HomeMy WebLinkAboutSummary FormDate: 03/19/ 2013
AGENDA ITEM SUMMARY FORM
FILE ID: / 3 -oo3 ?C?
Requesting Department: Parks & Recreation
Commission Meeting Date: 04/25/2013 District Impacted: All
Type: N Resolution n Ordinance n Emergency Ordinance n Discussion Item
❑ Other
Subject: Invitation for Bid (IFB) 352301 for Swimming Pool and Lifeguard Equipment and Supplies
Purpose of Item:
Law Department
Matter ID No.
The nature of this item is to establish a term contract for the provision of Swimming Pool and
Lifeguard Equipment and Supplies, with Recreonics, Inc. (Group I) and with eLifeguard, Inc. (Groups
I and II), for an initial contractual period of two (2) years with the option to renew for three (3)
additional one (1) year periods, on an as needed contractual basis, for the Department of Parks &
Recreation, authorizing the allocation of funds from the various sources of funds of the user
department, subject to availability of funds and budgetary approval at the time of need.
Background Information:
Approval of this contract will enable the Parks & Recreation Department to supply the needed
equipment and supplies necessary to maintain the City's Swimming Pool facilities and Lifeguard staff
operational.
On January 22, 2013, the Purchasing Department issued Invitation for Bid (IFB) No. 352301. As
required by the Procurement Code, the IFB was advertised and issued on-line. Two (2) bids were
received by the February 22, 2013 bid deadline. The Purchasing Department is recommending award
to Recreonics, Inc. for Group I, and to eLifeguard, Inc. for Groups I and II, as identified on the bid
tabulation. The estimated average annual spend is: $70,518.00.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: DW1C--T3D
Special Revenue Account No:
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact:
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Final Approvals
(SIGN AND DATE)
CIP N/A Budge
If using or'receivmg capital, funds
Grants N/A Risk Managemen
Dept. Direct
City Manager
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