct result of time spent on the design, development, and conduct of exercises are allowable expenses.
These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State
or unit(s) of local government and has the approval of the State or the awarding agency, whichever is applicable. In
no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation
from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00
p.m.), even though such work may benefit both activities.
• Travel —Travel costs are allowable as expenses by employees who are on travel status for official business related to
the planning and conduct of exercise project(s) or HSEEP programmatic requirements as described in the HSEEP
website (e.g., Improvement Plan Workshops, Training and Exercise Plan).
• Supplies — Supplies are items that are expended or consumed during the course of the planning and conduct of the
exercise project(s) (e.g., copying paper, gloves, tape, non -sterile masks, and disposable protective equipment).
• Other Items — These costs include the rental of equipment (e.g., portable toilets, tents), food, gasoline, exercise
signs, badges, etc.
Unauthorized exercise -related costs include:
4- Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction
vehicles) and emergency response apparatus (e.g., fire trucks, ambulances).
Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct (e.g.,
electronic messaging signs).
Exercise Requirements
Exercises conducted with FEMA support must be managed and executed in accordance with the Homeland Security Exercise
and Evaluation Program (HSEEP). HSEEP Guidance for exercise design, development, conduct, evaluation, and improvement
planning is located at https:iThseep.dhs.gov. The HSEEP Library provides sample exercise materials and templates.
All exercises using HSGP funding must be NIMS compliant. More information is available online at the INS Integration
Center, http://www fema.goi.Vemergency/nims/index.shtm.
Where applicable, the Training and Exercise Plans should include training and exercises that support specialized programs, such
as the Regional Catastrophic Preparedness Grant Program.
States are encouraged to exercise their capabilities with regard to infants and children across all aspects of response and
recovery, including pediatric medical surge capabilities and integrating the accessibility and functional needs of children and
adults with disabilities.
• Exercise Scenarios. The scenarios used in HSGP-funded exercises must be based on the State/Urban Area's
Homeland Security Strategy and plans. Acceptable scenarios for SHSP, UAS1, MMRS, and CCP exercises include:
chemical, biological, radiological, nuclear, explosive, cyber, agricultural and natural or technological disasters.
Exercise scenarios must be catastrophic in scope and size as defined by the National Response Framework.
The scenarios used in HSGP-funded exercises must focus on validating existing capabilities and must be large
enough in scope and size to exercise multiple tasks and warrant involvement from multiple jurisdictions and
disciplines and nongovernmental organizations. Exercise scenarios should also be based on the Multiyear Training
and Exercise Plan.
• Special Event Planning. If a State or Urban Area will be hosting a special event (e.g., Super Bowl; G-8 Summit)
they are approved to participate in a Tier I or Tier II exercise as approved by the National Exercise Program (NEP)
Executive Steering Committee per the NEP Implementation Plan. They should plan to use SHSP or UASI funding to
finance training and exercise activities in preparation for those events. States and Urban Areas should also consider
exercises at major venues (e.g., arenas, convention centers) that focus on evacuations, communications, and
45
command and control. States should also anticipate participating in at least one Regional Exercise annually. States
must include all confirmed or planned special events in the Multi -year Training and Exercise Plan.
• Exercise Evaluation. All exercises will be capabilities and performance -based and evaluated using Exercise
Evaluation Guides (EEGs) found on the HSEEP website at https:b7iseep.dhs.gov. An After -Action
Report/Improvement Plan (AAR/IP) will be prepared and submitted to the FEMA Grants and Preparedness
Community of Interest (COI) on the Homeland Security Information Network (HSIN) within 90 days following
completion of the exercise, regardless of type or scope. AAR/IPs must conform to the HSEEP format, should capture
objective data pertaining to exercise conduct, and must be developed based on information gathered through EEGs
found in HSEEP. All applicants are encouraged to use the Lessons Learned Information Sharing System as a source
for lessons learned and to exchange best practices.
Role of Non -Governmental Entities in Exercises. Non -governmental participation in all levels of exercises is
strongly encouraged. Leaders from nongovernmental entities should be included in the planning, conduct, and
evaluation of an exercise. State, local, tribal, and territorial jurisdictions are encouraged to develop exercises that
test the integration and use of non -governmental resources provided by non -governmental entities, defined as the
private sector and private non-profit, faith -based, community, volunteer, and other non -governmental organizations.
Non -governmental participation in exercises should be coordinated with the local Citizen Corps Council(s) and
other partner agencies.
Unauthorized Exercise Costs
Unauthorized exercise -related costs include:
• Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles) and
emergency response apparatus (e.g., fire trucks, ambulances).
• Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct (e.g.,
electronic messaging signs).
C. Management and Administration no more than 3% of each sub -recipient's total award may be expended on Management and
Administration costs.
Hiring of full-time or part-time staff or contractors/consultants:
• To assist with the management of the respective grant program
• To assist with application requirements
• To assist with the compliancy with reporting and data collection requirements
Development of operating plans for information collection and processing necessary to respond to
FEMA data calls
Overtime costs - Overtime are allowable for personnel to participate in information, investigative, and intelligence sharing
activities specifically related to homeland security and specifically requested by a Federal agency. Allowable costs are
limited to overtime associated with federally requested participation in eligible fusion activities including anti -terrorism
task forces, Joint Terrorism. Task Forces (JTTFs), Area Maritime Security Committees (as required by Maritime
Transportation Security Act of 2002), DHS Border Enforcement Security Task Forces, and Integrated Border Enforcement
Teams. Grant funding can only be used in proportion to the Federal man-hour estimate, and only after funding for these
activities from other Federal sources (i.e. FBI JTTF payments to State and local agencies) has been exhausted. Under no
circumstances should DHS grant funding be used to pay for costs already supported by funding from another Federal
source.
Operational overtime costs. In support of efforts to enhance capabilities for detecting, deterring, disrupting, and
preventing acts of terrorism, operational overtime costs are allowable for increased security measures at critical
infrastructure sites. FY 2012 SHSP or IASI funds for organizational costs may be used to support select operational
expenses associated with increased security measures at critical infrastructures sites in the, following authorized categories:
• Bacldill and overtime expenses (as defined in FOA) for staffing State or Major Urban Area fusion
centers;
• Hiring of contracted security for critical infrastructure sites;
• Public safety overtime (as defined in FOA)
• Title 21 or State Active Duty National Guard deployments to protect critical infrastructure sites,
including all resources that are part of the standard National Guard deployment package); and
• Increased border security activities in coordination with CPB, as outlined in Information Bulletin
135.
FY 2012 SHSP funds may only be spent for operational overtime costs upon prior approval provided in writing by the
FEMA Administrator.
Travel expenses
Meeting -related expenses (For a complete list of allowable meeting -related expenses, please review the OJP
Financial Guide at http://www.olp.usdoi.00v/FinGuide).
46
Acquisition of authorized office equipment, including:
• Personal computers
• Laptop computers
• Printers
• LCD projectors, and
• Other equipment or software which may be required to support the implementation of the homeland
security strategy
The following are allowable only within the period of performance of the contract:
• Recurring fees/charges associated with certain equipment, such as cell phones, faxes, etc.
• Leasing and/or renting of space for newly hired personnel during the period of performance of the grant program
D. Unauthorized Expenditures
• Activities unrelated to the completion and implementation of the gant program
• Other items not in accordance with the Authorized Equipment List or previously listed as allowable costs
• Funding may not be used to supplant ongoing, routine public safety activities of state and local emergency responders,
and may not be used to hire staff for operational activities or bacldill. Funds cannot not replace (supplant) funds that
have been appropriated for the same purpose.
E. Construction and Renovation
F. Project constriction using SHSP and UASI funds may not exceed the greater of S1,000,000 or 15% of the grant award. For the
purposes of the limitations on funding levels, communications towers are not considered construction.
Written approval must be provided by FEMA prior to the use of any HSGP funds for construction or renovation. When
applying for construction funds, including communications towers, at the time of application, grantees are highly encouraged to
submit evidence of approved zoning ordinances, architectural plans, any other locally required planning permits and documents,
and to have completed as many steps as possible for a successful EHP review in support of their proposal forfunding (e.g.,
completing the FCC's Section 06 review process for tower construction projects; coordination with their State Historic
Preservation Office to identify potential historic preservation issues and to discuss the potential for project effects). Projects for
which the grantee believes and Environmental Assessment (EA) may be needed, as defined in 44 CFR 10.8 and 10.9, must also
be identified to the FEMA Program Analyst within six (6) months of the award and completed EHP review packets must be
submitted no later than 12 months before the end of the Period of Performance. EHP review packets should be sent by the SAA
to FEMA for review.
FEMA is legally required to consider the potential impacts of all HSGP projects on environmental resources and historic
properties. Grantees must comply with all applicable environmental planning and historic preservation (EI-IP) laws, regulations,
and Executive Orders (EOs) in order to draw down their FY 2012 HSGP grant funds. To avoid unnecessary delays in starting a
project, grantees are encouraged to pay close attention to the reporting requirements for an SIP review. For more information
on FEMA's EHP requirements please refer to Bulletins 329 and 345
(http:/;a>ww.fema. aov/govenunent/grant.-bulletinslindes.shtm).
FY 2012 HSGP Program grantees using funds for construction projects must comply with the Davis -Bacon Act (40 U.S.C. 3141
et seq.). Grant recipients must ensure that their contractors or subcontractors for construction projects pay workers employed
directly at the work -site no less than the prevailing wages and fringe benefits paid on projects of a similar character. Additional
information, including Department of Labor wage determinations, is available from the following website:
httn://www.dol. gov/compliantellaws/comp-dbra.htm.
In addition, the erection of communications towers that are included in a jurisdiction's interoperable communications plan is
allowed, subject to all applicable laws, regulations, and licensing provisions. Communication tower projects must be submitted
to FEMA for EHP review. Per the Consolidated Security, Disaster Assistance, and Continuing Appropriations Act of 2009
(Public Law 110-329), communications towers are not subject to the$1,000,000 construction and renovation cap.
G.
Approval Process:
In order for grantees to drawdown funds for construction and renovation costs, the grantee must provide the Division with:
A description of the asset or facility, asset location, whether the infrastructure is publicly or privately owned, and the
construction or renovation project;
• Certification that a facility vulnerability assessment has been conducted
• An outline addressing how the construction or renovation project will address the identified vulnerabilities from the
assessment
• Consequences of not implementing the construction or renovation project
• Any additional information requested by FEMA to ensure compliance with Federal environmental and historic
preservation requirements
Additional information may also be found on the FEMA's website located at http://www.fema.gotiplan!eho/
47
Note: Written approval must be provided by FERIA prior to the use of any UAS1 funds for construction or
renovation.
H. Overtime and Backfill Guidance
Personnel (SHSP and UASf — Personnel hiring, overtime, and bacicfill expenses are permitted under this grant in order to
perform allowable FY 2012 HSGP planning, training, exercise, and equipment activities. A personnel cost cap of up to 50
percent (50%) of the total SHSP and UASI program funds may be used for personnel and personnel -related activities as
directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of Homeland Security
Act (Public Law 110-412). Grantees who wish to seek a waiver from the personnel cost cap must provide documentation
explaining why the cap should be waived; waiver requests will be considered only under extreme circumstances. In
general, the use of SHSP and UASI funding to pay for staff and/or contractor regular time or overtime/backtill is
considered a personnel cost.
For further details, please refer to Information Bulletin 358.
FY 2012 HSGP funds may not be used to support the hiring of any personnel for the purposes of fulfilling traditional
public health and safety duties or to supplant traditional public health and safety positions and responsibilities.
Definitions for hiring, overtime, and backfill-related overtime, and supplanting remain unchanged from FY 2011 HSGP.
J. National Incident Management System (NIMS) Compliance
HSPD-5, "Management of Domestic Incidents," mandated the creation of NIMS and the National Response Plan (NRP).
NIMS provides a consistent framework for entities at all jurisdictional levels to work together to manage domestic
incidents, regardless of cause, size, or complexity. To promote interoperability and compatibility among Federal, State,
local, and tribal capabilities, NIMS includes a core set of guidelines, standards, and protocols for command and
management, preparedness, resource management, communications and information management, supporting
technologies, and management and maintenance of NIMS. The NRP, using the template established by NIMS, is an all -
discipline, all -hazards plan that provides the structure and mechanisms to coordinate operations for evolving or potential
Incidents of National Significance, which are major events that "require a coordinated and effective response by an
appropriate combination of Federal, State, local, tribal, private sector, and nongovernmental entities."
The NIMS Integration Center (NIC) recommends'38 NIMS Compliance Objectives for nongovernmental organizations
that support NIMS implementation. These activities closely parallel the implementation activities that have been required
of State, tenitorial, tribal, and local governments since 2004 and can be found at
www.fema.gov/ndfremereencv/aims/ngo fs.pdf..To integrate nonprofit organizations into the broader national
preparedness effort, DHS encourages grantees to consider pursuing these recommended activities.
Additionally, nongovernmental organizations grantees and sub -grantees will be required to meet certain NIMS compliance
requirements. This includes all emergency preparedness, response, and/or security personnel in the organization
participating in the development, implementation, and/or operation of resources and/or activities awarded through this
grant must complete training programs consistent with the NIMS National Standard Curriculum Development Guide.
Minimum training includes IS-700 NIMS: An Introduction. In addition, IS-800.a. NRP: An Introduction, Incident
Command System (ICS-100), Incident Command System (ICS-200), Intermediate Incident Command System (G-300), and
Advanced Incident Command System (G-400) are also recommended. For additional guidance on NIMS training; please
refer to http://www.fema.gov/emergency/nims/nims training.shtm.
