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Home My WebLink AboutIntermedix Emsystemsintermedix ecosystems February 26, 2013 Adam Yancokwitz Florida RDSTF 7 - Health and Medical Chair Adam Yanckowitz@doh.state.fi-us ATTN: Max Wippich 135 South 84th Street, Suite 150 Milwaukee, WI 53214 Phone: 414.721.9729 Fax 414.721.9629 Email: max.wippich@intermedix.com PRICING PROPOSAL VALID FOR 30 DAYS rJ '(a m. J K "'� ti r TO ;',:''''.1-", .r 5 rt K, ,a•A ^C' ,,0;,; C_. t rF � g x t ,t- termedbx EMSystems temizied Prrig Proposal for EMTra ck Hardwares z, ' � ,s . .,,, a �� , � '«1 y z Service/Quantity Description Unit Price Initial Cost 133 EMTrack Motorola MC75A (Wi-FI Only) > Motorola MC75A Semi -rugged Pocket PC with integrated GPS, high resolution color display, 2.0+megapixel color camera, keyboard, and wireless 802.11 enabled. > Includes cradle, charging cable, and power supply. > Includes EMTrack Mobile Software Installation and Configuration $2,595.00 $345,135.00 _ ,.,.,.t ti,� .t tHardw...a. re _kftz.-, �1.�..F}Subtotalfor'.EMTra s ,tw345,135.00''.- 1. _ _: .�.8` �.,, ,,k ., :�vk7pk. tt,at.hip-ping i$650001 �-,` x�f.. c:x ' •., t i{,' , s . 4 "' - s One -Time Strate icPartner Volume Discount ' a($93 450•00) �`�" rA.h a n - w-- t" .; 4 `&.'av 'cs,� f. F y; ,$) . _-6; r� ... rc .,.. N ... �-. r.� , -:.� .�� .Fy,��„ n�-�....�.•�:_�.�'-�°'�.,ry,��'°Z,_, ._.�,GrandTotal W ,�,.r„.. ,;;t$252,33500» .o.. subsequently required by any state, county, municipality or other similar local government entity or organization to pay any additional soles, use or similar gross receipt transactional taxes as well as any related Interest and/or penalties attributable to this quote/bid/etc., EMSystems (Global Secure Systems, Collaborative Fusion, Inc.) will invoice Customer and Customer will pay EMSystems (Global Secure Systems, Collaborative Fusion, Inc.) for such taxes, interest, and/or penalties within thirty days of receipt of the invoice by the Customer. UASI grant year: 2010 UASI line item number: 2010-123 Regional/ Equipment AEL number: 04HW-01-HHCD UASI account code: 18-180026 - 01.06.07 -1839 - Equip -189000 Item description: Patient tracking system for UASI Regional Hospitals Approved by: Wc.Lc_ — - Y1Ka.' vc--t 2 ; - t 3 Company Confidential Page 1 nterrnedix February 5th, 2013 Adam Yanckowitz Health & Medical Chair Regional Domestic Security Task Force 7 (954) 213-0694 Adam Yanckowitz@doh.state.fl.us To Whom It May Concern: In the fall of 2009, the Florida State Department of Health purchased and began implementing a statewide patient tracking solution (DOH07-013 Communications and Patient Tracking System). The system called EMTrack was purchased to enable local Health Departments, First Responders, Fire and EMS Agencies, Hospitals and Disaster Management personnel to seamlessly capture patient information and communicate in large scale events, mass casualty incidents, evacuations, and in daily patient encounters. Since the rollout of the solution began, providers, agencies and regional coordinators across the state have been working to ensure the solution can meet the demands of its end users. As the state has already purchase the primary backend component of the solution, they have asked that local agencies only purchase field hardware to plug into the solution to supplement their own use. By acquiring this hardware, end users become empowered by increasing mobility, participating in custom -fit workflows, and in enhancing cross -functional and agency communication. This letter includes information about lntermedix EMSystems' multi -functional patient tracking solution, EMTrack", including the EMTrack Mobile MC75A Bundles provided by Intermedix EMSystems and already purchased, installed and used throughout Region 7 (Broward, Miami - Dade, Monroe and Palm Beach Counties) and the State of Florida. Intermedix EMSystems is a recognized leading provider of comprehensive and interoperable technology solutions for emergency preparedness and response within the healthcare continuum. Serving more than 75% of the nation's population, lntermedix EMSystems' solutions are used by thousands of hospitals, EMS providers, fire departments, law enforcement agencies and state/local departments of health. These comprehensive solutions improve real- time communications, multi -media alerting, inventory resource allocation, volunteer registry management, patient and evacuee tracking, and pre -hospital patient care records to enhance emergency preparedness and response to medical emergencies, mass casualty events, and public health incidents. www.intermedix.com Intermedix EMSystems is the only source for the purchase of EMTrack'M. There are no reseller agreements in place with other providers. The options described here serve as plug-in modules for the solution. No other software solution is capable of providing the same functionality that interfaces directly with the EMTrack solution already provided throughout the State of Florida. Overview of EMTrack" EMTrackTM is an industry -leading, proven tracking solution that supports the tracking of people, pets, and associated property and equipment. The intuitive and secure design supports a common operating picture to facilitate interoperable communications among different agencies and organizations. Response and support teams can effectively track, coordinate, and manage patient or individual movements throughout the continuum of care including at the scene, transport, destination, discharge and promote the family reunification process. The solution is flexible and comprehensive, enabling tracking needs including: Large -Scale Evacuee Management Hospital Evacuation Daily Patient Tracking MCI Patient Tracking Public Health and Pandemic Response Large Event Management EMTrack supports the management of patient and evacuee surges due to natural or man-made events, alternate site movements, or day-to-day EMS patient transport operations and hospital resource management. EMTrack's intuitive design enables teams to utilize the solution quickly to effectively track, coordinate, and manage patient movements and assist with the family reunification process. Deliver comprehensive and flexible tracking of patient movements ranging in all -scale emergencies to day-to-day requirements Support interagency mass patient and evacuee movement Improve decision making support for patient and evacuee planning Harness robust reporting capabilities and search tools for patient management, family reunification, and post -event reports Strengthen compliance requirements with HHS /Joint Commission / AHRQ Patient and Evacuee Tracking Initiatives Ensure hospital readiness for progressive and spontaneous evacuations through automated patient, equipment, and personal belonging tracking EMTrack" Mobile MC75A Bundles and Accessories EMTrack is one total tracking solution, utilizing a web -based infrastructure and field -deployed devices to transmit protected health information during mass casualty incidents, hospital evacuations, public health emergencies, and large events. Field hardware is an optional component of the solution but when leveraged, serves to greatly increase the value, adoption and simplicity with which EMTrack can be deployed. The variants of the MC75A bundle and applicable accessories marketed by Intermedix EMSystems are the only models certified and validated for use with the EMTrack Solution. There may be other comparable devices with similar features and operation, but they have not been thoroughly tested with EMTrack, and would therefore not be considered supported peripherals. There are many variants of the MC75A itself and the base model, accessories, and components have been carefully and consciously selected as the choice supported items. The following benefits are included with the purchase of EMTrack Supplemental Hardware from Intermedix EMSystems: Guaranteed EMTrack Mobile Handheld, EMTrack ASP and EMTrack Desktop compatibility Hardware certification, environmental testing, and configuration process for field use. Design and execution of Intermedix EMSystems' quality control process. Project management without additional hourly billing Maintaining the security of data within EMTrackrm when Intermedix EMSystems is the sole provider of system components (Intermedix EMSystems utilizes bidirectional TLS- grade security to ensure the secure transfer of protected health information within the total EMTrack tracking solution). All hardware peripherals Intermedix EMSystems markets in Florida are viewed as bolt -on modules to support the Florida Department of Health statewide Patient Tracking initiative and contract already in place (DOH07-013 Communications and Patient Tracking System). Additionally, Intermedix EMSystems is a Premier Motorola Partner, granting significantly greater access to hardware support resources, more aggressive pricing, as well as priority ordering power and access for orders placed with us. Region 7 has already elected to purchase significant quantities of hardware bundles from Intermedix EMSystems and supplemental/accessory purchases in the future will guarantee ongoing compatibility with the previous investment. Intermedix EMSystems has significant expertise in the integration, deployment, and support of field hardware, software, and communications infrastructure used for tracking people, patients, patients and evacuees. This experience ensures reliability and cost -savings in the specific selection of hardware, such to eliminate errors associated with alternate procurement channels. Intermedix EMSystems is confident that the combination of our proven track record, industry expertise, strong partnerships throughout the State of Florida, and numerous statewide implementations of communications and tracking solutions can provide a strong partnership to achieve the goals of the Florida regions and task forces. Sincerely, €44 47,. Atila Omer Intermedix EMSystems General Manager