HomeMy WebLinkAboutMemo - Sole Source FindingCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO :
FROM :
Kenneth Robertson, Director
Department of Purchasing
Maurice L. Kemp, Chef
Department of Fire -Rescue
DATE:
SUBJECT:
February 26, 2013
Request Sole Source finding;
Intermedix EMSystems;
Fire -Rescue
REFERENCES:
ENCLOSURES:
FILE :
This memorandum serves to request that you approve a finding that Intermedix EMSystems, located at
135 South 84th Street, Suite #150, Milwaukee, WI, 53214, is the sole source provider for a multi-
functional patient tracking solution, EMTrack, including the EMTrack Mobile MC75A Bundles utilized
by the Department of Fire -Rescue.
In the fall of 2009, the Florida State Department of Health purchased and began implementing a statewide
patient tracking solution (DOH07-013 Communications and Patient Tracking System). The system called
EMTrak was purchased to enable local Health Departments, First Responders, Fire and EMS Agencies,
Hospitals and Disaster Management personnel to seamlessly capture patient information and
communicate in large scale events, mass casualty incidents, evacuations and in daily patient encounters.
Intermedix EMSystems is a recognized leading provider of comprehensive and interoperable technology
solutions for emergency preparedness and response within the healthcare continuum. Serving more than
75% of the nation's population, Intermedix EMSystems' solutions are used by thousands of hospital,
EMS providers, fire departments, law enforcement agencies and state/local departments of health. These
comprehensive solutions improve real time communications, multi -media alerting, inventory resource
allocation, volunteer registry management, patient and evacuee tracking, and pre -hospital patient care
records to enhance emergency preparedness and response to medical emergencies, mass casualty events
and public health incidents.
All hardware peripherals Intermedix EMSystems markets in Florida are viewed as bolt -on modules to
support the Florida Department of Health Statewide Patient Tracking initiative and contract already in
place (DOH07-013 Communications and Patient Tracking System.) Additionally, Intemedix EMS
Systems is a Premier Motorola Partner, granting significantly greater access to hardware support
resources, more aggressive pricing, as well as priority ordering power and access for orders placed with
us.
Intermedix EMSystems has significant expertise in the integration, deployment, and support of field
hardware, software and communications infrastructure used for tracking people, patients, and evacuees.
This experience ensures reliability and cost -savings in the specific selection of hardware, such to
eliminate errors associated with alternate procurement channels. Intermedix EMSystems is confident that
the combination of our proven track record, industry expertise, strong partnerships throughout the State of
Florida, and numerous statewide implementations of communications and tracking solutions can provide
a strong partnership to achieve the goals of the Florida regions and task forces.
Page 2
The Department of Fire -Rescue has received a written quote from Intermedix EMSystems in an amount
not to exceed $252,335.00, for EMTrack Mobile MC75A for the Urban Search and Rescue ("USAR")
Task Force 2. It is therefore requested at this time, that the Chief Procurement Officer deem this
acquisition as a sole source finding and recommend the acquisition purchase. Funds for this purchase will
be allocated from UASI Account Code: #18-180026 -01.06.07 —1839 - Equipment —189000, for the
Department of Fire -Rescue.
Approved:
Kenneth Roberfson,�I�urchasing Director
MLK/RKD/TD/mtm
Date: