HomeMy WebLinkAboutMemos - Sole Source FindingCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
FROM :
Kenneth J. Robertson
Chief Procurement Officer/Purchasing Director
Te. Byrnes, CPPB
Procurement Supervisor
DATE : June 17, 2013 FILE
SUBJECT : Innovative Intelligent Products, LLC,
Sole Source Finding
REFERENCES:
ENCLOSURES:
An investigation was conducted to determine whether Innovative Intelligent Products, LLC. d/b/a GPS
Lockbox, located at 3225 McLeod Dr. Ste. 110, Las Vegas, NV 89121, is the sole source provider of the
GPS Lockbox, for the Department of Parks and Recreation.
Research was done to determine if they were the only providers of this type of Lockbox and it has been
determined that, all . on-line inquiries into this specialized form of lockbox, result in producing this
company's website. Additionally, they have a patent pending #: US2011- 0127831A1 (See attached). This
unit includes a Battery Eliminator Module (BEM), which eliminates the standard phone battery and powers
directly from the vehicles' battery. It also powers the V860 phone battery on and allows it to automatically
launch the GPS tracking program and when turned off, the BEM will tum the phone off within two (2)
hours, which allow some GPS software to communicate back to customer that the vehicle has now shut off.
This product was designed exclusively for the Verizon v860 cell -phone and is only manufactured and
distributed by GPS Lockbox.
The city's provider for mobile communication (cell phone) services is Verizon Wireless. This contract was
competitively procured by the State of Florida via Contract #DMS-1011-008C. The city's access to Verizon
cell phones and monthly service plans are all in accordance with our procurement code. In order to install .. :
cell phone lockboxes in city vehicles to keep the phones tamper free, the v680 cell phones are only
compatible with the GPS Lockbox system. These lockboxes are designed to lock the cell phone in place
while allowing use in a hands free format. The wiring harness is unique and provides an electrical supply4for
the phone and activating the phone when the ignition is turned on and turning the phone off when the
vehicle is turned off. The GPS Lockbox is also unique in design in that the driver/operator cannot turn the
phone off while the ignition is turned on due to a custom designed molded cover finger that covers the off/on
button. This feature is not available on other cell phone holders. The mounting system requires a key to
remove the phone from the lockbox. s...
In support of sole source finding, Pierce County, Washington, also authorized the procurement of these cell
phone lockboxes from GPS Lockbox via sole source. Please find attached their authorized sole source
justification for documentation purposes.
Therefore, based on the above, I am recommending that the requirements for competitive bidding be waived
and the above findings be approved that Innovative Intelligent Products, LLC. d/b/a GPS Lockbox, located
at 3225 McLeod Dr. Ste. 110, Las Vegas, NV 891212, is the sole source provider of the GPS Lockbox.
APPROVED BY:
APPROVED BY:
Johnny Martin
City Manager
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e#ineth Robertson _�
Chief Procurement Officer/Purchasing Director
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Date
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CITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
FROM:
Kenneth J. Robertson
Chief Procurement Officer/Purchasing Director
uan Pascual
Director, Parks and Recreation
DATE : • May 29, 2013
FILE :
SUBJECT : Innovative Intelligent Products, LLC, Sole
Source Finding
REFERENCES:
ENCLOSURES:
The Parks and Recreation Department is requesting a sole source finding for the purchase of gps tracking
devices and monitoring system through GPS Lockbox d.b.a Innovative Intelligent Products, LLC. They are the
sole source vendor for Verizon who provide the gps lockbox and installation within the vehicles.
According to GPS Lockbox their patent pending lockbox and patent pending battery eliminator module is a
single source product, manufactured and distributed by them only. The product was designed exclusively for
the v860 cell -phone which is provided through our present Verizon contract.
Parks and Recreation will be utilizing the services in addition to other departments. Presently, Public Works
and Solid Waste also had gps monitoring devices installed in their vehicles and it is anticipated that with the
purchase of new vehicles there will be an ongoing demand for new or upgraded gps devices as well as the
potential for additional departments to opt for the use of the service.
Currently the S25K allowance of services has been exhausted and the Parks and Recreation Department has
additional services required to complete the gps installation program. As we have already invested in this
product and the services it is prudent to create a sole source agreement to allow for the continuation of the
program.
Upon'eompletion of your findings, please forward a copy of the Resolution and the Agenda Sutiiinay Foiri
for our files.
•
Your attention to this matter is greatly appreciated.
FINDING OF SOLE SOURCE APPROVED:
APPROVED BY:
APPROVED BY:
K- eth Robertson
Chief Procurement Officer/Purchasing Director
Joh j Martinet, P.E.,
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