HomeMy WebLinkAboutSummary FormDate: 2/19/2013
AGENDA ITEM SUMMARY FORM
FILE ID: l 3 — 00a
Law Department
Matter ID No.
Requesting Department: Human Resources
Commission Meeting Date: 3/28/2013 District Impacted: ALL
Type: ® Resolution 0 Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Police Lieutenant Examination Processes, RFP No. 348289
Purpose of Item:
A Resolution of the Miami City Commission, accepting the recommendation of the City Manager approving
the findings of the Evaluation Committee, pursuant to Request for Proposals ("RFP") 348289, to provide and
administer the promotional examination processes for the classification of Police Lieutenant. Further,
authorizing the City Manager to negotiate and execute a Professional Services Agreement ("PSA") in
substantially the attached form, with I/O Solutions, Inc. for a period of two (2) years with the option to renew
for three (3) additional two (2) year periods. Allocating funds from the various sources of funds of the user
department, subject to availability of funds and budgetary approval at the time of need.
Background Information:
The City of Miami Department of Human Resources is in need of securing a contract to provide and administer
the promotional examination processes for the classification of Police Lieutenant. Request for Proposals No.
348289 was issued on November 1, 2012 to secure a provider to perfortn these Services. As required by the
City's Procurement Code, the RFP was advertised and issued online. On November 29, 2012, a total of three
(3) proposals were received.
The Committee appointed by the City Manager met on February 8, 2013 for review and evaluation of the
proposals and, based on the RFP's requirements, recommended that the City Manager negotiate and execute a
PSA with the highest ranked firm I/O Solutions, Inc. Should negotiations fail with the highest ranked firm, the
Committee further recommended that the City Manager be authorized to negotiate and execute a PSA with the
second highest ranked firm EB Jacobs, LLC. Should negotiations fail with the second highest ranked firm, the
Committee further recommended that the City Manager be authorized to reject all proposals and issue a new
RFP solicitation. Total estimated average annual amount is $85, 617.5.
Budget Impact Analysis
NO Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No: subject to the availability of funds and budgetary approval at the time of need
Special Revenue Account No: N/A
CIP Project No: N/A
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost: N/A
Maintenance Cost: N/A
Total Fiscal Impact: N/A
CIP / V PC
If using or receiving capital unds
Grants
Purchasing
Chief
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Final Approvals
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