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Home My WebLink AboutBack-Up DocumentsCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Arthur Noriega, V City Manager FROM : iVtanuef A. Morale Chief of Police Police Department DATE: SUBJECT : REFERENCES: ENCLOSURES: August 7, 2024 FILE : Request to Reclassify and Fill — Payroll Clerk Position #2990 The purpose of this memorandum is to request your authorization to reclassify one (1) vacant Payroll Clerk position, #2990, to a Payroll Assistant position. The audit and reclassification will better meet the needs of the organization. Upon review, the job duties and functions are more congruent with the scope, nature of work and essential functions of a Payroll Assistant. The Budget and HR Classification Audit docums will be submitted for review and approval. Arthur Noriega, V., City Manager MAM:qsb c: Chief Manuel A. Morales, Police Department Assistant Chief Thomas L. Carroll, Administration Division Major Jesus Ibalmea, Personnel Resource Management Section Qiana Sanders -Bell, Personnel Unit MPD24022 CITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO : Manuel A. Morales Chief of Police Police Department Channel FROM : Q1 `iI . anders-Bell Po ice Personnel Manager Personnel Unit DATE : August 20, 2024 FILE : SUBJECT : Request for Commission Approval - Audit of Classification REFERENCES. ENCLOSURES: This memorandum is to seek the approval of the City Commission to audit one (1) vacant civilian Payroll Clerk position to a Payroll Assistant position that will better serve the needs of the department. To facilitate this request, please see the supporting documents attached. Upon your approval, please forward this packet to Joy Saunlett, Administrative Assistant I, in the Business Management Section for placement on the next Commission agenda. Please indicate your concurrence below. t � / Disapproved:v Date Attachment(s) ARA/JI/qsb Department Name: Police Request for Position Reclassification Date: 8/7/2024 Reclassification Audit Requested Information A. Position Name and Number being Audited: Payroll Clerk PN2990 B. New Position Name: Payroll Assistant C. Filled/Vacant: Vacant D. Current Salary Rate- if filled: N/A E. New Proposed Salary: 22A• 1907 F. Funding Source: General Fund G. Justification for Request: Audit of the position will better meet the needs of the department and the functions as evolved. Additionally, the audit will allow the department to attract a larger applicant pool and retain employees. Approval Routing Process I. Office of Management and Budget (OMB) Impact A. Position Budgeted Amount: B. Budget Impact: C. OMB Analysis: D. Approval/Denial/Hold (Please sign): II. Human Resources (HR) Audit Final A. HR Audit Recommendation: Attach Audit Study B. Approval/Denial/Hold (Please sign): C. Comments: III. CM/DCM/ACM Approval A. Approval/Denial/Hold (Please sign): B. Comments: NOTE: Police and Fire -Rescue Departments require Commission approval. NIN °F4,, City of Miami : DEPARTMENT OF HUMAN RESOURCES ��.Q-F1.pP`O< CLASSIFICATION/SALARY QUESTIONNAIRE TBD Hours of Work A -Shift Shift Position Title Payroll Clerk Position# 2990 Occ. Code 1111 Department & Division Police Administration Immediate Supervisor Janeisy Aracena-Martinez Section A: To be completed by department representative or by supervisor, Action requested (check one) (complete items 1-6) (complete items 5-8) (complete item 8) ✓ Reclassification ❑ New classification ❑ Pay range review ❑ Other, specify 1. Describe below the duties of the position. Attach additional pages if needed. Be specific: List duties from the most time-consuming to the least time-consuming, or in the order performed if they are done daily. Indicate approximate percentage of time spent on each task, Also identify the level of importance. Defined below are the categories for frequency and importance. FREQUENCY Constant - More than 80% (6.5 hrs. or more per 8 hr. day) Very Frequent - 51 to 80% (4.5 to 6 hrs. per 8 hr. day) Frequent - 21 to 50% (2.5 to 4 hrs. per 8 hr. day) Occasional - 6 to 20% ( 1 or 2 hrs. per 8 hr, day) Rare - 0 to 5% (less than 1 hr. per 8 hr. day) IMPORTANCE 3 - Critical Part of Job; can't be done any other way 2 - Important, but may be performed In some other way 1 - Not Critical; may be reassigned or not performed at all FREQUENCY OF TIME IMPORTANCE DUTIES OF THE POSITION Reclassification to Payroll Assistant (OC #1114). See attached job description. C HR/AL-042 Rev. 05/97 2. Tools/equipment used in work. ✓ Yes ❑ No If yes, please list and check frequency. Tools/Equipment Computer/Laptop A) Rarely ❑Occasionally I Frequently Phone B) ❑ Rarely ❑Occasionally I Frequently Copier/printer C) ❑ Rarely ❑ Occasionally I Frequently O) ❑ Rarely ❑ Occasionally ❑ Frequently 3. Supervision Exercised, Titles; names, number of positions supervised; Check activities that are part of the supervisory duites. ❑ Hiring ❑ Disciplining ❑Coaching ❑ Promoting ❑ Budgeting ❑ Performance Evaluation ❑ Training ❑ Terminating ❑ Developing ❑ Counseling ❑Scheduling Other No. Supervised Name(s) Title(s) 1. 1, 2. 2. 3, 3. 4. 4. 5, 5. 6. 6. 4. Supervision Received (How work is assigned, how it Is checked, how often; what problems referred to supervisor. Functional supervision is received from and performance evaluated by the Police Payroll Coordinator. 5. Phylscal Demands. Please check applicable physical CONSTANT demands on Job and the frequency of performance. VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Standing ✓ Sitting ✓ Walking ✓ Running Pushing or Pulling ✓ Bending ✓ Squatting ✓ Kneeling Crawling I Reclining Balancing ✓ Filing 1 Physical Demands (con't) CONSTANT EOUY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Reaching above shoulders Reaching below shoulders Lifting Ilght/0-14 lbs. ✓ Lifting moderate/15-50 lbs. Lifting heavy/over 50 lbs. Lifting from floor ✓ Lifting from arm level ✓ Lifting bulky items ✓ Driving motorcycle/scooter Driving motor vehicles Driving lawn maint./equip. Driving heavy equipment Driving normal driving Driving emergency high rate of speed *Equipment Operation/Office & Mechanical small automatic hand tools (le, electric drill, saw, screwdriver, grinder, calculator, copier, fax mach., pistol, 2-way radio, etc.) *Equipment Operation/Office & Mechanical medium automatic hand tools (ie, weedwacker, edgers, chain saw, etc.) *Equipment Operallon/Office & Mechanical large automatic hand tools (ie, lawn mower, jumping jock, street saw, hand roller, polisher, buffer, etc.) *please list any tools or equipment used on the Job. Some additional space has been provided below. If more space is needed for tools operated, please list on a separate piece of paper and staple It to the questionnaire. ) s) C) D) E) F) G) H) Physical Demands (con't) CONSTANT VERY FREQUENT FREQUENT . OCCASIONAL J RARE IMPORTANCE Climbing stairs ✓ I Climbing ladders Climbing utility/telephone poles Hand Dexterity grasping ✓ Hand Dexterity holding ✓ Hand Dexterity keyboarding Hand Dexterity repetitive movements ✓ Hand Dexterity finger dexterity Reading English ✓ Reading other language/specify A) B) Writing English ✓ Writing other language/specify A) B) o Eye -Hand Coordination ✓ Seeing color vision ✓ Seeing depth perception ✓ Seeing field of vision ✓ ( ? i 1 Seeing clear vision required -near and/or far ✓ Hearing ✓ 1 Talking ✓ 1 Smell/Odor I ✓ Sliding Under Automobile Swimming Use of Telephone ✓ Contact with General Public/Customers ✓ Working Alone ✓ Working long hours between meals or breaks Working under stress 1 1 I I 1 6. Environmental Conditions. Please check applicable environmental conditions of job and their frequency. CONSTANT VERY FREQUENT FREQUENT OCCASIONAL RARE IMPORTANCE Working Around Hazardous Machinery Working at Considerable Height Electrical Hazards � Wet Surroundings J Working at Night I I Loud Noise Low Noise _I_{ Cluttered Floor Area II High Temperature Low Temperature/or Humidity Poor Ventilation Poor Lighting Odor/Smell Vibrations Dust or Fumes Working Inside ♦ Working Outside Working Underground Scaffold Working Overtime Travelling 7. Complete for New Classification only, Describe duties and desirable qualifications, Also complete Items 5,6 and 3 if applicable. Migs 8. To be completed for new classification or change of salary only. Indicate why present salary should be reviewed if applicable. Salary 22.A1907 Range Requested: The purpose of this questionnaire is to obtain facts about the jobs, not the employee(s). This Information Is used to reclassify or downgrade positions, not employees. Employees whose positions are reclassified do not have automatic rights to the higher level Jobs, unless specified otherwise by Civil Service Rules or the Labor Agreement. I certify that the entries made above are correct and to the best of my knowledge are true and accurate. Qiana S ers-Bell. Print ame of Empl ee Providing Data S 1 I IY- gna ure of Employee Providing Data Date Section B - To be completed by Immediate Supervisor Are statements regarding duties of the position complete and accurate? (Indicate any incomplete items or inaccuracies.) ZI114°1-V Signature Date Section C - To be completed by Department Head Comment on above statements made regarding duties of position. Indicate any inaccuracies. 