HomeMy WebLinkAboutPre-LegislationCity of Miami
Master Report
Enactment Number: R-11-0318
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 11-00605
Version: 2
File Type: Resolution Status: Passed
Reference: Controlling Body: Office of the City
Clerk
File Name: NegotiatePSA- ExternalAuditingSrvcs. Introduced: 6/28/2011
Requester: Department of Finance Cost: Final Action: 7/28/2011
Title: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING
THECITY MANAGER, DUE TO THE RECOMMENDATION OF THE AUDIT ADVISORY
COMMITTEE, TO NEGOTIATE AND EXECUTE APROFESSIONAL SERVICES AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM, WITH ERNST & YOUNG, LLP, FOR THE
PROVISION OF EXTERNAL AUDITING SERVICES FOR VARIOUS CITY DEPARTMENTS,
PURSUANT TO REQUEST FOR PROPOSAL NO. 271251, FORA PERIOD OF THREE (3) YEARS,
WITH OPTIONS TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS;
ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF THE USER
DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL.
Sponsors:
Notes:
Indexes:
Attachments: 11-00605 Summary Form.pdf,11-00605 Specifications Scope of Work.pdf,11-00605 Letter - Evaluation
Committee.pdf,11-00605 Request for Proposals.pdf,11-00605 Legislation.pdf,11-00605 Exhibit 1
SUB.pdf,
History of Legislative File
Version: Acting Body: Date: Action: Sent To:
Due Date: Return Date: Result:
1 Office of the City
Attorney
2 City Commission
2 Office of the Mayor
2 Office of the City Clerk
2 Office of the City
Attorney
Action Note:
7/15/2011
7/28/2011
8/3/2011
Reviewed and
Approved
ADOPTED WITH
MODIFICATIONS
Signed by the Mayor Office of the City
Clerk
8/3/2011 Signed and Attested
by City Clerk
8/25/2011 Reviewed and
Approved
MODIFICATIONS MADE
Pass
City of Miami Page 1 Printed on 7/12/2013
City of Miami
Legislation
Resolution: R-11-0318
City Hall
3500 Pan American
Drive
Miami, FL 33133
www.miamigov.com
File Number: 11-00605 Final Action Date: 7/28/2011
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING THE CITY MANAGER, DUE TO THE RECOMMENDATION OF THE
AUDIT ADVISORY COMMITTEE, TO NEGOTIATE AND EXECUTE A
PROFESSIONAL SERVICES AGREEMENT, IN SUBSTANTIALLY THE ATTACHED
FORM, WITH ERNST & YOUNG, LLP, FOR THE PROVISION OF EXTERNAL
AUDITING SERVICES FOR VARIOUS CITY DEPARTMENTS, PURSUANT TO
REQUEST FOR PROPOSAL NO. 271251, FOR A PERIOD OF THREE (3) YEARS,
WITH OPTIONS TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS;
ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS OF THE USER
DEPARTMENT, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL.
WHEREAS, on May 2, 2011, Request For Proposal No. 271251 ("RFP") was issued for
external auditing services and four (4) responsive proposals were received; and
WHEREAS, pursuant to Section 2-950 of the Code of the City of Miami, Florida, as amended,
the City of Miami's ("City") Audit Advisory Committee ("Committee") , met on June 6, 2011 to review
and evaluate the proposals received; and
WHEREAS, the Committee, following discussion, evaluation and deliberation ranked the firms
as follows: (1) Ernst & Young, LLP; (2) Crowe Horwath, LLP; (3) Carr, Riggs & Ingram, LLC; (4)
Cherry, Bekaert & Holland, LLP; and
WHEREAS, the Committee recommended the City Manager negotiate and execute a
professional services agreement ("PSA") with the top ranked firm, Ernst & Young, LLP, and should
contract negotiations fail with Ernst & Young, LLP, the Committee recommended to commence
negotiations and execute a PSA with the second highest ranked firm, Crowe Horwath, LLP; and
WHEREAS, the City Manager concurred with the findings of the Evaluation Committee; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and finding contained in the Preamble to this Resolution are adopted by
reference and incorporated as if fully set forth in this Section.
Section 2. The recommendation of the City Manager approving the findings of the Audit
Advisory Committee, ranking Ernst & Young, LLP as the highest responsive bidder to provide External
Auditing Services for the various City Departments, pursuant to RFP No. 271251, is accepted.
Section 3. The City Manager is authorized {1} to negotiate and execute a PSA, in substantially
the attached form, with Ernst & Young, LLP, for the provision of External Auditing Services, for a
period of three (3) years, with the option to renew for two (2) additional one (1) year periods, with funds
City ofMianri
Page 1 of 2 File Id: 11-00605 (Version: 2) Printed On: 7/12/2013
File Number: 11-00605 Enactment Number: R-11-0318
allocated from the various sources of funds of the user department, subject to the availability of funds
and budgetary approval.
Section 4. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor. {2}
Footnotes:
{1} The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter
and Code provisions.
{2} If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File Id: 11-00605 (Version: 2) Printed On: 7/12/2013