Additional information about NIMS implementation and resources for achieving compliance are available through the
NIMS Integration Center (NIC), at htm:!/www.fema.gov/emergencv/rims/.
III. Reporting Requirements
1. Quarterly Programmatic Reporting:
The Quarterly Programmatic Report is due within 30 days after the end of the reporting periods (March 30, June
30, September 30 and December 30) for the life of this contract.
• If a report(s) is delinquent, future financial reimbursements will be withheld until the Recipient's
reporting is current.
• If a report goes 2 consecutive quarters without Recipient providing information in the narrative
portion of the Quarterly Status Report, Report will be denied until narrative is provided, also
financial reimbursements will be withheld until the required information has been submitted.
Programmatic Reporting Schedule
Reporting Period
January 1 through March 31
April 1 through June 30
48
Report due to DEM no later than
April 30
July 31
July 1 through September 30
October 1 through December 31
October 31
January 31
2. Programmatic Reporting-BSIR
Biannual Strategic Implementation Report:
After the end of each reporting period, for the life of the contract unless directed otherwise, the SAA, will
complete the Biannual Strategic Implementation Report in the Grants Reporting Tool (GRT)
httns://www.renorting.odp.dhs..9:0V. The reporting periods are January I -June 30 and July I -December 31.
Data entry is scheduled for December 1 and June 1 respectively. Future awards and reimbursement may be
withheld if these reports are delinquent.
3. Reimbursement Requests:
A request for reimbursement may be sent to your grant manager for review and approval at anytime during the
contract period. The Recipient should include the category's corresponding line item number in the "Detail of
Claims" form. This number can be found in the "Proposed Program Budget". A line item number is to be
included for every dollar amount listed in the "Detail of Claims" form.
4. Close-out Programmatic Reporting:
The Close-out Report is due to the Florida Division of Emergency Management no later than 60 calendar days
after the agreement is either completed or the agreement has expired.
5. Monitoring:
Florida Division of Emergency Management
US Department of Homeland Security Grants Program
Grant Monitoring Process
Florida has enhanced state and local capability and capacity to prevent, prepare and respond to terrorist threats since 1999 through various
funding sources including federal grant funds. The Florida Division of Emergency Management (FDEM) has a responsibility to track and
monitor the status of grant activity and items purchased to ensure compliance with applicable SHSGP grant guidance and statutory regulations.
The monitoring process is designed to assess a recipient agency's compliance with applicable state and federal guidelines.
Monitoring is accomplished utilizing various methods including desk monitoring and on -site visits. There are two primary areas reviewed during
monitoring activities - financial and programmatic monitoring. Financial monitoring is the review of records associated with the purchase and
disposition of property, projects and contracts. Programmatic monitoring is the observation of equipment purchased, protocols and other
associated records. Various levels of financial and programmatic review may be accomplished during this process.
Desk monitoring is the review of projects, financial activity and technical assistance between FDEM and the applicant via e-mail and telephone.
On -Site Monitoring are actual visits to the recipient agencies by a Division representative who examines records, procedures and equipment.
Frequency of annual monitoring activity:
Each year the FDEM will conduct monitoring for up to 50% of their sub -grantees. It is important to note that although a given grant has been
closed, it is still subject to either desk or on -site monitoring for a five year period following closure.
Areas that will be examined include:
Management and administrative procedures;
Grant folder maintenance;
Equipment accountability and sub -hand receipt procedures;
Program for obsolescence;
49
Status of equipment purchases;
Status of training for purchased equipment;
Status and number of response trainings conducted to include number trained;
Status and number of exercises;
Status of planning activity;
Anticipated projected completion;
Difficulties encountered in completing projects;
Agency NIMS/ICS compliance documentation;
Equal Employment Opportunity (EEO Status);
Procurement Policy
FDEM may request additional monitoring/information if the activity, or lack there of, generates questions from the region, the sponsoring agency
or FDEM leadership. The method of gathering this information will be determined on a case -by -case basis.
Desk monitoring is an on -going process. Recipients. will be required to participate in desk top monitoring on an annual basis and as determined
by the FDEM. This contact will provide an opportunity to identify the need for technical assistance (TA) and/or a site visit if the FDEM
determines that a recipient is having difficulty completing their project.
As difficulties/deficiencies are identified, the respective region or sponsoring agency will be notified by the program office via email.
Information will include the grant recipient agency name, year and project description and the nature of the issue in question. Many of the issues
that arise may be resolved at the regional or sponsoring agency level. Issues that require further TA will be referred to the FDEM for assistance.
Examples of TA include but are not limited to:
Equipment selection or available vendors
Eligibility of items or services
Coordination and partnership with other agencies within or outside the region or discipline
Record Keeping
Reporting Requirements
Documentation in support of a Request for Reimbursement
On -Site Monitoring willbe conducted by the FDEM or designated personnel. On -site Monitoring visits will be scheduled in advance with the
recipient agency POC designated: in the grant agreement.
The FDEM will also conduct coordinated financial and grant file monitoring. These monitoring visits will be coordinated with the capability
review visits. Subject matter experts from other agencies within the region or state may be called upon to assist in the form of a peer review as
needed.
All findings related to the capability review will be documented and maintained within the FDEM.
On -site Monitoring Protocol
On -site Monitoring Visits will begin with those grantees that are currently spending or have completed spending for that federal fiscal year
(FFY). Site visits may be combined when geographically convenient. There is a financial and prograrnrnatic on -site monitoring checklist to
assist in the completion of all required tasks.
50
Site Visit Preparation
A Letter will be sent to the recipient agency Point of Contact (POC) outlining the date, time and purpose of the site visit before the planned arrival
date.
The appointment should be confirmed with the grantee in writing (email is acceptable) and documented in the grantee folder.
The physical location of any equipment located at an alternate site should be confirmed with a representative from that location and the address
should be documented in the grantee folder before the site visit.
On -Site Monitoring Visit
Once FDEM personnel have arrived at the site, an orientation conference will be conducted. During this time, the purpose of the site visit and the
items FDEM intends to examine will be identified. If financial monitoring visit will be conducted, they will then explain their objectives and will
proceed to perform the financial review. -
FDEM personnel will review all files and supporting documentation. Once the supporting documentation has been reviewed, a tour/visual/spot
inspection of equipment will be conducted.
Each item should he visually inspected whenever possible. Bigger items (computers, response vehicles, etc.) should have an asset decal
(information/serial number) placed in a prominent location on each piece of equipment as -per recipient agency requirements. The serial number
should correspond with the appropriate receipt to confirm purchase. Photographs should be taken of the equipment (large capitol expenditures in
excess of S1,000. per item).
If an item is not available (being used during time of the site visit), the appropriate documentation must be provided to account for that particular
piece of equipment. Once the tour/visual/spot inspection of equipment has been completed, the FDEM personnel will then conduct an exit
conference with the grantee to review the findings.
Other programmatic issues can he discussed at this time, such as missing quarterly reports, payment voucher/reimbursement, equipment,
questions, etc.
Post Monitoring Visit
FDEM personnel will review the on -site monitoring review worksheets and backup documentation as a team and discuss the events of the on -site
monitoring.
Within 30 calendar days of the site visit, a monitoring report will be generated and sent to the grantee explaining any issues and corrective actions
required or recommendations. Should no issues or findings be identified, a monitoring report to that effect will be generated and sent to the
grantee. The grantee will submit a Corrective Action Plan within a timeframe as determined by the FDEM. Noncompliance on behalf of sub -
grantees is resolved by management under the terms of the Sub grant Agreement.
The On -Site Monitoring Worksheets, the monitoring report and all backup documentation will then be included in the grantee's file.
K. Programmatic Point of Contact
Contractual Point of Contact
Programmatic Point of Contact
Michael J. Day
FDEM
2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
(850) 488-9441
michael.daveem.mvflorida.com
Andrea Becraft
FDEM
2555 Shumard Oak Blvd.
Tallahassee, FL 32399-2100
(850)410-3457
Andrea.becraft@em.myflorida-com
51
L. Contractual Responsibilities
The FDEM shall determine eligibility of projects and approve changes in scope of work.
The FDEM shall administer the financial processes.
Attachment B
Program Statutes, Regulations and Special Conditions
1) 53 Federal Register 8034
2) 31 U.S.C. §1352
3) Chapter 473, Florida Statutes
4) Chapter 215, Florida Statutes
5) E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative
Agreements 28 CFR Part 66, Common rule
6) Unifoiiii Relocation Assistance and Real Property Acquisitions Act of 1970
7) Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat.
975
8) Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470),
Executive Order 11593
9) Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.)
10) Title I of the Omnibus Crime Control and Safe Streets Act of 1968,
11) Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act
12) 28 CFR applicable to grants and cooperative agreements
13) Omnibus Crime Control and Safe Streets Act of 1968, as amended,
14) 42 USC 3789(d), or Victims of Crime Act (as appropriate);
15) Title VI of the Civil Rights Act of 1964, as amended;
16) Section 504 of the Rehabilitation Act of 1973, as amended;
17) Subtitle A, Title II of the Americans with. Disabilities Act (ADA) (1990);
18) Title IX of the Education Amendments of 1972;
19) Age Discrimination Act of 1975; Depai tinent of Justice Non -Discrimination Regulations,
20) 28 CFR Part 42, Subparts C,D,E, and G
21) Department of Justice regulations on disability discrimination, 28 CFR. Part 35 and Part
39
Special Conditions
Article I — Financial Guidelines
1. The grantee and any sub grantee shall comply with the most recent version of the
Administrative Requirements, Cost Principles, and Audit Requirements. A non-exclusive list
of regulations commonly applicable to DHS grants are listed below:
A. Administrative Requirements
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments
2. 2 CFR Part 215, Unifoinn Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals, and Other Non -
Profit Organizations (OMB Circular A-110)
53
3. 44 CFR Part 10, Environmental Considerations
B. Cost Principles
1. 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal
Governments (OMB Circular A-87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular
A-21)
3. 2 CFR Part 230, Cost Principles for Non -Profit Organizations (OMB Circular
A-122)
4. 48 CFR 31.2, Federal Acquisition Regulations (FAR), Contracts with
Commercial Organizations
C. Audit Requirements
1. OMB Circular A-133, Audits of States, Local Governments, and Non -Profit
Organizations
Article II — Financial Reports (FDEM Form 1 & 2) Required Quarterly
The recipient shall submit the Financial Report (FDEM Form 1 & 2) within 30 days of the end of
the first Federal quarter covering the grant period of performance. The recipient shall submit
quarterly reports thereafter until the grant ends and final payment is received. Reports are due on
January 31, April 30, July 31 and October 30. A report must be submitted for every quarter of
the period of perfoiuiance, including partial calendar quarters, as well as for periods where no
grant activity occurs. Future reimbursement requests may be withheld if these reports are
delinquent. The Close -Out Report (FDEM For.ni 5) is due within sixty (60) days after the end
date of the performance period.
Article III — Summary Description of Project
The FY 2011 Homeland Security Grant Program (HSGP) funding shall be used for costs related
to preparedness activities associated with implementing the State Homeland Security Strategy,
any respective Urban Area Security Strategies, and the investments identified during the
application period. The HSGP consists of the State Homeland Security Program (SHSP), the
Urban Area Security Initiative (UASI), the Citizen Corps Program (CCP), the Metropolitan
Medical Response System (MMRS) program, and Operation Stonegarden (OPSG). Together,
these programs provide an integrated mechanism to enhance the coordination of National
Priority efforts to prevent, respond to, and recover from terrorist attacks, major disasters and
other emergencies.
Article IV — National Environmental Policy Act (NEPA)
The recipient shall comply with all applicable Federal, State, and local environment and historic
preservation (EHP) requirements and shall provide any information requested by FEMA to
ensure compliance with applicable laws including: National Environmental Policy Act, National
Historic Preservation Act, Endangered Species Act, and Executive Orders on Floodplains
54
(11988), Wetlands (11990) and Environmental Justice (12898). Failure of the recipient to meet
Federal, State, and local EHP requirements and obtain applicable permits may jeopardize Federal
funding. Recipient shall not undertake any project having the potential to impact Environmental
or Historical Preservation (EHP) resources without the prior approval of FEMA, including but
not limited to communication towers, physical security enhancements, new construction, and
modifications to buildings that are 50 years old or greater. Recipient must comply with all
conditions placed on the project as the result of the EHP review. Any change to the approved
project scope of work will require re-evaluation for compliance with these EHP requirements. If
ground disturbing activities occur during project implementation, the recipient must ensure
monitoring of ground disturbance, and if any potential archeological resources are discovered,
the recipient will immediately cease construction in that area and notify FEMA and the
appropriate State Historic Preservation Office. Any construction activities that have been
initiated prior to the full EHP review could result in a non-compliance finding. For your
convenience, here is the screening form link: (The Screening Form is available at:
(www.fema.eov/doc/aovermnent/grant/bulletins/info329_final_screening_memo.doc). For these
types of projects, grantees must complete the FEMA EHP Screening Form (OMB Number 1660-
0115/FEMA Forni 024-0-01) and submit it, will all supporting documentation, to their respective
FDEM grant manager for review. Grantees should submit the FEMA EHP Screening Form for
each project as soon as possible upon receiving their grant award.
Article V- Specific Acknowledgements and Assurances
Ail recipients of financial assistance must acknowledge and agree and require any sub -recipients,
contractors, successors, transferees, and assignees acknowledge and agree to comply with
applicable provisions governing DHS access to records, accounts, documents, information,
facilities, and staff.
1. Recipients must cooperate with any compliance review or complaint
investigation conducted by Florida Division of Emergency Management and
Department of Homeland Security.
2. Recipients must give Florida Division of Emergency Management and
Department of Homeland Security access to and the right to examine and
copy records, accounts, and other documents and sources of infoiniation
related to the grant and pelniit access to facilities, personnel, and other
individuals and information as may be necessary, as required by DHS
regulations and other applicable laws or programs guidance.
3. Recipients must submit timely, complete, and accurate reports to Florida
Division of Emergency Management and maintain appropriate back up
documentation to support the reports.
4. Recipients must comply with all other special reporting, data collection, and
evaluation requirements, as prescribed by law or detailed program guidance.
5. If, during the past three years, the recipient has been accused of
discrimination on the grounds of race, color, national origin (including
limited English proficiency), sex, age, disability, religion, or familial status,
the recipient must provide a list of all such proceedings, pending or
completed, including outcome and copies of settlement agreements to Florida
55
Division of Emergency Management and the DHS Office of Civil Rights and
Civil Liberties.
6. In the event any court or administrative agency makes a finding of
discrimination on grounds of race, color, national origin (including limited
English proficiency), sex, age, disability, religion, or familial status against the
recipient, or the recipient settles a case or matter alleging such discrimination,
recipients must forward a copy of the compliant and findings to Florida
Division of Emergency Management which will then be forwarded to DHS
Component. The United States has the right to seek judicial enforcement of
these obligations.
Article VI — Lobbying Prohibitions
None of the funds provided under an award may be expended by the recipient to pay any person
to influence, or attempt to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with any Federal action concerning the award or renewal of any Federal contract,
grant, loan, cooperative agreement. These lobbying prohibitions can be found at 31 U.S. C.
1352.
Article VII— Acknowledge of Federal Funding from DHS
The recipient agrees that all allocations and use of funds under this grant will be in accordance
with the FY 2012 Homeland Security Grant Program (HSGP) guidance and application kit. Also
recipients will comply to acknowledge Federal funding when issuing statements, press releases,
request for proposals, bid invitations, and other documents describing projects or programs
funded in whole or in part with Federal funds.
Article VIII -- Copyright
Recipients will comply with requirements that publications or other exercise copyright for any
work first produced under Federal financial assistance awards hereto related unless the work
includes any information that is otherwise controlled by the Government (e.g., classified
infoiuiation or other infou nation subject to national security or export control laws or
regulations). For any scientific, technical, or other copyright work based on or containing first
data produces under this award, including those works published in academic, technical or
professional journals, symposia proceedings, or similar works, the recipient grants the
Government a royalty -free, nonexclusive and irrevocable license to reproduce, display, distribute
copies, perform, disseminate, or prepare derivative works and to authorize others to do so, for
Government purposes in all such copyrighted works. The recipient shall affix the applicable
copyright notices of 17 U.S.C. 401 or 402 and an acknowledgement of Government sponsorship
(including award number) to any work first produced under an award.
56
Article IX — Use of DHS Seal, Logo and Flags
Recipients must obtain DHS's approval prior to using the DHS seal(s), logos, crests or
reproductions of flags or likenesses of DHS agency officials, including use of the United States
Coast Guard seal, logo, crests or reproductions of flags or likeness of Coast Guard officials.
Article X— Activities Conducted Abroad
Recipients will comply with requirements that project activities carried on outside the United
States are coordinated as necessary with appropriate government authorities and those
appropriate licenses, permits, or approvals are obtained.
Article XI— Fly America Act of 1974
Recipients will comply with the requirements of the Preference for U.S. Flag Air Carriers:
Travel supported by U.S. Government funds requirement, which states preference for the use of
U.S. flag air carriers (air carriers holding certificates under 49 U.S.C. 41102) for international air
transportation of people and properly to the extent that such service is available, in accordance
with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C.
40118) and the interpretative guidelines issued by the Comptroller General of the united States in
the March 31, 1981, amendment to Comptroller General Decision B138942.
Article XII— GPD — Drug -Free Workplace Regulations
Recipients will comply with the requirements of the Drug -Free Workplace Act of 1988 (41
U.S.0 707 et seq.), which requires that all organizations receiving grants from any Federal
agency agree to maintain a drug -free workplace. The recipient must notify the awarding office if
an employee of the recipient is convicted of violating a criminal drug statue. Failure to comply
with these requirements may be cause for debarment. These regulations are codified at 2 CFR
3001.
Article XIII — Trafficking Victims Protection Act of 2000
Recipients will comply with requirements of the government -wide teuii which implements
Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22
U.S.C. 7104), located at 2 CFR Part 175. This is implemented in accordance with OMB Interim
in Final Guidance, Federal Register, Volume 72, No. 218, November 13, 2007. In accordance
with the statutory requirement, in each agency award under which the funding is provided to a
private entity, Section 106(g) of the TVPA, as amended, required the agency to include a
condition that authorizes the agency to tei inate the award, without penalty, if the recipient or a
sub -recipient — (a) Engages in severe forms of trafficking in persons during the period of time
that the award is in effect; (b) Procures a commercial sex act during the period of time the award
is in effect; or (c) Uses forced labor in the performance of the award or sub -awards under the
award. Full text of the award term is provided at 2 CFR 175.15.
57
Article XIV — Civil Rights Act of 1964
Recipients will comply with the requirements of the title VI of the Civil Rights Act of 1964 (42
U.S.C. 2000d et seq.), which provides that no person in the United States will, on the grounds of
race, color, or national origin, be excluded from participation, in, be denied the benefits of, or be
subjected to discrimination under any program or activity receiving Federal financial assistance.
Article XV — Civil Rights Act of 1968
Recipients will comply with the requirements of Titles VII of the Civil Rights Act, which
prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwelling,
or in the provision of services in connection therewith, on the basis of race, color, national origin,
religion, disability, familial status, and sex (42 U.S.C. 3601 et seq.), as implemented by the
Department of Housing and Urban Development at 24 CFR Part 100. The prohibition on
disability discrimination includes the requirement that new multifamily housing with four or
more dwelling units i.e., the public and common use areas and individual apartment units (all
units in buildings with elevators and ground floor units in buildings without elevators) be
designed and constructed with certain accessible features (see 24 CFR 100.201).
Article XVI — American with Disabilities Act of 1990
Recipients will comply with the requirements of Titles I, II, III of the Americans with
Disabilities Act, which prohibits recipients from discriminating on the basis of disability in the
operation of the public entities, public and private transportation systems, places of the public
accommodation, and certain testing entities (42 U.S.C. 12101-12213).
Article XVII — Age Discrimination Act of 1975
Recipients will comply the requirements of the Age discrimination Act of 1975 (42 U.S.C. 6101
et seq.), which prohibits discrimination on the basis of age in any program or activity receiving
Federal financial assistance.
Article XVIII — Title IX of the Education Amendments of 1972
Recipients will comply with the requirements Title IX of the Education Amendments of 1972
(20 U.S.C. 1681 et seq.) which provides that no person in the United States will, on the basis of
sex, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any educational program or activity receiving Federal financial assistance.
These regulations are codified at 44 CFR Part 19.
Article XIX— Rehabilitation Act of 1973
Recipients will comply with the requirements of Section 504 of the Rehabilitation Act of 1973,
29 U.S.C. 794, as amended, which provides that no otherwise qualified handicapped individual
58
in the United States will, solely by reason of the handicap, be excluded from participation in, be
denied the benefits of, or be subjected to the discrimination under any program or activity
receiving Federal fmancial assistance. These requirements pertain to the provision of benefits or
services as well as to employment.
Article XX — Limited English Proficiency
Recipients will comply with the requirements of Executive Order 13166, Improving Access to
Services for Persons with Limited English Proficiency, and resulting agency guidance, national
origin and resulting agency guidance, national origin discrimination includes discrimination on
the basis of limited English proficiency (LEP). To ensure compliance with title VI, recipients
must take reasonable steps to ensure that LEP persons have meaningful access to your programs.
Meaningful access may entail providing language assistance services, including oral and written
translation, where necessary. Recipients are encouraged to consider the need for language
services for LEP persons served or encounters both in developing budgets and in conducting
programs and activities. For assistance and infoiniation regarding LEP obligations, go to
http://www.lep.gov.
Article XXI— Animal Welfare Act of 1966
Recipients will comply with the requirements of the Animal Welfare Act, as amended (7 U.S.C.
2131 et seq.), which requires that minimum standards of care and treatment be provided for
vertebrate animals bred for commercial sale, used in research, transported for commercial sale,
or exhibited t the public. Recipients must establish appropriate policies and procedures for the
humane care and use of animals based on the Guide for the Care and Use of Laboratory Animals
and comply with the Public Health Service Policy and Government Principles Regarding the
Care and Use of Animals.
Article XXII — Clean Air Act of 1970 and Clean Air Act of 1977
Recipients will comply with the requirements of 42 U.S.C. 7401 et seq. and Executive Order
11738, which provides for the protection and enhancement of the quality of the nation's air
resources to promote public health and welfare and for restoring and maintain the chemical,
physical, and biological integrity of the nation's waters is considered research for other purposes.
Article XXIII— Protection of Human Subjects
Recipients will comply with requirements of the Federal regulations at 45 CFR Part 46, which
requires recipients to comply with the applicable provisions/law for protection of human subjects
for purposes of research. Recipients must also comply with the requirements of DHS
Management Directive 026-04, Protection of Human Subjects, prior to implementing any work
with human subjects. For purposes of 45 CFR Part 46, research means a systematic
investigation, including research, development, testing, and evaluation, designed to develop or
contribute to general knowledge. Activities that meet this definition constitutes research for
purposes of this policy, whether or not they are conducted or supported under a program that is
59
considered research for other purposes. The regulations specify additional protections for
research involving human fetuses, pregnant women, and neonates (Subpart B): prisoners
(Subpart C); and children (Subpart D). The use of autopsy materials is governed by applicable
state and local law and is not directly regulated by 45 CFR Part 46.
Article XXIV— National Flood Insurance Act of 1968
Recipients will comply with the requirements of Section 1306(c) of the National Flood Insurance
Act, as amended, which provided for benefit payments under the. Standard Flood Insurance
Policy for demolition or relocation of a structure insured under the Act that is located along the
shore of a lake or other body of water and that is certified by an appropriate State or local land
use authority to be subject to imminent collapse or subsidence as a result of erosion or
undermining caused by waved exceeding anticipated cyclical levels. These regulations are
codified at 44 CFR Part 663.
Article XXV— Flood Disaster Protection Act of 1973
Recipients will comply with the requirements of the Flood Disaster Act of 1973, as amended (42
U.S.C. 4001 et seq.), which provides that no Federal financial assistance to acquire, modernize,
or construct property may be provided in identified flood -prone communities in the United
Stated, unless the community participates in the National Flood Insurance Program and flood
insurance is purchases within one year of the identification. The flood insurance purchase
requirement applies to both public and private applicants for DHS support. Lists of flood prone
areas that are eligible for flood insurance are published in the Federal Registry by FEMA.
Article XXVI — Coastal Wetlands Planning, Protection, and Restoration Act of 1990
Recipients will comply with the requirements of Executive Order 1190, which provides that.
federally funded construction and improvements minimize the destruction, loss or degradation of
wetlands. The Executive Order provides that, in furtherance of Section 101(b) (3) of NEPA (42
U.S.C. 4331(b) (3)), Federal agencies, to the extent peu pitted by law, must avoid undertaking or
assisting with new construction located in wetlands unless the head of the agency finds that there
is no practicable alternative to such construction, and that the proposed action includes all
practicable measures to minimize halm to wetlands that may result from such use. In making
this finding, the head of the agency may take into account economic, environmental, and other
pertinent factors. The public disclosure requirement described above also pertains to early public
review of any plans or proposals for new construction in wetlands. This is codified at 44CFR
Part 9.
Article XXVII — USA Patriot Act of 2001
Recipients will comply with the requirements of the Uniting and Strengthening America by
Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT
Act), which amends 18 U.S.C. 175-175c. Among other things, it prescribes criminal penalties
for possession of any biological agent, toxin, or delivery system of a type or in a quantity that is
60
not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful
purpose. The act also establishes restrictions on access to specified materials. "Restricted
persons," as defined by the act, may not possess, ship, transport, or receive any biological agent
or toxin that is listed as a select agent.
61
Attachment C
JUSTIFICATION OF ADVANCE PAYMENT
RECIPIENT:
Indicate by checking one of the boxes below if you are requesting an advance. If an advance payment is requested,
budget data on which the request is based must be submitted. Any advance payment under this Agreement is
subject to s. 216.181(16), Florida Statutes. The amount which may be advanced shall not exceed the expected cash
needs of the Recipient within the initial three months of the Agreement.
[ X ] NO ADVANCE REQUESTED
No advance payment is requested. Payment
will be solely on a reimbursement basis. No
additional information is required.
[ ] ADVANCE REQUESTED
Advance payment of $ is requested. Balance of
payments will be made on a reimbursement basis. These funds
are needed to pay staff, award benefits to clients, duplicate
forms and purchase start-up supplies and equipment. We
would not be able to operate the program without this advance.
ADVANCE REQUEST WORKSHEET
If you are requesting an advance, complete the following worksheet
DESCRIPTION
(A)
FFY 20_
(B)
FFY 20
(C)
FFY 20_
(D)
Total
1
INITIAL CONTRACT ALLOCATION
FIRST THREE MONTHS CONTRACT
EXPENDITURES'
3
AVERAGE PERCENT EXPENDED IN
FIRST THREE MONTHS
(Divide line 2 by line 1.)
