HomeMy WebLinkAboutExhibit 1THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA
TRANSMITTAL FOR AGREEMENT FORM FOR CONTRACTED SERVICES
TO: SUPERINTENDENT OF SCHOOLS
VIA: School Board Attorney
FROM: Mrs. Laura Tennant, Principal
Originator of Request/Title (Name Typed) Date
Holmes Elementary School 2501
Location Name Location Number
Dr. Janice Cruse -Sanchez
Region Superintendent/Division Head (Name Typed) Date
Ms. Iraida Mendez-Cartaya
Bureau of Grants Administration (If Applicable, Name Typed) Date
SUBJECT: LEGAL REVIEW AND APPROVAL OF AGREEMENT FORM FOR CONTRACTED
SERVICES
The attached Agreement Form for Contracted Services is submitted for approval. Funds have been
identified for these services under Shopping Cart Number 1000509282
This agreement is contingent on the continuation of adequate funding.
Please sign both copies of the Agreement and return both copies to the originator for further processing.
PROCUREMENT AUTHORITY
❑ Quotes Obtained
❑ Professional Services Contract Committee (Attach Minutes)
[, Board Approval (Attach Agenda item)
❑ Waiver Pursuant to Florida Statutes
❑ Other (State Reason)
Attachments: Agreement Forms (two original copies)
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rAA ner It 1"._.. It , Jnt
This form can be submitted electronically or by fax at 305-995-1412
[THIS FORM MUST BE SUBMITTED WITH YOUR REQUEST]
THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA
SCHOOL BOARD ATTORNEY'S OFFICE
CONTRACT INTAKE & TRANSMITTAL FORM
The School Board Attorney's Office will review the contract/agreement as to form and
legality. You are responsible for reading the contract and ensuring that the business
and/or program terms and conditions of the contract/agreement are clear, accurate,
complete, and will satisfy your business and/or program needs.
CONTRACT DESCRIPTION:
Type of Contract:
Service Agreement
Service Agreement, Lease Agreement, License
Agreement, Affiliate Agreement or Other
(please specify)
Purpose: City of Miami will provide a Program Director to be
responsible for all 21 st CCLC components.
School/Location of Activities: Holmes Elementary School - 2501
Funds have been identified for these services under Shopping Cart Number: 1000509282
DEPARTMENT/DIVISION INITIATING CONTRACT:
Name and Title: Laura Tennant, Principal
Department/Division: Education Transformation Office
Phone Number: (305) 836-3421 E-mail: Lauratennant@deadeschools.net
CONTRACTOR/VENDOR/OTHER PARTY:
Company's Name: City of Miami
Contact Person and Title: Johnny Martinez, City Manager
Phone Number: (305) 416-1025 E-mail: johnnymartinez@miamigov.com
Has MDCSB entered into a similar contract with this company before? 0 Yes El No
Is this the renewal of an existing contract? 0 Yes 0 No
(If yes, attach a copy of the previous contract. If this is a renewal, extension or
amendment to a contract, attach the underlying contract and any previous renewal or
amendments, etc.)
DEADLINE:
Date by which contract needs to be reviewed: 07/31/13
Page 1 of 2
FM-7421 (01-12)
PROCUREMENT AUTHORITY:
❑ Three (3) Quotes Obtained
OR
❑ Professional Services Contract Committee (attach Minutes)
AND
• Board Approval (attach Agenda Item)
O Exemption Pursuant to Florida Statutes (Superintendent authorized to sign
contracts up to $50,000.00 without Board approval)
❑ Other (state reason):
OTHER INFORMATION:
• Term: August 1, 2012 - July 31, 2013
(Beginning/ending dates for initial term)
• Is an electronic copy of the contract available? g Yes ❑ No
(If available, please send to )
• Would you like to discuss this contract with Legal Counsel: 0 Yes Cl No
• Business/Program Terms: The City of Miami, through its Program Director will be
responsible for the successful implementation of all 21st CCLC program components. The
Program Director will prepare the following documents: applications for continuation funding;
amendments; contracts; audit and reporting requirements; deliverables, The Program Director
will coordinate and ensure program staff receives training prior to commencing services;
ensure participant enrollment is maintained as per 21st CCLC program requirements; monitor,
collect, and evaluate all aspects for the 21st CCLC program; administer assessments and
report data as detailed in the evaluation plan and as agreed between M-DCPS and the
external evaluator; support the day-to-day functioning of the collaborations; schedu:e facility
times, special events; communicate with parents on a consistent basis all program information;
conduct semi-annually advisory board meetings with school administration, City of Miami, and
community -based organizations; conduct a monthly 21st CCLC staff meeting; ensure all
project objectives are met; and maintain a Quality Program within compliance.
I or my designee have read the attached Agreement (including all attachments
and exhibits), and the contract is an accurate and complete representation of the
business/program terms and conditions. (1f you are submitting this form
electronically, please type your name in the signature field.)
Contract Originator's Signature Date
Pang 9 of 9 FM-7421 (01-12)
CONTRACTOR CONFLICT OF INTEREST FORM
Contractor: City of Miami
Matter/Issue: To Provide a Program Director to be responsible for all 21st CCLC components.
Yes No
1. Do you, your immediate family, or business partner have
financial or other interest in any of the offerors who have
submitted a proposal?
2. Have gratuities, favors, or anything of monetary value been
offered to you or accepted by you from any of the offerors who
have submitted a proposal?
3 Have you been employed by any of the offerors who have
submitted a proposal within the last 24 months?
4. Do you plan to obtain financial interest, e.g. stock, in any of the
offerors?
S. Do you plan to seek or accept future employment with any of
the offerors?
6. Are there any other conditions which may cause a conflict of
interest?
0 0
0
If you answered "yes" to any of the above questions, attach to this questionnaire a written
explanation of your connections with the offerors or write your answer below.
If you answered "no" to all of the above questions but you have a connection not
addressed in the above questions, please explain below or attach a written explanation to this
questionnaire.
l declare all of the above questions are answered truthfully and read truthfully and to the
best of my knowledge.
Division Head:
Janice Cruz -Sanchez
Signature & Date:
Comments: •
Conflict of Interest : EYes 2 No
Charge Location Administrator:
Laura Tennant
Signature & Date:
Comments:
Conflict of Interest: 1C7JYes• tT No
Bid Selection Committee Chair:
N/A
Signature &Date:
Comments:
Conflict of Interest: Et Yes roi No
Other N/A
Signature & Date:
Comments:
Conflict of Interest: %Yes LE No
Other: NSA
Signature & Date:
Comments:
Conflict of Interest: 1Yes MNo•
School Board Attorney:
Ms. Ana Craft
Signature & Date:
Comments:
Conflict of interest: Eli Yes fZi No
Superintendent (or Designee):
Mr. Alberto Carvalho
Signature & Date:
Comments:
Conflict of Interest: rmYes Sri No
Fne_7%)n
Contract Number (For Procurement Use Only)
THE SCHOOL BOARD OF MIAMI-DADE COUNTY, FLORIDA
AGREEMENT FORM FOR CONTRACTED SERVICES
THIS AGREEMENT, entered into this as of the lst day of August , 2012, by and between The School Board of Miami -
Dade County, Florida, hereinafter referred to as the "Agency' or "School Board", and the City of Miami , hereinafter
referred to as the 'CONTRACTOR', is as follows:
1. SCOPE OF WORK
The Contractor shall, in a satisfactory and proper manner as determined by the Agency, perform the following:
Nature of Contracted Services: Contractor through its Project Director is responsible for the successful implementation of all
components of the 215r Century Community Learning Centers ("215r CCLC") program funded by the Florida Department of Education
(FLDOE) to Miami -Dade County Pubfic Schools (M-DCPS) Through Project Award Notification # 130-2443A-3CCC3 for at Holmes
Elementary School ("Holmes ES"), as may be determined by the Florida Department of Education ("FLDOE') Project Award Notification
Package and by the AGENCY. The FLDOE Project Award Notification Package including, without limitation, the Project Award
Notification, the Budget Narrative, the Project Narrative and relevant forms (such as the Weekly Schedule as defined therein) is
• attached hereto as "Exhibit A" and incorporated herein by reference. The foregoing documentation also defines the Project Director's
responsibilities. CONTRACTOR's Project Director will coordinate all activities with School Site Principal in advance.
The School Board and the Contractor agree that °completion of services° shall be defined as such time in which all deliverables
contemplated in the Agreement have been received by the School Board in their entirety including, without limitations: 1) Contractor
attending FLDOE's 21st CCLC Annual Conference each year with M-DCPS staff: 2) Contractor participating as a member of the
FLDOE-required 21st CCLC Advisory Board for this school site: 3) Contractor designing or adapting assessment instruments and
protocols. 4) Contractor delivering Data Report to the FLDOE no later than January 28, 2013 and prior to payment for services
rendered. 5) Contractor fulfiilino the requirements as per the Project Director Job Description in °Exhibit F° prior to payment for
services.
Anticipated Outcome of Contracted Services: Outcomes expected by FLDOE of all 215t CCLC grantees include: improved student
academic performance in reading, language arts, mathematics and science through related out -of -school academic enrichment
activities which complement (not supplant) in -school learning; a high degree of student engagement and commitment to the program
through personal enrichment activities and increased involvement of adult family members in their child's education through activities
that enable adult family members to be supportive of the child's learning. An external evaluation by an evaluator selected by the
AGENCY is required by FLDOE. Contractor shall comply with all terms and conditions of requirements as set forth in Exhibits A, B C,
D E & F to this Agreement, which Exhibits are attached hereto and incorporated herein by reference.
Location of Contracted Service: Holmes ES and other related field trip locations
Dates)/Hours.of Service: Dates and hours orservice snail bt as derinod in the t LUOE-approved Weekly Schedule in
the Project Award Notification Package or as may be amended and approved by FLDOE and incorporated herein as part
of "Exhibit A".
2. TERM OF AGREEMENT
The Contractor shall commence performance of the Agreement on the lst day of August , 2012, and shall complete
performance to the satisfaction of the Agency no later than the 31st day of July , 2013. The Agency reserves the
right to terminate this Agreement without cause by giving thirty (30) days written notice to the Contractor.
3. COMPENSATION
The Agency shall, upon completion of services by the Contractor, compensate the Contractor in the amount of
$ 60,135 , which shall constitute the amount due under this contract. Contracts exceeding $50,000 require School Board
.approval. The Contractor agrees to assume responsibility for all per diem and travel expenses, unless authorization to
incur such expenses is granted by the Agency in advance of the expenditures being incurred. The Contractor shall be
reimbursed for such approved expenditures as provided by §112.061 Florida Statutes, and School Board Policy 6550.
";7
4. PAYMENT SCHEDULE
Payment will be generated by the Agency's Accounts Payable Department within thirty (30) days after completion of
services. Payment will be made as indicated below:
0
one lump sum payment in the amount of $_60,135 upon completion of services
partial payments in the amount of $ each on
5. REGULATIONS & ORDINANCES
The Contractor shall comply with all applicable laws, ordinances, codes, rules and regulations of federal, state and local
governments being licensed, if required, for performance of any work under this Agreement.
6. CONFIDENTIALITY OF STUDENT RECORDS
Contractor understands and agrees that it is subject to all federal and state laws and School Board rules relating to the
confidentiality of student information. Contractor further agrees to comply with the Family Educational Rights and Privacy
Act ("FERPA"), 34 C.F.R. §99. Contractor shall regard ail. student information as confidential and will not disclose the
student information to any third party.
7. ENTIRE AGREEMENT
ft is understood and agreed that this Agreement contains the complete understanding and agreement of the parties. No
stipulation, agreement or understanding shall be valid or enforceable unless contained in this Agreement. No
representations or statements made by any employees, agents or representatives of either party shall be binding on either
party as a warranty or otherwise, except as expressly set forth herein.
8. GOVERNING LAW; VENUE
This Agreement shall be governed by, and construed in accordance with the laws of the State of Florida. In the event of
litigation, venue for any claim shall lie exclusively in a court of competent jurisdiction in Miami -Dade County. Ali parties
shall he responsible for their own attorneys' fees.
9. HOLD HARMLESS
The Contractor shall hold harmless, indemnify and defend the indemnitees (as hereinafter defined) against any claim,
action, loss, damage, injury, liability, cost or expense of whatsoever kind or nature including, but not by way of limitation,
attorneys' fees and court costs arising out of bodily injury to persons including death, or damage to tangible property
arising out of or incidental to the performance of this contract (including goods and services provided thereto) by or on
behalf of the Contractor, whether or not due to or caused in part by the negligence or other culpability of the indemnitee.
The following shall be deemed to be indemnitees: The School Board of Miami -Dade County, Florida and its members,
officers and employees.
10. TERMINATION AND SUSPENSION
reserves the right to'terminate this Agreement at any time. and for any reason, upon giving ihoiy 1,3(1)
days prior written notice to Contractor. If said Agreement should be terminated for convenience as provide herein, the
School Board will be relieved of all obligations under this Agreement. The School Board shall only be required to pay the
Contractor the amount for services performed prior to termination of the Agreement. The Agency may terminate this
Agreement upon thirty (30) days advance written notice to the Contractor, for default of Contractor, or due to lack of, or
cancellation of, grant funds made available to Agency by a Federal grantor agency. Upon receipt of a notice of
termination, the Contractor shall cease incurring additional obligations under this Agreement. However, the Agency shall
allow the Contractor to incur all necessary and proper costs which the Contractor cannot reasonably avoid during the
termination process. Each payment obligation of the School Board created by this agreement is•conditioned upon the
availability of funds that are appropriate or allocated for the payment of services or products. If such funds are not
allocated and available, this agreement may be terminated by the School Board at the end of the period for which funds
are available. The School Board shall notify the vendor at the earliest possible time before such termination. No penalty
shall accrue to the School Board in the event this provision is exercised, and the School Board shall not be obligated or
liable for any future payments due or for any damages as a result of termination under this section.
