HomeMy WebLinkAboutSummary FormAGENDA ITEM1 SUMMARY FORM
FILE ID: bi—
Date: 01/09/2013
Commission Meeting Date: 2/14/2013
Requesting Department: Citywide
District Impacted: ALL
Type: ® Resolution ❑ Ordinance . ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: RFP No. 295279 for Security Guard Services Citywide
Purpose of Item:
Law Department'
Matter ID No.
A Resolution of the Miami City Commission, with attachment(s), acceptingthe recommendation of the City
Manager approving the findings of the Evaluation Selection Committee ("Committee"), pursuant to Request for
Proposals ("RFP") No. 295279, authorizing the Manager, after consultation with the City Attorney, to negotiate
and execute a Professional Services Agreement ("PSA"), in substantially the attached form, with the highest
ranked firm of' Kent Security Services, Inc„ to provide security guard services citywide, for a period of three
(3) years, with options to renew for three (3) additional one (1) year periods; allocating funds from the various
sources of funds citywide, subject to the availability of funds and budgetaiy approval at the time of need.
Background Information:
Security guard services are needed for various facilities citywide. On May 17'11, 2012, the Purchasing
Department issued RFP No. 295279 with responses due to the Office of the City Clerk by June 18°, 2012. As
required by the City's Procurement Code, the RFP was advertised and issued online. A total of fifteen (15)
proposals were received, and eight (8) of these proposals were deemed responsive and responsible in accord
with the RFP's terms and conditions. The Committee appointed by the City Manager met on January 8'1i, 2013
for review and evaluation of tho proposals and, based on the RFP's requirements, recommended that the City
Manager negotiate and execute a PSA with the highest ranked firm of Kent Security Services, Inc. Should
negotiations fail with the highest ranked firm, the Committee further recommended that the City Manager be
authorized to negotiate- and execute a PSA with the second highest ranked firm of Security Alliance, LLC.
Should negotiations fail with the second highest ranked firm, the Committee further recommended that the City
Manager be authorized to negotiate and execute a PSA with the third highest ranked firm of P.C. Security, Inc.
d.b.a. Platinum Group Security. Should negotiations fail with the third highest ranked firm, the Committee
further recommended that the City Manager be authorized to reject all proposals and issue a new RFP
solicitation.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: Subject to the availability of funds and budgetary approval at the time
of need
Special Revenue Account No: A///q•
CIP Project No.
NO Is this item funded by I-IomelandDefense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
CIP N7 AT
Final Approvals
(SIGN ANC) C)ATE1
Budget �•
run Gts/ Risk Management
Purchasing pt. Director
Chief ' - City managert
Page 1 of 1