464 tlz 7-11 Si lure Date Once this questionnaire has been completed, reviewed and signed by the three parties above, please return it to the Department of Human Resources together with a current table of organization of the Department and any applicable supporting documentation. CLASS CODE City of Miami PAYROLL ASSISTANT 1114 ESTABLISHED DATE March 01, 2006 Nature of Work SALARY $24.87 - $51.70 Hourly $1,989.49 - $4,135.99 Biweekly $4,310.56 - $8,961.32 Monthly $51,726.69 - $107,535.79 Annually REVISION DATE June 11, 2018 This is highly technical specialized work responsible for processing and assisting with coordinating payroll. Employees in this class will be assigned specific tasks of limited difficulty, and are expected to use independent judgment and decision -making in completing those tasks within given parameters. Close supervision is received from a professional or administrative supervisor, and work will be reviewed for accuracy of content and conformance with departmental and City policies and procedures. An incumbent assigned to work at a department other than Finance may be assigned different tasks; however, the nature of work and level of responsibility should be equivalent. Essential Functions Performs, supports, and validates various payroll functions including the following: processing changes of attendance, processing manual retros and retro corrections, preparing and entering adjustments, etc. Validates exception reports of assigned departments. Prepares and processes garnishments. Assists management with training, testing, updating legislation changes, and validating new computerized applications and features. Ensures the more complex payroll records are updated and accurate, and corrects inaccuracies whenever possible. Prepares biweekly regular, overtime, and supplemental payrolls for City departments. Prepares and processes the following (but not limited to): supplemental payroll reports, payroll checks, supplemental payroll checks, stop payments on payroll checks, garnishment deductions, student loan pay backs and deductions, employee severance payouts, vouchers payable for stop payments, advance checks, handwritten checks, and tuition reimbursements. Inputs data from time sheets, productions records, or individual time cards to computerized payroll system. Assists with "year end" process, validating and verifying W-2 reports, balance adjustments, printing W2s, and correcting employee balances. Assist with the preparation of information for the fiscal year end audit process. Assist with inquiries from federal, state and regulatory agencies. Assists with balancing payroll runs, answering employee questions and troubleshooting payroll issues. Serves as back up to any payroll position when necessary. Assists with reviewing payroll actions and payroll activities, including, but not limited to, the following: validation of time entry, accuracy of earnings, validation of Payroll Liabilities, I.C.M.A. deductions and loans to the City, issuance of advance and supplemental checks. Monitors, reconciles, and requests checks for U.S. savings bonds. Inputs and files W-4 forms; provides copies of W-2 and other forms to employees upon request. Assists with testing calculations for term life insurance for employees. Maintains records in accordance with the State of Florida General Retention policy. Verifies salaries for government agencies and private institutions. Provides assistance when needed to City departments and independent auditors on issues related to the City payroll. Handles special projects and prepares annual reports when necessary. Reviews, distributes, and files microfiche and/or films. Performs other related work as required. Minimum Requirements A minimum of 60 college credits and considerable (2 - 4 years) experience maintaining and updating payroll records or assisting in the preparation or