11. DEFAULT
If the Contractor fails to fulfill or comply with any of the terms or conditions of the Agreement, in whole or in part, the
Agency may place the Contractor in default status and take any one of the following actions:
a) Suspend activities under the Agreement, upon fifteen (15) days advance written notice by the Agency and
withhold further payments, except for those necessary and proper costs which the Contractor cannot reasonably
avoid during the period of suspension.
b) Terminate the Agreement for cause, in whole or in part, upon fifteen (15) days advance written notice from the
Agency.
c) Terminate the Agreement for cause, in whole or in part, immediately effective upon notice, whenever the Agency
determines that the Contractor has jeopardized the safety and welfare of the Agency or the public or whenever
the fiscal integrity of the Agreement has been compromised.
d) invoke any other remedy or remedies that may be legally available.
12. EQUAL EMPLOYMENT OPPORTUNITY
Contractors awarded contracts involving Federal Funds in excess of $10,000 must be in compliance with Executive Order
11246 of September 24, 1965 entitled "Equal Employment Opportunity', as amended by Executive Order 11375 of
October 13, 1967.
13. ACCESS TO RECORDS/FLORiDA'S PUBLIC RECORDS LAWS
This contract shall be subject to Florida's Public Records Laws, Chapter 119, Florida Statutes. Contractor understands the
broad nature of these laws and agrees to comply with Florida's Public Records Laws and laws relating to records
retention. The Contractor shall keep records to show its compliance with program requirements. Contractors and
subcontractors must make available, upon request of the Agency, a Federal grantor agency, the Comptroller General of
the United States, or any of their duly authorized representatives, any books, documents, papers, and records of the
Contractor which are directly pertinent to this specific agreement for the purpose of making audit, examination, excerpts,
and transcriptions. The Contractor shall retain all records for three (3) years after final payment is made or received and
all pending matters are completed pursuant to Title 34, Section 80.36 (1) and 85.510, and for a period of five (5) years
pursuant to §257.36, Florida Statutes, or Florida Administrative Code Chapter 1 B.
14. PATENTS, COPYRIGHTS AND ROYALTIES
All books, manuals, films or other materials suitable for copyright or patent, regardless of means of transmission,
produced as a result -of the work or services performed under or in connection with this Agreement, are hereby reserved
as the exclusive property of and sole ownership by The School Board of Miami -Dade County, Florida, unless and to the
extent that the parties agree otherwise, as evidenced in writing and included as a part of this Agreement. Contractor shall
defend, indemnify and hold the School Board and its successors and assigns harmless from and against all third -party
claims, suits and proceedings and any and all damages, liabilities, costs and expenses (including reasonable attorneys'
fees and court costs) incurred as a result of (i) infringement by Contractor of any third -party patent, copyright or trademark
or (ii) misappropriation by Contractor of any third -party trade secret in connection with any of the foregoing. Contractor will
indemnify and hold harmless the School Board from liability of any nature or kind, including costs and expenses for or on
account of any copyrighted, service marked, trademarked, patented or unpatented invention, process, article or work
manufactured or used in the performance of the contract, including its use by the School Board. If Contractor uses any
design, device, materials or Works covered by letters, service mark, trademark, patent, copyright or any other intellectual
property right, it is mutually agreed arid understood withotit'exce,ticn that -the pion vsdl prices -Mil r:cludc ail royalties or
costs arising from the use of such design, device or materials in any way involved in the work.
15. BACKGROUND SCREENING REQUIREMENTS
In accordance with the requirements of §1012.465, §1012.32 and §1012.467, Florida Statutes, and School Board Policies
8475, 1121.01, 3121.01 and 4121.01 as amended from time to time Contractor agrees that, if Contractor receives
remuneration for services, Contractor and all of its employees who provide or may provide services under this Contract
will complete criminal history checks, and all background screening requirements, including level 2 screening
requirements as outlined in the above -referenced statutes and School Board policies prior to providing services to The
School Board of Miami -Dade County.
Additionally, Contractor agrees that each that of its employees, representatives, agents, subcontractors or suppliers who
are permitted access on school grounds when students are present, who have direct contact with students or who have
access to or control of school funds must meet level 2 screening requirements as described in the above -referenced
statutes, and School Board rules.
A noninstructional contractor who is exempt from the screening requirements set forth in §1012.465, §1012.468 or
§1012.467, Florida Statutes, is subject to a search of his or her name or other identifying information against the
registration information regarding sexual predators and sexual offenders maintained by the Department of Law
Paae 3 of 7 FM-2453 Rev. (01-12)
Enforcement under §943.043 and the national sex offender public registry maintained by the United States Department of
Justice. Contractor will not be charged for this search.
Further, upon obtaining clearance by Board, if Board deems necessary, Board will issue a photo identification badge
which shall be worn by the individual at all times while on Board property when students are present.
Contractor agrees to bear any and all costs associated with acquiring the required background screening -- including any
costs associated with fingerprinting and obtaining the required photo identification badge. Contractor agrees to require all
its affected employees to sign a statement, as a condition of employment with Contractor in relation to performance under
this Bid/RFPIAgreement, agreeing that the employee will abide by the heretofore described background screening
requirements, and also agreeing that the employee will notify the Contractor/Employer of any arrest(s) or conviction(s) of
any offense enumerated in School Board Policies 8475, 1121.01, 3121.01 and 4121.01 within 48 hours of its occurrence.
Contractor agrees to provide the Board with a list of all its employees who have completed background screening as
required by the above -referenced statutes and who meet the statutory requirements contained therein. Contractor agrees
that it has an ongoing duty to maintain and update these lists as new employees are hired and in the event that any
previously screened employee fails to meet the statutory standards. Contractor further agrees to notify the Board
immediately upon becoming aware that one of its employees who was previously certified as completing the background
check and meeting -the statutory standards is subsequently arrested or convicted of any disqualifying offense. Failure by
contractor to notify the Board of such arrest or conviction within 48 hours of being put on notice and within five (5)
business days of the occurrence of qualifying arrest or conviction, shall constitute grounds for immediate termination of
this Agreement.
The parties further agree that failure by Contractor to perform any of the duties described in this section shall constitute a
material breach of the Contract entitling the Board to terminate this Contract immediately with no further responsibility to
make payment or perform any other duties under this Agreement.
16. COMPLIANCE WITH SCHOOL CODE
Contractor agrees to comply with all sections of the Florida K-20 Education Code, Title XLVIII, Florida Statutes as it
presently exists, and further as it may be amended from time to time. Further Contractor agrees that failure to comply with
the Florida K-20 Education Code shall constitute a material breach of this Contract and may result in the termination of
this Contract by the Board.
17.CONFLICT OF INTEREST
Former Miami -Dade County Public Schools employees, classified as Managerial Exempt Personnel, Pay Grade 22 and
above, Dade County Schools Administrators Association, Pay Grade 47 and above, and other equivalent positions, are
prohibited from personally representing another person or entity or acting as an agent or attorney for compensation in
connection with any matter in which The School Board of Miami -Dade County, Florida, is interested, for two (2) years after
the School Board employees' service terminates. This provision is pursuant to School Board Policies 1129, 3129 and
4129 and §112.313(9) Florida Statutes.
Page 4 of 7 FM-2453 Rev. (01-12)
18. COMPLIANCE WITH BOARD POLICIES
certify agreement with the following School Board Policies: 6460 Business Code of Ethics; 6325 Cone of Silence; 6320
Purchasing; 6320.01 Outside Vendors Selling and 6320.02 Minority/Women Business Enterprise Certification Procedures,
and agree to comply with all applicable School Board contracting and procurement policies and procedures.
19. ASSIGNMENT
This contract may not be assigned nor may any assignment of monies due, or to become due to Contractor, be assigned
without the prior written agreement of The School Board of Miami -Dade County, Florida. If Contractor attempts to make
such an assignment, such attempt shall constitute a condition of default.
20. DEBARMENT
Pursuant to Board Policy 6320.04 — Contractor Debarment Procedures - Debarred contractors are excluded from
conducting business with the Board as agents, representative, partners, and associates of other contractors,
subcontractors or individual sureties.
-21. NO GRATUITY POLICY
It is the policy of Procurement Management Services not to accept gifts, gratuities, or favors of any kind or of any value
.whatsoever from vendors, members of the staffs, or families.
22. DAVIS-BACON ACT LABOR STANDARDS
This project may be funded in whole or in part under the provision of the American Recovery and Reinvestment Act of
2009. Therefore, the Contractor shall comply with all applicable provisions of 40 U.S.C. §276a-§276a-7, the Davis -Bacon
Act, as supplemented by the Department of Labor regulations (29 C.F.R. PART 5 "Labor Standards Provisions Applicable
to Contracts Governing Federally Financed and Assisted Construction").
23. DISCLOSURE OF EMPLOYMENT OF FORMER SCHOOL BOARD EMPLOYEES
Pursuant to School Board Policy 6460 Business Code of Ethics, which may be accessed at
http://www2.dadeschoots.net/schoolboard/rules all bidders, proposers, consultants, and contractors are required to
disclose the names of any of their employees who serve as agents or principals for the bidder, proposer or contractor,
and who within the last two (2) years, have been or are employees of the School Board. Such disclosures will be in
accordance with current School Board policies, but will include, at a minimum, the name of the former School Board
employee, a list of the positions the employee held in the last two (2) years of his or her employment with the School
Board, and the dates the employee held those positions.
NAME
LIST OF POSITIONS
DATES EMPLOYEE HELD POSITION
24. INTELLECTUAL PROPERTY RIGHTS
Contractor will indemnify and hold harmless the School Board from liability of any nature or kind, including costs and
expenses for or on account of any copyrighted, service marked, trademarked, patented or unpatented invention, process,
article or work manufactured or used in the performance of the contract, including its use by the District. if Contractor uses
any design, device, materials or works covered by letters, service mark, trademark, patent, copyright or any other
intellectual property right, it is mutually agreed and understood without exception that the proposal prices will include all
royalties or costs arising from the use of "such"design, device -or materials in any way involved in the work.
25. WRITTEN NOTICE DELIVERY
Any notice required or permitted to be given under this agreement by one party to the other party shall be in writing and
shall be given and deemed to have been given immediately if delivered in person to the recipient's address set forth in this
section or on the date shown on the certificate of receipt if placed in the United States mail, postage prepaid, by registered
or certified mail with return receipt requested, addressed to the receiving party at the address hereinafter specified.
Anna of 7
F11A-74 Raw fn4-IO1
ContractorNendor's Address. The address for ContractorNendor for all purposes under this agreement and for all
notices hereunder shall be:
Contractor/Vendor:
Contact's Name/Title:
Address:
With a copy to:
And a copy to:
City of Miami
Johnny Martinez, City Manager
Office of the City Manager
444 SW el Avenue, 10 h Floor
Miami, FL 33130
Phone: (305) 416-1025
johnnymartinezftmiamigov.com
City Attorney
Ms. Julie Bru
Office of the City Attorney
444 SW 2s Avenue
Miami, FL 33130
Phone: (305) 416-1816
JOBru(c�miamloov.com
Grants Administrator
Ms. Lillian Blondet
444 SW 2`d Avenue
Miami, FL 33130
Phone: (305) 416-1546
LBlondetna,miamigov.com
School Board's Address: The address for the School Board for all purposes under this agreement and for all notices
hereunder shall be:
With a copy to:
And a copy to:
And a copy to:
The School Board of Miami -Dade County, Florida
Attn: Alberto M. Carvalho, Superintendent
1450 N.E. Second Avenue, Suite 912
Miami, FL 33132
The School Board of Miami -Dade County, Florida
Attn: Iraida R. Mendez-Cartaya, Assistant Superintendent
Intergovernmental Affairs, Grants Administration, and Community Engagement
1450 N.E. Second Avenue, Suite 912
Miami, FL 33132
The School Board of Mia:n'-t)adr.f>v.foty, Florida ...,...
Attn: Walter J. Harvey, School Board Attorney
1450 N.E. Second Avenue, Suite 912
Miami, FL 33132
The School Board of Miami -Dade County, Florida
Attn: Laura F. Tennant, Principal -
Holmes Elementary School
1175 NW 67 Street
Miami, FL 33150
Page 6 of 7 FM-2453 Rev. (01-12)
26. INSURANCE REQUIREMENTS
Contractor shall provide evidence of insurance as may be required by the School Board's Office of Risk and Benefit
Management, which may include, without limitation, professional liability, general liability, worker's compensation and auto
liability insurance coverages. Upon request, The School Board of Miami -Dade County, Florida, its officers, directors and
employees' shall be named as additional insured. Prior to effective date of the contract, Contractor shall be responsible
for providing the School Board with (1) certificate(s) of insurance and (2) policy endorsement(s) as proof of said coverage.
If the Contract is pursuant to a Request for Proposal or Invitation to Bid, then the Contractor shall also comply with
insurance requirements set forth therein. Contractor shall maintain insurance coverage in effect for the entire term of the
Contract. Cancellation or modification of terms, without the prior written consent of the School Board, shall constitute a
material default under the Contract.
