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U.S. Department of Homeland Security
Washington, D.C. 20472
FEMA
Mr. Robert Tumer
City of Miami Department of Fire Rescue
1151 NW 7th Street
Miami, Florida 33136-3604
Re: Grant No.EMVV-2012-FH-00828
Dear Mr. Turner
On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security
(DHS), I am pleased to inform you that your grant application submitted under the FY 2012 Staffing for Adequate
Fire and Emergency Response (SAFER) grants has been approved. FEMA's Grant Programs Directorate
(GPD), in consultation with the U.S. Fire Administration (USFA), carries out the Federal responsibilities of
administering your grant. The approved project costs total to $3,682,224.00. The Federal share is $3,682,224.00
of the approved amount and your share of the costs is $0.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and
understand the articles as they outline the terms and conditions of your grant award. Maintain a copy of these
documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when
you formally receive the award through the AFG online system. By accepting the grant, you agree not to
deviate from the approved scope of work without prior written approval, via an amendment request, from FEMA.
Once your period of performance has begun, and if your SF 1199A has been reviewed and approved, you will
be able to request payments online. Remember, you should request funds when you have an immediate cash
need.
If you have any questions or concerns regarding the process to request your grant funds, please call 1-866-274-
0960.
Sincerely,
Timothy W. Manning
Deputy Administrator for National Preparedness and Protection
(<,13,66 y
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Agreement Articles
U.S. Department of Homeland Security
Washington, D.C. 20472
AGREEMENT ARTICLES
STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE - Hiring program
GRANTEE: City of Miami Department of Fire Rescue
PROGRAM: Staffing for Adequate Fire and Emergency Response (SAFER) - Hiring
AGREEMENT NUMBER: EMW-2012-FH-00828
AMENDMENT NUMBER:
TABLE OF CONTENTS
Article 1 Project Description
Article II Grantee Concurrence
Article III Period of Performance
Article IV Amount Awarded
Article V Financial Guidelines
Article VI Prohibition on Using Federal Funds
Article VII GPD Allocations
Article VIII Financial Reporting
Article IX FEMA Officials
Article X Central Contractor Registration.(CCR)
Article 1 - Project Description
The purpose of the Staffing for Adequate Fire and Emergency Response program is to provide funding directly
to -fire departments and volunteer firefighter interest organizations in order to help them increase or maintain the
number of trained, "front line" firefighters available in their communities.
After careful consideration, FEMA has determined that the grantee's project submitted as part of the grantee's
application, and detailed in. the project narrative as well as the request details section of the application -
including budget information - was consistent with the program's purpose and worthy of award. The grantee
shall perform the work described in the approved grant application as itemized in the request details section of
the application and further described in the grant application's narrative, These sections of the application are
made a part of these grant agreement articles by reference. The grantee may not change or make any material
deviations from the approved scope of work outlined in the above referenced sections of the application without
prior written approval, via an amendment request, from FEMA.
Article II - Grantee Concurrence
By providing the Primary Contact's electronic signature and indicating acceptance of the award, the grantee
accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the
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documents identified below. Grantees agree that they will use the funds provided through the Fiscal Year 2012
Staffing for Adequate Fire and Emergency Response grant in accordance with these Articles of Agreement and
the program guidelines provided in the Fiscal Year 2012 Staffing for Adequate Fire and Emergency Response
program guidance. All documents submitted as part of the original grant application are made a part of this
agreement by reference-.
Article III - Period of Performance
The period of performance shall be from 09-MAR-13 to 08-MAR-15.
Article IV - Amount Awarded
The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following
are the budgetedestimates for object classes for this grant (including Federal share plus applicable grantee
match):
Personnel:
Fringe Benefits
Travel
Equipment
Supplies
Contractual
Other
Indirect Charges
Total
$2,630,160.00
$1,052,064.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,682,224.00
NEGOTIATION COMMENTS IF APPLICABLE (max4000 characters)
Based on the review of your application completed by the Program Office, the following items were removed
from the initial budget: The number of firefighters was reduced from 51 to 26. The reduction has already been
made in the grant award. The total project cost was reduced from $3,540,600 to $3,682,224.
Any questions pertaining to your award package, please contact your GPD Grants Management Specialist:
Chanee Williams
Chanee.Williams@dhs.gov
Article V - Financial Guidelines
The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements,
Cost Principles, and Audit Requirements. A non-exclusive list of regulations commonly applicable to DHS grants
are listed below:
A. Administrative Requirements
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A-110)
B. Cost Principles
1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87)
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2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)
3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A-122)
4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts
with Commercial Organizations
C. Audit Requirements
1. OMB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations
Article VI - Prohibition on Using Federal Funds
The recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support
of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government,
without the express prior written approval of FEMA.
Article VII - GPD Allocations
The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2012
Staffing for Adequate Fire and Emergency Response Program Guidance.