processing of payroll. OR Equivalent combination of education and experience beyond a high school diploma or its equivalent. Desirable Knowledge Abilities and Skills Considerable knowledge of payroll and accounting principles and procedures and the ability to apply such knowledge. Ability to maintain a high level of confidentiality. Considerable knowledge of Windows and Microsoft products including but not limited to Word, Excel and Outlook. Ability to prepare periodic and special payroll reports. Ability to perform detailed work involving written or numeric data, and to make arithmetic calculations. Ability to communicate effectively, both orally and in writing. Ability to establish and maintain effective working relationships with auditors, bank personnel, employees, the general public and city officials. Ability to operate office equipment, which include but not limited to work processors, calculators, adding machines, computers, printers and other related office machines. Ability to work independently. Tools and Equipments Telephone, computer, copier, fax machine, calculator and other related office equipment. Working Environment The noise level in the work environment is usually quiet in the office. Sometimes work may become stressful when working under pressure. Information Miami FL Resolution R-21-0408 * Department: City Commission Category: Directive Body/Legislation Sponsors: WHEREAS, on September 23, 2021, the City Commission, pursuant to Resolution No. R-21-0402, adopted a General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Fiscal Year 2021-22") in the amount of $877,301,000 and the total Budget for all non -capital funds in the amount of $1,368,052,000 (collectively, "Adopted Budget"); and WHEREAS, on September 13, 2021, the City Commission, pursuant to Resolution No. R-21-0353, authorized the Fiscal Year 2021-22 Multi -Year Capital Plan ("Capital Plan"); and WHEREAS, the major source of revenue for the General Fund in the Adopted Budget is derived from the category identified as "Property Taxes" in the amount of $453,802,000; and WHEREAS, on October 1, 2021, during a special meeting, the City Commission modified and amended the City's Adopted Budget and the Capital Plan for Fiscal Year 2021-22 as follows: (i) notwithstanding the language in Resolution No. R-21-0402, including but not limited to the language in Section 16 of Resolution No. R-21-0402, in order for the creation of or change in temporary or permanent positions in the Department of Police and in the Department of Fire -Rescue (collectively, "Positions") to be effective, the City Commission must first confirm the creation or modification of such Positions by an affirmative vote, (ii) requiring that notwithstanding anything in Resolution No. R-21-0402 or the Capital Plan to the contrary, an affirmative vote of the City Commission is required prior to any and all movements of monies that are different from the line item - budgets' approved amounts as adopted on September 13, 2021 for the Capital Plan and as adopted on September 23, 2021 for Resolution No. R-21-0402, for the departmental budgets of the Department of Police ("Police") and the Department of Fire -Rescue ("Fire -Rescue"), provided that such requirements shall not apply to Fire -Rescue for Urban Search and Rescue ("USAR") funds, Urban Security Initiative ("UASI") funds, or for movements of money pursuant to a catastrophic event, (iii) eliminating three (3) current vacant positions in Police, which are two (2) major positions and one (1) executive assistant position, and adding ten (10) new police patrol officer positions (collectively, "Floor Modifications"); and and WHEREAS, the Special Revenue Fund appropriation in the Adopted Budget remains $334,603,000; WHEREAS, the Debt Service Fund appropriation in the Adopted Budget remains $67,769,000; and WHEREAS, the Internal Service Fund appropriation in the Adopted Budget remains $88,379,000; and WHEREAS, in accordance with the Floor Modifications, it is in the best interests of the City to authorize the City Manager to make any and all necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five - Year Financial Plan, Strategic Plan, and Capital Plan regarding City services and resources as necessary and legally allowed; and WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. In accordance with the Floor Modifications, the