APPROVED AS TO FORM AND LEGAL SUFFICIENCY
(as to the School Board):
School Board Attorney - Signature Date
SUBMITTED BY:
Charge Location Administrator Signature Date
Regional Superintendent/Division Head Signature Date
(as applicable)
Office of Grants Administration Signature Date
(if applicable)
NOTE: Signature of Assistant Superintendent for the Office of
Intergovernmental Affairs and Grants Administration required
ONLY for contracts financed from Contracted Programs
Funds (Part IV).
Risk Management Signature Date
THE SCHOOL BOARD OF MIAMI-DADE COUNTY,
FLORIDA
BY:
(Superintendent of Schools or Designee)
Signature
•
(Name Typed)
Date:
VENDOR/CONTRACTOR
BY: t i e fF5 e .Sex CA-91,11
v&
Si� furs _
c �I' YLRJ�Lt/L� -1' i
Name:
Address:
(Name Typed) (Title)
(Date)
Social Securit o. (if individual)
F.E.I.N. (I : ganization)
School oard Employee: Yes E7 No 0 ,
M-PS Employee No.
Page 7 of 7 FM-2453 Rev. (01-12)
Page 7A City of Miami, Florida Signature Page as Vendor/Contractor
For FM-2453 Rev. (01-12)
The. School Board of Miami -Dade County, Florida
Agreement Form for Contracted Services
21 st Century Community Learning Centers Program at Holmes Elementary School
Funded by Florida Department of Education administering federal funds to Miami -Dade
County Public Schools through Program Award Notification #130-2443A-3CCC3
For Program Period as of August 1, 2012 through July 31, 2013
CITY OF MIAMI, A FLORIDA MUNICIPAL CORPORATION
BY:
Johnny Martinez, P.E., City Manager
DATE:
ADDRESS: 444 S.W. 2nd Avenue, 10th Floor, Miami, Florida 33130
F.E.I.N. #
(Note: Not a School Board Employee)
ATTEST:
BY:
DATE:
Todd Hannon, City Clerk
APPROVED AS TO FORM AND CORRECTNESS:
BY:
Julie O. Bru, City Attorney
APPROVED AS TO INSURANCE REQUIREMENTS:
BY:
Calvin Ellis, Director of Risk Management
APPROVED BY DEPARTMENT OF GRANTS ADMINISTRATION:
BY:
Lillian Blondet, Director
APPROVED BY PROGRAM ADMINISTRATOR:
BY:
Esther Balsera, Education Initiatives Coordinator
EXHIBIT "A"
TO
AGRREMENT FOR CONTRACTED SERVICES
{Holmes Elementary School}
FLORIDA DEPT. OF EDUCATION PROJECT AWARD NOTIFICATION PACKAGE
INCLUDING WITHOUT LIMITATION
PROJECT AWARD NOTIFICATION'
BUDGET NARRATIVE
AND
RELEVANT FORMS SUCH AS THE WEEKLY SCHEDULE
[Consisting of 50 pages including this title page)
Florida Department of Education
Project Award Notification
1 PROJECT RECIPIENT
Miami -Dade County School District
2 PROJECT NUMBER
130-2443A-3CCC3
3 PROJECT/PROGRAM TITLE
4 AUTHORITY
2012-2013 21 st Century Community Learning Centers
84.287C 21st CCLC NCLB, Title IV, Part B
TAPS 13B028
_
5 AMENDMENT INFORMATION
6 • PROJECT.PERIODS
Amendment Number:
Type of Amendment:
Budget Period: 08/01/2012 - 07/31/2013
Effective Date:
Program Period: 08/01/2012 - 07/31/2013
7 AUTHORIZED FUNDING.
8 REIMBURSEMENT OPTION
Current Approved Budget:. S 217,495.00
Federal Cash Advance
Amendment Amount:
Estimated Roll Forward:
Certified Roll Amount:
Total Project Amount: $ 217,495.00•
9 TIMELINES
• Last date for incurring expenditures and issuing purchase orders: 07/31/2013
• Date that all obligations are to be liquidated and final disbursement reports submitted:
09/20/2013
• Last date for receipt of proposed budget and program amendments:
07/31/2013
• Refund date of unexpended funds; mail to DOE Comptroller, 325 W. Gaines Street,
944 Turlington Building, Tallahassee, Florida 32399-0400:
• Date(s) for program reports:
10 DOE CONTACTS
11 DOE FISCAL DATA
Prograin: Lingo, Lani Comptroller's Office
Phone: (850) 245 - 0852 (850) 245-0401
DES: 40 90 60
Email: Lani.Lino(0 ftdoe.org
EO: 44
Grants Management: Unit B (850) 245-0496
Object: 720035
. 12 TERMS AND SPECIAL CONDITIONS
• This project and any amendments are subject to the procedures outlined
-in the Proiect Application and Amendment Procedures
for Federal and State Proarazns (Green Book) and the General Assurances
for Participation in Federal and State Programs.
• For federal cash advance projects, monthly expenditures must be
submitted to the Comptroller's Office by the 20°t of each month
for the preceding month's disbursements utilizing the On -Line Disbursement Reporting System,
• Other: •. .. :. .
13 APPROVED: "`'
-----------4_,\ S.6,K. ) `,' ( 1-4 1 i 5
-
.i.
Authorized Offl4i.al on behalf of Dr. Tony Bennett Date of Signing
Commissioner of Education
DOE-200
Revised 02/05
Page I.of2
INSTRUCTIONS
PROJECT AWARD NOTIFICATION
I Project Recipient: Agency, Institution or Non -Governmental entity (o which the project is awarded.
2 Project Number: This is the agency number, grant number, and project code that must be used in all communication. (Projects
with multiple project numbers will have a separate DOE-200 for each project number).
3 Project Description: Title of program and/or project. TAPS it: Departmental tracking number.
4 Authority. Federal Grants - Public Law or authority and CFDA number. State Grants - Appropriation Line Item Number and/or
applicable statute and state identifier number.
5 Amendment Information: Amendment number (consecutively numbered), type (programmatic, budgeting, time extension or
others) in accordance with the .Project Application and Amendment Procedures for Federal and State Programs (Green Book), and
effective date.
6 Project Periods: The periods for which the project budget and program are in effect.
7 Authorized Funding: Current Approved Project (total dollars available prior to any amendments); Amendment Amount (total
amount of increase or decrease in project funding); Estimated Roll Forward (roll forward funds which have been estimated into
this project); and Total Project Amount (total dollars awarded for this project).
8 Reimbursement Options:
Federal Cash Advance -On-Line Reporting required monthly to record expenditures.
Advance Payment- Upon receipt of the Project Award Notification, up to 25% of the total award may be advauced for the first
payment period. To receive subsequent payments, 90% of previous expenditures must be documented and approved
by the Department.
Quarterly Advance to Public Entity -For quarterly advances of non-federal funding to state agencies and LEAs made in
• accordance within the authority of the General Appropriations Act. Expenditures must be documented and reported to
DOE at the end of the project period. If audited, the recipient must have expenditure detail documentation supporting
the requested advances.
Reimbursement of Expenditures -Payment made upon submission of documented allowable expenditures.
Reimbursement with Performance - Payment trade upon submission of documented allowable expenditures; plus
documentation of completion of specified performance objectives.
9 Timelines: Date requirements for financial and program reporting/requests to the Department of Education.
10 DOB Contacts: Program contact for program. issues, Grants Ivlanagetnent Unit for processing issues, and Comptroller's Office
number for payment information.
11 DOE Fiscal. Data: A unique payment number assigned by the Department of Education.
12 Terms and Special Conditions: Listed items apply to this project. (Additional space provided on Page 2 of 2 if needed.)
13 Approved: Approval signature from the Florida Department of Education and the date signature was affixed.
Terms and Special Conditions: Reporting Outcomes
• Data collected by the Profile and Performance Information Collection System (PPICS) TBD
• Monthly Attendance Reports -15th day of each month
• Mid -Year Data Collection -January 30, 2013
• Formative Evaluation Report - February 28, 2013
• End -of -Year Data Collection - July 31, 2013
• Stun mtative Evaluation Report --August 31, 2013
All data wilt be stibrnitted electronically to Laui.Line° tdfldoe.org.
Eligible sub -grantees. may receive 2lst CCLC grant funding for a maximum of five consecutive years, Following the initial
award based on the REP, subsequent award years will be contingent upon (1) availability of funding from the Specific
Funding Authority, (2) appropriation of funds by the state legislature, (3) satisfactory performance by the sub -grantees as
evaluated by the Florida Department of Education, (4) submission of an annual re -application through the Requests for
Application (RFA), and (5) compliance witlt all grant requirements and meeting all conditions set forth within the most .
current RFP/RFA and supplements.
• DOE-200
Revised 02/05
Page 2 of 2
FLORIDA DEPARTMENT OF EDUCATION
PROJECT APPLICATION
TAPS Number
1 028
Please return to:
Fio+idaDepartmentof Education
Office ofGrants ,Management
325WetGairengton reBuilding
325 West Gaines Street
Tallahassee, Florida 32399-0400
Telephone: (850) 245-0496
A) Program Name:
216t Century Community Learning
Centers !( CCLC)
Request For Proposal
• 2012-201 3
DOE VA NL'P— (
tv Ct,
Date Received s. t''' _-
`=• _icy A___
cmfl. t3 • �G
t
rrt
If) Name and Address of Eligible Applicant:
School Board of Miami -Dade County 6,i
(Miarni Learning Zone at Holmes ES)
Project Number (DOE; Assigned)
130-3442•i>s-3cCC3
�(-i`i34
C) Total Funds Requested:
$ 217,495.00
D)
Applicant Cont-tct Information
Contact Name:
Iraida R. Mendez-Cartaya
Assistant Superintendant
Intergovernmental Affairs, Grants
Administration, and Community Enoaoement
Mailing Address:
. Miami -Dade County Public Schools
1450 NE 2"dAve.
Miami FL 33132
DOE USE ONLY
Total Approved Project:
$ l i `A cea .0 0
cA +
'reiephone Number:
(305) 995-1497
SunCom Number:
Fax Number:
(305) 995-3088
E-mail Address:
imendez@dadeschools.net
I, Alberto M. Ca3valho , (Please
CERTIFICATION
Type Mane) do hereby certify that all facts, figures, and
with the statement of general assurances and specific programmatic
regulations, and procedures; administrative and programmatic
of records will be implemented to ensure proper accountability
to substantiate these requirements will be avaitablefor
will be obligated .on or after the effective date
only as appropriate to this project, and will not he
responsibility of the agency head to obtain from its
i/
h�-�Ct
•
representations made in this application
assurances for this project.
requirements; and procedures
for the expenditure of funds on
review by appropriate state and federal
and pr:oo+ to :t+; :e_,_;Ir,,ttit<:.ci• to oi' ;;:c
used for matching finds an this or any
governing body the authorization for the
are true, correct, and consistent
Furthermore, all applicable statutes,
for fiscal control and maintenance
this project. All records necessary
staff i fi+rth^r c, ally That all expenditures
project. Disbursements will be reported
special project, where prohibited.
Further, I understand that it' is the
submission of this application.
,:)• ) �2 2
Alberto M. Carvalbo, Superintendent of Schools
DOE 100A
Revised August 2011
Page 1 of 1 Gerard Robinson, Commissioner
Florida Department of Education
General Assurances for Participation in Federal and State Programs
Authority for Data Collection: 20 USC 1232(e).
Planned Use of Data: The requirements established in United States Code Annotated,
Title 20, Education, Chapter 31, Subchapter III, Section 1232(0, stipulate that "[e]ach local education agency
which participates in an applicable program under which federal funds are made available to such agency
throtigh a state agency shall submit, to such an agency, a general application containing the assurances set forth
in subsection (b)." The application shall cover the participation by the focal education agency in all federal
programs administered by the U.S. Department of Education.
Instructions: These general assurances will be in effect for the duration of participation in federal and state
programs or until such time as the requirements change. The Superintendent or other authorized officer must
sign the certification and return it to the address below. Payment for project awards and contracts cannot be
made by this agency until the general application is received. .For further information, contact the Florida
Department of Education, Comptroller's Office, at (850) 245-0401, Suncorn 205-0401.
Certification:
I, the undersigned authorized official for the named agency of the State of Florida, hereby apply for participation
in federally funded and state funded education programs.
douuty:y FL
School Board of Miami —Dade
(Holmes ES)
Typed Agency Name
Alberto Nf. Carvalho
Superintendent of Schools
Agency Number Typed Name and Title of Authorized Official
(Agency Head)
I certify that the agency will adhere to each of the assurances contained in this set of General Assurances for
Participation in Federal and State Programs as applicable to the project(s) for which this agency is responsible.,
Signature (must be original)
July 2005
21ge CGfC 2012-2013
Miami Learning Zone
at Holmes ES
Return original to:
./ Date
Florida Department of Education
Comptroller's Office
Room 914
Turlington Building
325 West Gaines Street
Tallahassee, Florida 32399-0400
D-5
General Assurances
(30.5)'• 5.9S-1497
Area Code / Telephone Number
Suspension of the Grant
The FDOE may suspend or terminate the grant with 30 days notice, in whole or in part, if federal funds
supporting the grant are reduced or withdrawn, or for nonperformance by the grantee at any time during
the term of the grant.
The FDOE and the grantee may suspend or terminate the agreement, in whole or in part, upon mutual
agreement.
The undersigned hereby assures and agrees that, in accordance with statues and regulations,
the funded proposal shall comply with the program assurances listed above. In addition, we
have read, understand, and fully accept the rules, requirements, and expectations contained in
the Request for Proposal (RFP)/Request for Application (RFA) and the RFP Supplement,
Alberto M. Carvalho
Printed Name of Authorized Certifying Official
abkaviaA
Signature of Authorized Certifying}fficial
School Board of Miami -Dade County, Florida (M-DCPS)
Superintendent of Schools
Title .
•)•/1e G--
Da
Applicant Organization
21s CCLC 20t2.2013
Miami Learning Zone at Holmes ES Page 5of 5
A1;;edo 1. Carvatho
March 22, 2012
Ms. Martha Asbury, Director
Administrative Services
Florida Department of Education- -
325 West Gaines Street
Room 344, Turiington Building
Tallahassee, Florida 32399-0400
Dear Ms. Asbury:
i )Ii L378 Coud. y Sc; �^c- rd
Pena Tabares !-antman. C'air
Cr. Lawrence S. Feldman. vs^e C. "air
Dr. Dorothy Bendross•Mndir;all
Carlos L. Cur 3lo
Renier Diaz de le Poi- lila
Pr. WiIb art 'Tee'roller, /ay
Dr. Mailin i.'.1rp
Cr. Mar.3 P.- ez
rt<tcuelA. F,rja.-do
This letter is to confirm that Ms. lraida R. Mendez-Cartaya, Assistant Superintendent,
Office of Intergovernmental Affairs, Grants Administration, and Community
Engagement, is authorized to sign on my behalf any grant -related document.
Should you have any questions or need further assistance, please contact Ms.
Mendez-Cartaya, at 305 995-149.7 or email irnendez(e dadeschools.net.
Sincerely,
• _ 4' Alberto M. Carvalho
Superintendent of Schools
AMC:rns
L954
cc: Dr, Richard H. Hinds
Ms. Iraida R. Mendez-Cartaya
ASSURANCE OF PROVIDING EQUITABLE SERVICES FOR
PRIVATE SCHOOL STUDENTS11ACHERS1 AND OTHER EDUCATIONAL PERSONNEL
Florida Department of Education
Title IV, Part B, 21st Century Cotnrnunity Learning Centers (21s1 CCLC)
FY 2012-2013
The FLDOE Project Application and Amendment Procedures for Federal and State Programs (Green Book)
General Assurances states: "After timely and meaningful consultation, the recipient will provide the
opportunity for children enrolled in private, non-profit schools, and the educational personnel of such schools,
equitable participation in the activities and services provided by these federal funds, and will notify the
officials of the private schools of said opportunity." For the 2151 CCLC Program, programs must, at a
minimum, consult with officials from those private school located in the specific geographic area(s) served by
program sites.
Please complete the following form related to consultation and participation of eligible private schools
in Title IV, Part I3, 2Ist CCLC.
There are NO private schools located within the geographic area(s) of the sites where the 235` CCLC
program is located. If you check this statement, you do not need to complete the remainder of the form.
There are private schools located within the geographic area(s) of the 21s` CCLC sites.
School Names): For Holmes Elementary School:
None.
tzi
❑ The private schools listed above were consulted (or attempts were made to consult with)
such schools prior to the development of the Title IV, Part B, 2151 CCLC application,
❑ The private schools listed above were -provided (or will be provided) with the opportunity to
enroll their students in the 21s' CCLC program.
❑ Teachers and other educational personnel of private school students attending the 21a CCLC
program were offered (or will be offered) services that are equitable to those provided to
public school teachers and other educational personnel.
Method(s) of Contact -Applicant initiated {check uii wa1 appir)
C
n
Letters or facsimile documents
Meetings
Documented telephone calls
E-mail
Other (please list):
4e ti aJw--, a40
Signature of Agency Head
Alberto H. Carval_ho, Superintendent of Schools
--)//
Date
Ito tCCLCS2012-2013
Florida 21st Century Cornniunity Learning Center (21st CCLC)
Statement of Assurance for Evaluation Data
While the 21' CCLC grant may include five years of subsequent funding, the years following the
initial year are dependent upon the evaluation of data supporting successful program
implementation aligned with the components of the Request for Proposal (RFP) and Request for
Application (RFA) submitted.
By accepting grant funds, subgrantees agree to participate in both the federal and
state evaluation of the Florida 21st CCLC program.
understand that I must submit the Objective and Performance Indicator data to the Florida
Department of Education (FDOE), Profile and Performance Information Collection System data
(PPICS) and Year End Progress Report to the FDOE as required and outlined in the RFP/RFA.
I understand that if evaluation data does not support program progress as required, the FDOE
may reduce and/or terminate future funding.
School Board of Miami -Dade County, Florida (M-DCPS)
Applicant Organization
6 0 <i 11,t (LAi ,,M7 J �� Superintendent of Schools
Signature of Authorized Certifying 0 icial Title
,/
Dat6 Signed
2152 CCLC 2012-2013
Miami Learning Zone at Holmes ES
General Educational Provisions Act Statement for the Miami Learning Zone at I ioltncs
Elementary School
The Mianv. Learning Zone After -school Program is located at Holmes Elementary in the
Liberty City Area of Miatni-Dade County. The Miami Learning Zone is an Educational
Enrichment Program that serves a variety of children and families. The Program} is strongly
committed to equal access and treatment for all students, families, etployees, and the general
public.
The Miami Learning Zone's policy of nondiscrimination guides and governs decision
making at all levels. The Miami Learning Zone shall not discriminate against children, parents,
employees, applicants, contractors, and individuals participating in agency sponsored events.
The Program is committed to the provision of equal access in all child/family/employment and
business programs, activities, services, and operations that are deployed or provided directly by
the program's administration, as well as those operated or provided by another entity on behalf
of the program under contractual arrangements. This policy is established to provide an
environment free from discrimination and harassment based upon gender, race, national origin,
color, disability, or age.
The Miami Learning Zone Program and its partners are committed to implementing
specific strategies for ensuring equal access to and participation in all 2ISt CCLC Grant -Funded
programs for consumers, staff of partnering agencies, and employees. The following steps will
be carried out with the intent to .reduce and eliminate access barriers based on gender, race,
national origin, color, disability, or age to maximize participation in this grant -funded program:
t. All grant program -related sessions/activities should be held in Americans with
Disabilities Act (ADA) accessible and compliant facilities. As needed, the grant staff
will ensure that the facility is able to accommodate the identified special access needs
indicated by program registrants, in order for the individuals to be able to effectively
participate.
2. Acquire and disseminate culturally relevant and sensitive information materials that can
be understood and accessible to all potential participants, regardless of their unique
challenges and backgromxis.
3. Post program information and schedules of events on the program website — which will
enable assistive computer devices to interpret the materials for users.
The above listed provisions and strategies will help to ensure that nondiscriminatory
principles are reflected in our work with children and the community and the improvement in
programming and delivery of services.
21" CCLC 2012-2013
Miami Learning Zone at
Holmes ES
p.1of1
Agency Name: Miami -Dade CS0 (Learning:Zorter
2011-12 Project No.: 130-2441A-2CCC3
Cohort: :C8 - Agency entering Year 4 of funding.
Worksheet key:
Light blue indicates cells where data must be entered
Light Tan.indicates cells that contain a formula
White cells indicate standard information for all sub -grantees
Pink cells indicate areas where peeformance has not met minimum standards
Calculating the Ratio
Original Award $
Original FRG $
Award to FRG Ratio • 71.09%
Overall ADA Performace by Component
217,495.00 From Original DOE200
305,964.0,0 Sum of all sites & components (from "Site information" tab)
Proposed
Reported
Achieved
Subject to
Reduction?
Total Before School
• •:0
- ' •0
.iNJA
No
Total After School
: -'120
• •`:105 •- '•'.
••
•:f87.5% _
..
'-.
' ' • ••No
.
Total Non -School Days
=`:50:.-;?.
`..- `-72.2 •-__
•
,�144.4%
- :No
:.
Total Summer
" :`0 - - -
.0 :-
_
'I
is not -subjecttoTeducfion c funds
Site Summary (individual site information is attachedl
Site Name
Miami learning Zone
2012-13 Maximum Funding
2012-13 Funding
'217,495.00
:$ 217,495.00
Amount is rounded -down to ensure it is within the maximum allowed based on performance.
Special Notes/Comments:
Pt) Numeof Eligible RedpieotJFiscalAgent:
B) DOE Adgneel Project Number.
C) TAPS Number:
FLORIDA DEPAR ; MENT OF EDUCATION
BUDGET ? / RRATIVE FORM
Miami -Dade County School bistrict (Cohort S - N0ami Learning Zone)
130.2443A-3CC
-13302S
0 I.UV
/o. ,, .5.004.o Clerical
.':.•'.QO°. Prot' Pa.
FUNCTION
OBJECT
ACCOUNT TITLE AND NARRATIVE
rTF
A3tou5T
ALLOC,TX.D
8L.OW4ata
ttruoreAaL.
errcsswrtl•
._.t_._..:
-. a.
5100.
150
Nstatks CM111cdie (I.sldl
0.16
9,126
100%
:::13;f.
Sahaies:. C=e...4 Teacher (Lead)
.:.i
;.� ::. •:l i.
'
One teacher supervise the implanenhdon of the Weekly Tutorial?ppm and Summit uademyior aetiveh
.:L�:; .
':
pattit5pnti lit 21, CC1.0 gtutdena that sell gen itaz'Swith the a ve o +.69a htsusedond.._ :endsr and support the
l 'nacho
i
21es CCLC =elms working within rt. Nrtetr Cureless Zone roots..u. T,o Lcsd ..cb abo aacst the Project
D'aoetor with staff alining (ptofaxdoual developucnt. Flaky, given that the Project Dircc m is employed shrottyh a
•.'. i..
<.'• . '•t�::::
'
contract with the art' of Wnmti, the Project Dirt a does no: have acres to ao b= data, ns such, Mc Lad Teacher
Iasi; assist in data collection for evaluations (29s of time ad effort).
jtQLMFS ELFMr TARY SCFit'OL .126 (6.1d FTEI
`:
d•:lE%.B.0 1OQ , Ccseaed Teacher (Lead) L 27.0D/hr. x I teacher x 13 hr:, N.74 days'S .997 (0.1 F 1-2)
t . __ -
•��,i�
S27lhr r I teacher x lhdday x I%clays . S2,862
tQ. ZZE: Ceri8ed Tescb= (Lead)a 27.00Pe. x 1 tenet =x 3.501tn. x 22 doors-53,267 (0.06 FTE)
Heal: S 9,126 r 2%.. 183
_ _ .:::I:::
:`.•,:,
5100
150
$tttntve C.rtifled Teacher -a
0.32
18225
100%
;':i'�i:
Satarks: Ca-.iSed Tuehett
To
' il,i•:...
is ' !`: , Ci :
- y`f:i �,::;!.i:.:i..;::.
,
r? t•.:., 6i
•�:.::.
,;i 4 :; y �. .
preside tumid oaviers in Math. rvt••g, and Science during the 21g CC[.0 AraldyTotoiial Ptogxn, to ptONdc
academic enrich ne st instruction to aotirdy patticipal;ag 21st CCLC program Par»eipattx dudes the 4 wetdm of
Summer Academy. Five oenified teachers will provide Enriched A.ogtat=ing for student, ort a weekly basis,
..:i '' • !�,::
HDIXSSFL lvrEI TARYSCP'C1OL.413.225 (In FtF0
•:>:`:i:�'`.'i:i.�•:
::: :::=
d.a7ELSCra:11.A 5 Sahli= Cerified Teachers {1, 27.00Atr. It 1.00 hrs. c 75 osys St0•I25 CMS STEJ.
!b days-Stt,l00 (Oohs FM)
,eJit tsv1Frt: 3 Sala:iea: Cc -Zed Teachers 27.004v. x 1.00 Ito. x 20 da
1 of
VCiior'
OBJECT
ACCOUNT TITLE AND NARRATIVE
PM
AMOLM
ALLOCATED
ALLOWABLE
.t OXwa.t
xtcsasnrtr
5100
150
aL..^�' Hmrr1.•svntw rt spar <C'lr t1
0.29
7,852
100%
-. `3;141:
::. ;;1628
Satlri es: 13otuly Support Staff
l.,.l::i..:
..
•...-(.;..
Oal provide eter(ealatttroott. c+ttudio0 oreajepmggs)xnOp�fQ f Crld trine cont acR. and iritTitemxgr the rtsrrL and
...�:::.:�
collecting •chtal dad for.ii 7.1atC L . nroormt Also provides direct services to ectivalyp.uticipatini2lst CC3..0
'. -:.1 ::
1. :..;
•.
mcloots end their faroMor. through contectit>e pareatn and estatlialdmS a tons tent Sae of cal mnn(eadon to info=
E;I ,.: _ ; . -._::'
. •
p2ntdt about upcoming cvettts and student actMee.
::.I' , : i :.
i.
HOI.MPS: FL1 1nTARY SCHOOL. 57 9;3 (0,21)E1'i1
':i i.-
.'i"
. • • 'sm. • • • I Sawicz.: I -lowly Support St Z(4! 13.00tM. X 2.50 Mt x LEO days"'S5,8S0 (0.22 F rE)
SNI : 1 Salzies: Hourly Support Staffs 13.OGRv. x 1.00 kv, x 22 da)r32,002 (0.07 ME)
•.'t: '�' ' . is"i
�. �.,' :':: i.:'
Iia
Adminlrtrutirc: S3.141 (40%) Etat-S428(8^1)
•.
,::'
..1.
•
'
5100
I50
ielal(C• 14,trt1+•S'MnOtnrrTrshn(e'vm
0.04
3,120
100%
'�-':`
Soled= Houriv Cva(lutor rcehtieLm
'� €
•'
.::: : 6 •'
V2i provide computerttelmoloyjcal support in aesdag a 21st CCI.0 Program Viel:site, perfonetirrg monthly n
;� ;
�; .;
` `..:.!
accord'tns to the vanow 21st CCI.0 activitt a, prom notifications, sad program eons:don -
•
I(OLMES BLEME.'T.tRY SCHOOL. .710 <Odd Srt•F]
`
r1yr'P£t2 SCHOOL I Hourly Computer Teehniixt @ do.00Au. x 2.00 Iwo. z 39 days-S3,120 Oe
:.,;
i
L..: .;t'
, .. ...
7900
150
3alutoe Serum' cmrd
0.27
7332
100%
=: t•• .::..'•
Sala,: SecurityOaud -
SVr11 retain on.site divine the 2I+t CCIC AHet school Program and doting etc 4 Woks Sernma Acddeany, to ensure
ss&y of at aellyaty psstelpadoct 21at CCLC prop= portielpants.
TOTAL: S7.337.
�'. �.i
HOLM' C ELYMET'TARY SCHOOL, S7.)31 01.37 Vita
•
i(KT100,;1Unties! Security Gurxd@11.00Atr.x2S01as.xISO days^•SS,S5O(0.:2FIE)
''.•[;?;::;
;:°..i
.
aayla'3: 1 Sataries: Seeumv Guard (g 13.00/hr. x 6,00 hrs. x 19 days=S1.482 (0.05 FC:)
-K:''' . �"� •, �i �j
�' { !;:
2 or;
.710(73O:4
OBJECT
ACCOL'\T TITLEA1W NARRATIVE •
P'1'E
AMOUNT
ALLOCATED
AL:OW.DL6
RBAx01'NAWA
MI:CMSMA% :`
:iA413,6,, . �
'':EYaL :.
5100
.
210
,Ada,.:
R.d:'°ment
. - 2,019
100%
�i.i
C'{'' 1:6&i
;:i;i:; :.- •;•
.::�.",.•��:
.l.
`. r;':.43-
t.�.•:;:.:::
5.26% for tile 2141cax portion of salarioshrosol for the Lead Teacher, Canned Toochatt, arid Honrty Support
Staff.
9,126+1S,225+7,8d2.3,120-3/1,321.x5-26%-2,0I9
13,141 x 52644 -5166 Ea: .t(5183+628)x 526/
5100
220
'
FICA
2;377
100%
_ .`'195a.:
.
L.2096 for tha 2141 CCS.0 portion of aata:iesh°agc for the Lad Teacher, Certified Teachers, ., d Hourly Support
stet
38,323 x 6.20%w 2377 ',
Adm.: 13,141x 4.20 %= 5195 Err .: (1113 + 623)74.20%
5100
221
AAeetrnrt
558
100°ro
3iCi1
:E_' .
:i'::" • e •.:
:'z..;13
' •_
1 ,
;.,,21.00-
. f';;.'::! y ; :.
:.�.<'•
t.'
1.4% for dte21st CCLC portion of salvia/wager for the Leal Teacher, Cortina! Tatelea, an: Hourly Support Si.ay
31,323 x 1.45%- S52
Adm.: 5.3.141 x 1.45 s S16 0 Eva/ ;11334428) x 1.45%
5100
240
workms COtnnenea0oq
1,034
100%
, _ :,.
. •li"� .•
.r>,:
:j.j frS:i
2.70% for thc21a CCLC portion of t almiew.agot for the S.od Teacher, Cetified Tcachax, II -toady Support Staff
38,328 x 2.70% - 1,03:
Adm.: S3.141 x 2.10%= SPA Er .: (S183 • F.8) 2
2.70%-•S21
7900
210
(Zrtirernant 1,enrity Guard
386
100%
•
y,?'
5.2,5% far the 2lst C..LC portion Ot ealarte vagen for the Security Guerd
7.332 x 5.20"(- 331
7900
220
FICA Srrr,rite C.n°rd
455
1004.4
:��� � !;!i!i•.
..,
6.20% for tho 21nt CCLC Pardon of =brim/wars for tho Security Gtura
$1,332 x 6.20,Z - 453
7900
221
Medksrr ftreurIty r:onrd
107
100%
Mcdlar_•: S7,332 x 1.45%- 107 for the ^_1stCt7.0 portion of aalaien'wws. a8ea for the SaG„ re
7900
240
Harken COtnoenatIon Seeurlt• Gtutrd
197
100%
-
2.7O% for the 21 u CCLC portion of saLairsionses for the Security Ottatd
S2.132x2.70%- 197
3 nf7
d\CfnOte
OBJECT
ACCOUNT TITLE Ante NARRATIVE
frIE
AMOUNT
ALLOCAT➢A
Alaa,WAnd
tttta$ONasa.x
macswa•
%p;Clm:."1;+„::$'ttaL::i
'a;J169:':,;;1ft63''
5100
310
flrmtrecrM Services: Ctvoer rot ?roxmPlrrctor'
60,135
]00%
Contacted Services Cdy of IvGami Proran:,Director
-
''
The City *Muni. through do Progrza Director Toll be reapo ,s1b . for the weccraAd'entiien, oadoe of an 21m CCLC
� f!' `
''::!'! ; " `•:`
protium Components. Rd. and responnhatika of the Prot Director dtci u c pre sradon af t5e felowsg for
approval by the fecal agent applications for continuation funding as saes as residers to sane (-quested by rt-D0r„
:y: i� ;�:i; `�
'•.:::.',:: �.'� ,
ameneLmen±,: eentneoc audit and reporium requremenvc and deliverables The ProrournDireuor is responsible for
.•
-:
following -up =all of the above to =awe execution and bnip1 ttadon on a timely hamn.. The Prorate Dimetor, as e
�.{
x :•:'
employee of du Gty of Morro, '..411 report to the Ciyof Komi; and will also report to site school site prineiptit,
.: : f:. {: • i
'
seeettiny the Prn t:4)3ra Approval m apprgfriate and coming that the Principal has tnr9iekar irdiantdon and -
undemanding of the (arm: action: to :sake informed dta.`isiona on a timely basin be eddition, O.e Program D;metor oat
coordinate and enrtue roman ma -receives training prior to commending =Ac ene rc pets :Matt enrollment is
-
i
maintained as per 2Lst CCLC ptv,,,...n requeemcas; climber, toren, and evabtate ell aspens -!the 21.st CCLC
prorFam (.e., ettnicubmt, stndeat disdptioe, and oxen coofertanxe7 adtnln --er aetesrnrne, and colect attd report
dam as detailed in dte evaluation plan end as agreed between bt-DCPS and the amr, teal evaluea,support tic day -to- day functioning of the collaborations: schedtdc facility limes, special events; communicate with ;areas on a cosies-'ztt
-
'
-;.
bass all progam information; conduct sari-ortaoally adtieay board modest with Khoo; adntirc'iratiou, City, and
, :. a •.
. �{
' l : j' .. ` ..
eoseetenty-breed osgaaiaciormc conduct a maraLlti• 21at CCLC =Er meedrig, distribute. and submit meet, teacher, and
.: . .:' i•:
:.
student program surveys; arnee the FCMt Site Director and Lead Teacher,, attend all. 21a CCLC , City of Worth, and
-
i ' •! -' ,'�
, ; ; ;' � ::1{ � ::
1410CPS wdrkd:op3 and rnectin8; attend tcquired 21st C r"I f' conferences: rave as Gaisan with cofuboratorr, mid
maintain a CNaiIS Progmmaddtin compEance, and ensure project objectives an met Deliverables: nu detailed in
<� I i, :: j; ::
-•i
•,:�.�'�t:.i.?
FLOOE's Project D.Et,,.tbks and Invoice document as amended on the PIDOE npvrfees webeite:. Payment of the
contact vn11 be is one hemp stem at the end of du eonnact period Consequences for non-performance are detailed in
the contras
Projcat Director Sataty- 542,380,00ryear:
:'s
FICA/1,9CA(7.65%)-53,257.37/year
tid.i
Wakens Ge.,pensadon• 5194,00
Health lesterama (523e.52lbiweddy) - 56,20L52
Dental benefits (114, l tbbitweiN) S366.60
Retirement (13 %of eatery) - S5.535.40
TOTAL (salary a fmgtes) a S513,135
Travel to 21at CCLC moiled ordinance (reg;s'ration hetet ttareportatiots meats c I. trip S2,000). TOTAL Travel;
S2,000 City of l$anti Contact.- 1158. 135— 2,000 a
., ..i•i �l
-.
S60,135
Achn6tistroive Cass: The Project Dhectoresomata that approximately 3%other ciao n dedicated to
-. --
reeponsihdtdca, and 13% of her time dedicated to assist the evaluator the dollar value of which is calculated m
follotvs. Adm.:
..:.ii.::'
558,135 x 3.0%•' S1,744
'.'=<
.Zf. '.•.:
Svol.: S58.135 x 3-10%-51,919
`'�'
",g•i
4 of7
»
OBJECT
ACCOUNT TITLE _N__VE
riE
_O,
__
ALLOWADLE
__a
»_,/.¥i§
t.
51.00
310
HUIU " �+ `;,�IijFijIE
.i H ' ll"-. q'�
fis
^ qq S t )aN. l; � (Nrn WK wY �iuwiirUiqqE'
.
,ii
li ighlr
la 14 41 li 14 Nit
.;?i' Ego WI ��iJES��
s • 144k t.G2 n
i . H S 1 �5rol 2
1.
Rd „y S ,� s
218. 1 1 i V A. L
g&5�f
100%
•
(/�
\'
.
.
: . !
•
\
'
}�«
\ j�
,G
FUNCT1opr
OBJECT
ACCOLtIdr TITLE AND NARRATIVE
FYE
AMOUNT
ALLOCATED
ALLOWAtttZ
litA/fONAJILL t
ttsC•esxatti
'�'lCdiitr
'EvaL"
5100
510
Matrrl.Io & S.,PP1tn
7,275
100%
�'•' -•'
� •:
Maeda* and Supplies: The prom.= vet/need to purchase *Tice supplies foe 2let CCLC pe..amtel to provide loons
•i-
- .
s Men to :1st CCLC students and pro{psan muetlali exclusively for rho use o: mtvety pas:^:•Wring 2La CCLC
•
;Wenn.
;'?'i." �•i.i,:::l.:i.,':`.;I:::
Suppiememal Scaling Boots
�:i i::'I'>.
S25rsmdets x 120 gardens = S3,000
Student Materials
S25. Stt 120 students a 3.060
•
SPA ZE Phydeal Fire. Supplies
I ....
.
510.13htudenr x 120 rodents . 51.215
-
TOTAL MATERIALS di SUPPLIES 57.275
The inane=io lvlar_-dale and Supot= Goo S S1.361 to S7,275 is duo to the fact that one h.w !y custodial tuf'wsa
.•
' " `
ttateovcd from the budget, and the care ualor amount decreased from 310,675 to SS.700 (MS.. Approval is reguatct ha
apply these fiords ea Mateal and Supplies.
s.'; I�:; ii y p...j
7300
332
J71°Id Trine. Transportation and Admission
3,900
100%
:.:'• :
: i ' .
held Trip% Transportation and Admission
Trans;ontior.
::`'.:�:
c ?' ' �.
Funds ov21 be s0ocated to transport actively prey cipating 21at CCLC students to educational kid trip* during rho
Summer Academy.
,
tiro per nip per
5 Lela 1 boa r x S17s brat
�-i�' "1 '•'`i7
:'i 'fi•v ':-
:
Feld Trips
Field Ttpa sill elaiy support 0re epxuvrA goals aid objectives onto 21n CCLC program and xll1atd tripe swabs
bred 4,00 an euabI obcd educational euriculetn. AD field otp apatcautrr will follow ah-Lcable federal, rote, aid
'* ... .-,:
':
i -
local rale, and regulation, governing letold trips be takes dating the Sumer Mader*. • T :ekes to anticipated be
poreMxa from educational careers of the •Setd nip locations and truth include the available etuestional ood
kIetm plate M14ci ated locations morons: of Toole Island, the \fraud Sngossiem, and ts. Cluldeen's Muscats_
;
::I-' ...;
Pm our meeting today. please add 22,000 (Lam hourly OvenimC to field trip?)
4 SAd uips x 30 students x S10 (av ..) admission is SL200
!i}; il'•. I�.il
'..':�-i.',: h. :: _.
Field Trips mil N the goals andob' ives of the 2lu CCLC ro, and all field ow3. be
'ups clearly support approved .FG Props tripe
based upon an establisbed educational meicadunt. All Sea tip expenditure sin follow aofrable federal. Sate, and
total roles and tewt,tont govrrin frietd trips m be taken during Ctc Summer Academy. Tickets are anticipated to b.
purebred front educational eaaua of tea field tip locations and sot include the ava0able educational eatelronena and
�:•�`
:�:i ;�.i',
kxaon plop. Anticipated location tombs of Ceramics on Wheels and Miami Mao Zoo. Cernmko on Wbltels
provides strum veith lissom in MadtenWtieo, by using the gooney's of Measurement and Synroutq. The Mani
•
•
Metro Zoo karma raiders abode a 'wry/ of a01ntele, fret diem and their Wanks Whits.
2 fill trip, x :20 students a S7,00:0 <av33 admisaioa-SLS2e.96-51,8'LS
<� :, ...........
TOTAL Field Trips and Ad mustoa: S3,900
i' r � ":
vv 'i'
^'
def7
4C' lo1:
OBJECT
ACCOUNT TITLE AND NARRATIVE
0t1'
A7dOCXf
ALLOCATED
nu.ownmrtt
xB.sON.asu
N2[mARY
-ifiiii%:t':
:I•Etiai '•:
i400
3^,*
Cho.d'-ennnt,Trenrt
1,600
•
100%
+ ,
.'
i,
• •
:.I. `! ••
:r '�
.•:
•
j
+
E'rofe,,onal Development Trawl &same, to the 2ls CQ.0 State Conference for two poq:s= z The confereebat'
beets =tend to follows:
SE00 x 2 people x I t,, - $ 1,6L0
Smut! to 21s: CCLC required confemmte (restoration, hoot. tramponadun, meal+ 10 p - 0300
TOTAL TRAVEL: S1,600.
7710
310
External EwtnaInt
8.700
100%
•
j,,a i.
ti !'• i•:.:.`.;,
'
':
L,
•.:
a i`:8 i 00
;
f V '
, -
ir
Thin Ecmernat Individual/Group e11 evaluate the prot;rmt obyectives• adeet pcfotmamee indratoa. n1G7.urn outcomes,
and wort; toward•; maelhv;e rd7ing atudcnt academic pr•.m and petaonal dcveispmese. The Durant Lvalltat't is
budseted at 5% of due grant award
4%%S217, 495 ^ 58.700
7200
792
troir etcMtf
2,800
I00°i
; ;; ..',
%2CY00;•
'..'j j; ii.
i•[ �.�:..:;
'i :i:: i...
;.
[Tercet
Incet cos;. ore r_.r..,L red ..:nu,% the rone•appnwed nof 3.77of elloetnble direct cone (excluding 600•ecriee and 310
object codes),
Admhnlrttntive: 52,800
i r n. JP •1" ^j1 'F" fi e,il SP t y r :; � l
*itn it 7 j � I tn+pM ,a`Ai
�:.;• 1 ... ir .. i, �..
} •
217,495
.n10(m:
dlmht-
70,501 which is< 5140,1,
i
dt'5:1 '(t141$1 tN
1°i,i t14'97°M;'
� �1'7�: '1' :y'$�•�+
EhH-
70,300 .110.1 L. < 5%
, r ,:.
o o 5 1 ,� tPVei
I? .
;E 101S Print v ston
Rust 2010
0.0400
7 off
DOE USE ONLY (Program) •
certify that the cost for each line item budget category has been evaluated and determined to be allowable, reasonable and necessary as required
by Section 216.3475, Florida Statutes. Documentati on is on file evidencing the methodology used and the conclusions reached.
Printed Name: / 1,/9'
Signature:
Title:/1;
Date:
DOE USE ONLY (Grants Managemer )
1 certify that the cost for each tine item budget cat--yory has been evaluated and determined to be allowable as required by Section 216.3475,
Florida Statutes. Documentation is on file evidenv:`ng the methodology used and the conclusions reached.
Printed Name:
Signature:
Title:
Date:
DOE 101 S- Print version
September 2011
3
Page 3 of 3' Florida Department of Education
Appendix 8: Prefect Funding and Operation
School Board of Miami -Dade County, Florida
Miami Learning Zone at
Holmes Elementary
Agency Name:
Title 1 Eligible Schools Targeted for Service (2012-2013)
Request for Proposal
INSTRUCTIONS
Enrollment Number: Indicate the total enrollment of the indicated school.
%FRL: Provide the percentage of students receiving and/or eligible for free/reduced lunch at the
specified school during the 2011-2012 school year.
Number of Students Targeted: Number of students targeted cannot exceed the number of
enrolled students. In general, it is not permitted for 21st CCLC programs to serve more
than 35% of the total school enrollment daily.
_'
Targeted.School Name
. •School
al
EnroToittal in
Regular•
-
% Free or
Reduced
Lunch .
tluinberof.
Students per day
to beserredin
2? CCLC from
this scfioot
Holmes Elementary School
510
99%
105
•
Total Number of students proposed:
105
215t CCLC 2012-2013
Miami Learning Zone at
Holmes ES
p. 1 of 1
Appendix B: Project Funding and Operation
..
SITE PROFILE WORKSHEET (2012-2013)
`Ensure all dates in special situation hoses are visible.
DO NOT COI' PAND PASTE (NFORdfAT fON
Original
Submission
ttt
Sefboot Distnet'(Fisca111geacyt'_ . "__•
Miami•Dadc County Public Schools
Co'unty_of Sitc_
Miami•DadeCounty
F s.ti"iofSife/Fa'cili't}: = ._ '-<-:
Holmes Elementary School
Type of_(D Sitprop Dotivn�i}Mau)`-=_
School District (SD)
ptiysicat Udd.rcss of;Site ::-•
"' '_
1175 NW 67 Street
Cf( -i fSitc - ='
Miami
GIP . _ .33150
"'c.G <'C'ddress of Site` "'';=_ _~=';---:
tittp://hoImes.dadeschoofs .ne]
•..
t' d
.A
- (.r iiiti it li eetsing Scrtitccs je:g R..- F2)
for.Schoiil
y ttc65-0col 2-5
'sue
`
:;:k:
irbf3fudentspartiatiA I1itthi.41. :Cprogt'anr ei' -
j3eioP -Scltgot
-, 1,E_' ,AitecSclidel -- - - '105
_ -
4Veckcods / tiohda's 2 - 5
`Su?nittcr 3 4
4.s
1�cekend3J4-#ollday s 55
-Sumrocr - 40
Nalno-ofll4-un-$t)e Cnotaet
Sharletta Rails
Pl tone Vunlhcr
(305) 836.3421
t na1laddt css
sravds'a,miamigov_com
R•egular ScIiooi 1'eaY rl ogiatn f�rSfudeli.ts
13CF01;.)JSCttO,(5t-:Sttc:Sette1uic.Ttllustapeiate-Atacasf;ottehotlr•pe.Y_dny-of:servlce)-_:
_a_... .. ..:.:
13eor g. ()elStar: atg
- -Tdentif'spcctet to {ions(i2erPr2Schooi)aPd(ot_its14e;sjligti'(tie)i0pgr
n1-sc1os if:(e_g:;§olltlaj3J,
B6o 0141- nd-Dafe
_frc
T� - y)f - - 'r.
S10.'*o.t.P bttt'lfpl.-k g 7 0t3 1i} .__ ._._---• --_.._-.-----
Sci Tce3 ndTiiiie(e ;:8 0T St) _,' s
._ (ut3. - ({.s1T'0 .. _ !fif,c ..., Ti if
-,.,---• --..._�_-._-�._. ___.._..._.._
i
I arwag.-11eiws=
'- ' Eclorc cfiool=
-- rz D i '
- tL R' .eH00%Site Slicduic (ntdst:gjiciatc'st:least I.I:fiduis pei-_K•eek:af-setvii;e)
_
AfterSchooi",5: M.Data 8/20/2°12
_jJentlfysneciai_sisi{a1io;Qs.‘MterSehooltifiid/d_d0:$11)iin_ta .11_tigi
pi isclose'igcg,G411da)s)
€-C): Jiool jcid Dntc _ - 6/6/2013
7 ��5 T1 . ,._ ?
otai LVeekly liaurs
SerLjee.. gitr, f me. e.g, 30 Phi) 3 4S PM 3:05 PM 1:50 PM I 3:05 PM 3:05 PM
• - fter tli000
Sei "vice-iodTJi (ej.,5 30f M) = 6:05 PM • 6:05 PM i 6:05 PM 6:05 PM I 6:05 PM
rG
..}3cekeodsandiJolidn Strc$cheiltice ?Iii3L6)rCrhth tle`ast{ifouz4.lnul peCcio:zgdr c)M}Atsfikifttiq{ffSI`SUiiiiiiFr.
= ' -- 9/2G/12; 11/V12; 1/L8/13; 2/1/13; 3/22/13.
List -A WI:I C5 �t*$1.fe !E•lac:Ope i
��: aV..-.. - a/ z �.rt&rrf_
Tutstl \Iuii clitio1Da s:-;-,_ = ;5• -_._.. _ .
Sers ee 13cgtn tiutc �c �, 30 t l t�
:S'it -_ ,SU,'g-•E.,0,7 i 'S
8:30 A11
fa11 catcul 1
To loRrs nr(( q!e anlgmtlea�
n tc i vsimc (c g, S 10P\i)
TOFaIt ifOt3RS•TGtt•DAY ,_.;: - _
3 J0 PM
. ;- 0,0 , .. : _ . Q,O... ,. : 10";. ": _
DoYOT cnpj �rnr(paxtelnjgrin" tion -
os iiisnrriirAresentJbrxrutrujrodt ivethi tg.Cometh ......
--,,= _surtulter I'rokrsiil:foeStudents^o,i.xthu��tsertioT.uniiiJuly3E 2.�;�_•,
<<u�
_-,�= --- _ :=- .; - : _ :::_ _ .:::: ;. ._.......; :.:::.::. -: - : ,.,. ,, ....-._.:..,,: -.::. 'At, _ t.-;r01-..4uia --- d ,: ,Q:ry ,:::i. -.. -<� __ __:._
n• SuitimerSitoS�hcQg{ fo jitic jl�:efi(+4fnsroperale(or>;Cieasi;Ceur�conrsperdayn£Sersice) .�=: ==-
$ammer(xrtDii - - 6/24/2013
Sutiinlci.EtflDBte 7/}9/2013 -
Totity ay3:in;Suninicr > _ _ ^.
. __ =--7itenli3specia(slfuailons(3imfner) . -
Oast(' fur -
a.
Se .v,-,, cgut 7 tmc (c g 18: 3O A;f I) 8:30 AM + 8:30 AM 8:30 AM 8:30 AM
8:30 AM iHis per% eek
Scj• e:,igd'iiiiiefe g. S:30 f1t). = L•30 PM 1:30 P1v1 1:30 PM 1:30 PM
1:30 11;1 i Tj._....:
. . . "-;:;`Ongoing Adult Cducation Program (required-inotifhty ac(ivity):::;:. .-:;` _s_; ;:' . `'-` :- ;:::.
.::... ..::: 21 ..11Cattot[ l C. C t U C `..'..::., : ci•..ii:.:..:',:;;r.,-.•.::
Date Site Opeh (Adults) _ :8/29/12; 9/19/12; 10/24/12; 11/28/12; 12/19/12; 1/30/13 2/27/13 3/20/13; 4/24/13; 5/22;
. natc�$i lc: Gf6sed:(ki3 iii ts) :>;._= ..:_ ;=;
{otnit#Days - 12
cjO• - T(1( t -
- �. \}'E O}n : f :Tj(I3� � t�l3I_i
Sen ee [3` iii;Tiine e. ,7.001'\1) = 5_00 PM........._ .. _._-._:........ _ . ..._...--
Sry'icg•Etiif 1'idtc (e g 8 30,•P111) - ---_-
:::,.
13; 6/5/13; 7/10/13
_
-
._ S,1')�� T'otalrldult_
s
._.— ilr,per_j5'ce1
aS '
Miami -Dade County School District: Holmes Elementary
Miami Learning Zone (Cohort 8)
1. Project Abstract or Summary
Miami Learning Zone: Miami -Dade County Public School (M-DCPS) submits this application to
the 2151 Century Community Learning Center grant for its Miami Learning Zone (MLZ) Project at
Holmes Elementary School, an Education Transformation and Title I School. Holmes
Elementary School is located at 1175 NW 67th Street Miami, Florida 33150. Tlie school is in the
impoverished and high cringe Miami neighborhood Liberty City. This program will provide
Educational, Recreational, and Developmental services to 105, 2nd — 5th grade at -risk children who
are 99% minority, free -lunch entitled students. This dynamic after -school program operating
from 3:05 to 6:05PM on Mondays, Tuesday, Thursdays, and Fridays for 39 weeks; are operating
from 1:OSPM to 6:05PM on Wednesdays for 39 weeks, Additionally, this program will operate
on five Teacher Planning Days, serving 50 children, from 8:30AM to 3:30PM. The students
within the lowest academically performing 30% of the school and Exceptional Student Education
(ESE) children will have priority of Admittance into the Miami Learning Zone Program. The
program offers Reading/Literacy, .Mathernatics, Hands -On Science Experimentation, Mentoring,
Arts instruction, Recreation, Character Education, Nutrition and Physical Fitness Instruction.
Need is most essential in this neighborhood, where 95% of these children live in the public
housing developments surrounding the school and 56% of whose households are impoverished,
whose school has rated as an "F" school for 4 fiines within a 7 year period, whose school is
presently an Education Transformation School within Miami -Dade County Public School System.