1 First three months expenditures need only be provided for the years in which you requested an advance.
have this information, call your consultant and they will assist you.
MAXINIUM ADVANCE ALLOWED CALULATION:
X $
Cell D3
DEM Award
(Do not include any match)
62
MAXIMUM
ADVANCE
REQUEST FOR WAIVER OF CALCULATED MAXIMUM
1 Recipient has no previous DEM/DCA contract history. Complete Estimated Expenses chart and
Explanation of Circumstances below.
Recipient has exceptional circumstances that require an advance greater than the Maximum Advance
calculated above.
Complete estimated expenses chart and Explanation of Circumstances below. Attach additional pages if
needed.
ESTIMATED EXPENSES
BUDGET CATEGORY
20 -20 Anticipated Expenditures for First Three Months of
Contract
ADMINIS 1RATIVE COSTS
(Include Secondary Administration.)
PROGRAM. EXPENSES
TOTAL EXPENSES
Explanation of Circumstances:
63
Attachment D
Warranties and Representations
Financial Management
Recipient's financial management system must include the following:
(1) Accurate, current and complete disclosure of the financial results of this project or program
(2) Records that identify the source and use of funds for all activities. These records shall contain
information pertaining to grant awards, authorizations, obligations, unobligated balances, assets,
outlays, income and interest.
(3) Effective control over and accountability for all funds, property and other assets. Recipient shall
safeguard all assets and assure that they are used solely for authorized purposes.
(4) Comparison of expenditures with budget amounts for each Request for Payment. Whenever
appropriate, financial information should be related to performance and unit cost data.
(5) Written procedures to determine whether costs are allowed and reasonable under the provisions of the
applicable OMB cost principles and the terms and conditions of this Agreement.
(6) Cost accounting records that are supported by backup documentation.
Competition
Ali procurement transactions shall be done in a manner to provide open and free competition. The Recipient shall be
alert to conflicts of interest as well as noncompetitive practices among contractors that may restrict or eliminate
competition or otherwise restrain trade. In order to ensure excellent contractor performance and eliminate unfair
competitive advantage, contractors that develop or draft specifications, requirements, statements of work, and
invitations for bids and/or requests for proposals shall be excluded from competing for such procurements. Awards
shall be made to the bidder or offeror whose bid or offer is responsive to the solicitation and is most advantageous to
the Recipient, considering the price, quality and other factors. Solicitations shall clearly set forth all requirements
that the bidder or offeror must fulfill in order for the bid or offer to be evaluated by the Recipient. Any and all bids
or offers may be rejected when it is in the Recipient's interest to do so.
64
Code of conduct
The Recipient shall maintain written standards of conduct governing the performance of its employees engaged in
the award and administration of contracts. No employee, officer, or agent shall participate in the selection, award, or
administration of a contract supported by public grant funds if a real or apparent conflict of interest would be
involved. Such a conflict would arise when the employee, officer, or agent, any member of his or her immediate
family, his or her partner, or an organization which employs or is about to employ any of the parties indicated, has a
financial or other interest in the firm selected for an award: The officers, employees, and agents of the Recipient
shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to
subcontracts. The standards of conduct shall provide for disciplinary actions to be applied for violations of the
standards by officers, employees, or agents of the Recipient.
Business Hours
The Recipient shall have its offices open for business, with the entrance door open to the public, and at least one
ernployee on site, from
Licensing and Permitting
All subcontractors or employees hired by the Recipient shall have all current licenses and permits required for all of
the particular work for which they are hired by the Recipient.
65
Attachment E
oluntaExclusion,
Subcontractor Covered Transactions
(1) The prospective subcontractor of the Recipient, , certifies, by
submission of this document, that neither it nor its principals is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
(2) Where the Recipient's subcontractor is unable to certify to the above statement, the prospective
subcontractor shall attach an explanation to this form.
SUBCONTRACTOR:
By:
Signature Recipient's Name
Name and Title DEM Contract Number
Street Address
City, State, Zip
Date
66
Attachment F
Statement of Assurances
The Recipient hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and
requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform
Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66, Common rule, that govern
the application, acceptance and use of Federal funds for this federally -assisted project. Also the Applicant assures
and certifies that:
1. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced as a
result of Federal and federally -assisted programs.
2. It will comply with provisions of Federal law which limit certain political activities of employees of a State or
local unit of government whose principal employment is in connection with an activity financed in whole or in part
by Federal grants. (5 USC 1501, et seq.)
3. It will comply with the minimum wage and maximum hour's provisions of the Federal Fair Labor Standards Act.
4. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the
appearance of being motivated by a desire for private gain for themselves or others, particularly those with whom
they have family, business, or other ties.
5. It will give the sponsoring agency or the Comptroller General, through any authorized representative, access to
and the right to examine all records, books, papers, or documents related to the grant.
6. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements
of law, program requirements, and other administrative requirements.
7. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the
accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating
Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of
the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for
listing by the EPA.
8. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection
Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a) requires, on and after
March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for
the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has
been identified by the Secretary of the Department of Housing and Urban Development as an area having special
flood hazards. The phrase "Federal financial assistance" includes any form of loan, grant, guaranty, insurance
payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance.
• 9. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation
Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and Historical Preservation
Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer on the conduct of
Investigations, as necessary, to identify properties listed in or eligible for inclusion in the National Register of
Historic Places that are subject to adverse effects (see 36 CFR Part 800.8) by the activity, and notifying the Federal
grantor agency of the existence of any such properties and by (b) complying with all requirements established by the
Federal grantor agency to avoid or mitigate adverse effects upon such properties.
67
10. It will comply, and assure the compliance of all its sub grantees and contractors, with the applicable provisions
of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and
Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of
the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1; and all other applicable
Federal laws, orders, circulars, or regulations.
11. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18,
Administrative Review Procedure; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of
Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30,
Intergovernmental Review of Department of Justice Programs and Activities; Part 42, Nondiscrimination/Equal
Employment Opportunity Policies and Procedures; Part 61, Procedures for Implementing the National
Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; and Federal laws
or regulations applicable to Federal Assistance Programs.
12. It will comply, and all its contractors will comply, with the non-discrimination requirements of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime Act (as
appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as
amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education
Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non -Discrimination Regulations,
28 CFR Part 42, Subparts C,D,E, and G; and Department of Justice regulations on disability discrimination, 28 CFR
Part 35 and Part 39.
13. In the event a Federal or. State court or Federal or State administrative agency makes afinding of discrimination
after a due process hearing on the Grounds of race, color, religion, national origin, sex, or disability against a
recipient of funds, the recipient will forward a copy of the fording to the Office for Civil Rights, Office of Justice
Programs.
14. It will provide an Equal Employment Opportunity Program if required to maintain one, where the application is
for 3500,000 or more.
15. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982
(16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal
Barrier Resources System.
16. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free
Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67
Sections 67.615 and 67.620
68
Attachment G
Reimbursement Checklist
Please Note: FDEM reserves the right to update this check list throughout the life of the grant to ensure
compliance with applicable federal and state rules and regulations.
Equipment
1. Have all invoices been included?
'2. Has an AEL # been identified for each purchase?
3. If service/warranty expenses are listed, are they only for the performance period
of the grant?
4. Has .proof of payment been included? (E.g. canceled check, Electronic Funds
Transfer (EFT) confirmation, or P-Card back up documentation which will
include receipt with vendor, copy of credit card statement showing expense
charged, and payment to credit card company for that statement)
5. If EHP form needed — has copy of it and approval from State/DHS been included?
Planning
Consultants/Contractors (Note: this applies to contractors also billed under Organization)
n
n
1. Does the amount billed by consultant add up correctly?
2. Has all appropriate documentation to denote hours worked been properly signed?
3. Have copies of all planning materials and work product (e.g. meeting documents,
copies of plans) been included? (If a meeting was held by recipient or
contractor/consultant of recipient, an agenda and signup sheet with meeting date
must be included).
4. Has the invoice from consultant/contrator been included?
5. Has proof of payment been included? (E.g. canceled check, Electronic Funds
Transfer (EFT) confirmation, or P-Card back up documentation which will
include receipt with vendor, copy of credit card statement showing expense
charged, and payment to credit card Company for that statement).
6. Has Attachment E (found within Agreement with FDEM) been completed for this
consultant and included in the reimbursement package?
Salary Positions (Note: this applies to positions billed under M&A and Organization as well)
1. Have the following been provided: signed time sheet by employee and supervisor
and proof that employee was paid for time worked (statement of earnings, copy of
payroll check or payroll register)? Has a time period summary sheet been
included for total claimed amount?
n 2. Does the back-up documentation provided match the time period for which
reimbursement is being requested?
Training
69
n
n
1. Is the course DHS approved? Is there a course or catalog number? If not, has
FDEM approved the non-DHS training? Is supporting documentation included
your reimbursement request?
2. Have sign -in sheets, rosters and agenda been provided?
3. If billing for overtime and/or backfill, has a spreadsheet been provided that lists
attendee names, department, # of hours spent at training, hourly rate and total
amount paid to each attendee? Have print outs from entity's financial system
been provided as proof attendees were paid? For backfill, has a clear
delineation/cross reference been provided showing who was backfilling who?
4. Have the names on the sign -in sheets been cross-referenced with the names of the
individuals for whom training reimbursement costs are being sought?
5. Has any expenditures occurred in support of the training (e.g., printing costs, costs
related to administering the training, planning, scheduling, facilities, materials and
supplies, reproduction of materials, and equipment)? If so, receipts and proof of
payment must be submitted. (E.g. canceled check, Electronic Funds Transfer
(EFT) confirmation, or P-Card back up documentation which will include receipt
with vendor, copy of credit card statement showing expense charged, and
payment to credit card Company for that statement).
4.
5.
Exercise
Has documentation been provided on the purpose/objectives of the exercise?
Such. as, SITMAN/EXPLAN.
If exercise has been conducted - has after -action report been included? Have sign -
in sheets, agenda, rosters been provided?
If billing for overtime and backfill, has a spreadsheet been provided that lists
attendee names, department, # of hours spent at exercise, hourly rate and total
paid to each attendee? Have print outs from entity's financial system been
provided to prove attendees were paid? For backfill, has a clear delineation/cross
reference been provided showing who was backfilling who?
Have the names on the sign -in sheets been cross-referenced with the names of the
individuals for whom exercise reimbursement costs are being sought?
Has any expenditures occurred on supplies (e.g., copying paper, gloves, tape, etc)
in support of the exercise? If so, receipts and proof of payment must be
submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) continuation,
or P-Card back up documentation to include receipt with vendor, copy of credit
card statement showing expense charged, and payment to credit card Company
for that statement).
6. Has any expenditures occurred on rental of space/locations for exercises planning
and conduct, exercise signs, badges, etc.? If so, receipts and proof of payment
70
must be submitted. (E.g. canceled check, Electronic Funds Transfer (EFT)
confirmation, or P-Card back up documentation to include receipt with vendor,
copy of credit card statement showing expense charged, and payment to credit
card Company for that statement).
Travel/Conferences
1. Have all receipts been turned in such as: airplane receipts, proof of mileage, toll
receipts, hotel receipts, car rental receipts, registration fee receipts and parking
receipts? Are these receipts itemized? Do the dates of the receipts match the
date(s) of travel/conference? Does the hotel receipt have a zero balance? If
applicable, have a travel authorization and travel reimbursement form been
included to account for per diem, mileage and other travel expenses which have
been reimbursed to the traveler by sub grantee?
2.. If travel is a conference has the conference agenda been included?
3. Has proof of payment to traveler been included? (E.g. canceled check, Electronic
Funds Transfer (EFT) confirmation, or copy of payroll check if reimbursed
through payroll).
Orzanization
1. If billing for overtime and backfill, has a spreadsheet been provided that lists
attendee names, department, # of hours spent at EOC, hourly rate and total paid to
each attendee? Have print outs from entity's financial system been provided to
prove attendees were paid? For backfill, has a clear delineation/cross reference
been provided showing who was backfilling who?
Matchinz Funds
1. Contributions are from Non Federal funding sources.
2. Contributions are from cash or in -kind contributions which may include training
investments.
3. Contributions are not from salary, overtime or other operational costs unrelated to
training.
For All Reimbursements - The Final Check
1. Have Forms 3, 4a, 4b. and 4c been completed and included with each request for
reimbursement?
Li 2. Have the costs incurred been charged to the appropriate POETE category?
3. Does the total on Form 3 match the totals on Forms 4a, 4b and 4c?
4. Has Fonu 3 been signed by the Grant Manager?
5. Has the reimbursement package been entered into sub grantee's
records/spreadsheet?
6. Have the quantity and unit cost been notated on Fond 4b?
71
Memoranda of Agreements to be executed with the following participating agencies:
Broward County
Broward County Sheriff's Office
City of Coral Gables
City of Coral Springs
City of Fort Lauderdale
City of Hialeah
City of Hollywood
City of Miami Beach
City of Miami Gardens
City of Miramar
City of Pembroke Pines
City of Sunrise
Miami -Dade County
Monroe County
Palm Beach County
Palm Beach County Sheriff's Office
Village of Key Biscayne
MEMORANDUM OF AGREEMENT
FOR PARTICIPATING MIAMI UASI GRANT 2012 AGENCY
Li 17
This Agreement is entered into this day of , 2013, by
and between the City of Miami, a municipal corporation of the State of Florida, (the
"Sponsoring Agency") and , (the "Participating Agency").