Article VIII - Financial Reporting
Recipients of a SAFER grant will be required to submit a semi-annual Federal Financial Report (FFR) via the
automated system on the Standard Form 425 (SF-425). The FFR is intended to provide Federal agencies and
grant recipients with a standard format and consistent reporting requirements throughout the government The
FFR, to be submitted using the online e-grant system, will be due semi-annually based on the calendar year
beginning with the period after the award is made. Grant recipients will be required to submit an FFR throughout
the entire period of performance of the grant.
The reporting periods for the FFR are January 1 through June 30 (report due by July 31), and July 1 through
December 31 (report due by January 30).
At the end of the grant's period of performance, all grantees are required to produce a final report on how the
grant funding was used and the benefits realized from the award. Grantees must submit a final financial report
and a final performance report within 90 days after the end of the period of performance.
Article IX - FEMA Officials
Program Officer: The Program Specialist is responsible for the technical and programmatic monitoring of the
stages of work and performance of the activities described in the approved grant application. If you have any
programmatic questions regarding your grant please call the AFG help desk at 866-274-0960 to be directed to a
specialist.
Grants Assistance Officer: The Assistance Officer is the Federal official responsible for negotiating,
administering, and executing all grant business matters. If you have any questions regarding your grant please
call ASK-GMD at 866-927-5646 to be directed to a specialist.
Grants Management Division POC:The Grants Management Specialist shall be contacted to address all
financial and administrative grant business matters for this award. If you have any questions regarding your
grant please call ASK-GMD at 866-927-5646 to be directed to a specialist.
Article X - Central Contractor Registration (CCR)
Recipients of an AFG grantare required Central Contractor Registration (CCR) in the SAM.gov system. Active
registration in the Central Contractor Registry ensures grantees are compliant with Federal regulations under
Federal Financial Accountability and Transparency Act (FFATA). CCR registration Is free, and may take up to 5
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to 10 business days to process. For help with registering in the CCR, please visit SAM.gov for more information.
ADDITIONAL REQUIREMENTS (IF APPLICABLE) (max 4000 characters)
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1, AGREEMENT NO.
EMW-2012-FH-00828
6. RECIPIENT NAME AND
ADDRESS
City of Miami Department of
Fire Rescue
1151 NW 7th Street
Miami
Florida, 33136-3604
9. NAME OF RECIPIENT
PROJECT OFFICER
Robert Turner
11. EFFECTIVE DATE OF
THIS•ACTION
09-MAR-13
15. DESCRIPTION
a. (indicate funding
PROGRAM
NAME
ACRONYM
FEDERAL EMERGENCY MANAGEMENT AGENCY
OBLIGATING DOCUMENT FOR AWARD/AMENDMENT
2. AMENDMENT 3. RECIPIENT NO.
NO. 59-6000375
0
7. ISSUING OFFICE AND ADDRESS
Grant Programs Directorate
500 C Street, S.W.
Washington DC, 20472
POC: Jacqueline Lee 202-786-9538
PHONE NO.
3054165438
4. TYPE OF
ACTION W497229N
AWARD
8. PAYMENT OFFICE AND ADDRESS
FEMA, Financial Services Branch
500 C Street, S.W., Room 723
Washington DC, 20472
10. NAME OF PROJECT COORDINATOR
Catherine Patterson
12. METHOD OF 13. ASSISTANCE ARRANGEMENT
PAYMENT Cost Sharing
SF-270
•
OF ACTION
data for awards or financial changes)
CFDA NO. ACCOUNTING DATA
(ACCS CODE)
XXXX-xXX-XXXXXx-XXXXX-
XXXX-XXXX-X
SAFER 97.083 2013-1C-C211-P4000000-
4101-D
PRIOR
TOTAL
AWARD
AMOUNT
AWARDED THIS
ACTION
+ OR.(-)
5. CONTROL NO.
PHONE NO.
1-866-274-0960
14. PERFORMANCE PERIOD
From:09-MAR- To:08-MAR-15
13
Budget Period
From:01 NOV- To:30-SEP-13
12
CURRENT
TOTAL AWARD
CUMMULATIVE
NON-
FEDERAL
COMMITMENT
$0.00 $3,682,224.00 $3,682,224.00 $0.00
TOTALS $0.00 $3,682,224.00 $3,682,224,00
b. To describe changes other than funding data or financial changes, attach schedule and check here.
$0.00
N/A
16a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT
TO FEMA (See Block 7 for address)
SAFER recipients are not required to sign and return copies of this document. However, recipients should print and keep a copy of this
document for their records.
16b, FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance Is subject to terms and conditions attached to this award notice or by Incorporated reference in program legislation cited
above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title)
N/A
18. FEMA SIGNATORY OFFICIAL (Name and Title)
Markets Graham
DATE
N/A
DATE
23-NOV-12
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