Holmes Elementary School is often the first encounter with structured learning these children
have encountered as their parent may not have conducted Pre-K reading activities or exposed
them to essential early learning concepts: Consequently, these children are already behind the
learning curve. Miami Learning Zone's goal is to provide the academic instruction, homework
assistance, physical activity, parental involvement workshops and family events, healthy social
skill development, and cultural activities supported by nutritious snacks and supportive services
that result in improvements in each child's academic performance, social development, and
physical fitness/health. Seeming as though the majority of Holmes Elementary School students
are still experiencing a variety of economic and social challenges, the.continued effects of poverty
must be remedied if these children are to overcome the current academic profile of Holmes
Elementary student body: Students reading at/above grade level 45%; Students at/above grade
level in math 60%; students making progress in reading 56%; students making progress in math
55%. MLZ coordinates a variety of healthy activities with its partners to provide high quality
instruction and content for the well-being of its student population and to bring about increased
parental involveinerit in order to have an overall positive effect on the entire family.
2. Principles of Effectiveness
Use of Periodic SFornative) Evaluations
During the upcoming program year, the YMCA will no longer be the day-to-day counselors that
take care of the students, escort them to various progranunatic activities, and facilitate specific
research. based curriculum.. This year the Family Christian Association of America (FCAA) will
be our contracted vendor to handle these specific duties and responsibilities. The principal
thought the program needed a fresh and new group to monitor and facilitate instruction to the
participants in the Miami Learning Zone Program.
In addition, the Meutoring group to facilitate instruction and mentoring to the selected 20 girls
within the Miami Learning Zone will change to a group of Certified Teachers who created the
Charm Club. During this past program year, some of our students wanted:to. join in this school
group rather than fully part:cipatr,ig in our former.girlmentoring group, which was Strong
Women, Strong Girls. Our girls seemed to be more comfortable and more open to being in a part
of a group that was facilitated by their classroom teachers. Therefore, the Chann Club will be
our Mentoring Group for the 20 Girls selected to receive Mentoring, within the Miami Learning
Zane.
Lastly, the Miami Learning Zone will contract with One. Laptop per .Child, rather than Mad
Science of South Florida, in order to provide exciting Scientific Experiments and an increased
use of scientific research using an advanced technology. This program will not only provide a
variety of hands-on activities that are aligned with the Florida Sunshine Standards and
Educational Benchmarks, but will also enhance our student's knowledge by using a technology.
Therefore, the Science Contracted Vendor will be One Laptop per Child for the Miami Learning
Zone during the upcoming program year.
3. Charging Fees
• Miami -Dade County's Ilolmes Elementary School will not charge any fees associated with
participation in the 21st CCLC Miami Learning Zone Program for the 2012 — 2013 project year.
4. Student Safety
A, On -Site Safety: All children transitioning from their daytime schooling to the MLZ program
will be signed in by the MLZ staff are reviewed for accuracy. Adults are not allowed to enter the
building without. being checked in by security, and all adults corning for pick-up must be pre -
approved by the child's guardian (if they are not the guardian) and show identification. The
person picking up the child will sign the student out on the respective sign -out form. Students
who walk home will sign themselves out, prior to being walked across the street by MLZ staff.
M-DCPS security guards are available during program hours. All providers/partners will sign -in
with security and the main office. Security and office staff will be made aware of all
providers/partners prior to .the program start date. B. Off --Site Security: MLZ will take the
'.todents on field trips to provide enrichment and exposure to •art�per4
sporting event to these children, who are so often isolated by poverty. All adults must pass a
background check, while the travel operated must be a certified vendor on M-DCPS approved
vendor list. A ratio of 12:1 students to chaperones is the maximum group size. C. Personnel
Nixing: M_DCPS requirements are Level 2 Background checks, minimum 3 year's experience
in teaching elementary age children and BA in. Education or equivalent field, and state
certification. D. Licenses/Certifications: Files will be maintained for all personnel including
partners and providers. These files will include required licenses and certifications based on the
individuals' role in the program. There will be at least two staff members present who will be
CPR/First Aid Certified at all tunes. E. Distance: MLZ's daily programming occurs at Holmes
Elementary School. F. Safe Transportation: Transportation will only be required for field
trips, subject to the safety requirements for M-DCPS. The bus company will be a vendor from
the M-DCPS approved vendor list. G. Daily Travel: There is no off -school. site travel required.
II. Buddy System: The Buddy System is utilized when students need to use the restroom or go
to drink water during an academic component or a *structured whole -group activity. Students are
sent to the restroomn and to the water fountain in a group of two or three at a time. They are to go
directly to their designation together and return back to the appropriate location altogether. I.
Fenced In: The entire facility is fenced in and the Program Security Officer sits right inside the
fenced area. All parents and guardians must check in with the Security Officer before repotting
to the Cafeteria to sign their child/children out of the program. J. Emergency Drills: The
School Principal and the Program Director coordinate a variety of Emergency Drills throughout
the Program Year, to ensure that the Counselors, Teachers, Students, and other Staff members
are knowledgeable about the Emergency Procedures and aware of the exact location they are to
move to in case of an Emergency Situation. K. IncidentlBehavioral Issue Procedures: When
incidents or behavior issues occur, the Program Director is notified and the incident of
behavioral matter is vvritten up on an Incident Form/Behavioral Forni. The Program Director
contacts the parents and informs the parent of the specific issue and if disciplinary action is
required, the parentis notified. When the parent arrives, the parent signs the Incident/Behavioral
Report and receives a copy for his/her records. Then the Program Director files the
Incident/Behavioral Report into the Student's File. In addition, the incident is entered into the
Database System, in order to keep track of the number of occurrences for each student and the
• types .of issues that arF:• c::>_{r. 'A' ttlt'..°i'; <,^:c' ,tt :i•1t1C '(..a.r. L. r•`rfe '' "t'^indures Staff
receives training on safety procedures. Staff meetings are conducted to ensure that staff is
knowledgeable of the specific safety procedures. M. Safety Plan: Fire Evacuation Drills take
place randomly to practice the safety evacuation routes for all administrators, teachers,
counselors, and students in the 21 `t CCLC Facility. When there is an emergency situation in the
neighborhood, the entire Facility goes on ."Code Red", in which ail persons say inside their
designated location, until it's safe to move around the facility.
A. Identifying Ratios: There is 12:1 Student: Counselor Ratio for Field Trips, there is a 15:1
Student: Counselor Ratio for Supervision of Program Components On -Campus, and there is a
12:1 Student: Teacher Ratio for Reading/Literacy activities and additional academic dimensions.
B. T-shirts: Counselors and Teachers were T-shirts with the Family Christian Association of
America (FCAA) or Holmes Elementary School Logo or Identification Badge on them, in order
to identify the staff members. C. Parent Permission Forms: Parent permission forms are
given to the parents in advance, parents sign the field trip forms, and student's name is
highlighted on the master roster. D. Field Trip Attendance Procedures: On the day of the
field trip, the highlighted names on the roster are called and the students proceed to the bus, as
the students enter the bus, the name of each student is checked off. This process of calling off
each student's name and a consistent head count is conducted throughout the course of the field
trip, to ensure that every student that attends also returns safely back to the initial 2151 CCLC site.
A. Background Screenings/Fingerprinting: The teachers, clerical staff, security guard, and
custodian are background screened and fingerprinted via Miami -Dade County Public Schools.
The Program Director is background screened and fingerprinted via the City of Miami. All
vendors receive Background screening and fingerprinting through their respective hiring agency,
B. Jessica Lunsford Act: All employees read, agree, and sign off on the Jessica Lunsford Act.
C, Job Experience: The Program Director will have a degree in Education or a closely related
field, with experience in teaching. The Program Director manages the day to. day program
operations at the 21 st CCLC site; responsible for the successful implementation of all program
components; holds quarterly 'Advisory' Board Meetings with Fiohnes Elementary School
Administration and each Community -Based Organization (CBO). The MLZ staff is comprised
of Certified Teachers who teach at Holmes Elementary School and neighboring schools during
normal school hours. The other programmatic operations are performed by the on -site FCAA
Counselors and the staff provided -by the subcontractors:
5, Academic Enrichment: Reading and Language Arts
Gout: To Improve Literacy of Regularly Attending Students.
Objective 1.1: 75% of regularly participating students will demonstrate continuous
improvement in reading comprehension skills as measured by FCAT scores and report card
grades.
Objective 1.2: 75% of regularly participating students will increase their reading fluency skills
as demonstrated by such measures as pre-, mid-, and post -Oral Reading Fluency (ORE) test •
scores.
Activity 1: Reading Instruction. This activity supports objective 1.1 and 1.2.
The Miami Learning Zone will provide Reading Enrichment, which is essential for students to
learn how to read, comprehend, and improve their level of reading within a variety of grade level
literary context. Reading instruction will be provided by FDOE Certified Teachers. The
students will learn a great deal of reading strategies from Certified Teachers, who instruct them
from KidzLit Books and Grade Level FCAT.Reading Coach Books, along with Successinalcer
Technological Program. The Teacher will ensure alignment of the daily tutoring component to
focus on phonemic awareness, phonics, reading fluency, vocabulary development, and reading
comprehension. These components have Core Standards that will reinforce educational
strategies to acquire additional knowledge, develop an extensive vocabulary, and learn to read
accurately. The Lead Teacher will have organized
calendar aligned with the teachers' school -day curricula and objectives. The student/staff ratio
will be 12:1. Each student will receive Reading three tines per week, for 30 minutes per day,
from Certified Teachers. The students will receive pre-, mid-, and post-test scores from the Oral
Reading Fluency Test in support of the formative and summative data to be collected and
analyzed. All Miami Learning Zone Participants will receive .the full Reading Instruction
component.
Activity 2: Reading Enrichment. This activity supports objective 1.1 and 1.2.
The FCAA Counselors will provide Reading Activities for all program participants, two times
per week for 30 minutes, via the KidzLit Program. This research based curriculum. provides
students with Critical Thinking Activities, using a variety of reasoning, verbal skills, logic, and
reading strategies. The curriculum is linked to the Core Standards by focusing on proficiency in
reading and reinforcing comprehension strategies. The FCAA Counselors have a high school
diploma; have been trained in facilitating a variety of activities to school -age children. The
student/staff ratio will be 15:1. The student will receive pre-, mid-, and post-test scores from the
Oral Reading Fluency Test in support of the formative and suminative data to be collected and
analyzed, All Miami Learning Zone Participants will receive the full Reading. Enrichment
component.
6. Academic Enrichment: Science and Mathematics
Goal: To Improve Mathematics and Scientific Applications of Regularly Participating
Students.
Objective 1.3: 75% of regularly participating students will show continuous improvement in
math skills as measured by FCAT scores and report card grades.
Objective 1.4: 75% of regularly participating students will increase science skills as
demonstrated by such measures as FCAT scores and report card grades.
Activity 1: Mathematics destruction. This activity supports objective 1.3.
The Miami Learning Zone will provide Mathematics Enrichment, which is essential for students
to learn how to properly add, subtract, multiply, divide, problem solve, and compute a variety of
equations within the appropriate grade level of mathematics. Mathematics Instructions will be
provided by FDOE Certified Teachers. The students will learn a great deal of mathematical
strategies from Certified Teachers, who instruct theirs from Grade Level Next Generation
Everglades K-12 Curriculuin Books and Successinaker Technological Program. The Teacher
will ensure alignment of the daily tutoring component to focus on numbers and operation,
measurement, geometry, algebraic concepts, statistics and probability, and mathematical
vocabulary. These components have Core Standards that will reinforce educational strategies to
acquire additional knowledge, develop an extensive vocabulary, and Learn to problem solve
accurately. The Lead Teacher will have organized the mathematics components into au annual
calendar aligned with the teachers' school -day curricula and objectives. The student/staff ratio
will be 12:1. Each student will receive Mathematics three times, for 30 minutes per day, by
Certified Teachers. The students will receive pre-, mid-, and post-test scores from the School's
Interim. Assessments in support of the formative and .summative data to be collected and
analyzed. All Miami Learning Zone Participants will receive the full Mathematics Instruction
component.
Activity 2: On -Target Math. This activity supports objective 1.3.
On -Target Math Program is facilitated by a certified teacher that makes math skills relevant to
the lives of student participants. On -Target Math provides an exciting curriculum and hands-on
math activities, in order for our students to use their critical thinking skills and basic math facts
to solve a variety of mathematical equations. On -Target provides foundational learning
appropriate to each grade level. On -Target Math is linked to the State Standards, providing
lessons in Number Sense, Measurement, Geometry, Algebraic Thinking, Data Analysis, and
Foundational Concepts. The student/staff ratio will be 15:1. Each student will receive On -
Target Math for 30 minutes, 1 time per week. The students will receive pre-, mid-, and post-test
scores from On -Target Assessments, in order to provide Data Analysis for the Formative and
Summative Reports. All Miami Learning Zone Participants will receive the full On -Target Math
e-on .`c ncnt.
Activity 3: One Laptop per Child Workshops. This activity supports objective 1.4.
Community Science Workshop is facilitated by a FDOE Certified Teacher. One Laptop Per
Child provides an exciting curriculum that integrates Literacy and mathematics within the study
of hands-on scientific experimentation. The XO laptop will be used as a platform for a variety
of science projects. The students will be exposed to environment sensors, motors,
.progranuning, Phases of the Moon Activity, measurement, distance, and microscope exploration.
One Laptop per Child provides our students with interesting, interactive, and educational
activities that instill a clearer understanding of science and how it affects the world around us.
One Laptop per Child provides lessons in the foundations of Physical. Science, Biology,
Chemistry, arid Physics. The hands-on and inquiry based activities are grade -appropriate. These
workshops allow our students time to explore and discover science and technology. The
Student/staff ratio will be 15:1. Each student will receive Science Instruction for 1 hour, 1 day
per week, •FG4,-4---day..per_13,,ecit The students will receive pre-, mid-, and post-tests in support of
the formative and surnmative data to be collected and analyzed. All Miami Learning Zone
Participants will receive the full One Laptop per Child Science component.