RECITALS
WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing
financial assistance to the Miami urban area in the amount $5,239,265 dollars through
the Urban Area Security Initiative (UASI) Grant Program 2012; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI
Grant Program 2012; and
WHEREAS, as the USDHS requires that the urban areas selected for funding
take a regional metropolitan area approach to the development and implementation of
the UASI Grant Program 2012 and involve core cities, core counties, contiguous
jurisdictions, mutual aid partners, and State agencies; and
WHEREAS, the 2012 Urban Area has been defined Miami and Ft. Lauderdale
collectively and anticipates sub -granting a portion of the UASI funds in accordance with
the grant requirements; and
WHEREAS, the City Commission, by Resolution No.
adopted on , has authorized the City Manager to enter into this
Agreement with each participating agency on behalf of the City of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating
agencies through the Urban Area Working Group process to enhance Miami and its
surrounding jurisdictions ability to respond to a terrorist threat or act.
R5/2- (3_ 7&07/__
Page 1 of 10
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree
as follow:
I. PURPOSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the
Participating Agencies for activities under the UASI Grant Program 2012 which was
made available by the U.S. Department of Homeland Security and the State of
Florida Division of Emergency Management (FDEM).
B. This Agreement serves as the Scope of Work between the Participating Agency and
the Sponsoring Agency.
II. SCOPE
A. The provisions of this Agreement apply to UASI Grant Program 2012 activities to be
performed at the request of the federal government, provided at the option of the
Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a
major disaster or emergency related to terrorism and or weapons of mass
destruction.
B. No provision in this Agreement limits the activities of the Urban Area Working Group
or its Sponsoring Agency in performing local and state functions.
III. DEFINITIONS
A. Critical Infrastructure. Any system or asset that if attacked would result in
catastrophic loss of life and/or catastrophic economic loss management of
resources (including systems for classifying types of resources); qualifications and
certification; and the collection, tracking, and reporting of incident information and
incident resources.
Page 2 of 10
B. Core County. The county within which the core city is geographically located. The
core city is the City of Miami.
C. UASI Grant Program 2012. The UASI Grant Program 2012 reflects the intent of
Congress and the Administration to enhance and quantify the preparedness of the
nation to combat terrorism and continues to address the unique equipment, training,
planning, and exercise needs of large high threat urban areas, and program
activities must involve coordination by the identified core city, core county/counties,
and the respective State Administrative Agency. Funding for the UASI Grant
Program 2012 was appropriated by U.S. Congress and is authorized by Public Law
108-11, the Emergency Wartime Supplemental Appropriations Act, 2003. The
funding will provide assistance to build an enhanced and sustainable capacity to
prevent, respond to, and recover from threats or acts of terrorism for the selected
urban areas.
D. National Incident Management System (NIMS). This system will provide a
consistent nationwide approach for federal, state, and local governments to work
effectively and efficiently together to prepare for, respond to, and recover from
domestic incidents, regardless of cause, size, or complexity. To provide for
interoperability and compatibility among Federal, State, and local capabilities, the
NIMS will include a core set of concepts, principles, terminology, and technologies
covering the incident command system; multi -agency coordination systems; unified
command; training; identification and
E. Urban Area Working Group (UAWG). The State Administrating Agency Point of
Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions
within the defined urban area to identify POCs from these jurisdictions to serve on
the Urban Area Working Group. The Urban Area Working Group will be
responsible for coordinating development and implementation of all program
elements, including the urban area assessment, strategy development, and any
direct services that are delivered by the grant.
Page 3 of 10
F. Urban Area. An urban area is limited to inclusion of jurisdictions contiguous to the
core city and county/counties, or with which the core city or county/counties have
established formal mutual aid agreements.
IV. SPONSORING AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire -
Rescue Department, authorized to carry out the herein agreed upon
responsibilities of the Sponsoring Agency.
B. Coordinating with named counties and cities, with the respective State
Administrative Agency, and with the FDEM and USDHS.
C. Conducting a comprehensive Urban Area Assessment, which will in turn guide the
development of an Urban Area Homeland Security Strategy.
D. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit
to the SAA POC.
F. Complying with the requirements or statutory objectives of federal law.
G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
H. Following grant agreement requirements and/or special conditions.
I. Submitting required reports.
Page 4 of 10
V. THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing a'n administrative department, which shall be the main liaison and partner
with the City of Miami Fire -Rescue Department, authorized to carry out the herein
agreed upon responsibilities of the Sponsoring Agency.
B. Participating Agencies and any sub -grantees must abide by the grant requirements
including budget authorizations, required accounting and reporting expenditures,
proper use of funds, and tracking of assets.
C. Submitting monthly budget detail worksheets to the City of Miami on the progress of
direct purchases of equipment or services.
D. Complying with all UASI Grant Program 2012 requirements.
E. Participating as a member of the Urban Area Working Group to include coordinating
• with and assisting the City of Miami in conducting a comprehensive Urban Area
Assessment, which in turn will guide development of an Urban Area Homeland
Security Strategy.
F. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
G. Assisting the sponsoring agency in development of a comprehensive Urban Area
Homeland Security Strategy.
H. Complying with the requirements or statutory' objectives of federal law.
Page5of 10
I. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
J. Submitting required reports as prescribed by the Sponsoring Agency.
L. Maintaining an equipment inventory of UASI purchased items.
VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the Urban Area Security Initiative will be
administered solely by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the
sponsoring agency in a timely fashion. The Sponsoring Agency will prepare
consolidated reports for submission to the State of Florida.
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers
compensation or time related issues of the Participating Agency personnel.
D. Sponsoring Agency and Participating Agency are subdivisions as defined in Section
768.28, Florida Statutes, and each party agrees to be fully responsible for the
respective acts and omissions of its agents or employees to the extent permitted by
law. Nothing herein is intended to serve as a waiver of sovereign immunity by any
party to which sovereign immunity may be applicable. Nothing herein shall be
construed as consent by a municipality, state agency or subdivision of the State of
Florida to be sued by third parties in any manner arising out of this Agreement or
any other contract.
E. This is a reimbursement grant that requires the Participating Agencies to purchase,
receive, and pay invoices in full for equipment, services, and allowable personnel
costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency.
Page 6 of 10
VII. FINANCIAL AGREEMENTS
A. Financial and Compliance Audit Report: Recipients that expend $300,000 or more of
Federal funds during their fiscal year are required to submit an organization -wide
financial and compliance audit report. The audit must be performed in accordance
with the U.S. General Accounting Office Government Auditing Standards and OMB
Circular A-133.
B. The Secretary of Homeland Security and the Comptroller General of the United
States shall have access to any books, documents, and records of recipients of
UASI Grant Program 2012 assistance for audit and examination purposes, provided
that, in the opinion of the Secretary of Homeland Security or the Comptroller
General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General, through
any authorized representative, access to and the right to examine all records, books,
papers or documents related to the grant.
C. Financial Status Reports are due within 15 days after the end of each calendar
quarter. A report must be submitted for every quarter that the award is active,
including partial calendar quarters, as well as for periods where no grant activity
occurs.
D. Submit progress reports to describe progress to date in implementing the grant and
its impact on homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the
continued mutual agreements of the parties.
Page7of 10
VIII. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or
applicant for employment on the grounds of race, color, religion, sex, age, or
national origin in fulfilling any and all obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or
regulation, or invalidated by a court of competent jurisdiction, shall be considered
inoperable and/or superseded by that law or regulation. Any provision found
inoperable is severable from this Agreement, and the remainder of the Agreement
shall remain in full force and effect.
C. This Agreement may be terminated by either party on thirty (30) days written notice
to the other party at the address furnished by the parties to one another to receive
notices under this agreement or if no address is specified, to the address of the
parties' signatory executing this contract.
D. This Agreement shall be considered the full and complete agreement between the
undersigned parties, and shall supersede any prior Memorandum of Agreement
among the parties, written or oral, except for any executory obligations that have
not been fulfilled.
E. This Agreement will end on April 30, 2014, unless otherwise extended, by a written
amendment duly approved and executed prior to April 30th, 2014, at which time the
parties may agree to renew the association. Renewal will be based on evaluation
of the Sponsoring Agency's ability to conform to procedures, training and
equipment standards as prescribed by the grant.
Page8of 10
ATTEST:
SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
Corporation of the State of Florida
BY: BY:
Todd Hannon
City Clerk
Johnny Martinez, P.E.
City Manager
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
BY: BY:
Julie O. Bru
City Attorney
Calvin Ellis, Director
Department of Risk Management
Page 9 of 10
ATTEST:
Name:
Title:
PARTICIPATING AGENCY
I 1f
BY:
NAME:
TITLE:
APPROVED AS TO FORM AND
CORRECTNESS:
Participating Agency Attorney
Page 10 of 10
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
2012-001
Description of Project
Revised Budget
Request
Primary
Grantee
Agency
POETE
AEL #
2012-002
2012-003
2012-004
Backfill for Training
Travel. This is costs for staff to attend DI -IS and State
sponsored grant management/UASI
courses/conferences.
$13,140.65
$15,000.00
Miami Beach
Miami
MBFR
MEM
Training
Planning
Investment
Justifications
Training
Travel
2012-005
2012-006
2012-007
Repair & Maintenance for UASI Purchased Equipment.
Maintenance on equipment acquired through UASI.
EOC Section Training and WebEOC Workshops. EOC
Section training and WebEOC Workshops for
employees tasked with staffing the EOC during an
emergency.
P,T & E. This project will support multi -disciplinary
projects for the City of Miami under the leadership of
MEM. Project scope will involve a full scale exercise,
revision of planning documents such as the
CEMP/COOP/COG and trainings that benefit terrorism -
related emergency management trainings.
Emergency Operations/UCP Enhancements. To
provide the necessary equipment and supplies to
establish and maintain an Emergency Operation/Unified
Command Post.
LPR Planner Sustainment. Sustainment funding for a
License Plate Reader Planner for Hialeah.
$16,451.83
Hialeah
EM/Police/
Fire
Equipment
21GN-00-MAIN
111 Support Core
Capabilities
Common to all
Mission Areas
#1 Support Core
Capabilities
Common to all
Mission Areas
111 Support Core
Capabilities
Common to all
Mission Areas
$16,800.00
$17,882.12
$20,000.00
$27,419.72
Miami Beach
Miami
BSO
Hialeah
EM
MEM
BSO
PD
Training
Planning,
Traning and
Exercise
Equipment
Planning
' Training
Planning/Train
ing/Exercise
21GN-00-0CEQ
Personnel
116 Response to
Disasters: CBRNE
#1 Support Core
Capabilities
Common to all
Mission Areas
#1 Support Core
Capabilities
Common to all
Mission Areas
#3 Prevent
Terrorism and
Other Disasters
2012 Budget
1
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
2012-008
2012-009 Dialogic Upgrade. Prior to, during and after an
2012-010
Description of Project
EOC Planner Sustainment. Continued sustainrnent of
the Planning Coordinator who is responsible for the
planning, promotion, direction and evaluation of the
City's CBRNE and all hazards capabilities. This position
assures a close collaboration amongst regional, state ,
and federal agencies. The Planning Coordinator
spearheads the City's on -going compliance with the
implementation and sustainment of the National Incident
Management System and the National Response Plan.
incident/event it is imperative that we have the capability
to keep the public informed. Palm Beach County's
Division of Emergency Management currently uses the
Dialogic NXT COMMUNICATOR and GEOCAST WEB.
We utilize this system to notify both residents and
governmental agencies separately or simultaneously
and for varying reasons using multiple methods of
critical information prior to, during or after an
event/incident. Upgrading Dialogic NXT and
GEOCAST will allow Palm Beach County's Division of
Emergency Management the ability to deliver
information to its citizenry and public officials in a timely
and efficient manner.
EOC Sustainment. This will pay for on -going
information technology costs related to the operation of
the City of Miami EOC.
Revised Budget
Request
$27,419.72
$28,000.00
$35,000.00
Primary
Grantee
Hialeah
Palm Beach
Agency
Palm
Beach
POETE
AEL #
Personnel
Equipment 09AP-09-ALRT
Equipment
Investment
Justifications
#1 Support Core
Capabilities
Common to all
Mission Areas
tl1 Support Core
Capabilities
Common to all
Mission Areas
#1 Support Core
Capabilities
Common to all
Mission Areas
2012 Budget
7
Line No.
2012-011
2012-012
2012-013
2012-014
IVliami/Ft. Lauderdale Draft Budget - UASI 2012
Description of Project
2012 Southeast Florida Fusion Center Awareness
Project. In order to support the statewide launch of the
"If You See Something, Say Something" public
awareness campaign, the Miami -Dade Police
Department Homeland Security Bureau is requesting
funds to conduct an effective public awareness
campaign. The public awareness campaign will align
with the federal message/campaign from the US DHS.
To ensure broad coverage, the campaign will utilize
technology mass media, including e-bill boards and
other forms of electronic messaging, in addition to print
media. Partnerships with primary transportation hubs will
facilitate the message broadcast, such as the Port of
Miami, Miami International Airport, and Miami -Dade
Transit. The campaign will also draw upon the Miami -
Dade Police Department's media bureau via full use of
broadcast media outlets.
Revised Budget
Request
Primary
Granted
Agency
POETE
AEL
Code Red. The MGPD has purchased and
implemented the Code Red citizen emergency
notification system. Funding from this project will be
used to provide two years of service to the City's existing
contract.
Regional Training and Exercises Planner - this position
includes the responsibilities of ensuring compliance with
training courses as well as the coordination of necessary
regional exercises.
Emergency Management Planner (12 months). This
position will assist with general planning responsibilities
related to the implementation of the UASI grant
program.
$43,558.50
$62,000.00
$65,000.00
$80,000.00
Miami -Dade
Miami
Gardens
Regional
Miami
Police
MGPD
Regional
MEM
Planning
Equipment
Planning
Planning
21GN-00-OCEQ
04AP-09ALRT
Personnel
Personnel
Investment
Justifications
i11 Support Core
Capabilities
Common to all
Mission Areas
111 Support Core
Capabilities
Common to all
Mission Areas
#1 Support Core
Capabilities
Common to all
Mission Areas
#1 Support Core
Capabilities
Common to all
Mission Areas
2012 Budget
3
2012-018
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No. Description of Project
2012-0'15 Database Upgrade. Palm Beach County's Division of
Emergency Management's (PBC DEM) database of its
citizens has not been upgraded since 2005. This
database is used to notify citizens using the Dialogic
NXT and GEOCAST programs during an incident or
event. Our current database only reaches Palm Beach
County Residents who have opted in to the system or
who have not changed addresses since 2005.
Purchasing this database will allow PBC DEM the ability
to communicate with more citizens during an incident or
event.
2012-016
Regional Program Manager. This position assists the
Miami and Ft. Lauderdale with regional planning needs
(e.g. drafting of investment justifications, coordination of
UAWG meetings, development of annual budgets, etc.).
2012-017 Regional P, T&E. This project will fund regional
planning, training and exercises for all jurisdictions and
disciplines in the UASI Region. These projects will be
coordinated through the Regional Project Manager and
Regional Planning Training and Exercise Coordinator.
Countywide Public Alert & Notification System. Miami -
Dade County will continue to support it's enhanced
Public Alert and Warning System, originally funded in
UASI FY09 to reach as many end users as possible
through the use of SMS (Text) Messaging Services,
email, voice, and web services to ensure for redundant
and diverse multilingual communications in an
emergency and/or disaster. This is a vendor hosted
system that incorporated all of the services mentioned
into a single interface. This system directly impacts the
county's Whole Community Emergency Management
approach by reaching a variety of disparate populations
using as many means of communications as possible, in
a variety of languages.
Revised Budget
Request
Primary
Grantee
$81,639.72 Palm Beach
Agency POETE
Palm
Beach
$95,000.00 Regional Regional
$96,863.66
AEL #
Equipment 09AP-09-ALRT
Planning Personnel
Investment
Justifications
111 Support Core
Capabilities
Common to all
Mission Areas
#1 Support Core
Capabilities
Common to all
Mission Areas
Planning, #1 Support Core
Regional t. Lauderdal Training and Planningrurain Capabilities
Exercises ing/Exercise Common to all
Mission Areas
$100,000.00 Miami -Dade MDEM Equipment 04AP-09-ALRT
111 Support Core
Capabilities
Common to all
Mission Areas
2012 Budget
4
Line No.
2012-019
2012-020
2012-021
2012-022
2012-023
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Description of Project
P,T&E (To be able to plan, train and exercise so that
the City of Miami will be able to identify, provide for
mitigation, respond to and recover from any potential
terrorist activity.)
Planning for the Whole Community- FNSS Support
Package. This is a new project which will enhance
planning for the Whole Community by integrating and
coordinating emergency preparedness, response and
recovery for children and adults with disabilities and
others with access and functional needs. Project
funding will be used to purchase seven Functional
Needs Support Services (FNSS) Shelter Support
Caches, FNSS training for emergency management
stakeholders, and one Whole Community Planner
position.
Emergency Management Planning Coordinator (12
months). This position will assist with the
development/revision of citywide emergency
management plans such as the CEMP, COG and
COOP.
Revised Budget
Request
$104, 745.86
Primary
Grantee
Miami
Agency
MPD
POETE
Planning,
Traning and
Exercise
AEL #
Planning/Train
ing/Exercise
$133,440.00
Broward
EM
Planning
($100,000),
Training
($0),
Equipment
($33,440)
19SS-00-SHE L
Investment
Justifications
#1 Support Core
Capabilities
Common to all
Mission Areas
tt1 Support Core
Capabilities
Common to all
Mission Areas
Sustain Responder Training. Previous Urban Area
Security Initiative (UASI) has driven the safety for
personnel emergency responders and the citizens we
protect. The equipment and training must stay current to
provide the most efficient and expedited response to any
emergency.
$160,000.00
$9,624.32
Miami
Key Biscayne
MEM
Key
Biscayne
Planning
Training
Personnel
21GN-00-TRNG
#1 Support Core
Capabilities
Common to all
Mission Areas
#1 Support Core
Capabilities
Common to all
Mission Areas
CERT Training. CERT Training and equipment.
$13,709.86
Hialeah
Fire
uipment/Trair
21 GN-00-
OCEQ
#4 Mitigate the
Impact of
Disasters
2012 Budget.
5
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
2012-024
2012-025
2012-026
Description of Project
, '-rogram ' raining anc quiprnerv, it'i'iizen
Notification. The MGPD will utilize these funds to
recruit, train and equip a cadre of civilian volunteers who
will participate in the City's CERT Program. Currently
the City only has 10 active members and will utilize
these funds to aggressively build the program in order to
more effectively use civilian participation in
preparedness and response. The final portion of
funding will be utilized to purchase lighting towers for
use in response and recovery efforts. This equipment
will be readily available for use by anv e, titv i tl .
Regional Personal Preparedness Survey (CCP). In an
effort to aggressively capture personal preparedness,
civic engagement and community resilence on a
regional basis for South Florida; it is important to
conduct a survey so local emergency managers have a
define scope of work and specifically targeted areas to
better service. South Florida represents over 30% of the
overall states population by 2009 estimates for Monroe,
Miami -Dade, Broward and Palm Beach counties. This
population of over 5.6 million people, which will surely
increase with the results of the 2010 Census strongly
suggest a sense of urgency for such a regional survey
for "all hazards", and especially for one of the most
critically hurricane prone and diverse populations in the
United States.
Damage Assessment Application. Support ongoing
damage assessment software application.
Revised Budget Primary
Request Grantee
Agency
POE
$16,193.85
Miami
Gardens
$16,400.00 Regional
MGPD
Ft.
Lauderdale,
Miami -
Dade,
Monroe,
Broward
and Palm
Beach
Equipm
and Trai
Planni
$20,000.00 Miami
ITD
Equipm
E
AEL #
Investment
Justifications
ent
ent nin
21GN-00-CCEQ
t!4 Mitigate the
Impact of
Disasters
ig
Planning
#4 Mitigate the
Impact of
Disasters
:nt
04HW-01-
#6 Response to
INHW,
Disasters:
2012 Budget
6
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
2012-027
2012-028
2012-029
Description of Project
Revised Budget
Request
Primary
Grantee
Agency
POETE
AEL #
Investment
Justifications
CERT Training. Throughout the year, the City of Fort
Lauderdale CERT graduates help their communities
prepare for disasters and during response and recovery,
they assist their communities and if interested, then fulfill
unmet missions the City assigned to them. CERT is a
strong resource for local government so their
recruitment, training, exercising, provision of supplies
and equipment, and continuing education is critical.
$20,000.00
Ft. Lauderdale
Ft.
Lauderdale
Training
Training
Ito Mitigate the
Impact of
Disasters
American Red Cross Training.The American Red Cross
will continue to offer disaster preparedness training
including DEM materials county -wide with All Hazards
Mitigation educational information to 75,000 households
throughout the Miami/Ft. Lauderdale area covering tri-
counties, serving Disaster training will be provided for
350 volunteers & staff for advanced disaster response
procedures. This program will provide training materials
for on -going training for new & existing volunteers, staff
& leadership in disaster -related, planning & prevention
courses. There will be shelter simulation exercises to
prepare volunteers, staff & management to set up &
manage a shelter/evacuationcenter for local disasters
including acts of terrorism.
Regional Citizen Corps Drill. To allow Citizen Corps
volunteers to interact with each other and with first
responders in real-time simulations, bringing teams
together from across the region. This will allow citizens
to learn and evaluate their abilities and exercise their
skills. Drills will be held in each of the four counties in
Region 7.
$26,569.71
Regional
wican Red C
Training
Training
#4 Mitigate the
Impact of
Disasters
$45,000.00
Regional
Ft.
Lauderdale,
Miami -
Dade,
Monroe,
Broward
and Palm
Training
Exercise
#4 Mitigate the
Impact of
Disasters
2012 Budget
7
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
2012-030
2012-031
2012-032
Description of Project
Revised Budget
Request
Citizen Corps Regional CERT Training, This project will
assist various CERT teams through the region to
provide equipment, overtime for instructor cost and train
new recruited CERT members through the region -
Miami Dade, Broward, Monore and Palm Beach.
Regional Citizen Corps Symposium. these events will
address all components of Citizen Corps program and
provide hands on training to increase the knowledge and
life saving skills of volunteers. Events will be held in
Palm Beach, Broward, and Miami -Dade Counties, bring
together council partners in each county to increase the
interaction between programs and agencies, thus
building stronger partnerships with our communities.
Monroe County will be oartnerina with Miami -Dade on
$55,000.00
$60,000.00
Whole Community Preparedness Planning. This project
will continue to work on planning activities for the entire
County, incorporating the Whole Community concept
into Emergency Management focusing significantly on
collaboration, preparedness, and communications
activities . Using the Federal Emergency Management
Agencies Comprehensive Preparedness Guide (CPG)
101, as well as other reference and guidance tools to
both bring in non -governmental stakeholders and non-
traditional governmental stakeholders into a cohesive
sustainable emergency management program.
This project will also sustain the EM Specialist position
(originally funded under FY07) focusing on
communications interoperability protocols and solutions
and local geospatial data systems and developing and
enhancing emergency operating plans and procedures.
$193, 558.51
Primary
Grantee
Agency
POSTE .
AEL #
Investment
Justifications
Regional
Ft.
Lauderdale,
Miami -
Dade
Monroe,
Broward
and Palm
Beach
Training
Training
#4 Mitigate the
Impact of
Disasters
Regional
Ft.
Lauderdale,
Miami -
Dade,
Monroe,
Broward
and Palm
Beach
Planning
Planning
#4 Mitigate the
Impact of
Disasters
Miami -Dade
MDEM
Planning
Planning
111 Support Core
Capabilities
Common to all
Mission Areas
2012 Budget
8
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
2012-033
2012-034
2012-035
2012-036
Description of Project
Forensic Crime Lab. This project will establish a Single
Digital Forensic Workstation which incorporates the
acquisition of computer hardware and software assets
for the use of counter -terrorism measures. Equipment
to be purchased includes stationary and portable
Forensic Recovery of Evidence Device/computers that
will be used for the discovery, analysis and
dissemination of any local and regional intelligence
reagarding terrorism in efforts to prevent any terrorist
acts.
Palm Beach Regional Fusion Center. The project is
continuation funding for the Palm Beach Regional
Fusion Centers to enhance information collection,
analysis, and dissemination. This center is the primary
authors of the area's Risk Assessments. The Center
has increased the analytical capability of the region.
The PBRFC maintains the Virtual Fusion Center, the
primary vehicle for information collection, analysis, and
sharing within the region.
R-LEX Regional Coordinator/Trainer. This project will
provide for a position to assist with the administration
and training involved with this regional intelligence
sharing system.
Revised Budget
Request
$11,951.00
$46,409.00
SEFFC Intelligence Data Sharing/Collaboration of
Analytics. Southeast Florida Fusion Center (SEFFC)
Collaboration and Analytics software to establish identity
and relationship and/d'r association with subject, victims
and other related parties
Enabling multiple silos to share and leverage data to
gain insight in a manner that never exposes sensitive
information as the identity and association is
established. This system will provide the police
officer/first responder with the ability to develop a
context accumulating analytics such as a RAP Sheet to
integrate the disparate data sources that are critical to
the police officers as it relates to officer safety.
$100, 000.00
$175,000.00
Primary
Grantee
Agency
POSTE
AEL #
Investment
Justifications
Palm Beach
Boynton
y
Beach
Equipment
04HW-01
1NHW
#3 Prevent
Terrorism and
Other Disasters
PBSO
PBSO
Equipment
131T-00-DFSN
#3 Prevent
Terrorism and
Other Disasters
Regional
BSO
Planning
Personnel
#3 Prevent
Terrorism and
Other Disasters
Miami -Dade
MDPD
Equipment
04AP-07-INVN,
04HW-01-INHW
#3 Prevent
Terrorism and
Other Disasters
2012 Budget
9
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Lino No.
2012-037
2012-038
2012-039
2012-040
Description of Project
Revised Budget
Request
Intelligence Fusion Analysts
$250,000.00
Pictometry. Pictometry photography and software
provides a prospective of the landscape which shows a
front facing 45% degree angle of a structure or city
street. Shown in the four distinct directions of north,
south, east and west this gives the viewer a perspective
of all sides of a street block or specific building.
$8,549.30
Sustainment CCTV Surveillance. Provides necessary
hardware to sustain CCTV system at the Hialeah Fire
Department.
$10,967.89
Incident Management System Communication
Enhancements . WebEOC software application
upgrades will be sought for WebEOC Mapper and
WebEOC Resource Manager, which will enhance the
operational capacity of the city response by adding
critical location identification and visual assessment
along with GIS interface collaboration. WebEOC
Resource Manager will enhance the logistics execution
within an operation as critical city assests can be more
effectively tracked and monitored. Additionally, this
project will involve the costs associated with renewing
the WebEOC license with the vendor ESI, Inc so that
Miramar can continue to use the WebEOC application.
