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HomeMy WebLinkAboutSole Source JustificationPierce County SOLE SOURCE JUSTIFICATION PURCHASING DIVISION Send directly to the Purchasing Division Routing Location: Merit #100/Fax: 253-798-6699/Email: edarbv©co.pierce.wa.us Your Name: Your Department: PWU Road Ops Your Phone: Requisition Number: Requested Vendor: Cost Estimate: Vendor's Address: Vendor E-Mail: Vendor Contact Name: Vendor Phone: 1. Describe the product, service or system. Attach all applicable information: GPS Lockbox produces a locking cell phone holder that will be mounted in our vehicles and equipment. The lockbox is custom designed to fit the cell phones that will placed in the vehicles and equipment and provides a secure mount for the in vehicle cell phones. The device has a locking system which secures the phone to the cradle and requires a key to remove the phone. This feature prevents the driver of the vehicle from removing the phone from the vehicle and ensures compliance with hands free use laws by using the cell phones speaker and microphone . The propritery locking feature also prevents loss or damage that could occur if the phone is used to communicate outside the vehicle. Additionally lockbox provides a wiring harness that replaces the cell phone battery and uses the vehicle electrical supply to power the phone which eliminates the need to charge the phone and eliminates future battery replacement and the potential for overcharging the battery 2. Describe efforts/research to find additional suppliers/vendors of these products/services. Search efforts to find other vendors or dealers that could supply the GPS Lockbox for the Samsung Convoy phone include phone calls to local cell phone suppliers and cell service providers, exhaustive vendor dealer searches using Internet search engines, and discussions with other agencies that use cell phones as their daily operational communication platform. 3. Here are eligible reasons for sole source. Check all boxes below that apply to your sole source situation and attach any useful documents to justify the sole source. X Compatibility to existing County standard or to existing equipment, inventory, systems, data, programs or service. The County recently selected Verizon as the cell and data communications provider. The Lockbox is custom designed to fit the Samsung Convoy ruggedized flip phone which is a model listed on the approved Verizon cell devices from our IT department. The Lockbox mounting system is compatable with all classes of vehicles and equipment in the Road Operations fleet and is easily installed. Search efforts to find other cell phone mounting systems with a locking feature and the ability to power the phone using the vehicle power supply include phone calls to local cell phone accessory suppliers, cell service providers, comprehensive mounting system product searches using Internet search engines, and discussions with other agencies that use cell phones as their daily operational communication platform. X Licensed or patented product with only one dealer. The GPS Lockbox is produced and distributed by only one vendor. No patent has been issued at this time but a patent is pending. See attached. ❑ Authorized Service Provider, Repair and/or Warranty Services. Describe. X Unique design: The GPS Lockbox is specifically designed to lock the cell phone in place while allowing use in a hands free format. The wiring harness is unique and provides an electrical supply for the phone activating the phone when the vehicle's ignition is turned on and shutting the phone off when the vehicle is turned off. The GPS Lockbox also is designed so that the driver or operator of the vehicle cannot turn the phone off when the ignition is switched on due to a custom designed molded cover finger that covers the off/on button on the phone which is unique and not available on other cell phone holder. The mounting system requires a key to remove the phone from the mount and no other mounting system we researched have these features. ❑ Used item: Surplus item bought through an auction, with bargain price. Describe. X Delivery Date: 1000 lines of service must be transfer to Verizon by march 31 st 2013 to realize the rebates offered and accessory packages as a condition of the contract with the County. Road Operation vehicle phone counts were included and the vehicle phones must be activated by March 31 st to meet the County total of 1000 lines transfer. The supplier of the GPS Lockbox has sufficient product inventory and can meet our deadline for suppling the cell phone mounting system. Search and inquires described above showed no other product supplier could provide the GPS Lockbox mounting system. ❑ Project or Research Continuity: Product, systems, services or data must comply with an ongoing project, research, data, testing or analysis. Results would be interrupted or compromised without continuity. Describe ❑ Requirement by Funding Source: Lender, grantor (such as Federal government) or other provider of funds requires the specific product, service or system. ❑ Other: Please describe: Signature of Requestor: Date: Department Director/Designee Approval: Date: