HomeMy WebLinkAboutSummary FormDate: 03/18/ 2013
Commission Meeting Date: 04/25/2013 District Impacted: All
Type: ® Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
AGENDA ITEM SUMMARY FORM
FILE ID: A.3 OD3�f
Requesting Department: Information Technology
Law Department
Matter ID No.
Subject: Invitation for Bid (IFB) 360332 Telecommunications Wiring and Wireless Radio and Antenna
Installation Services
Purpose of Item:
The nature of this item is to establish a term contract for the provision of Telecommunications Wiring and
Wireless Radio and Antenna Installation Services, with Quality Wiring, Inc., the lowest responsive and
responsible bidder, for an initial contractual period of one (1) year with the option to renew for four (4)
additional one (1) year periods, on an as needed contractual basis, for the Department of Information
Technology, to be utilized Citywide, authorizing the allocation of funds from the various sources of funds of
the user departments, subject to availability of funds and budgetary approval at the time of need.
Background Information:
Approval of this contract will enable the Department of Information Technology to perform moves, adds, and
changes in the wiring infrastructure of the City data, cable television or video, and voice networks through the
installation and termination of wiring, including but not limited to twisted pair, coaxial, and fiber optic wiring
and the installation and configuration of associated communications hardware and conduit. Associated work is
to take place at any one or all of the City's facilities, on an as needed basis.
On February 8, 2013, the Purchasing Department issued Invitation for Bid (IFB) No. 360332. As required by
the Procurement Code, the IFB was advertised and issued on-line. Three (3) bids were received by the
March 13, 2013 bid deadline. Quality Wiring, Inc. submitted the lowest responsive and responsible
bid and is therefore recommended for the award. The estimated average annual spend is: $265,030.00.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: N/A
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: i 1iW b iota
F. al Approvals
(SIGN AND DATE)
CIP N/A Budget
N/A
If using or receiving capital funds
Grants
Risk. Management
Purchasin. ! 'tar % , % i����- Dept. Directo
Chief �� City Manage
NA
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