$20,714.25
Primary
Grantee
Agency
POETE
AEL ft
Investment
Justifications
Regional
PBSO
Equipment
131T-00-INTL
#3 Prevent
Terrorism and
Other Disasters
Miami
ITD
Equipment
04HW 01
INHW,
#6 Response to
Disasters:
CBRNE
Hialeah
Fire
Equipment
13LE-00
SURV
#2 Protect
Critical
Infrastructure
Miramar
Miramar
Equipment
04HW 01-
INHW
and Key
#5 Response to
Disasters:
Communications
2012 Budget
10
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
Description of Project
2012-041 Critical Infrastructure/Key Resources Assessments.
Through the use of the DHS ACAMS system, the Palm
Beach County's Critical Infrastructure/Key Resources
(Cl/KR) project will 1)identify, prioritize, and assess the
vulnerability of Palm Beach County's critical
infrastructure and assets as defined by the National
Infrastructure Protection Plan and the 2010 Taxonomy;
2) identify significant and specific security
enhancements for the protection of those critical
infrastructures and resources in Palm Beach County;
and 3) provide a timely warning and ensure the
protection of those infrastructures and assets that face a
specific imminent threat through the use of the
Department of Homeland Security Office of
Infrastructure Protection, the Southeast Regional Fusion
Center, and the Business Partners. Against Terrorism
Program.
2012-042
2012-043
Mobile Data Terminals Connectivity. Mobile computer
devices, usually mounted permanently in vehicle,
operating form DC power supply. Used for data upload
and download, as well as local data entry. Connectivity
to be built in or provided by secured air card connection.
enhance the city of Hialeah Police and Fire Departments
interoperable communications and field intelligence
capabilities through the field deployment of mobile data
terminals that will allow for greater access to and the
Revised Budget
Request
Primary
Grantee
Agency
POETE
AEL #
$24,000.00
$27,419.80
$41,129.58
PBSO
Hialeah
Hialeah
PBSO
Police
Police/Fire
Planning
Equipment
Equipment
Planning
131T-00-I NTL
04 H W-01-
MOBL, 131T-00-
INTL
Investment
Justifications
#2 Protect
Critical
Infrastructure
and Key
Resources
#3 Prevent
Terrorism and
Other Disasters
#3 Prevent
Terrorism and
Other Disasters
20'12 Budget
11
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
Description of Project
Revised Budget
Request
Primary
Grantee
Agency
POETS
AEL #
Investment
Justifications
2012-044
Blue View P900-130 Sonar System with video. The
system will allow for maximum efficiency in low visability
situations. The compact size and ultra -wide field -of -view
makes this the most efficient and effective forward
looking imaging sonar system available today. By
covering wide areas quickly, it minimizes the amount of
time it takes to complete and inspection or search.
$50,000.00
BSO
BSO
Equipment
03WA-02-SONR
112 Protect Critical
Infrastructure and
Key Resources
2012-045
Critical Infrastructure Monitoring & Protection. Funds
will be used to continue to enhance and protect Palm
Beach County's critical infrastructure facilities and key
resources with enhanced security equipment and
technology.
$53,499.48
PBSO
PBSO
Equipment
14SW-01-VIDA
112 Protect Critical
Infrastructure and
Key Resources
2012-046
Fixed License Plate Readers. Fixed license plate
readers allow for the collection of intelligence directly
related to crimes by recording photographs and license
plate numbers of vehicles that have just perpetrated
crimes. These license plate readers are to be
affixed to the ingress and egress points of
the jurisdiction. The city of Hialeah would install the
readers at approximately 10 (ten) points of egress in our
$68,549.30
Hialeah
Police
Equipment
13LE-00-
SURVpermanentl
#3 Prevent
Terrorism and
Other Disasters
2012-047
Target Hardening Fire, Police, City Hall. Physical Access
Control for the City of Hialeah Fire Administration
Building. Upon completion of this project, the outcome
will result in the enhancement and improvement of
target hardening of Fire Department Headquarters. The
project will secure and restrict access to the Fire
Department Headquarters and the City's Public
Communications Center.
$86,171.41
Hialeah
Fire/EM
Equipment
12VE-00-MISS
112 Protect Critical
Infrastructure and
Key Resources
_
2012 Budget
12
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
2012-048
2012-049
2012-050
2012-051
Description of Project
Critical Infrastructure and Key Resource Protection
Project. This project will involve purchasing equipment
to fortify the security measures of the City of Coral
Springs government facilities, emergency operations
center, and regional training facility which is its location
for employee sheltering as well as succession planned
location as a back up to its municipal emergency
operations center. Specifically, the cameras, computer
equipment and proxima card systems assist with threat
assessment and monitoring, critical response and
communications during an emergency, investigations,
identify and track employee and visitor access and
locations, along with accountability to prevention efforts
and safety initiatives for residents, visitors and
employees.
Revised Budget
Request
Primary
Grantee
Agency
POETE
AEL
Investment
Justifications
Portable License Plate Reader System. The Hollywood
Police Department seeks to enhance the overall
protection of the general public, critical infrastructure
and enhance criminal suspect identification, arrest,
solvability and prosecution through the use of License
Plate Readers (LPR) static systems.
Law Enforcement Surveillance (CCTV) (The Closed
Circuit TV project will allow the Miami Police Department
the opportunity to deploy CCTV equipment in the area of
soft targets and enhance our ability to deter and
investigate terrorist activity.)
WebEOC - Interoperable Communications software
needed for regional info sharing during emergency
operations as well as non -emergency situtations to
provide a platform for day-to-day regional info sharing
and updates.
$120, 544.25
$122,257.95
Coral Springs
Hollywood
EM
Police
Equipment
Equipment
14SW-01-
VIDA,04HW-
01-INHW,
04 M D-03-
DISP, 04AP-
05-CREd,
04AP-09-
ALRT, 06CP-
03-ICOM,
14CI-00-
COOP
14SW-01-
SIDV
#2 Protect
Critical
Infrastructure
and Key
Resources
#3 Prevent
Terrorism and
Other Disasters
$139, 743.48
$159,484.00
Miami
Regional
MPD
Regional
Equipment
Equipment
14SW-01-
VIDA,04HW-
01-INHW,
04MD-03-
DISP
04HW-01-
INHW
#2 Protect
Critical
Infrastructure
and Key
Resources
#5 Response to
Disasters:
Communications
2012 Budget
13
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
2012-052
2012-053
2012-054
Description of Project
Revised Budget
Request
Primary
Grantee
Agency
POETE
AEL
Investment
Justifications
South Florida CAD InterOperability Communications
Project. Implement a CAD Interoperability system that
allows local and regional jurisdictions to connect via IP
interface to a central location permitting the sharing of
data, such as available resources for closest unit
response and CAD back-up should a jurisdiction need to
implement a continuity of operations plan (COOP). This
system will link disparate CAD systems providing a data
sharing platform capable of future expansion to include
Law Enforcement and other Public Safety related
systems. This system will also allow for regional and
county -wide real time visibility of Emergency Response
resource status, enabling greater coordination with
emergency management and other public safety support
agencies.
$293,558.50
Miami -Dade
MDFR
Equipment
04AP-01-CADS
#5 Response to
Disasters:
Communications
Mobile Command Vehicle Sustainment. This project will
cover the costs associated with sustaining technology
contained in the UASI purchase Mobile Command Unit.
$2, 741.97
Miami
MFR
Equipment
04AP-09-
ALRT
#6 Response to
Disasters:
CBRNE
Active Shooter Training. Simmunitions to be used for
Active Shooter Training only.
$5,483.94
Hialeah
PD
Training
21 GN-00-
TRNG
#6 Response to
Disasters:
CBRNE
2012 Budget
14
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
2012-055
2012-056
2012-057
2012-058
2012-059
2012-060
Description of Project
Revised Budget
Request
Primary
Grantee
Agency
POETE
Tactical Carrier Vests. Tactical Carrier Vests offer the
ability to house full ballistic body armor. These vests
give officers the ability to place front and back plate
protection against higher caliber weapons. The Hialeah
Police Department would like to outfit it's Criminal
Investigations Teams who respond to critical incidents
as first responders. The vests would greatly afford
these officers with a much higher degree of portability,
and would house all the equipment • needed to address
high level threats. There are a total of 78 officers who
fall within this category.
Sustain Satellite Phones. Previous Urban Area Security
Initiative (UASI) has driven the safety for personnel
emergency responders and the citizens we protect. The
equipment and training must stay current to provide the
most efficient and expedited response to any
emergency.
Respirators. Air purifying, full face, tight -fitting negative
pressure, CBRNE Respirator
$5,483.94
Hialeah
Police
Equipment
$6,756.22
$7,000.00
.Key Biscayne
Miami Beach
Key
Biscayne
MBFR
Equipment
Equipment
FDNY Special Ops Symposium. Learn techniques to
deal with terrorism events and other CBRNE related
operations
$8,225.92
Miami
MFR
Training
Tactical Video Device. Specialized video devices for
tactical situations.
Ethernet Secured @ Fire College for Redundant
Communications for Miami's First Responders (18
months). This project will continue services for a Metro -
Ethernet line that provides fast network connectivity
between the City's network and the E911 back up
center.
$8,288.00
Miami Beach
MBPD
Equipm ent
$10,000.00 Miami MEM
Equipment
AEL #
investment
Justifications
01LE-01-PRPD
#6 Response to
Disasters:
CBRNE
06CC-03-SATM
It5 Response to
Disasters:
Communications
01-03AR-PAPR
It6 Response to
Disasters: CBRNE
Planning
#1 Support Core
Capabilities
Common to all
030E-01-CTAC
N6 Response to
Disasters: CBRNE
06CC 05-
PRTY
115 Response to
Disasters:
Communications
2012 Budget
15
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
Descri tion of Project
p f
Revised Budget
Request
Primary
Grantee
Agency
POSTE
AEL #
Investment
Justifications
2012-061
Business & Community Partners Against Terrorism. The
Business/Community Partners Against Terrorism
Program is designed to forge close two-way
relationships between the Sheriffs Office and important
elements in the county's private sector communities,
including: 1) key representatives of the business
communities that contribute to the Critical Infrastructure
and Key Resources Project (Cl/KR), and 2) private
community organizations' representatives such as
homeowners associations, condominium and coop
boards, gated communities, etc. The guiding framework
for this initiative derives from materials developed by
$10,000.00
PBSO
PBSO
Planning
Planning
#3 Prevent
Terrorism and
Other Disasters
2012-062
Tactical Body Armor for SWAT Team & K9 Unit,
Tactical body armor to protect the torso and extremities.
This type of personal protective equipment will be used
by personnel involved with tactical operations.
$11,745.78
Miami Beach
MBPD
Equipment
01LE-01-ARMR
116 Response to
Disasters: CBRNE
2012-063
GlideScope. This is a portable video laryngoscope which
will be used in on deployments by SMART 7 or any
healthcare response within Region 7 that mayneed the
P g
use for intubation, direct laryngoscopy and many other
indications.
$11,915.00
Regional
roward Heal
Equipment
09MS-02-
AWMG
116 Response to
Disasters: CBRNE
2012 Budget
16
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
Description of Project
Revised Budget
Request
Primary
Grantee
Agency
2012-064
Miami Gardens Police SWAT and Canine. This project
will enable the Miami Gardens Police Department to
respond to critical incidents through the expansion of the
City's SWAT Team capabilities. The proposed project
will equip a team of 24 SWAT certified officers.
Additionally, the MGPD will purchase an explosive
detection canine. This resource will be available
throughout the region to assist in explosive search and
detection.
This project will enhance the capabilities of the
Miami/Fort Lauderdale Region by increasing the number
of special response trained personnel available for
deployment in emergency operations and resources for
explosive detection.
Due to budget cuts, this line item was reduced to just a
canine and no SWAT equipment will be purchased.
$12,000.00
Miami
Gardens
MGPD
2012-065
Night Vision. Boynton Beach Police Department's Tier 2
SWAT team is in need of night vision equipment to
enhance their efforts in countering terrorism. Having the
ability to see in the dark or in low light conditions will
provide SWAt members a hugh advantage over
someone without a light or similar technology. This will
allow for better operational safety and efficiency.
$12,317.76
Palm Beach
Boynton
Beach
POETE
AEL #
Investment
Justifications
Equipment
07ED-01-DOGS,
01LE-01-ARM R,
'01LE-01-HLMT,
01LE-01-SHLD,
01LE-02-BDUS,
01LE-02-BOOT,
01LE-02-PRPD,
01ZA-02-G LVA,
01ZA-03-EYEP,
01ZA-06-HYDR,
01ZP-00-GBAG
116 Response to
Disasters: CBRNE
Equipment
030E-02-TILA
tt6 Response to
Disasters: CBRNE
2012 Budget
17
Miami/Ft, Lauderdale Draft Budget - UASI 2012
Line No.
Description of Project
Revised Budget
Request
Primary
Grantee
Agency
POETS
AEL #
Investment
Justifications
2012-066
,
Sunrise Fire Rescue Detection and Protection - 5 Gas
Monitors. This project will provide all Sunrise Fire
Department Engine and Ladder companies to detect
flammable and toxic atmospheres at the first responder
level, in conjunction with existing radiological detection.