following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2021-22: GENERAL FUND APPROPRIATIONS Departments, Boards and Offices: Mayor $ 2,636,000 Commissioners 7,858,000 City Manager 5,804,000 Agenda Coordination 409,000 Independent Auditor General 1,602,000 City Attorney 11,221,000 City Clerk 2,067,000 Civil Service 574,000 Code Compliance 9,413,000 Communications 1,778,000 Equal Opportunity and Diversity Programs 572,000 Finance 11,757,000 Grants Administration 1,786,000 Human Resources 5,634,000 Innovation and Technology 15,051,000 Management and Budget 3,315,000 Procurement 3,215,000 Human Services 8,824,000 Building 22,962,000 Planning 5,912,000 Zoning 4,977,000 Housing and Community Development 1,847,000 General Services Administration 28,949,000 Resilience and Public Works 29,987,000 Solid Waste 41,657,000 Capital Improvements 4,296,000 Fire -Rescue 178,956,000 Police 277,787,000 Real Estate and Asset Management 16,064,000 Parks and Recreation 53,953,000 Risk Management 3,830,000 Non -Departmental Accounts (NDA) 44,379,000 Transfers - Out 68,229,000 Total $ 877,301,000 Section 3. In accordance with the Floor Modifications, the above appropriations for the General Fund are made based on the following sources of revenue for Fiscal Year 2021-22: GENERAL FUND REVENUES Property Taxes $ 453,802,000 Franchise Fees and Other Taxes 117,795,000 Interest 3,061,000 Transfers -In 24,541,000 Fines and Forfeitures 7,189,000 Intergovernmental Revenues 75,757,000 Licenses and Permits 66,500,000 Other Revenues (Inflows) 12,870,000 Charges for Services 115,786,000 TOTAL GENERAL FUND S 877,301,000 Section 4. The following appropriations are made for the municipal operations of the Debt Service Fund for Fiscal Year 2021-22: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds Special Obligation Bonds TOTAL DEBT SERVICE FUNDS $ S 25,118,000 42,651,000 67,769,000 Section 5. The above appropriations for the Debt Service Fund are made based on the following sources of revenue for Fiscal Year 2021-22: DEBT SERVICE FUNDS REVENUES Property Taxes Transfers -In and Other Revenues TOTAL DEBT SERVICE FUNDS S $ 20,236,000 47,533,000 67,769,000 Section 6. The following appropriations are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS General Special Revenues Sport Facilities and Activities Planning Services Planning and Zoning Tree Trust Fund Public Art Fund Historic Preservation Trust Fund Fire Rescue Services UASI-Fire Rescue Parks and Recreation Services Police Services Law Enforcement Trust Fund Public Works Services Solid Waste Recycling Trust City Clerk Services Community and Economic Development Homeless Program Human Services BayfrontlRiverfront Land Acquisition Rouse Trust Miami Ballpark Parking Facilities Departmental Improvement Initiatives Transportation and Transit Emergency Funds American Rescue Plan Act TOTAL SPECIAL REVENUE FUNDS APPROPRIATIONS 604,000 13,000 20,510, 000 4,554,000 3,138, 000 40,000 4,955,000 31,630, 000 879,000 9,404, 000 923,000 6,622, 000 163,000 1,708,000 64,347,000 2,407,000 497,000 1,860, 000 8,764,000 12,050,000 21,795,000 100,000 137,640,000 $ 334,603,000 Section 7. The above appropriations for the Special Revenue Fund are made based on the following sources of revenue for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS All Sources TOTAL SPECIAL REVENUE FUNDS REVENUES 334,603,000 334,603.000 Section 8. The following appropriations are made for the municipal operations of the Internal Service Fund for Fiscal Year 2021-22: INTERNAL SERVICE FUND Life and Health Insurance Workers' Compensation Others TOTAL INTERNAL SERVICE FUND APPROPRIATIONS 43,194,000 18,369,000 26,816, 000 $ 88,379.000 Section 9. The above appropriations for the Internal Service Fund are made based on the following sources of revenue for Fiscal Year 2021-22: INTERNAL SERVICE FUND All Sources TOTAL INTERNAL SERVICE FUND $ REVENUES 88,379,000 88,379,000 Section 10. This Resolution only addresses the Floor Modifications. No provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The City Manager is only specifically authorized[1] pursuant to this Resolution to implement the Floor Modifications. No other provisions of the Adopted Budget and Capital Plan are changed by this Resolution. Section 11. In accordance with the Floor Modifications, the City Manager is authorized' to make any changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan with the transfers in and/or out, as necessary and applicable, of legally available funds, and to designate projects, services, components, values, amounts, and uses, as necessary, legally allowed, and applicable to accomplish the Floor Modifications. Section 12. The transfer of detailed accounts comprising any separate amount appropriated by the above sections hereof is approved and authorized' when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. Section 13. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 14. Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution. Section 15. In accordance with the Floor Modifications, certain necessary actions by the City Manager and the designated City Departments to update the relevant financial controls, project close-outs, accounting entries, and computer systems are hereby ratified, approved, and confirmed. Section 16. This Resolution shall become effective immediately upon rendition.[2] [1] The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. [2] If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it is passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Meeting History Oct 1, 2021 1:00 PM City Commission Special Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Joe Carollo, Commissioner, District Three SECONDER: Alex Diaz de la Portilla, Commissioner, District One AYES: Ken Russell, Alex Diaz de la Portilla, Joe Carollo, Jeffrey Watson ABSENT: Manolo Reyes Powered by Granicus it Draft Official wetisita of the City of Miami' - . .., .:;r .. Print This Page Log in I Help I Register Resolution R-21-0402 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ADOPTING A FINAL BUDGET AND MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY OFFICIALS IN ORDER TO UPDATE THE RELEVANT DEPARTMENTS, FINANCIAL CONTROLS, COMPLETED PROJECTS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS AND OTHER FUNDING SOURCES IN PROGRESS AND FOR NECESSARY RELATED DOCUMENT NEGOTIATIONS AND EXECUTIONS; PROVIDING FOR AN EFFECTIVE DATE. Information Department: Office of Management and Sponsors: Budget Category: Budget i Attachments Agenda Summary and Legislation 10669 Exhibit A 10669 Backup 10669 Back -Up from Law Dept Financial Impact 1,357,792,000 Special Revenue Account No: Various General Account No: Various Body/Legislation WHEREAS, pursuant to Sections 200.065(2)(a)(4) and (2)(c), Florida Statutes, the City Manager has prepared and submitted to the City Commission a proposed budget of the expenditures and revenues of all City of Miami ("City") Departments, Offices, and Boards for the Fiscal Year beginning October 1, 2021 and ending September 30, 2022 ("Proposed Budget"); and WHEREAS, a copy of the Proposed Budget was delivered to City's Elected Officials, posted on the City's website, and placed on file with the Office of the City Clerk on July 12, 2021; and WHEREAS, on September 13, 2021, the City held a public hearing as required pursuant to Section 200.065(2)(c), Florida Statutes, and the City Commission adopted the proposed budget as the tentative budget of the City pursuant to Resolution No. R-21-0354; and WHEREAS, the General Fund Budget for Fiscal Year 2021-22 is $877,301,000 and the total Proposed Budget for all non -capital funds is $1,368,052,000; and WHEREAS, the City's tentative general operating ad valorem millage rate and tentative millage rate for voter approved indebtedness were both approved on first reading on September 13, 2021 at the City's First Budget Meeting after the duly noticed First Budget Hearing; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $453,802,000; and WHEREAS, by separate Resolution No. R-21-0353 adopted September 13, 2021, the City is also amending its Multi -Year Capital Plan ("Plan") and it is in the best interests of the City to authorize the City Manager to make any further other necessary changes to adjust, amend, and appropriate for the Plan to make changes corresponding to this Resolution; and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Plan, all for the purposes set forth in this Resolution; and WHEREAS, it is in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City Departments in order to update the relevant Departments, financial controls, completed projects, project close-outs, accounting entries, and computer systems in connection therewith and for grants and other funding sources