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Date: 06/28/2013
AGENDA ITEM SUMMARY FORM
FILE ID: /6— boq(QO
Requesting Department: Department of Police
Commission Meeting Date: 07/25/2013 District Impacted: Alf
Type: Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Law Department
Matter ID No.
Subject: Accepting the response submittals of Pre -Qualified Firm(s) or Individuals) for Request for
Qualifications (RFQ) No. 356296 for Latent Print Examination Services
Purpose of Item:
A Resolution of the City of Miami Commission with attachments, accepting the response submittals of various
pre -qualified firm(s) or individual(s) as listed on the attached "Exhibit A", for the provision of latent print
examination services for the Department of Police, on an as needed basis, for an initial tern(' of two (2) years,
with the option to renew for three (3) additional one (1) year periods; approving the establishment of a pre -
qualified list, currently comprised of three (3) pre -qualified firm(s) or individual(s), as listed on said "Exhibit
A"; allocating funds from the various sources of fund, subject to budgetary approval at the time of need;
authorizing the City Manager, in accordance with the RFQ, to add pre -qualified firm(s) or individual(s) to the
contract when deemed in the City's best interest without need for further Commission approval and
authorization; and further authorizing the City Manager, after consultation with the City Attorney, to execute
an Agreement(s), in substantially the attached forin(s), with each pre -qualified firm or individual.
Background Information:
Latent print examination services are needed in order to augment the staffing shortages at the Department of
Police Crime Scene Investigation Unit. In response to said need, on March 8, 2013, the Purchasing Department
.issued Request for Qualifications (RFQ) No. 356296 for latent print examination services. The RFQ closed on
April 2, 2013 and the three (3) response submittals received were deemed responsive — all three (3) responsive
submittals were received from incumbent providers on the current, expiring RFQ Contract No. 69034.
Pursuant to the 'Budgetary Unit for the Department of Police, the estimated annual contract amount is
$109¢00.00.
Budget Impact Analysis
NO Is this item related to revenue?
•
YES Is this item an expenditure? If so, please identify funding source below. S 3��vv
General Account No: As required by the department. GedG/, /970� �+
Special Revenue Account No: N/A
CIP Project No: . N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A Of �;�,� �{� //11,4&16 410r �+ t'�-° y4q/24- !`SK 0°e)
Total Fiscal Impact: Subject to the availability of Inds and budgetary approval at the time of need.
Final Approvals
LSIGN AND DATE)
Budget
Risk Management N f H
CIP /U A
If ping ((r,rupnIyjng 941)0114s
Grants
Purchasin
Chief
City Manager
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