Such equipment will permit first responders to such high
target venues such as the Broward Arena (Bank Atlantic
Center) and Sawgrass Mills Mall to effect rapid threat
assessment, guide PPE selection, and permit rapid
entry to rescue, remove, and/or decontaminate victims
of a terrorist (CBRNE) attack. The addition of 6 Level A
Vapor Protective Suits will permit entries into
atmospheres which exceed the protection of Structural
Firefighting PPE, and allow for more complex mitigative
measures from a CBRNE release. The budget caused
this line item to be reduced to just 5 gas monitors.
$15,400.00
Sunrise
Sunrise FD
Equipment
•
01VT-01-ENSM,
o1VT o3 ITst,
07CD-01-DPPI, -
7CD 01 DPMG
tf6 Response to
Disasters: CBRNE
2012-067
Maintenance and Sustainment (This funding will be used
to keep grant funded equipment in working order so that
we will have a functioning capability to use equipment
purchased to respond effectively to terrorist activity.)
$15,998.00
Miami
MPD
Equipment
21 GN 00
MAIN
IF6 Response to
Disasters: CBRNE
2012-068
Radiological/Nuclear Detection Course. Fundamentals
of radiation, radioactive materials, ionization and
contamination. Focuses on possible health effects,
hazard identification and proper notification.
$16,451.83
Miami
MFR
Training
Training
116 Response to
Disasters: CBRNE
2012 Budget
18
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
Descri lion of Pro'ect
p
Revised Budget
Request
Primary
Grantee
Agency
POETE
AEL #
Investment
Justifications
2012-069
Mobile (command Vehicle Sustainment. I his project will
strengthen the response capabilities of the Hialeah Fire,
Police, and Emergency Management by having the
ability to sustain the Mobile Command Vehicle assets
such as; Satellite voice and Internet capability,
interoperable communications capabilities, and work
$16,451.83
I-lialeah
Fire
Equipment
21GN 00 MAIN
n6 Response to
Disasters: CBRNE
2012-070
Field Force Maneuvers Training & Exercise OT/Backfill.
The Hialeah Police Department responds to civil and
domestic threat events. To that end, the department
wishes to train its patrol division in field force maneuvers
and applications in order to effectively address any such
threat. This requires a two-day training class. The
$21,935.78
Hialeah
PD
Training
21 GN-00-
TRNG
116 Response to
Disasters: CBRNE
2012-071
Satellite Phone Sustainment Citywide (18 months). This
project will sustain the satellite phones that are installed
throughout City Departments including police and fire
stations which allow all first responders to communicate
when primary communication services are down.
$23,400.00
Miami
MEM
Equipment
06CC 03-
SATP
#5 Response to
Disasters:
Communications
2012-072
Repair & Replacement for UASI Purchased Equipment.
This will cover the costs associated with maintaining,
replacing and repairing UASI purchased equipment.
$27,419.72
Miami
MFR
Equipment
21 GN-00-
MAIN
116 Response to
Disasters: CBRNE
2012-073
Lighting Towers. Funding will be utilized to purchase
lighting towers for use in response and recovery efforts.
This equipment will be readily available for use by any
$30,000.00
Miami
Gardens
MGPD
Equipment
030E-03LTPA
t16 Response to
Disasters: CBRNE
2012-074
Medical Preparedness and Response to Bombings. This
project will train personnel in techniques designed as a
result of the London Subway bombing (pre and post
event). Will focus on commonly used explosives,
bombing injuries and treatment.
$32,903.66
Miami
MFR
Training
Training
1t6 Response to
Disasters: CBRNE
2012 Budget
19
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
Description of Project
pRequest
Revised Budget
Primary
Grantee
Agency
POSTE
AEL #
Investment
Justifications
2012-075
Fire Officer Operations at CBRNE Emergencies. To
prepare fire officers for command and control of CBRNE
related emergencies.
$32,903.66
Miami
MFR
Equipment
04AP-09-
ALRT
Dis Response to
Disasters: CBRNE
2012-076
FLUSAR Training.
$39,948.82
Miami Beach
MBFR
Training
Training
116 Response to
Disasters: CBRNE
2012-077
Support for current UASI Equipment. Continue support
of equipment purchased with UASI Funds (servers,
storage units, desktop, laptops, etc.). Some of these
purchases were done using a 1-year support coverage.
Will maintain servers at the Coral Springs disaster
$40,000.00
Miami
ITD
Equipment
21 GN-00-
MAIN
tt6 Response to
Disasters: CBRNE
2012-078
Bidirectional Amplifier for Jackson Memorial Hospital
Trauma Center. Amplifies radio signals in JMH to
provide better coverage and ability for Medical Control
to communicate with field units. Will also improve MPD
ability to communicate in all areas of the Trauma
Center. Should also work for MDPD or any other
800Mhz radio system user such as.Miami Beach or
Hialeah.
$41,1.29:58
Miami
MFR
Training
06CP-03-BAMP
#5 Response to
Disasters:
Communications
2012 Budget
20
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
Descri tion of Pro'ect
P f
Revised Budget
Request
Primary
Grantee
Agency
POETS
AEL;rt
Investment
Justifications
2012-079
Incident Command for Structural Collapse Incidents.
The ICS for Structural Collapse Incidents course is
designed to provide fire officers with an understanding of
command operations at a structural collapse incident.
This course mirrors the course of the same name
developed by the National Fire Academy in Emmitsburg,
Maryland. This course is designed to ensure that
Incident Commanders (IC) have an understanding of
how the Incident Command System can be applied to
large and small structural collapse incidents,
This course is designed to provide members of a
command staff with the knowledge, skills, and abilities to
perform leadership at structural collapse scenes due to
natural disasters or terrorist incidents. This course is
specifically designed for participants who already have
an understanding of the Incident Command System
(ICS) and builds upon the ICS 100 and 200 level
training. This course is 100% classroom.
The purpose of this course is to provide fire command
officers or individuals who have statutory
authority/responsibility and may serve in a unified
command structure at a structural collapse incident.
This course provides the participants with the
understanding of the key elements of a structural
collapse, demonstrate a working knowledge of Incident
Command System (ICS) procedures and organization;
identify various resource levels, types and capabilities;
identify critical cues/issues that affect collapse scene
management; identify unique operational considerations
for a collapse incident; and describe all operational
phases of a structural collapse incident.
$43,871.55
Miami
MFR
Training
Training
tt6 Response to
Disasters: CBRNE
2012 Budget
21
Miami/Ft, Lauderdale Draft Budget - UASI 2012
Line No.
Description of Project
Revised Budget
Request
$45,000.00
Primary
Grantee
Agency
POETS
AEL #
OOMY 01 XRAY
Investment
Justifications
2012-080
Sonosite. This is a portable handheld ultrasound
machine that will be used in on deployments by SMART
7 or any healthcare response within Region 7 that may
need the use of ultrasound for many clinical incidences.
Regional
roward Heal
Equipment
tt6 Response to
Disasters: CBRNE
2012-081
EOC FIX Satellite Phones. Fixed Satellite
communications services in Emergency Operations
Center and Satellite locations.
$50,561.00
Ft. Lauderdale
Laudetrdale
Equipment
OGCC-03-SATM
t15 Response to
Disasters:
Communications
2012-082
UASI Fire Vessel Maintenance & Equipment. This
funding will sustain the 48ft fire boat and 27ft dive boat
purchased under UASI to support public safety,
firefighting operations, urban search and rescue and
emergency medical operations for homeland security -
related threats/activities on the waterways.
$54,839.44
Miami
MFR
Equipment
21 GN-00-
MAIN
►t6 Response to
Disasters: CBRNE
2012-083
Emergency Operations Center Management. The City of
Fort Lauderdale maintains its own Emergency
Operations Center (EOC). EOC equipment and
capabilities must be continuously upgraded and
enhanced to take advantage of new technologies and
ever changing hazards and threats.
$59,308.90
Ft. Lauderdale
Ft.
Lauderdale
Equipment
21GN-00-OCEQ
in Support Core
Capabilities
Common to all
Mission Areas
2012-084
FRT Protection Level Upgrade. The project will equip
the Broward Sheriffs Office Crime Scene Unit personnel
with six (6) sets of SCBA equipment and Level A (Law
Enforcement Response Level 1 (LERL-1)) PPE.
$63,440.00
BSO
BSO
Equipment
01CL 02 ENSM
tt6 Response to
Disasters: CBRNE
2012 Budget
22
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
Descri tion of Project
n f
Revised Budget
Request
Primary
Grantee
Agency
POSTE
AEI- it
Investment
Justifications
2012-085
CBRNE Training for Police and Fire. Medical and first
responder training (patient decon, medical stabilization
and scene management). Courses will be selected off
of the approved state training list.
$63,499.60
Coral Gables
Fire
Training
Training
#i6 Response to
Disasters: CBRNE
2012-086
MDPD Rapid Deployment Force Sustainment Project.
The Rapid Deployment Force (RDF) is a multi -agency
regional response unit which responds to critical
incidents and emergency requests for assistance
wherever needed. The RDF is currently comprised of
officers and firefighters from Miami -Dade, Broward,
Monroe, and Collier Counties. RDF members receive
extensive training and are used in a variety of missions
which include terrorism response operations, WMD and
CBRNE response operations, natural and man-made
disasters, post -blast EOD support, civil disturbances,.
and humanitarian aid missions.
This project will upgrade equipment currently in use by
the RDF and enhance both officer safety levels and unit
effectiveness during RDF missions. The project includes
tactical helmets, ballistic face shields, and voice
amplification systems needed for gas masks. The need
for this equipment has been identified based on lessons
learned from previous RDF deployments and missions.
$75,000.00
Miami -Dade
MDPD
Equipment
06CP-03-PRAC,
01LE-01-HLMT,
01LC-01-SHLD
##6 Response to
Disasters: CBRNE
2012-087
Interoperable Communincations Radios. Portable
radios and associated equipment for Hialeah Police and
Fire.
$95,969.02
Hialeah
Fire/Police
Equipment
06CP-01-
PORT
#5 Response to
Disasters:
Communications
2012 Budget
23
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
Description of Project
Revised Budget
Request
Primary
Grantee
Agency
POSTE
AEL #
Investment
Justifications
2012-088
Monroe 800 MHz Radios. This project is to purchase
and transition first responders to 700/800 MHz trunked
individual portable radio transceivers which are
intrinsically safe, submersible, P25 complaint, digital and
analog capable. These radios will be distributed to EMS
and LE personnel to upgrade 400 MHz radios and
enhance interoperable communications within Monroe
County and Region 7 during a terrorist event.
$96,925.27
Monroe
EM/Sheriff
Equipment
06CP-01-MOBL
#5 Response to
Disasters:
Communications
2012-089
Municipal EOC Enhancement Project. The City of
Miramar is requesting funding to establish an
Emergency Operations Center (EOC) that will serve the
needs of 125,000 residents in the event of a natural or
manmade disaster. The Miramar EOC would have
communication/collaboration with the Broward County
EOC and Regional EOCs in South Florida in a disaster.
The funding requested is for equipment purchases
needed to create an EOC for the city. •Currently the city
operates an EOC from an existing Fire Rescue Station
which is not sufficiently equipped and also does not
have the adequate space to house the staff needed to
run an EOC in an emergency. The current city EOC
equipment is insufficient to meet the needs of the
citizens of the city and not adequate for coordination
with County emergency operations and NIMS
procedures.
$100,000.00
Miramar
Miramar
Equipment
21 GN 00
OCEQ
#1 Support Core
Capabilities
Common to all
Mission Areas
2012 Budget
24
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
Description of Project
Revised Budget
Request
Primary
Grantee
Agency
POETE
AEL #�
Investment
Justifications
2012-090
SWAT DHS Type III. The purpose of this project is to
train the Sunrise Police SWAT Team to the operational
readiness standards of a DHS Type III SWAT Team.
This training will enhance the response capabilities of
the Sunrise Police Department and the region in the
event of a CRBNE terrorist attack.
The Type III training involves extensive use of Personal
Protective Equipment in simulated CRBNE enviroments.
In order to successfully complete this training, the
Sunrise Police Department must replace the SWAT
Team's aging PPE gear with a MT94 (Multi -Threat)
ensemble protective suit and FM53 protective mask.
This equipment will also be deployed in an operational
capacity upon the completion of training.
$116,477.62
Sunrise
Sunrise PD
Training
($116, 712)
Equipment
($58,700)
21GN-00-TRNG,
01AR-02-APR
01CB 02 ENSM
116 Response to
Disasters: CBRNE
2012-091
TALON Generation IV Robot. The acquisition of this
equipment will provide enhanced security and safety to
law enforcement and first responder personnel
conducting high risk operations. The remote -controlled,
autonomous two-way data- capable Robot platform with
audio & video protocols, will enable enhanced joint and
regional response law enforcement operations within the
UASI to record audio and video within target locations
during CBRNE and other high risk operations; perform
enclosure breaches; and deploy non -lethal diversionary
devices and chemicals; Enhanced personnel security
and safety, as well as environmental health issue
remediation, will be substantially increased. The
provision of additional technical capabilities during
CBRNE and other extremely high -risk operations are the
Target Capabilities enhancements provided by this
Project equipment acquisition.
$121,140.60
Pembroke
Pines
Police
Equipment
030-07-ROBT
#i6 o t Response
Disasters: se to
2012 Budget
25
Miami/Ft. Lauderdale Draft Budget - UASI 2012
Line No.
Description of Project
Revised Budget
Request
Primary
Grantee
Agency
POETE
AEL #
Investment
Justifications
2012-092
Miami UASI M&A
$261,963.24
M&A
TOTAL:: ! '`
$5,239 204.1)8'..
2012 Budget
26