HomeMy WebLinkAboutSummary FormDate: 6/13/2013
AGENDA ITEM SUMMARY FORM
FILE ID:
/3 - 0 O r7jcj
Requesting Department: Purchasing C/W
Commission Meeting Date: 7/25/2013 District Impacted: . All
Type: ® Resolution ['Ordinance ❑ Emergency Ordinance ❑ Discussion Item
['Other
Subject: Rental of -Tents, Tables, Chairs, and Linens, Citywide, IFB360343
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a term contract for the Rental of Tents, Tables, Chairs, and
Linens, Citywide, from A Navas Party Production (Primary) and Glen's Tent and Table Rental
Services Inc.. (Secondary), on an as needed, when needed contractual basis, for an initial contractual
period of two (2) years with options to renew for three (3) additional one (1) year periods. Allocating
funds the various sources of funds from the user departments and agencies, subject to availability of
funds and budget approval at time of need.
Background Information:
The Purchasing Department has identified a need to establish a contract for the Rental- of Tents,
Tables, Chairs and Linens. On April 25, 2013, the Purchasing Department issued Invitation for Bid
No. 360343. As required by the Procurement Code, the IFB was advertised and issued on-line. On
May 13, 2013, at the bid opening, two (2) bidders submitted bids, and the bids were tabulated. The
Purchasing Department is recommending award to A Navas Party Production (Primary) and Glen's
Tent and Table Rental Services Inc. (Secondary), the two (2) lowest and responsive and responsible
bidders, per bid specifications. The estimated annual contract amount is $55,000.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: As required by Department
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: N/A
CIP N/A
GrIfu� pg or receiving capital funds
Final Approvals
(SIGN AND DATE)
Budget v
N/A Risk Management
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