7. Personal Enrichment
Goal: To Provide Enriched Programming.
Objective 2.1: 75% of regularly participating students will maintain acceptable attendance,
defined by 10 or less absences during the school year, as demonstrated by quarterly school
attendance records.
Objective 2.2: 75% of regularly participating students will maintain or improve their level of
demonstrated social skills as evidenced by such measures as the pre-, mid-, and post- Self -
Perception Surveys and school disciplinary records.
Objective 2.3: 80% of regularly participating students will improve physical/health activity
Assessment: FCAA will conduct PACERS physical fitness test three timer per year.
Objective 2.4: 75% of regularly participating students will improve their physical health
through increased nutrition knowledge, as demonstrated by such measures as pre-, mid-, and
past- nutritional test assessments conducted by the FCAA Counselors.
Activity 1: Dropout Prevention. This activity supports objective 2.1.
The Miami Learning Zone will provide a comprehensive violence prevention plan, including
conflict resolution. A safe learning envirorunent provides daily experiences, at all grade levels,
which embrace positive attitudes, a willingness to attend school and learn, and effective
interpersonal skills in all students. Mentoring will be provided for specific students, who are
identified according to teacher recommendations, academic and conduct grades, FCAA
counselor recommendations, and students' desire to participate. Charm Club and 500 Role
Models of Excellence will be the specific mentor Groups for Miami Learning Zone Students.
The Charm Club is a teacher -led mentoring program designed to raising self-awareness and self-
esteem of elementary sohool girls, The program connects girls with educated women and
encourages them to become educated women themselves. The Charm Club will empower our
selected girls to communicate their ideas, recognize and utilize their own unique talents and
abilities, and work to accomplish realistic goals. The student/staff ratio will be 10:1; there. will
be 10 students who will, receive the Mentorship Program. The selected students will receive the
.Charnn Club Curriculum for 60 minutes, 1 day per week. The 5000 Role Models of Excellence
is a Prevention Intervention Program for a selected group of "at risk" boys, who are in need of
additional guidance and direction. This prograrn will. serve young boys who are in need of
. positive male role models. The goal is to provide students with positive direction in order to
result in not having any further negative contact with violations of student conduct codes and/or
the law. There are 2 Certified Male Teachers, who will Mentor the selected students. The 2
male instructors are Miami -Dade County Public School Teachers, well-educated, and true role
models. The student/staff ratio will be 10:1; there will be 20 students who will receive this
Mcntorship/Intervention Program. The selected students will receive 500 Role Models of
Excellence for 60 minutes, 1 day per week. Lastly, the regular participants of the Miami
Learning Zone will participate in two service -learning projects within the program year; one
during tl,e *^11 :..s nFm,,md_. Jha., . 'T-.•.. ur•ojcct .;oil' occur_ .i;'ring the spring semester.' These
Service Learning Projects will promote personal and social awareness, civic responsibility, and
can be a power for effective school reform at all grades. Each FCAA Counselor and the Program
Director will work collectively to coordinate the Service Learning Projects. The student/staff
ratio will be 15:1. In conclusion, it is imperative that students attend school each and every day.
Attending school ona consistent basis is the first. step to acquiring knowledge and learning the
essential grade level components. The Program Director will access report cards on a quarterly
basis, to analyze attendance to ensure that the students are coming to school consistently, in
order to provide Data Analysis for the Formative and Sunimative Reports. All Miami Learning
Zone Participants will receive the full Service Learning component.
Activity 2: Social Skulls Development. This activity supports objective 2.2.
The MLZ will utilize the Peaccworks curriculum, which is •being implemented to educate
children in the dynamics of conflict resolution and promote skills of peacemaking in their homes,
schools, and communities. The Peaceworks Program expresses the importance of peace
education, within a framework of traditional values such as justice, honesty and responsibility;
and encourages the emotional, intellectual, ethical, and social growth of children. The FCAA
Counselors and a Teacher will be trained to present the Peaceworks curriculum realizing that
conflict is a natural, unavoidable phenomenon that can be a constructive opportunity for positive
change and empowerment. It is imperative to teach our children the skills they need to find
creative and constructive ways to settle their conflicts before they escalate. The students will
learn the Peaceworks Program by utilizing age -appropriate books that Model Peacemaking
Skills, Teach Skills, and Encourage Students in a Positive Manner. The student/staff ratio will
be 15:1. Each student will receive Peaceworks Lessons for 30 minutes, 1 time per week. The
students will receive pre -avid-, and post-test scores from Peaceworks Assessments, in order to
provide data Analysis for the Formative and Sumnnative Reports. All Miami Learning Zone
Participants will receive th.e full Peaceworks Workshop component.
Activity 3: SPARK Fitness. This activity supports objective 2.3.
Structured physical fitness and recreational activities are iniplernented to al Miami Learning
Zone partii;ipurlis. SPARK will be administered by the FCAA Counselors, who are'tii° ixr < rl. =r. tI e
curriculum. SPARK is a research -based, public health program, dedicated to creating and
implementing programs that promote lifelong wellness. SPARK works to improve the health of
children and adolescents by disseminating evidence -based After -School programs to recreational
leaders. Each SPARK program fosters environmental and behavioral change by .providing a
coordinated package of highly active curriculum and content -matched equipment. The SPARK.
Fitness program will target all of our students by actively engaging our youth and instilling the
interest of lifelong movement and positive physical activity. Students participate in shuttle runs,
plyornetrics, and organized sports. The student/staff ratio will be 15:1. Each student will receive
SPARK Fitness for 30 minutes, every day of the week. The students will receive pre-, mid-, and
post-test scores from the PACER Assessments, in order to provide Data Analysis for the
Formative and Sumrnative Reports. All Miami Learning Zone participants will receive the full
SPARK Fitness component.
Activity 4: Nutrition. This activity supports objective 2.4.
The nutrition component is two -fold. The students learn- about Nutrition • through a structured
curriculum and they also eat nutritional snacks on a daily basis. This Health and Wellness
component is vital for their continual health and physical development. This activity will aim to
empower our students to become more knowledgeable about nutrition and enable children to
make healthy choices every day. Students will learn from the 4U Nutrition Program the
importance of Healthy Eating, Food Safety, and Overall Good Nutritional Practices. The 4U
Curriculum will provide exciting and educational learning activities and serve to encourage
children to be active and eat a variety of healthy foods. The 4U Nutrition Program will be
adrninistered by the YMCA Counselors, who are trained in the curriculum. The student/staff
ratio will be 15:1. Each student will receive Nutrition for 30 minutes, one day per week. The
students will receive pre-, mid-, and post-test scores from the 4U Nutrition Assessments, in order
to provide Data Analysis for the Formative and Surmuative Reports. In addition, the students
will receive healthy snacks every day. A weekly menu is provided that list the healthy snacks for
each week. AII.Miami Learning Zone Participants will receive the fall Nutrition component.
8. Adult Family Members
Goal: To Increase Parental Involvement in. In -School Activities and Miami Learning Zone
Activities.
Objective 3.1: 75% of parents of regularly participating students will participated in MLZ
program parent workshops and activities, as demonstrated by parent sign -in sheets.
Objective 3.2: 75% of parents of regularly participating students will participate in MLZ
Literacy workshops and activities, as demonstrated by parent sign -in sheets.
Activity 1: Parent/Family Events. This activity supports ob jective. 3,1.
Parent/Family Events will provide opportunities for Miami Learning Zone students to showcase
their Arts for Learning Instruction and natural talent in the Winter Show and Spring Talent
Showcase. These family events all families to come together and view specific artistic creations
that their children have learned and choreographed for the presentations. These Family Nights
will be exciting and healthy for the entire fancily. The Arts for Learning Teachers are
specifically educated and trained in their Artistic Craft and FCAA Counselors have a variety of
training and creativity they utilize in coordinating the Family Nights, which occur 2 times per
year, for about 90 minutes. The student/staff ratio will be 15:1 for each talent showcase within
this component. The parents will complete an End -of -the -Year Parent Survey, Which will
provide them with the opportunity to express their thoughts concerning the various programmatic
events and parent involvement activities. The results of these parent surveys will be input into
the 2151 Century End -of -the -Year Program Submission Information in order to provide Data
Analysis for the Formative and Summative Reports. In addition, the parents will also sign -in on
a log for 21" Century Parents and these sign -in logs will be kept track of by being input into an
Excel Spreadsheet in order to provide data Analysis for the Formative and Summative Reports.
Activity 2: Parent'Wor•kshops. This activity supports objective 3.2.
'j1V• r3i uiUes learning together for parents whose children are .attending
the program regularly (30 program days per year), and addresses the needs of our students'
families. Activities consist of family literacy workshops, family read nights, and additional in -
school family activities. The MLZ staff that provide the various Parent Workshops consist of the
Community Involvement Specialist, Lead Teacher, Program Director, and contracted vendors.
These individuals are all trained in the specific topics that are being presented during the Parent
Workshops. The workshops will be based on research that emphasizes the importance of
parental involvement in children's learning. Source workshops will focus on literacy connections
by sharing strategies with parents, they can use to help their children become fluent readers, as
well as encourage an appreciation for literature, poetry, and creative writing. Additional
workshops will focus on homework strategies, preparing for parent -teacher conferences, building
a strong relationship with your child's teachers, continuing their education and career path, and
self-improvement. The student/staff ratio will be 20:1 for this activity. Parent Workshops will
take place for I hour, at least 1 time per mouth. The parents will sign -in on a log for 215'
Century Parents and these sign -in logs will be kept track of by being input into an Excel
Spreadsheet in order to provide Data Analysis for the Formative and Sunnnative Reports.
9. Evaluation
A. Evaluation Summary Table
Program
Objectives
Activities
Specific
Measures
and Data
Sources
Method
of Data
Collection
Timeline
Standards
Methods for
Assessing
Progress .
Objective 1.1:
KidzLit
Standardized
District
Quarterly
Small
Program
75% of
Literacy
Test Scores
Database
Group
Director
regularly
Program
End of
Literacy
Analysis
.participating
students will
FCAT
Year
Tutoring
Lead Teacher
demonstrate
Reading
May/June
Analysis
continuous
improvement
in reading
comprehension
skills as
measured by
Coach Books
Successinaker
Tecluiologieat
Program
"
FCAT
Scores
External
Evaluator
Analysis
and report card
grades.
.
•
Objective 1.2:
KidzLit
ORF
Research
September
Small
Program
75% of
Literacy
Assessments
Based
Group
Director
regularly
Program
Test
December/
Literacy
Analysis
participating
students will
FCAT
January
Tutoring
.
Lead Teacher
increase their
reading
fluency skills
as
demonstrated
by such
measures as
Reading
-Coach Books
Successmaker
Technological
Program
May •
Analysis
External
Evaluator
Analysis
pre-, mid-, and
post -Oral
Reading
Fluency (ORF)
test scores.
Objective 1.3:
75% of
regularly
participating
students will
show
continuous
improvement
in math skills
as measured by
FCAT scores
and report card
grades.
On -Target
Math
Curriculum
_Next
Generation
Florida
Mathematics
Standards
Curriculum
Standardized
'Test Scores
District
Database
Quarterly
End of
Year
May/June
FCAT
Scores
Small
Group Math
Tutoring
Program
Director
Analysis
Lead Teacher
Analysis
External
Evaluator
Analysis
Objective 1.4:
75% of
regularly
participating
students will
increase
science skills
as
demonstrated
by such
measures as
FCAT scores
and report card
ades.
One Laptop
Per Child
Science
Curricultun
Standardized
Test Scores
District
Database
District
Database
Quarterly
End of
Year
May/June
FCAT
Scores
Small
Group
Science
Tutoring
.
Program
Director
Analysis
Lead Teacher
Analysis
External .
Evaluator
Analysis
Objective 2.1:
75% of
regularly
participating
students will
maintain
acceptable
attendance,
defined by 10
or less
absences
during the
school year, as
demonstrated
Chaim Club
5000 Role
Models of
Excellence
Attendance
Records
(Report
Cards)
Quarterly
End of •
Year
Mentort.n!Y
Groups and
Activities
r,ogra rr;
Director
Analysis
Lead Teacher
Analysis
External
Evaluator
Analysis
Preferred vendor:
Company
CITY OF MIAMI
444 SW 2 AVE SUITE 800
MIAMI FL 33130
USA
Goods recipient:
SHAWN SINGLETON
2501
2501 - CLERICAL
1450 NE Second Avenue
FL 33132
Delivery point:
MDCPS
MDCPS Company Code
Holmes Elem
1175 NW 67 Street
MIAMI FL 33150
Item Product no.
Delivery date/ Purchase order
Performance period quantity
Description
Unit
Sh ppjrxg cart
Number: 1000509282
Name: Rawls
Date: 05/01 /2013
Delivery date: 05/01/2013
Submission Vendor product no.
deadline/external bid
Price per unit
Net value
1
05./01 /2013
For item 1
Account assignment
Percent
100.00
Location
Company
Schools/Administrative
FL
USA
1
professional service
city of miami
EA 60,135.00 USD1 EA
Total value:
Assigned to GIL account
Finances and Funds 531000
1250100
Requester
SHAWN SINGLETON
Offices 2501
2501 - CLERICAL
1450 NE Second Avenue
FL 33132
USA
60,135.00 USD
60,135.00 USD
Business area
2501