in progress and for necessary related document negotiations and executions; and WHEREAS, this Resolution is adopted as amended by incorporating the applicable changes listed in the memorandum dated September 22, 2021 including the attachments thereto and signed by the City Manager, attached and incorporated as Exhibit "A" (Information for Second Budget Hearing — Fiscal Year 2021-22 Tentative Budget"); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The tentative budget, as described herein, is hereby adopted as the final budget of the City as amended to include all of the applicable changes contained in Information for Second Budget Hearing — Fiscal Year 2021-22 Tentative Budget, all of which is incorporated herein. Section 3. The following appropriations are made for the municipal operations of the General Fund for the Fiscal Year 2021-22: GENERAL FUND APPROPRIATIONS Departments, Boards and Offices: Mayor $ 2,636,000 Commissioners 7,858,000 City Manager 5,804,000 Agenda Coordination 409,000 Independent Auditor General 1,602,000 City Attorney 11,221,000 City Clerk 2,067,000 Civil Service 574,000 Code Compliance 9,413,000 Communications 1,778,000 Equal Opportunity and Diversity Programs 572,000 Finance 11,757,000 Grants Administration 1,786,000 Human Resources 5,634,000 Innovation and Technology 15,051,000 Management and Budget 3,315,000 Procurement 3,215,000 Human Services 8,824,000 Building 22,962,000 Planning 5,912,000 Zoning 4,977,000 Housing and Community Development 1,847,000 General Services Administration 28,949,000 Resilience and Public Works 29,987,000 Solid Waste 41,657,000 Capital Improvements 4,296,000 Fire -Rescue 178,956,000 Police 277,787,000 Real Estate and Asset Management 16,064,000 Parks and Recreation 53,953,000 Risk Management 3,830,000 Non -Departmental Accounts (NDA) 44,379,000 Transfers - Out 68,229,000 Total $ 877,301,000 Reserves Based on Financial Integrity Principles: (Included in General Fund — NDA) Contingency Reserves $ 5,000,000 Undesignated Reserves - TOTAL RESERVES $ 5,000,000 Section 4. The above appropriations for the municipal operations of the General Fund are made based on the following sources of revenues for Fiscal Year 2021-22: GENERAL FUND REVENUES Property Taxes $ 453,802,000 Franchise Fees and Other Taxes 117,795,000 Interest 3,061,000 Transfers -In 24,541,000 Fines and Forfeitures 7,189,000 Intergovernmental Revenues 75,757,000 Licenses and Permits 66,500,000 Other Revenues (Inflows) 12,870,000 Charges for Services 115,786,000 TOTAL GENERAL FUND $ 877,301,000 Section 5. The following appropriations are made for the municipal operations of Debt Service Funds for Fiscal Year 2021-22: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds Special Obligation Bonds TOTAL DEBT SERVICE FUNDS $ 25,118,000 42,651,000 $ 67,769,000 Section 6. The above appropriations for the municipal operations of Debt Service Funds are made based on the following sources of revenues for Fiscal Year 2021-22: DEBT SERVICE FUNDS REVENUES Property Taxes Transfers -In and Other Revenues TOTAL DEBT SERVICE FUNDS 20,236,000 47,533,000 $ 67,769,000 Section 7. The following appropriations are made for the municipal operations of Special Revenue Funds for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS General Special Revenues Sport Facilities and Activities Planning Services Planning and Zoning Tree Trust Fund Public Art Fund Historic Preservation Trust Fund Fire Rescue Services UASI-Fire Rescue Parks and Recreation Services Police Services Law Enforcement Trust Fund Public Works Services Solid Waste Recycling Trust City Clerk Services Community and Economic Development Homeless Program Human Services Bayfront/Riverfront Land Acquisition Rouse Trust Miami Ballpark Parking Facilities Departmental Improvement Initiatives Transportation and Transit Emergency Funds American Rescue Plan Act TOTAL SPECIAL REVENUE FUNDS APPROPRIATIONS $ 604,000 13,000 20,510,000 4,554,000 3,138,000 40,000 4,955,000 31,630,000 879,000 9,404,000 923,000 6,622,000 163,000 1,708,000 64,347,000 2,407,000 497,000 1,860,000 8,764,000 12,050,000 21,795,000 100,000 137,640,000 $ 334,603,000 Section 8. The above appropriations for the municipal operations of Special Revenue Funds are made based on the following sources of revenues for Fiscal Year 2021-22: SPECIAL REVENUE FUNDS REVENUES All Sources TOTAL SPECIAL REVENUE FUNDS $ 334,603,000 $ 334,603,000 Section 9. The following appropriations are made for the municipal operations of Internal Service Funds for Fiscal Year 2021-22: INTERNAL SERVICE FUND APPROPRIATIONS Life and Health Insurance 43,194,000 Workers' Compensation 18,369,000 Others 26,816,000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 10. The above appropriations for the municipal operations of Internal Service Funds are made based on the following sources of revenues for Fiscal Year 2021-22: INTERNAL SERVICE FUND REVENUES All Sources $ 88,379,000 TOTAL INTERNAL SERVICE FUND $ 88,379,000 Section 11. This Resolution is a resolution of precedent and all other resolutions and ordinances in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act as set forth in Sections 18-500 through Sections 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City and are not mandatory should efficient administration of City Departments and Boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized[ 1] to create awards and to transfer funds between accounts and awards and to withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated moneys which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 12. The City Manager is authorized' to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and the Plan, with transfers in and/or out, as necessary and applicable, of legally available funds and to designate projects, services, components, values, amounts, and uses, as necessary and applicable, for purposes set forth in this Resolution. Section 13. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission ratification. Section 14. The City Manager is authorized' to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized' to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized' to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in Section 15. Section 15. The City Manager is authorized' to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 16. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him or her in the Charter of the City of Miami, Florida, as amended ("Charter"), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for Fiscal Year 2021-22 has proved insufficient. Section 18. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 19. To effect salary adjustments, the City Manager is further authorized' to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 20. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized' to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 21. All Emergency Accounts are declared to be appropriated to meet emergency expenses and are subject to expenditure by the City Manager for any emergency purpose. Section 22. Except as herein provided, transfers between items appropriated shall be authorized by resolution(s) or ordinance(s) amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution and any mid -year budget amendment(s) that do not involve any changes of City Departments may be made by resolution. Section 23. The City Manager is authorized' to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with the authority of Chapter 18 of the City Code for which formal bidding is required, such bids to be returnable to the City Commission or City Manager in accordance with Charter and City Code provisions. Section 24. Expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 25. Certain necessary actions by the City Manager and the designated City Departments in order to update the relevant Departments, financial controls, completed projects, project close-outs, accounting entries, and computer systems in connection therewith and for grants and other funding sources in progress and for necessary related document negotiations and executions are hereby ratified, approved, and confirmed. Section 26. The City Manager is authorized' to negotiate and execute any and all agreements necessary, all in forms acceptable to the City Attorney, in order to accomplish any of the appropriations and allocations stated herein. Section 27. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. [ 2 ] [1] [2]1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. Meeting History Sep 23, 2021 5:05 PM RESULT: MOVER: SECONDER: City Commission Second Budget Hearing ADOPTED WITH MODIFICATION(S) [UNANIMOUS] Manolo Reyes, Commissioner, District Four Jeffrey Watson, Commissioner, District Five ft Draft Powered by Granicus