HomeMy WebLinkAboutSummary FormFILE ID:
Date: 04/10/ 2013
AGENDA ITEM SUMMARY FORM
l3-oD ate
Requesting Department: Police
Commission Meeting Date: 05/23/2013 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Extension to the Maintenance and Support Agreement for the Automated Fingerprint
Identification System ("AFIS") and Omnitrak Systems.
'Law Department
Matter ID No.
13-q%
Purpose of Item:
Adopt a Resolution, with attach►nent(s), by a four -fifths (4/5ths), affirmative vote, pursuant to Section 18-92 of
the Code of The City of Miami, Florida, as amended, after an advertised public hearing, ratifying, approving
and confirming the City Manager's finding of a sole source; waiving the requirements for competitive sealed
bidding procedures and authorizing the City Manager to execute an extension to the existing Maintenance and
Support Agreement, in substantially the attached form, with MorphoTrak, inc., for the Automated Fingerprint
Identification System ("AFIS") and Omnitrak System, for the Department of Police, for a term of two (2) years
with an option to renew for an additional one (1) year period, payable in annual .installments, with the first
year's payment in an amount not to exceed $30,144.56 and annual payments thereafter subject to a five percent
(5%) annual increase; allocating funds from the Department of Police Account, No.
00001.191001.546000.0000.00000, subject to the availability of funds and budgetary approval at time of need.
Background Information:
SEE ATTACHED
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: 00001.191001.546000.0000.00000
Special Revenue Account No:
OP Project No:
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: $30,144.56 (for Year 1)
Total Fiscal Impact:
If using or receiving capital funds
Grants /i//49
Purchasiap�( /j( i
Chief
$95,030.71
Annual Payments thereafter subject to 5%
increase
Final Approvals
(SIGN AND DATE)
Budget3Z2..
Risk Management
pt..Dwelt).
anager
Do..o t ..f7
AGENDA ITEM SUMMARY FORM (CONTINUED)
Subject: Extension to the Maintenance and Support Agreement for the Automated Fingerprint
Identification System ("AFIS") and Omnitrak Systems.
Background Information:
Pursuant to Resolution No. 96-627, the Department of Police purchased the Automated Fingerprint
Identification System ("AFIS") equipment, from Printrak, a Motorola company, under a sole source
designation. AFIS stores fingerprints in a computer readable format for rapid identification and is
invaluable to the Police Department's investigative process. This system allows for the Police
Department to interface with the Miami -Dade County and the Florida Department of Law
Enforcement'sfingerprint and criminal databases. .
Resolution No. 06-0145, adopted on March 9, 2006, authorized the City Manager to execute a
Maintenance and Support Agreement with Printrak, for the AFIS and Omnitrak Systems, for a two year
period commencing March 1, 2006 through February 8, 2008, at an amount not to exceed $32,638, for
the first year period and an amount not to exceed $35,299 for the second -year period.
Resolution No. 08-0110, adopted on March 13, 2008, authorized an amendment to the agreement by
providing fora decrease in the second year cost from $35,299 to $12,816, resulting in a savings of
$22,483, and extended the agreement for a third year commencing on March 16, 2008, through May 15,
2009, in an amount not to exceed $9,376.50.
Resolution No. 09-0166, adopted April 2, 2009, authorized the City Manager to execute a Maintenance
and Support Agreement, with Printrak, for the AFIS and Omnitrak Systems, for a three (3) year period
commencing May 16, 2009 through May 31, 2012, at an amount not to exceed $25,825, for the first year
period, $26,034 for the second year, and $27,342, for the third year, for a total contract amount not to
exceed $79,201.
Resolution No. 09-0329, adopted July 9, 2009, authorized the City Manager to consent and accept an
assignment of the Maintenance and Support Agreement for the AFIS and Omnitrak System, from
Printrak, a Motorola Company to Sagem Morpho, Inc., a Delaware Corporation, and a wholly -owned
subsidiary of Sagem Securite, operating under the new corporate name, MorphoTrak, Inc.
Resolution No. 12-0184, adopted May 10, 2012, authorized the City Manager to execute an
Maintenance and Support Agreement, with MorphoTrak, Inc., for the AFIS and Omnitrak Systems, for a
one-year period, commencing June 1, 2012 through May 31, 2013, for a total contract amount not to
exceed $27,342.
Since the current agreement is close to expiration, the Department of Police desires to continue receiving
maintenance and support services from MorphoTrak, Inc., for the AFIS/Omnitrak systems. As such the
proposed Resolution will authorize maintenance and support services for a period of two (2) years, •
beginning June 1, 2013 through -May 31, 2015, with an option to renew for an additional one (1) year
period, which if exercised will extend the agreement until May 31, 2016.
Do,.a n4'1