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AGENDA ITEM SUMMARY FORM
FILE ID: /? ('e I: -
Date: 5/30/13
Commission Meeting Date: 6/13/13
Requesting Department: CP
District(s) Impacted: 3
Law Department
Matter ID No.
Type: ® Resolution n Ordinance ❑ emergency Ordinance ❑ Discussion Item ❑ Other
Subject: Resolution authorizing the City Manager to execute a contract with E&M Equipment Corp. for the
District 3 - Roadway, Traffic and Drainage Improvements (Part 1) Project.
Purpose of Item:
To accept the bid and authorize execution of a construction contract with E&M Equipment Corp., the lowest responsive
and responsible bidder, pursuant to Invitation to Bid No. 12-13-036 received May 16, 2013, for the District 3 - Roadway,
Traffic and Drainage Improvements (Part 1) Project, in the amount of $654,410.62, for the scope of work, plus a ten
percent (10%) owner contingency amount of $65,441.06, for a total not to exceed award value of $719,851.68. Funds are
to be allocated from Capital Improvement Project Nos. B-40302, B-40312 and.B-40313, subject to budgetary approval,
Background Information:
The Capital Improvements Program (CIP) issued Invitation to Bid (ITB) No. 12-13-036 for construction services for:the
District 3 - Roadway, Traffic and Drainage Improvements (Part 1) Project (Project). Seven (7) bids were received bythe
Office of the City Clerk on May 16, 2013. CIP has determined E&M Equipment Corp. (E&M) to be the lowest
responsive and responsible bidder.
The City Manager requests authorization to execute a contract with E&M, in the amount of $654,410.62, for the scope of
work, plus a ten percent (10%) owner contingency amount of $65,441.06, for a total not to exceed award value of
$719,851.68. Funds in the amount of $719,851.68 are to be allocated from Capital Improvement Project Nos. B-40302,
B-40312 and B-40313, subject to budgetary approval.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
Project No: B-40302, B-40312 & B-40313
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
$719,851.68
Final Approvals
(SIGN AND DATE)
CIP NA Budget )
GIrans
f usin or receiving -capital
N/A Risk nagement
Purchasing N/A Dept.
. Dept. Director
Chief i�%^'i /" — City Manager