HomeMy WebLinkAboutMemo - Motorola MC75A Semi-RuggedCITY OF MIAMI, FLORIDA
INTER -OFFICE MEMORANDUM
TO:
FROM:
Kenneth Robertson
Chief Procurement Officer/Purchasing Director
Yusbel Gonzalez, CPPB
Senior Procur ment S ecialist
ArtA(/-X
DATE :
April 17, 2013
FILE :
SUBJECT: Motorola MC75A Semi -Rugged
Pocket Computer, with EMTrack
Mobile Software
REFERENCESSOIe Source # 12-13-038
ENCLOSURES:
/conducte an investigation to determine whether Intermedix EMSystems, a Non -Local vendor,
located at 135 South 84'h Street, Suite 150, Milwaukee, WI 53214, is the sole -source provider of
the Motorola MC75A Semi -Rugged Pocket Computers with the EMTrack Mobile Software installed
and configured, for the Department of Fire -Rescue.
The Department of Fire -Rescue, utilizing Urban Area Security Initiatives ("UASI") grant funds,
desires to purchase one hundred and thirty three (133) of the Motorola MC75A Pocket Computers,
programmed with the EMTrack Mobile Software, from Intermedix EMSystems. Once purchased,
these devices will be distributed by the Department of Fire -Rescue to the Hospitals that fall within
the UASI region (Region 7), which will enable these facilities to "plug-in" (i.e. connect and access)
to the Statewide Communications and Patient Tracking System, implemented by the Florida
Department of Health in the fall of 2009. '
While the Motorola MC75A Semi -Rugged Pocket Computer is available to purchase off
competitively solicited contracts such as the General Services Administration (GSA) Federal IT
Schedule 70, none of the providers listed are able to sell the device with the EMTrack Mobile
Software installed and configured. This is particularly due to Intermedix EMSystems being the only
source for the purchase of the EMTrack Mobile Software. Intermedix EMSystems currently has no
reseller agreements in place with other providers. The device must be purchased with the
EMTrack Mobile Software installed and configured in order to plug-in to the Statewide
Communications and Patient Tracking System. ,
The Florida Department of Health ("DOH") procured and implemented the Communications and
Patient Tracking System by means of a competitive solicitation (Invitation to Negotiate DOH07-
013). I researched the possibility of perhaps purchasing the Motorola MC75A device pursuant to
the piggyback provisions in the City's Procurement Code (Section 18-111). However, my findings
were that the Department of Health procured a similar device with the EMTrack Mobile Software
(Motorola MC959B) by means of a sole -source process, which the City is unable to piggyback.
Being the case and given that no other provider is able to sell the Motorola MC75A Pocket
Computer with the EMTrack Mobile Software installed and configured, issuing a competitive
solicitation (Invitation for Bid or Request for Proposals) for.the purchase of this product wouldn't be
practical for the City. In accordance with Section ,18-92(a)(1) of the City of Miami Procurement
Ordinance, sole source awards may be made "Where the compatibility of equipment, accessories,
or replacement parts permits one reasonable source of supply."
Accordingly, pursuant to Section 18-92 of the Code pe.City,of Miami, I am recommending that
the requirements for competitive sealed'�bidding;fi th
be'Rwaived, ' and these findings be approved:
' http://www.doh.state.fl.us/DEMO/BPR/emsystems html
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Intermedix EMSystems, a Non -Local vendor, located at 135 South 84th Street, Suite 150,
Milwaukee, WI 53214, is the sole -source provider of the Motorola MC75A Semi -Rugged Pocket
Computers with the EMTrack Mobile Software installed and configured, for the Department of Fire -
Rescue. The terms and conditions of the award have been negotiated so as to obtain the most
favorable terms and conditions, including price, as may be offered to other customers or clients by
Intermedix EMSystems. Funds for this purchase are allocated from the Urban Area Security
Initiatives ("UASI") grant year 2010, Account Code (PTAEO): 18-180026 - 01.06.07 — 1839 —
Equipment —189000.
APPROVED BY
APPROVED BY:
enneth Roberts
Chief Procurement Officer/Purchasing Director
Jo y Martinez
Ci anager
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