HomeMy WebLinkAboutSummary FormDate: 4 / 2 / 2013
Commission Meeting Date:
AGENDA ITEM SUMMARY FORM
FILE ID: /j— pQ I '7
Requesting Department: Purchasing
5 / 9 / 2013 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance
❑ Other
i
Subject: Citywide Equipment Maintenance Program
Purpose of Item:
El Discussion Item
Law Department
Matter ID No.
The nature of this item is to establish a resolution authorizing the piggyback of the State of New York
Contract No. PS65207 for Equipment Maintenance Program, from The Remi Group, LLC, on a
citywide, as needed contractual basis,effective through January 23, 2016, subject to any extensions
and/or replacement contracts thereto made by the. State of New York, Allocating funds from the
various sources of funds from the user departments and agencies, authorizing said services as needed,
subject to availability of funds and budgetary approval at the time of need.
Background Information:
The city currently contracts for equipment maintenance on a per item, de -centralized basis. Using this
method, the city is unable to realize economies of scale by leveraging a quantity discount structure for
equipment maintenance citywide. The Remi Group, LLC, offers a fixed 27"/0, discount from the
current equipment vendor's maintenance contract costs under State of New York Contract No.
PS652307. This resolution will authorize the piggyback and use of the State of NY Contract No.
PS65207 for an Equipment Maintenance Program. Sample items: fax, mail and microfiche machines;
plotters; time clocks; typewriters; currency counters; calculators; collators; sorters; folder/inserter
machines; alarm and card access systems; video surveillance; vaults; safes; keypads; smart boards;
printers; scanners; surge protectors; audio visual systems; pagers; radios; voicemail systems, etc.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below, .
General Account No; as required by Department
Special Revenue Account No;
CIP .Project No;
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: 7 CD L?ade.t" Q. a,
Final Approvals
• SSIGN AND DATE)
Budget
' • 'i�i'sk Management
..Dept. Director •
CIP N/A
TCceiyinoap[nl"tui'iils N/A
Pt] rchasi n
• Chief
City Manager
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